Description: Tags: 0506CODVol3Sec4ComboEditsNov04

Volume III, Section 4—
Combination System Edits
Table of Contents
VOLUME III, SECTION 4—COMBINATION SYSTEM EDITS...........................................................1
Table of Contents..........................................................................................................................................1
Pell Grant EDExpress Edits..........................................................................................................................2
Direct Loan EDExpress Edits.....................................................................................................................14
November 2004 (2005-2006) COD Technical Reference Page III-4-1

Volume III – Pell Grant & Direct Loan Combination System Supplement
Pell Grant EDExpress Edits
Edit Field Name Condition Message
1000 Payment If Payment Methodology = 1 Academic Calendar must be
Methodology AND 2 = Quarter,
Academic Calendar = 1, 5, or 6 3 = Semester, or
4 = Trimester
for Payment Methodology 1 (Formula 1)
Methodology AND 2 = Quarter,
Academic Calendar = 1, 5, or 6 3 = Semester, or
4 = Trimester
Methodology AND 1 = Credit Hour,
Academic Calendar = 5 or 6 2 = Quarter,
3 = Semester, or
4 = Trimester
Methodology AND 5 = Clock Hour, or
Academic Calendar = 1, 2, 3, or 6 = Credit Hour w/o Terms
4 for Payment Methodology 4 (Formula 4)

Pell Grant Full Participant EDExpress Edits (Continued)
Methodology AND 1 = Credit Hour,
Academic Calendar = 5 2 = Quarter,
3 = Semester,
4 = Trimester, or
6 = Credit Hour without Terms
1005 Payment If Payment Methodology = 1 Weeks of Instructional Time Used to
Methodology AND Calculate Payment must be blank for
Payment Methodology 1 (Formula 1.)
Weeks used to calculate
payment cannot equal blank
1006 Payment If Payment Methodology = 1 Weeks of Instructional Time in Program’s
Methodology AND Definition of Academic year must be
blank for Payment Methodology 1
Weeks in program academic (Formula 1.)
year cannot equal blank
1007 Payment If Payment Methodology = 5 Enrollment Status must be 3 (Half Time)
Methodology AND or 4 (Less than ½ Time) for Payment
Methodology 5 (Formula 5.)
Enrollment Status = 1, 2, or 5
1100 Weeks used to If Payment Methodology = 2 Valid Range is 00 to 29 when Payment
calculate AND Methodology is 2 (Formula 2.)
payment
Weeks used to calculate
payment > 29
1101 Weeks used to If weeks used to calculate Weeks of Instructional Time Used to
calculate payment > Weeks in Program Calculate Payment cannot exceed Weeks
payment Academic Year of Instructional Time in Program’s
Definition of Academic Year.

1102 Weeks in If Payment Methodology = 2, 3, Valid range is 30 to 78 when Payment
Program 4, or 5 Methodology = 2 (formula 2), 3 (formula
Academic Year AND 3), 4 (formula 4), or 5 (formula5).
Weeks in Program Academic
Year is blank OR range is not
between 30 and 78.
1104 Weeks used to If weeks used to calculate Both Weeks of Instructional Time used to
calculate payment is blank Calculate Payment and Weeks of
payment AND Instructional Time in program’s definition
of Academic Year must be blank or both
Weeks in Program Academic must have values.
Year is non-blank
1106 Hours/Credits If Hours/Credits in Program Both Hours/Credits in this student’s
in Program Academic Year is blank Program of Study’s Academic Year and
Academic Year AND Credit/Clock Hours Used to Calculate
Payment must be blank or both must
Hours/Credits Paid this Year is have values.
non-blank
1107 Hours/Credits If Hours/Credits Paid this Year Both Credit/Clock Hours in this student’s
Paid this Year is blank Program of Study’s Academic Year and
AND Credit/Clock Hours Used to Calculate
Payment must be blank or both must
Hours/Credits in Program have values.
Academic Year is non-blank
1110 Hours/Credits If Academic Calendar = 5 Credit/Clock Hours in this student’s
in Program AND Program of Study’s Academic Year has a
Academic Year valid range of 0900 to 3120 for Academic
Hours/Credits in Program Calendar 5 (Clock hour.)
Academic Year < 900 OR
Hours/Credits in Program
Academic Year > 3120
1111 Hours/Credits If Academic Calendar = 6 Hours/Credits Paid this Year has a valid
Paid this Year AND range of 0000 to 0100 for Academic
Calendar 6 (Credit Hour without terms.)
Hours/Credits Paid this Year >
100

1112 Hours/Credits If Payment Methodology = 1, 2, Field must be blank if Payment
in Program or 3 Methodology =
Academic Year AND 1 (Formula 1),
Hours/Credits in Program 2 (Formula 2), and
Academic Year is non-blank. 3 (Formula 3)
1113 Hours/Credits If Academic Calendar = 1, 2, 3, Credit/Clock Hours in this student’s
Program or 4 Program of Study’s Academic Year must
Academic Year AND be blank when academic calendar is not
Hours/Credits in Program 5 (Clock hour), or
Academic Year is non-blank 6 (Credit hour without terms)
1114 Hours/Credits If Academic Calendar = 6 Credit/Clock Hours in this student’s
Program AND Program of Study’s Academic Year must
Academic Year be greater than or equal to 24 and less
(Hours/Credits in Program than or equal to 100.
Academic Year < 24 or
Academic Year > 100)
1120 Hours/Credits If Hours/Credits Paid from Year Credit/Clock Hours used to Calculate
Paid this Year > Hours/Credits in Program Payment cannot exceed Credit/Clock
Academic Year Hours in this student’s Program of
Study’s Academic Year.
1121 Hours/Credits If Academic Calendar = 1, 2, 3, Credit/Clock Hours in this student’s
Paid this Year or 4 Program of Study’s Academic year must
AND be blank when Academic Calendar is not
5 (Clock Hour) or 6 (Credit Hour
Hours/Credits Paid this Year is without Terms.)
Non-blank

1200 Award Amount If Payment Methodology = 1 Award amount exceeds payment amount
for Entire AND ceiling.
School Year
Enrollment Status = 1, or
Enrollment Status = 5
AND
Award Amount for Entire
School Year > Scheduled
Federal Pell Grant
1205 Award Amount If Payment Methodology = 2 or Award Amount exceeds payment amount
for Entire 3 ceiling.
School Year AND
Enrollment Status is 1, 2, 3, 4,
or 5
AND
School Year > Total Payment
Ceiling
1209 Award Amount If Payment Methodology = 4 Award Amount exceeds payment amount
School Year
School Year > Result of two
formulas below
(Scheduled Federal Pell Grant
for EFC COA * Weeks Used to
Calculate Payment) / Weeks in
Program Academic Year
(Result of first formula *
Hours/Credits Paid from Year) /
Academic Year

1210 Award Amount If Payment Methodology = 5 Award Amount exceeds payment amount
School Year
Academic Calendar = 6
AND
School Year > Result of two
formulas below
(Annual Pell Grant award at
half-time or less than 1/2-time *
Weeks Used to Calculate
Payment) / Weeks in Program
Academic Year
(Result of first formula *
Hours/Credits Paid from Year) /
Academic Year
1211 Award Amount If Enrollment Status = 3 Award Amount exceeds payment amount
School Year
Payment Methodology = 5
AND
Academic Calendar = 1, 2, 3, or
4
AND
(Award Amount for Entire
School Year) > (Annual award
at half-time * Weeks Used to
Calculate Pell Student) / Weeks
in Program Academic Year

OR Award Amount exceeds payment amount
If Enrollment Status = 4 ceiling.
AND
Payment Methodology = 5
AND
Academic Calendar = 1, 2, 3, or
4
AND
(Award Amount for Entire
School Year) > (Annual award
at less than half-time * Weeks
Used to Calculate Pell Student)
/ Weeks in Program Academic
Year
1213 Award Amount If (Award Amount for Entire Award Amount exceeds remaining
for Entire School Year) > Payment ceiling eligibility
School Year
1302 Verification If the Verification Status Code = Verification Status Code = W. The
Status Code W Disbursement Amount is greater than
AND 50% of the Award Amount.
The Disbursement Release Note: COD only accepts one
Indicator = True disbursement of up to 50% of the
AND scheduled award with a verification status
The Disbursement 1, Sequence = W.
1 amount is greater than 50% of
the Scheduled Award on the Pell
Grant Origination record.

Status Code W Disbursement Amount is greater than the
AND Disbursement 1, Sequence 1
Disbursement Amount.
The Disbursement Release
Indicator = True Note: COD only accepts one
AND disbursement of up to 50% of the
The Disbursement 1, Sequence scheduled award with a verification status
> 1 adjustment amount is = W.
greater than the Disbursement
1, Sequence 1 amount.
Status Code W Disbursement Release Indicator can only
AND be selected for the first disbursement.
The Disbursement Release Note: COD only accepts one
Indicator = True disbursement of up to 50% of the
AND scheduled award with a verification status
The Disbursement # is greater = W.
than 1.
1400 Enrollment If Payment Methodology = 4 Field must be blank for Payment
Status (Formula 4) Methodology 4 (Formula 4.)
AND
Enrollment Status is non-blank
1450 Award Amount If Award Amount for Entire Total Disbursement Amount exceeds
for Entire School Year < Total Award Amount for entire school year.
School Year Disbursement Amount
1470 Reporting If the Reporting Entity ID Reporting Entity ID (Institution Setup)
Entity ID associated with the reporting cannot be blank.
campus is blank
1475 Attended If the Attended Entity ID Attended Entity ID (Institution Setup)
Entity ID associated with the reporting cannot be blank.
campus is blank

1500 Submitted If the Disbursement Date is Disbursement Date and Submitted
Amount non-blank Amount must both be non-blank.
AND
Submitted Amount is blank
1510 Disbursement If the Disbursement Date is Disbursement Date and Submitted
Date blank Amount must both be non-blank.
AND
Submitted Amount is non-blank
1520 Disbursement If Institution Disbursement Current date cannot be more than 7 days
Date Option from setup is Just in prior to the Disbursement date.
Time, Pushed Cash, or Cash
Monitoring 1
AND
Disbursement Release Indicator
is true
AND
Current Date is more than 7
days before the Disbursement
Date
1530 Disbursement If Institution Disbursement Current date cannot be more than 30
Date Option from setup is advanced days prior to the Disbursement date.
AND
is true
AND
Current Date is more than 30
days before the Disbursement
Date

1535 Enrollment If Enrollment Status is blank Enrollment Status is required for
Status AND Payment Methodologies 1, 2, 3, and 5.
Payment Methodology is 1, 2,
3, or 5
AND
Academic Calendar is not equal
to 5 or 6
1540 Disbursement If Institution Disbursement Current Date cannot be more than 0 days
Date Option from setup is Cash prior to the Disbursement Date.
Monitoring 2 or Reimbursement
AND
is true
AND
Current Date is more than zero
days before the disbursement
date
1550 Date of Birth If the student’s Date of Birth is Student’s Date of Birth (Demo tab)
blank cannot be blank
1560 Funding If the Disbursement Release Reporting Campus Funding Method
Method Indicator is true (Institution Setup) cannot be blank.
AND
Funding Method associated
with the reporting campus is
blank
1570 Sequence If the Disbursement Sequence Disbursement Sequence Number must be
Number Number being added is not the the next available number.
next available sequential
sequence number for a
particular disbursement

1575 Sequence If the sequence number is 60 You have reached or exceeded your 60th
Number Note: This is a warning edit disbursement sequence. You are only
only. allowed to save a maximum of 65
disbursement sequences.
1580 Submitted If the Disbursement Sequence Disbursement Amount cannot be equal to
Amount Number is 01 zero for Disbursement Sequence Number
AND 01.
is false
AND
Document ID is blank
AND
Disbursement Amount is 0
1585 Submitted If the Disbursement Amount is Disbursement Amount is less than or
Amount blank or less than or equal to equal to zero for Disbursement Sequence
zero for Sequence Number 01 Number 01.
AND
is true (checked)
1595 Sequence If the sequence number being More than 65 disbursement sequences
Number added is greater then 65 and the are not allowed.
Document ID is blank.
1600 Disbursement If the Award Amount for Entire Disbursement Profile Code must be blank
Profile Code School Year on an Origination when Award Amount for Entire School
record is equal to zero or blank Year is blank or 0.
AND
The user attempts to add a
Disbursement Profile to that
record

OR Disbursement Profile Code must be blank
If the Award Amount for Entire when Award Amount for Entire School
School Year on an Origination Year is blank or 0.
record is greater than zero (and
non-blank),
AND
A Disbursement Profile has
already been saved for that
record
AND
The user attempts to change the
School Year on that record to 0
or blank

Direct Loan EDExpress Edits

0117 Loan Amount When creating initial actual disbursements If a loan has not been
Approved or updating anticipated disbursements on a exported the sum of its Actual
loan that has not been exported, the sum of and Anticipated gross
Anticipated the Actual and Anticipated gross disbursements must equal the
Gross Amount disbursements does not equal the loan Loan Amount Approved.
amount approved
Actual Gross
Amount
1010 Parents Date of PLUS only Parent’s date of birth cannot
Birth If Student’s Date of Birth = Parent’s Date be the same as the student’s
of Birth date of birth.
1025 Borrower Default If changed to Y (Y = Yes in default on All current and future
on Education Education Loans) and an Actual disbursements must be
Loans Disbursement(s) exist adjusted to $0 prior to
changing default status to Y
(Yes.)
1035 Dependency If Dependency Status = D (Dependent) Graduate students cannot be
Status AND dependent.
Year in College = 6 or 7
1045 Loan Amount If Loan Amount Approved is entered Loan amount approved
Approved AND cannot be entered unless
dependency status and college
Dependency Status OR College Grade
grade level are present.
Level are blank
1050 Loan Amount For PLUS loans, if the Loan Amount Loan Amount Approved
Approved Approved is modified to be greater than cannot exceed the Endorser
the Approved Endorser Amount Amount.

Direct Loan EDExpress Edits (Continued)
1055 Loan Amount Bypass this edit when a loan contains one The Loan Amount Approved
Approved or more Type P (Servicing Refund) for this loan exceeds annual
disbursement records in the actual loan limits for this student.
disbursement table Maximum Loan Amount
For records where: 99999, where 99999 is equal
Loan Type = S or U to the amount exceeded in
condition to the left.
Health Professions Programs Flag is blank
Additional Unsub Flag is blank
Dependency Status = D
Grade Level = 0 or 1
Loan Amount Approved > 2625
OR
For records where:
Loan Type = S or U
Grade Level = 2
OR
For records where:
Loan Type = S or U
Grade Level = 3, 4, or 5

1055 OR
(Cont.)
For records where:
Loan Type = U
Additional Unsub Flag = Y
OR
For records where:
Loan Type = S
OR
For records where:
Loan Type = U
Grade Level = 2

1055 OR
(Cont.)
For records where:
Loan Type = S
Grade Level = 2
OR
For records where:
Loan Type = U
OR
For records where:
Loan Type = S

1055 OR
(Cont.)
For records where:
Loan Type = U
Health Professions Programs Flag = Y
OR
For records where:
Loan Type = U
OR
For records where:
Loan Type = U
Dependency Status = I

1055 OR
(Cont.)
For records where:
Loan Type = S
OR
For records where:
Loan Type = U
Grade Level = 2
OR
For records where:
Loan Type = S
Grade Level = 2

1055 OR
(Cont.)
For records where:
Loan Type = U
OR
For records where:
Loan Type = S
OR
For records where:
Loan Type = U

1055 OR
(Cont.)
For records where:
Loan Type = S
OR
For records where:
Loan Type = U
OR
For records where:
Loan Type = U

1065 MPN Status If MPN Status is changed to S MPN Status cannot be
AND changed to S (Signed) from
any status other than P
The current MPN Status is not P (Printed) or from any status
other than R (Ready) when
OR the MPN Print Indicator is F
(On-site - Custom System.)
The current MPN Status is not R
AND
The MPN Print Indicator is F
1080 Borrower Signed If Borrower Signed Note Date is changed Date Signed Note Received
Note Date to blank cannot be changed to blank
AND unless MPN Status is changed
to T (MPN Exists.)
MPN Status is not changed to T
1085 Borrower Signed If MPN Status is not equal to A, S, M, or MPN Status must be Signed,
Note X Manifested, Pending, or
AND Accepted when Signed Note
Received date is non-blank.
Signed Note Received Date is non-blank
Signed Note Received Date is
required on signed notes.
OR
If MPN Status is S
AND
Signed Note Received Date is blank
1086 Borrower Signed If Borrower Signed Note Date is in the Borrower Signed Note Date
Note Date future cannot be in the future.
1090 Borrower’s If Loan Type = P (PLUS) Citizenship cannot be blank.
Citizenship AND
Borrower's Citizenship is changed to be is
blank

1095 Reporting Entity, If the Reporting Entity ID associated with The Reporting and Attended
Attended Entity the School Code indicated on the DL Entity IDs associated with the
record being edited is blank School Code listed on this
OR loan cannot be blank.
Attended Entity ID associated with the
School Code indicated on the DL record
being edited is blank
1100 Borrower’s If Borrower’s Citizenship = 3 The Borrower’s Citizenship
Citizenship AND Status cannot be 3 (Not
Eligible) for a PLUS loan.
Loan Type = PLUS (P)
1125 Loan Period End If Loan Period End Date is less than or Loan Period Start Date must
Date equal to Loan Period Start Date be prior to Loan Period End
Date.
1126 Loan Period End If Loan Period End Date is more than 12 WARNING – COD may
Date calendar months past the Loan Period Start reject this record because the
Date (must be less than 365 days or 366 Loan Period cannot be greater
days if leap year) than 12 calendar months.
1135 Academic Year If Academic Year End Date is more than WARNING – COD may
End Date 12 calendar months past the Academic reject this record because the
Year Start Date (must be less than 365 Academic Year cannot be
days or 366 days if leap year) greater than 12 calendar
months.
1136 Academic Year If Loan Period Start Date is less than Loan Period must be within
End Date Academic Year Start Date Academic Year. Review Loan
OR Period Start and End Dates
and Academic Year Start and
If Loan Period End Date is greater than End Dates.
Academic Year End Date

1180 Disbursement- If Anticipated Disbursement Dates are not Anticipated disbursement
Anticipated Date in ascending order by Disbursement dates must be in ascending
Number order.
AND
The First Disbursement Flag has not been
selected on any Anticipated Disbursement.
Disable when the First Disbursement Flag
is selected on a record
1195 Date If the transaction date entered is before the Actual Disbursement Date
transaction date of the 1st Actual entered cannot be prior to the
Disbursement on the database 1st Actual Disbursement Date.
OR
The Actual Disbursement with the First
Disbursement Flag = C, if one exists
(Use the transaction with Type D, unless a
Type Q transaction exists. If Type Q
transaction exists, use the date of the Type
Q transaction with the highest sequence
number)
1205 Funding Method If the Funding Method for the School Funding Method cannot be
Code listed on a record is blank blank for School Code listed
AND on this loan record.
Actual disbursement(s) are being added
1215 Action Type If Inactive flag is Y This Loan is currently
AND Inactive. You must remove
the Inactive Flag before
Actual disbursements added making any disbursements.
(Occurs in Multiple Entry or Import
External Change only)

1220 Action Type If Action Type U is entered Actual disbursement record
AND already exists for this
disbursement.
A disbursement record already exists for
this disbursement
(For Import External Change Only)
2000 Disbursement- If Anticipated Disbursement date entered is Anticipated Disbursement
Anticipated Date more than 10 days before Loan Period date #N cannot be more than
Start Date 10 days prior to Loan Period
Start Date.
2001 Date If Actual Disbursement Date entered is WARNING – COD may
more than 10 days before Loan Period reject this record since Actual
Start Date Disbursement date #N cannot
be more than 10 days prior to
Loan Period Start Date.
2002 Date If an Actual Disbursement is being saved or The number of days prior to
an Anticipated Disbursement is being the disbursement date entered
released when the current date is more is greater than that allowed by
than: the Funding Method chosen.
7 days before the Disbursement Date
when the COD Funding Method for the
School associated with the loan is Pushed
Cash, Advanced Pay or CM1
OR
0 days before the Disbursement Date
when the COD Funding Method for the
school associated with the loan is CM2 or
Reimbursement
2010 Anticipated If Anticipated Disbursement Date is not Anticipated Disbursement #N
Detail fields present detail fields cannot be
AND completed without an
Anticipated Disbursement
Any other Anticipated Disbursement detail Date.
is present

3000 Action Type If the PLUS Credit check indicator is Actual Disbursement #N
blank, N, X, D, or F cannot be made with a blank,
AND Pending or Credit Denied
Credit Decision status on
Any Action Type is entered (PLUS only) PLUS loan.
3042 Action Type If Disbursement Type Q Disbursement must be
AND Accepted or Batched before a
disbursement date change is
Current Disbursement # is not Accepted or applied to that Disbursement.
Batched
3044 Date If Disbursement Type Q date for 1st Actual Adjusted Disbursement Date
Disbursement of the 1st disbursement cannot
OR be after a subsequent
Disbursement #N date.
Actual Disbursement with First
Disbursement Flag = C is after any other
Disbursement (Type D) Date
If any subsequent Disbursement contains a
Type Q transaction, edit against the date of
the Type Q transaction with the highest
sequence number
Example:
Disb #1 original date: 7/15/2004
Q for Disb #1 date: 7/20/2004
Disb #2 date: 7/18/2004
3050 Action Amount If Actual Disbursement type of D is being Actual Disbursement Amount
created #N cannot be equal to zero.
AND
Disbursement Amount is equal to zero
3051 Action Amount If Action Amount gross is same as previous You cannot enter an action
gross amount for this Disbursement amount where the Gross
Number Amount is the same as the
previous transaction for this
disbursement number.

3055 Action If Action Disbursement Number is greater Disbursement number 01
Disbursement than one (01) must be entered before this
Number AND disbursement.
Actual Disbursement 01 does not exist
3070 Action Type If an Actual Disbursement's first First transaction type for
transaction type is A or Q disbursement #(N) cannot be
A, N, or Q.
3075 Date If Actual Disbursement Date = WARNING – You are saving
Disbursement Date of the previous internal a Q type disbursement where
sequence number of the Actual the Disbursement Date is
Disbursement. equal to the Disbursement
Date of the previous
transaction for this Actual
Disbursement.
3080 Date If Actual Disbursement Date entered is Actual disbursement #N
greater than current date plus 7 days cannot be more than 7 days in
the future.
3085 Date If Actual Disbursement Date is blank Blank is not a valid value for
the Actual Disbursement Date
field.
3090 Actual Gross Condition 1: MPN status is N, R, or P MPN must be prior to
Amount AND entering Actual Disbursement
#N.
Condition 2: Origination status is N
AND
Condition 3: Entered amount is changed
and saved as non-zero
Edit displays if conditions 1 and 3 are true
OR 2 and 3 are true
3100 Action Type If Action Type entered is A or N Adjustment cannot be prior to
AND actual disbursement.
Date entered is before date on actual
disbursement (type D)

3105 Date If the Action Date is 121 days or more WARNING – This
greater than the Loan Period End Date Disbursement Date is more
than 120 days past the Loan
Period End Date and will be
rejected by COD unless your
institution has prior approval
from the Department of
Education.
3911 Actual Gross Total Gross amount of the Actual Actual gross disbursement
Amount Disbursements cannot exceed the total may not exceed the Loan
Endorser Amount or the Loan Amount Amount Approved or
Approved, whichever is less. Endorser Amount.
3914 Actual Gross When the Loan is marked inactive You must first adjust all
Amount AND Actual Disbursements to $0
before you can mark this loan
Sum of Actual Gross Amounts >0 inactive.
3995 Actual Gross If Loan Type is Sub or Unsub Actual disbursements cannot
Amount AND be saved without an Entrance
Interview for Grade Level 0
Require Entrance Interview flag is checked or 1.
in system setup
AND
College Grade Level = 0 or 1
AND
Loan Entrance Interview Date on Demo is
blank
4000 Anticipated If Loan Type is PLUS PLUS loans can only contain
Disbursement AND 4 Anticipated Disbursements.
Number
Anticipated Disbursement Numbers greater
than or equal to 5 exist
4001 Borrower If PLUS Borrower’s Current SSN is the Parent’s Current SSN cannot
Current SSN same as the Student’s Current SSN be the same as the Student’s
Current SSN.

4002 Anticipated If less than 2 Anticipated Disbursement WARNING – COD may
Disbursement records exist for a loan and the school is reject this record since less
Number not a Special School than 2 Anticipated
Disbursements exist and you
have not indicated you are a
Special School in System
Setup.
4003 Disbursement If the Disbursement Profile Code is The Disbursement Profile
Profile Code changed Code cannot be changed
AND when the loan status is
Accepted or Batched.
Loan Status is A or B
(For Import External Change)
4004 Date If the disbursement is flagged as the ‘first’ Actual Disbursement #N must
AND have the earliest disbursement
date since it is flagged as the
The Action Date is greater than the date of ‘first’ disbursement.
any other disbursement
Compare to other transactions with Type
D, unless a Type Q transaction exists.
If Type Q transaction exists, use the date
of the Type Q transaction with the highest
sequence number
4005 Date of Birth If the Student’s Date of Birth is not Student’s Date of Birth must
19060101 to 19971231 be between 01/01/1906 and
12/31/1997.
4006 MPN If MPN Status is changed to T MPN Status cannot be
AND changed to T (Exists) when
the current status is not N, R,
The current MPN Status is not N, R, P, S, P, S, or M.
or M

4007 Local Zip Code Student’s Local Zip Code is non-blank Student's Local Address State
AND should not be blank.
Local State is blank OR
Student's Local Zip Code
OR should not be blank.
Student’s local address state is non-blank
AND is not “AB,” “BC,” “CN,” “FC”
“MB,” “MX,” “NB,” “NF,” “NL,” “NS,”
“NT,” “NU,” “ON,” “PE,” “PQ,” “QC,”
”SK,” or “YT,”
AND
Zip Code is blank
(External Add/Change Only)
4008 Local Address If only one of the local address fields is At least two Local Address
non-blank fields must be populated.
(External Add/Change Only)
4009 Student's Name Student's First Name is blank Student's First and Last
AND Names cannot both be blank.
Student’s Last Name is blank
4010 Parent's Name Parent's First Name is blank Parent's First and Last Names
AND cannot both be blank.
Parent’s Last Name is blank
AND
Origination Status is not N
(N/A to Imports)
4011 Current SSN If PLUS Borrower’s Current SSN is Parent’s Current SSN cannot
changed to blank be changed to blank after the
AND loan is originated.
Origination Status is not N

4012 First If the First Disbursement Flag = C Actual Disbursement 01 must
Disbursement AND be accepted before a
Flag subsequent Actual
Disbursement Status of Actual Disbursement can be flagged
Disbursement 01 is not A (Accepted) as the 'First' Actual
Disbursement.
4013 Student's Alien If Student's ARN is blank Student's ARN cannot be
Registration AND blank when Student's
Number (ARN) Citizenship Status = 2
Student's Citizenship Status = 2 (Eligible Non-citizen.)
4014 Parent's Alien If Parent's ARN is blank Parent's ARN cannot be blank
Registration AND when Parent's Citizenship
Number (ARN) Status is 2 (Eligible Non-
Parent's Citizenship Status = 2 citizen.)
4015 Inactive If Disbursement Profile Code from Disbursement Profile Code is
Disbursement Disbursement profile imported from the currently inactive. Update the
Profile Codes prior year has not been updated (inactive). Disbursement profile
associated with this
Disbursement Profile Code in
Disbursement Setup to make
it active.


Description: Tags: 0506CODVol3Sec4ComboEditsNov04

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Description: Tags: 0506CODVol3Sec4ComboEditsNov04

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Volume III, Section 4—

Combination System Edits

Pell Grant EDExpress Edits..........................................................................................................................2

Direct Loan EDExpress Edits.....................................................................................................................14

November 2004 (2005-2006) COD Technical Reference Page III-4-1

November 2004 (2005-2006) COD Technical Reference Page III-4-2

November 2004 (2005-2006) COD Technical Reference Page III-4-3

November 2004 (2005-2006) COD Technical Reference Page III-4-4

November 2004 (2005-2006) COD Technical Reference Page III-4-5

November 2004 (2005-2006) COD Technical Reference Page III-4-6

November 2004 (2005-2006) COD Technical Reference Page III-4-7

November 2004 (2005-2006) COD Technical Reference Page III-4-8

November 2004 (2005-2006) COD Technical Reference Page III-4-9

November 2004 (2005-2006) COD Technical Reference Page III-4-10

November 2004 (2005-2006) COD Technical Reference Page III-4-11

November 2004 (2005-2006) COD Technical Reference Page III-4-12

November 2004 (2005-2006) COD Technical Reference Page III-4-13

Edit Field Name Condition Message

November 2004 (2005-2006) COD Technical Reference Page III-4-14

November 2004 (2005-2006) COD Technical Reference Page III-4-15

November 2004 (2005-2006) COD Technical Reference Page III-4-16

November 2004 (2005-2006) COD Technical Reference Page III-4-17

November 2004 (2005-2006) COD Technical Reference Page III-4-18

November 2004 (2005-2006) COD Technical Reference Page III-4-19

November 2004 (2005-2006) COD Technical Reference Page III-4-20

November 2004 (2005-2006) COD Technical Reference Page III-4-21

November 2004 (2005-2006) COD Technical Reference Page III-4-22

November 2004 (2005-2006) COD Technical Reference Page III-4-23

November 2004 (2005-2006) COD Technical Reference Page III-4-24

November 2004 (2005-2006) COD Technical Reference Page III-4-25

November 2004 (2005-2006) COD Technical Reference Page III-4-26

November 2004 (2005-2006) COD Technical Reference Page III-4-27

November 2004 (2005-2006) COD Technical Reference Page III-4-28

November 2004 (2005-2006) COD Technical Reference Page III-4-29

November 2004 (2005-2006) COD Technical Reference Page III-4-30

November 2004 (2005-2006) COD Technical Reference Page III-4-31

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