Description: Tags: 0708CODVol3Sec4ComboEditsApril07

Volume III, Section 4—
Combination System Edits
Table of Contents
VOLUME III, SECTION 4—COMBINATION SYSTEM EDITS........................................................1
Table of Contents.......................................................................................................................................1
Pell Grant, ACG, and National SMART Grant EDExpress Edits..............................................................2
Direct Loan EDExpress Edits..................................................................................................................15
April 2007 (2007-2008) COD Technical Reference Page III-4-1

Volume III – Pell Grant, ACG, National SMART Grant & Direct Loan Combination System Supplement
Pell Grant, ACG, and National SMART Grant
EDExpress Edits
Under the Grant Type column, “A” indicates the edit is applicable for ACG, “P” indicates the edit is
applicable for Pell Grant, and “T” indicates the edit is applicable for National SMART Grant.
Edit Field Name Condition Message Grant

Type
1000 Payment If Payment Methodology = 1 Academic Calendar must be P
Methodology AND 2 = Quarter,
Academic Calendar = 1, 5, or 6 3 = Semester, or
4 = Trimester
for Payment Methodology 1
(Formula 1)
Methodology AND 2 = Quarter,
Academic Calendar = 1, 5, or 6 3 = Semester, or
4 = Trimester
(Formula 2)
Methodology AND 1 = Credit Hour,
Academic Calendar = 5 or 6 2 = Quarter,
3 = Semester, or
4 = Trimester
(Formula 3)

Pell Grant, ACG, and National SMART Grant EDExpress Edits (Continued)
Type
Methodology AND 5 = Clock Hour, or
Academic Calendar = 1, 2, 3, or 4 6 = Credit Hour w/o Terms
(Formula 4)
Methodology AND 1 = Credit Hour,
Academic Calendar = 5 2 = Quarter,
3 = Semester,
4 = Trimester, or
6 = Credit Hour without
Terms
(Formula 5)
1005 Payment If Payment Methodology = 1 Weeks of Instructional Time P
Methodology AND Used to Calculate Payment
must be blank for Payment
Weeks used to calculate payment Methodology 1 (Formula 1.)
is not equal to blank
1006 Payment If Payment Methodology = 1 Weeks of Instructional Time P
Methodology AND in Program’s Definition of
Academic year must be blank
Weeks in program academic year for Payment Methodology 1
is not equal to blank (Formula 1.)
1007 Payment If Payment Methodology = 5 Enrollment Status must be 3 P
Methodology AND (Half Time) or 4 (Less than
½ Time) for Payment
Enrollment Status = 1, 2, or 5 Methodology 5 (Formula 5.)

Type
1100 Weeks used to If Payment Methodology = 2 Valid Range is 00 to 29 when P
calculate AND Payment Methodology is 2
payment (Formula 2.)
Weeks used to calculate payment
> 29
1101 Weeks used to If weeks used to calculate Weeks of Instructional Time P
calculate payment > Weeks in Program Used to Calculate Payment
payment Academic Year cannot exceed Weeks of
Instructional Time in
Program’s Definition of
Academic Year.
1102 Weeks in If Payment Methodology = 2, 3, Valid range is 30 to 78 when P
Program or 5 Payment Methodology = 2
Academic Year AND (Formula 2), 3 (Formula 3),
or 5 (Formula 5).
Weeks in Program Academic Year
is blank OR range is not between
30 and 78
1103 Weeks in If Payment Methodology = 4 Valid range is 26 to 78 when P
Program AND Payment Methodology = 4
Academic Year (Formula 4).
Weeks in Program Academic Year
is blank OR range is not between
26 and 78
1104 Weeks used to If weeks used to calculate Both Weeks of Instructional P
calculate payment is blank Time used to Calculate
payment AND Payment and Weeks of
Instructional Time in
Weeks in Program Academic Year program’s definition of
is non-blank Academic Year must be blank
or both must have values.

Type
1106 Hours/Credits If Hours/Credits in Program Both Hours/Credits in this P
in Program Academic Year is blank student’s Program of Study’s
Academic Year AND Academic Year and
Credit/Clock Hours Used to
Hours/Credits Paid this Year is Calculate Payment must be
non-blank blank or both must have
values.
1107 Hours/Credits If Hours/Credits Paid this Year is Both Credit/Clock Hours in P
Paid this Year blank this student’s Program of
AND Study’s Academic Year and
Credit/Clock Hours Used to
Hours/Credits in Program Calculate Payment must be
Academic Year is non-blank blank or both must have
values.
1110 Hours/Credits If Academic Calendar = 5 Credit/Clock Hours in this P
in Program AND student’s Program of Study’s
Academic Year Academic Year has a valid
Hours/Credits in Program range of 0900 to 3120 for
Academic Year < 900 OR Academic Calendar 5 (Clock
Hours/Credits in Program hour.)
Academic Year > 3120
1111 Hours/Credits If Academic Calendar = 6 Hours/Credits Paid this Year P
Paid this Year AND has a valid range of 0000 to
0100 for Academic Calendar
Hours/Credits Paid this Year > 6 (Credit Hour without
100 terms.)
1112 Hours/Credits If Payment Methodology = 1, 2, Field must be blank if P
in Program or 3 Payment Methodology =
Academic Year AND 1 (Formula 1),
Hours/Credits in Program 2 (Formula 2), or
Academic Year is non-blank 3 (Formula 3)

Type
1113 Hours/Credits If Academic Calendar = 1, 2, 3, or Credit/Clock Hours in this P
Program 4 student’s Program of Study’s
Academic Year AND Academic Year must be blank
when academic calendar is
Hours/Credits in Program not
Academic Year is non-blank
5 (Clock hour), or
6 (Credit hour without
terms)
1114 Hours/Credits If Academic Calendar = 6 Credit/Clock Hours in this P
Program AND student’s Program of Study’s
Academic Year Academic Year must be
(Hours/Credits in Program greater than or equal to 24
Academic Year < 24 or and less than or equal to 100.
Hours/Credits in Program
Academic Year > 100)
1120 Hours/Credits If Hours/Credits Paid from Year > Credit/Clock Hours used to P
Paid this Year Hours/Credits in Program Calculate Payment cannot
Academic Year exceed Credit/Clock Hours
in this student’s Program of
Study’s Academic Year.
1121 Hours/Credits If Academic Calendar = 1, 2, 3, or Credit/Clock Hours in this P
Paid this Year 4 student’s Program of Study’s
AND Academic year must be blank
when Academic Calendar is
Hours/Credits Paid this Year is not 5 (Clock Hour) or 6
non-blank (Credit Hour without Terms.)

Type
1200 Award Amount If Payment Methodology = 1 Award amount exceeds P
for Entire AND payment amount ceiling.
School Year
Enrollment Status = 1, or
Enrollment Status = 5
AND
Award Amount for Entire School
Year > Scheduled Federal Pell
Grant
1205 Award Amount If Payment Methodology = 2 or 3 Award Amount exceeds P
School Year
Enrollment Status is 1, 2, 3, 4, or
5
AND
Year > Total Payment Ceiling
1209 Award Amount If Payment Methodology = 4 Award Amount exceeds P
School Year
Year > Result of two formulas
below
(Scheduled Federal Pell Grant for
EFC COA * Weeks Used to
Calculate Payment) / Weeks in
Program Academic Year
(Result of first formula *
Hours/Credits Paid from Year) /
Academic Year

Type
1210 Award Amount If Payment Methodology = 5 Award Amount exceeds P
School Year
Academic Calendar = 6
AND
Year > Result of two formulas
below
(Annual Pell Grant award at half-
time or less than 1/2-time *
Weeks Used to Calculate
Payment) / Weeks in Program
Academic Year
(Result of first formula *
Hours/Credits Paid from Year) /
Academic Year
1211 Award Amount If Enrollment Status = 3 Award Amount exceeds P
School Year
Payment Methodology = 5
AND
Academic Calendar = 1, 2, 3, or 4
AND
(Award Amount for Entire School
Year) > (Annual award at half-
time * Weeks Used to Calculate
Pell Student) / Weeks in Program
Academic Year

Type
OR Award Amount exceeds P
If Enrollment Status = 4 payment amount ceiling.
AND
Payment Methodology = 5
AND
Academic Calendar = 1, 2, 3, or 4
AND
(Award Amount for Entire School
Year) > (Annual award at less
than half-time * Weeks Used to
Calculate Pell Student) / Weeks in
Program Academic Year
1213 Award Amount If (Award Amount for Entire Award Amount exceeds P
for Entire School Year) > Payment ceiling remaining eligibility
School Year
1302 Verification If the Verification Status Code = Verification Status Code = P
Status Code W W. The Disbursement
AND Amount is greater than 1/2 of
the Award Amount.
The Disbursement Release
Indicator = True Note: The COD System
AND only accepts one
The Disbursement 1, Sequence 1 disbursement of up to 50%
amount is greater than 50% of the of the scheduled award with
Scheduled Award on the Pell a verification status = W.
Grant Origination record

Type
AND Amount is greater than the
Disbursement 1, Sequence 1
Disbursement Amount.
Indicator = True for Sequence 01
and Sequence > 01 Note: COD only accepts
AND one disbursement of up to
The Disbursement 1, Sequence > 50% of the scheduled award
1 adjustment amount is greater with a verification status =
than the Disbursement 1, W.
Sequence 1 amount
AND Release Indicator can only be
selected for the first
disbursement.
Indicator = True
AND Note: The COD System
The Disbursement # is greater only accepts one
than 1 disbursement of up to 50%
of the scheduled award with
a verification status = W.
1400 Enrollment If Payment Methodology = 4 Field must be blank for P
Status (Formula 4) Payment Methodology 4
AND (Formula 4.)
Enrollment Status is non-blank
1450 Award Amount If Award Amount for Entire Total Disbursement Amount A/P/T
for Entire School Year < Total Disbursement exceeds Award Amount for
School Year Amount entire school year.
1470 Reporting If the Reporting Entity ID Reporting Entity ID A/P/T
Entity ID associated with the reporting (Institution Setup) cannot be
campus is blank blank.

Type
1475 Attended If the Attended Entity ID Attended Entity ID A/P/T
Entity ID associated with the reporting (Institution Setup) cannot be
campus is blank blank.
1500 Submitted If the Disbursement Date is non- Disbursement Date and A/P/T
Amount blank Submitted Amount must both
AND be non-blank.
Submitted Amount is blank
1510 Disbursement If the Disbursement Date is blank Disbursement Date and A/P/T
Date AND Submitted Amount must both
be non-blank.
Submitted Amount is non-blank
1520 Disbursement If Institution Disbursement Current date cannot be more P
Date Option from setup is Just in Time, than 7 days prior to the
Pushed Cash, or Cash Monitoring Disbursement date.
1
AND
Disbursement Release Indicator is
true
AND
Current Date is more than seven
days before the Disbursement
Date
1530 Disbursement If Institution Disbursement Current date cannot be more P
Date Option from setup is Advance Pay than 30 days prior to the
AND Disbursement date.
true
AND
Current Date is more than 30 days
before the Disbursement Date

Type
1535 Enrollment If Enrollment Status is blank Enrollment Status is required P
Status AND for Payment Methodologies
1, 2, 3, and 5.
Payment Methodology is 1, 2, 3,
or 5
AND
Academic Calendar is not equal to
5 or 6
1540 Disbursement If Institution Disbursement Current Date cannot be more P
Date Option from setup is Cash than 0 days prior to the
Monitoring 2 or Reimbursement Disbursement Date.
AND
true
AND
Current Date is more than zero
days before the disbursement date
1550 Date of Birth If the student’s Date of Birth is Student’s Date of Birth A/P/T
blank (Demo tab) cannot be blank
1560 Funding If the Disbursement Release Reporting Campus Funding P
Method Indicator is true Method (Institution Setup)
AND cannot be blank.
Funding Method associated with
the reporting campus is blank
1570 Sequence If the Disbursement Sequence Disbursement Sequence A/P/T
Number Number being added is not the Number must be the next
next available sequential sequence available number.
number for a particular
disbursement

Type
1575 Sequence If the sequence number is 60 You have reached or A/P/T
Number Note: This is a warning edit only. exceeded your 60th
disbursement sequence. You
are only allowed to save a
maximum of 65 disbursement
sequences.
1580 Submitted If the Disbursement Sequence Disbursement Amount A/P/T
Amount Number is 01 cannot be equal to zero for
AND Disbursement Sequence
Number 01.
false
AND
Document ID is blank
AND
Disbursement Amount is zero
1585 Submitted If the Disbursement Amount is Disbursement Amount is less A/P/T
Amount blank or less than or equal to zero than or equal to zero for
for Sequence Number 01 Disbursement Sequence
AND Number 01.
true (selected)
1595 Sequence If the sequence number being More than 65 disbursement A/P/T
Number added is greater than 65 and the sequences are not allowed.
Document ID is blank
1600 Disbursement If the Award Amount for Entire Disbursement Profile Code A/P/T
Profile Code School Year on an Origination must be blank when Award
record is equal to zero or blank Amount for Entire School
AND Year is blank or 0.
The user attempts to add a
Disbursement Profile to that
record

Type
OR
If the Award Amount for Entire
School Year on an Origination
record is greater than zero (and
non-blank)
AND
A Disbursement Profile has
already been saved for that record
AND
The user attempts to change the
Year on that record to zero or
blank
1605 Award Amount If the Award Amount for Entire Award Amount for Entire A
for Entire School Year is greater than School Year exceeds
School Year $1300. maximum ACG award
amount.
1610 Award Amount If the Award Amount for Entire Award Amount for Entire T
for Entire School Year is greater than School Year exceeds
School Year $4000. maximum National SMART
award amount.
9997 DRI If the Sequence number is > 01 The disbursement release A/P/T
(Disbursement and the DRI is not True indicator must be set for
Release sequences 02 to 65
Indicator)
9998 Origination If the disbursement is a new Disbursements are not A/P/T
Status disbursement allowed when the Origination
AND Status is Not Ready.
The origination status of the
origination record is N (not
ready)

Direct Loan EDExpress Edits
Edit Field Names Condition Message

0117 Loan Amount When creating initial actual disbursements If a loan has not been
Approved or updating anticipated disbursements on a exported the sum of its Actual
loan that has not been exported, the sum of and Anticipated gross
Anticipated the Actual and Anticipated gross disbursements must equal the
Gross Amount disbursements does not equal the loan Loan Amount Approved.
amount approved
Actual Gross
Amount
1010 Parents Date of PLUS only Parent’s date of birth cannot
Birth If Student’s Date of Birth = Parent’s Date be the same as the student’s
of Birth date of birth.
1025 Borrower Default If changed to Y (Y = Yes in default on All current and future
on Education Education Loans) and an Actual disbursements must be
Loans Disbursement(s) exist adjusted to $0 prior to
changing default status to Y
(Yes.)
1035 Dependency If Dependency Status = D (Dependent) Graduate students cannot be
Status AND dependent.
Year in College = 6 or 7
1045 Loan Amount If Loan Amount Approved is entered Loan amount approved
Approved AND cannot be entered unless
dependency status and college
Dependency Status OR College Grade
grade level are present.
Level are blank
1050 Loan Amount For Grad PLUS/PLUS loans, if the Loan Loan Amount Approved
Approved Amount Approved is modified to be cannot exceed the Endorser
greater than the Approved Endorser Amount.
Amount
AND
The Credit Decision is E (credit overridden
based on approved endorser)

Direct Loan EDExpress Edits (Continued)
1055 Loan Amount Note: This edit is not applicable when a The Loan Amount Approved
Approved loan contains one or more Type P for this loan exceeds annual
(Servicing Refund) disbursement records in loan limits for this student.
the actual disbursement table Maximum Loan Amount
For records where: 99999, where 99999 is equal
Loan Type = S or U to the amount exceeded in
condition to the left.
Health Professions Programs Flag is blank
Additional Unsub Flag is blank
Dependency Status = D
Grade Level = 0 or 1
Loan Amount Approved > 3500
OR
For records where:
Loan Type = S or U
Grade Level = 2
1055 Loan Amount OR
(Cont.) Approved For records where:
Loan Type = S or U
Additional Unsub Preprofessional or
Teacher Certification is blank
Grade Level = 3, 4, or 5

OR
For records where:
Loan Type = U
Additional Unsub Flag = Y
OR
For records where:
Loan Type = U
Grade Level = 2
1055 Loan Amount OR
Loan Type = U

OR
For records where:
Loan Type = U
Health Professions Programs Flag = Y
OR
For records where:
Loan Type = U
1055 Loan Amount OR
Loan Type = U
Dependency Status = I

OR
For records where:
Loan Type = S
OR
For records where:
Loan Type = U
Grade Level = 2
1055 Loan Amount OR
Loan Type = S
Grade Level = 2

OR
For records where:
Loan Type = U
OR
For records where:
Loan Type = S
1055 Loan Amount OR
Loan Type = U

OR
For records where:
Loan Type = S
OR
For records where:
Loan Type = U
1055 Loan Amount OR
Loan Type = U

OR
For records where:
Loan Type = U
Teacher Certification = Y
Grade Level = 5
OR
For records where:
Loan Type = U
Teacher Certification = Y
Additional Unsub Flag = Y or is blank
Grade Level = 5
1065 MPN Status If MPN Status is changed to S MPN Status cannot be
AND changed to S (Signed) from
any status other than P
The current MPN Status is not P (Printed) or from any status
other than R (Ready) when
OR the MPN Print Indicator is F
(On-site - Custom System.)
The current MPN Status is not R
AND
The MPN Print Indicator is F

1080 Borrower Signed If Borrower Signed MPN Date is changed Date Signed MPN Received
MPN Date to blank cannot be changed to blank
AND unless MPN Status is changed
to T (MPN Exists.)
MPN Status is not changed to T
1085 Borrower Signed If MPN Status is not equal to A, S, M, or MPN Status must be Signed,
MPN X Manifested, Pending, or
AND Accepted when Signed MPN
Received date is non-blank.
Signed MPN Received Date is non-blank
Signed MPN Received Date
is required on signed MPNs.
OR
If MPN Status is S
AND
Signed MPN Received Date is blank
1086 Borrower Signed If Borrower Signed MPN Date is in the Borrower Signed MPN Date
MPN Date future cannot be in the future.
1090 Borrower’s If Loan Type = P (PLUS) Citizenship cannot be blank.
Citizenship AND
Borrower’s Citizenship is changed to blank
1095 Reporting Entity If the Reporting Entity ID associated with The Reporting and Attended
Attended Entity the School Code indicated on the DL Entity IDs associated with the
record being edited is blank School Code listed on this
OR loan cannot be blank.
Attended Entity ID associated with the
School Code indicated on the DL record
being edited is blank
1100 Borrower’s If Borrower’s Citizenship = 3 The Borrower’s Citizenship
Citizenship AND Status cannot be 3 (Not
Eligible) for a PLUS loan.
Loan Type = PLUS (P)
1125 Loan Period End If Loan Period End Date is less than or Loan Period Start Date must
Date equal to Loan Period Start Date be prior to Loan Period End
Date.

1126 Loan Period End If Loan Period End Date is more than 12 WARNING – The COD
Date calendar months past the Loan Period Start System may reject this record
Date (must be less than 365 days or 366 because the Loan Period
days if leap year) cannot be greater than 12
calendar months.
1135 Academic Year If Academic Year End Date is more than WARNING – The COD
End Date 12 calendar months past the Academic System may reject this record
Year Start Date (must be less than 365 because the Academic Year
days or 366 days if leap year) cannot be greater than 12
calendar months.
1136 Academic Year If Loan Period Start Date is less than Loan Period must be within
End Date Academic Year Start Date Academic Year. Review Loan
OR Period Start and End Dates
and Academic Year Start and
If Loan Period End Date is greater than End Dates.
Academic Year End Date
1150 CPS Transaction If a subsidized or unsubsidized loan record Loan was not created because
# is being saved and the CPS Transaction # the CPS Transaction # field
equals 00. must contain a value in the
range of 01 to 99 when
creating a subsidized or
unsubsidized loan record.
1180 Disbursement- If Anticipated Disbursement Dates are not Anticipated disbursement
Anticipated Date in ascending order by Disbursement dates must be in ascending
Number order.
AND
The First Disbursement Flag has not been
selected on any Anticipated Disbursement.
Disable when the First Disbursement Flag
is selected on a record

1195 Date If the transaction date entered is before the Actual Disbursement Date
transaction date of the first Actual entered cannot be prior to the
Disbursement on the database 1st Actual Disbursement Date.
OR
The Actual Disbursement with the First
Disbursement Flag = C, if one exists
(Use the transaction with Type D
[Disbursement, Gross or Net, based on DL
Setup selected criteria], unless a Type Q
[Adjusted Disbursement Date] transaction
exists. If Type Q transaction exists, use the
date of the Type Q transaction most
recently stored in EDExpress.)
1205 Funding Method If the Funding Method for the School Funding Method cannot be
Code listed on a record is blank blank for School Code listed
AND on this loan record.
Actual disbursement(s) are being added
1210 Disbursement If 65 transaction sequences exist for an You may only have 65
Sequence actual disbursement number and another transaction sequences for
Number sequence for that disbursement number is each disbursement.
added
1215 Action Type If Inactive flag is Y This Loan is currently
AND Inactive. You must remove
the Inactive Flag before
Actual disbursements added making any disbursements.
(Occurs in Multiple Entry or Import
External Change only)
1220 Action Type If Action Type U is entered Actual disbursement record
AND already exists for this
disbursement.
A disbursement record already exists for
this disbursement
(For Import External Change Only)

2000 Disbursement- If Anticipated Disbursement date entered is Anticipated Disbursement
Anticipated Date more than 10 days before Loan Period date #N cannot be more than
Start Date 10 days prior to Loan Period
Start Date.
2001 Date If Actual Disbursement Date entered is WARNING – The COD
more than 10 days before Loan Period System may reject this record
Start Date since Actual Disbursement
date #N cannot be more than
10 days prior to Loan Period
Start Date.
2002 Date If an Actual Disbursement is being saved or The number of days prior to
an Anticipated Disbursement is being the disbursement date entered
released when the current date is more is greater than that allowed by
than: the Funding Method chosen.
Seven days before the Disbursement Date
when the COD System Funding Method
for the School associated with the loan is
Pushed Cash, Advanced Pay or CM1
OR
Zero days before the Disbursement Date
when the COD System Funding Method
for the school associated with the loan is
CM2 or Reimbursement
2010 Anticipated If Anticipated Disbursement Date is not Anticipated Disbursement #N
Detail fields present detail fields cannot be
AND completed without an
Anticipated Disbursement
Any other Anticipated Disbursement detail Date.
is present
3000 Action Type If the PLUS Credit check indicator is Actual Disbursement #N
blank, N, X, D, or F cannot be made with a blank,
AND Pending or Credit Denied
Credit Decision status on a
Any Action Type is entered Grad PLUS or PLUS loan.
(Grad PLUS/PLUS only)

3042 Action Type If Disbursement Type Q Disbursement must be
AND Accepted or Batched before a
disbursement date change is
Current Disbursement # is not Accepted or applied to that Disbursement.
Batched
3044 Date If Disbursement Type Q date for first Adjusted Disbursement Date
Actual Disbursement of the 1st disbursement cannot
OR be after a subsequent
Disbursement #N date.
Actual Disbursement with First
Disbursement Flag = C is after any other
Disbursement (Type D) Date
If any subsequent Disbursement contains a
Type Q transaction, edit against the date of
the Type Q transaction most recently
stored in EDExpress.
Example:
Disb #1 original date: 1/15/2008
Q for Disb #1 date: 1/20/2008
Disb #2 date: 1/18/2008
3050 Action Amount If Actual Disbursement type of D is being Actual Disbursement Amount
created #N cannot be equal to zero.
AND
Disbursement Amount is equal to zero
3051 Action Amount If Action Amount gross is same as previous You cannot enter an action
gross amount for this Disbursement amount where the Gross
Number Amount is the same as the
previous transaction for this
disbursement number.
3055 Action If Action Disbursement Number is greater Disbursement number 01
Disbursement than 01 must be entered before this
Number AND disbursement.
Actual Disbursement 01 does not exist

3070 Action Type If the user attempts to save a transaction First transaction type for
type A, N or Q as an actual disbursement's disbursement #(N) cannot be
first transaction. A, N, or Q.
(Currently occurs in Multiple Entry or

Import External Change Only)
3075 Date If Actual Disbursement Date = WARNING – You are saving
Disbursement Date of the previous internal a Q type disbursement where
sequence number of the Actual the Disbursement Date is
Disbursement equal to the Disbursement
Date of the previous
transaction for this Actual
Disbursement.
3080 Date If Actual Disbursement Date entered is Actual disbursement #N
greater than current date plus seven days cannot be more than 7 days in
the future.
3085 Date If Actual Disbursement Date is blank Blank is not a valid value for
the Actual Disbursement Date
field.
3090 Actual Gross Condition 1: MPN status is N, R, or P MPN must be signed prior to
Amount AND entering Actual Disbursement
#N.
Condition 2: Origination status is N
AND
Condition 3: Entered amount is changed
and saved as non-zero
Edit displays if conditions 1 and 3 are true
OR 2 and 3 are true
3100 Action Type If Action Type entered is A or N Adjustment cannot be prior to
AND actual disbursement.
Date entered is before date on actual
disbursement (type D)

3105 Date If the Action Date is 121 days or more WARNING – This
greater than the Loan Period End Date Disbursement Date is more
than 120 days past the Loan
Period End Date and will be
rejected by the COD System
unless your institution has
prior approval from the
Department of Education.
3900 Actual Gross If an Actual Disbursement Gross Amount Actual gross disbursement
Amount is less than zero amount must be greater than
or equal to 0 (zero).
3911 Actual Gross Total Gross amount of the Actual Actual gross disbursement
Amount Disbursements cannot exceed the total may not exceed the Loan
Endorser Amount or the Loan Amount Amount Approved or
Approved, whichever is less. Endorser Amount.
3914 Actual Gross When the Loan is marked inactive You must first adjust all
Amount AND Actual Disbursements to $0
before you can mark this loan
Sum of Actual Gross Amounts >0 inactive.
3995 Actual Gross If Loan Type is Sub or Unsub Actual disbursements cannot
Amount AND be saved without an Entrance
Interview for Grade Level 0
Require Entrance Interview flag is checked or 1.
in system setup
AND
College Grade Level = 0 or 1
AND
Loan Entrance Interview Date on Demo is
blank
4000 Anticipated If Loan Type is PLUS or Grad PLUS PLUS or Grad PLUS loans
Disbursement AND can only contain 4 Anticipated
Number Disbursements.
Anticipated Disbursement Numbers greater
than or equal to five exist

4001 Borrower PLUS only Parent’s Current SSN cannot
Current SSN If PLUS (Loan Type = P) Borrower’s be the same as the Student’s
Current SSN is the same as the Student’s Current SSN.
Current SSN
4002 Anticipated If less than two Anticipated Disbursement WARNING – the COD
Disbursement records exist for a loan and the school is System may reject this record
Number not a Special School since less than 2 Anticipated
Disbursements exist and you
have not indicated you are a
Special School in System
Setup.
4003 Disbursement If the Disbursement Profile Code is The Disbursement Profile
Profile Code changed Code cannot be changed
AND when the loan status is
Accepted or Batched.
Loan Status is A or B
(For Import External Change)
4004 Date If the disbursement is flagged as the “first” Actual Disbursement #N must
AND have the earliest disbursement
date since it is flagged as the
The Action Date is greater than the date of “first” disbursement.
any other disbursement
Compare to other transactions with Type
D, unless a Type Q transaction exists
If Type Q transaction exists, use the date
of the Type Q transaction with the highest
sequence number
4005 Date of Birth If the Student’s Date of Birth is not Student’s Date of Birth must
19080101 to 19991231 be between 01/01/1908 and
12/31/1999.
4006 MPN If MPN Status is changed to T MPN Status cannot be
AND changed to T (Exists) when
the current status is not N, R,
The current MPN Status is not N, R, P, S, P, S, or M.
or M

4007 Local Zip Code Student’s Local Zip Code is non-blank Student’s Local Address State
AND should not be blank.
Local State is blank OR
OR Student’s Local Zip Code
Student’s local address state is non-blank should not be blank.
AND is not “AB,” “BC,” “CN,” “FC,”
“MB,” “MX,” “NB,” “NF,” “NL,” “NS,”
“NT,” “NU,” “ON,” “PE,” “PQ,” “QC,”
”SK,” or “YT”
AND
Zip Code is blank
(External Add/Change Only)
4008 Local Address If only one of the local address fields is At least two Local Address
non-blank fields must be populated.
(External Add/Change Only)
4009 Student’s Name Student’s First Name is blank Student’s First and Last
AND Names cannot both be blank.
Student’s Last Name is blank
4010 Parent’s Name Parent’s First Name is blank Parent’s First and Last Names
AND cannot both be blank.
Parent’s Last Name is blank
AND
Origination Status is not N
(N/A to Imports)
4011 Current SSN If PLUS (Loan Type = P) Borrower’s Parent’s Current SSN cannot
Current SSN is changed to blank be changed to blank after the
AND loan is originated.
Origination Status is not N

4012 First If the First Disbursement Flag = C Actual Disbursement 01 must
Disbursement AND be accepted before a
Flag subsequent Actual
Disbursement Status of Actual Disbursement can be flagged
Disbursement 01 is not A (Accepted) as the “First” Actual
Disbursement.
4013 Student’s Alien If Student’s ARN is blank Student’s ARN cannot be
Registration AND blank when Student’s
Number (ARN) Citizenship Status = 2
Student’s Citizenship Status = 2 (Eligible Non-citizen.)
4014 Parent’s Alien If Parent’s ARN is blank Parent’s ARN cannot be blank
Registration AND when Parent’s Citizenship
Number (ARN) Status is 2 (Eligible Non-
Parent’s Citizenship Status = 2 citizen.)
4015 Inactive If Disbursement Profile Code from Disbursement Profile Code is
Disbursement Disbursement profile imported from the currently inactive. Update the
Profile Codes prior year has not been updated (inactive) Disbursement profile
associated with this
Disbursement Profile Code in
Disbursement Setup to make
it active.
4025 Grade Level for If Grade Level less than or equal to 5 for a Grade Level must be 6 or
Grad PLUS Grad PLUS loan (Loan Type = G) higher for Grad PLUS loans.
4030 Additional Unsub If Additional Unsub Preprofessional or Additional Unsub

Preprofessional Teacher Certification = Y Preprofessional or Teacher
or Teacher AND Certification? field cannot be
Certification? selected when grade level is
Grade level is not equal to 5 not = 5.
4035 Additional Unsub If Additional Unsub Eligibility for Health Additional Unsub Eligibility
Eligibility for Profession Programs = Y for Health Profession
Health Profession AND Programs field can not be
Programs selected when grade level is
Grade level is not equal to 4, 5, 6, or 7 not 4, 5, 6, or 7.

4040 Additional Unsub If Additional Unsub Eligibility for Health The Additional Unsub
Eligibility for Profession Programs = Y Eligibility for Health
Health Profession AND Profession Programs and the
Programs Additional Unsub
Additional Unsub Preprofessional or Preprofessional or Teacher
Additional Unsub Teacher Certification = Y on the same loan
Preprofessional Certification fields can not
record both be selected on the same
or Teacher
Certification loan.


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Volume III, Section 4—

Combination System Edits

Pell Grant, ACG, and National SMART Grant EDExpress Edits..............................................................2

Direct Loan EDExpress Edits..................................................................................................................15

April 2007 (2007-2008) COD Technical Reference Page III-4-1

Edit Field Name Condition Message Grant

April 2007 (2007-2008) COD Technical Reference Page III-4-2

April 2007 (2007-2008) COD Technical Reference Page III-4-3

April 2007 (2007-2008) COD Technical Reference Page III-4-4

April 2007 (2007-2008) COD Technical Reference Page III-4-5

April 2007 (2007-2008) COD Technical Reference Page III-4-6

April 2007 (2007-2008) COD Technical Reference Page III-4-7

April 2007 (2007-2008) COD Technical Reference Page III-4-8

April 2007 (2007-2008) COD Technical Reference Page III-4-9

April 2007 (2007-2008) COD Technical Reference Page III-4-10

April 2007 (2007-2008) COD Technical Reference Page III-4-11

April 2007 (2007-2008) COD Technical Reference Page III-4-12

April 2007 (2007-2008) COD Technical Reference Page III-4-13

April 2007 (2007-2008) COD Technical Reference Page III-4-14

Edit Field Names Condition Message

April 2007 (2007-2008) COD Technical Reference Page III-4-15

April 2007 (2007-2008) COD Technical Reference Page III-4-16

April 2007 (2007-2008) COD Technical Reference Page III-4-17

April 2007 (2007-2008) COD Technical Reference Page III-4-18

April 2007 (2007-2008) COD Technical Reference Page III-4-19

April 2007 (2007-2008) COD Technical Reference Page III-4-20

April 2007 (2007-2008) COD Technical Reference Page III-4-21

April 2007 (2007-2008) COD Technical Reference Page III-4-22

April 2007 (2007-2008) COD Technical Reference Page III-4-23

April 2007 (2007-2008) COD Technical Reference Page III-4-24

April 2007 (2007-2008) COD Technical Reference Page III-4-25

April 2007 (2007-2008) COD Technical Reference Page III-4-26

April 2007 (2007-2008) COD Technical Reference Page III-4-27

(Currently occurs in Multiple Entry or

April 2007 (2007-2008) COD Technical Reference Page III-4-28

April 2007 (2007-2008) COD Technical Reference Page III-4-29

April 2007 (2007-2008) COD Technical Reference Page III-4-30

April 2007 (2007-2008) COD Technical Reference Page III-4-31

4030 Additional Unsub If Additional Unsub Preprofessional or Additional Unsub

April 2007 (2007-2008) COD Technical Reference Page III-4-32

April 2007 (2007-2008) COD Technical Reference Page III-4-33

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