Microsoft Word 2010: Modular System

M O D U L A R
S Y S T E M
MICROSOFT WORD 2010
Mkremin ZKUL
http://book.zambak.com
Copyright Srat Basm Reklamclk ve Eitim Aralar San. Tic. A.. All rights reserved. No part of this book may be reproduced, stored in a retrieval system or transmitted in any form without the prior written permission of the publisher. Digital Assembly Zambak Typesetting & Design Page Design Edip TRK Serdal YILDIRIM Editor Osman AY Proofreader Andy Martin Publisher Zambak Basm Yayn Eitim ve Turizm letmeleri Sanayi Ticaret A.. Printed by
alayan A.. Sarn Yolu zeri No:7 Gaziemir / Izmir, March 2010 Tel: +90-0-232-252 22 85 +90-0-232-522-20-96-97
ISBN: 978-975-???-???-? Printed in Turkey
DISTRIBUTION
ZAMBAK YAYINLARI Bulgurlu Mah. Haminne emesi Sok. No. 20 34696 skdar / Istanbul _______________________ Tel.: +90-216 522 09 00 (pbx) Fax: +90-216 443 98 39 http://book.zambak.com
"Microsoft, MSN, Microsoft Excel 2010, Microsoft Office 2010, and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries."
1. Getting Acquainted with Microsoft Word

Introduction . . . . . . . . . . . . . . . . . . . . . . . . 6 Uses of Word . . . . . . . . . . . . . . . . . . . . . . . 6 Creating a New . . . . . . . . . . . . . . . . . . . . . 11 Saving a Document . . . . . . . . . . . . . . . . . . 13 Opening a Document. . . . . . . . . . . . . . . . . 15 Converting a Document . . . . . . . . . . . . . . . 17 Closing a Document. . . . . . . . . . . . . . . . . . 17 Document Views. . . . . . . . . . . . . . . . . . . . . 18 Sending and Sharing Documents . . . . . . . . . 19 Getting Help . . . . . . . . . . . . . . . . . . . . . . . 19
3. Formatting Characters and Paragraphs

Font Formatting . . . . . . . . . . . . . . . . . . . . . 36 Paragraph Formatting . . . . . . . . . . . . . . . . . 39 Bulleted and Numbered Lists . . . . . . . . . . . . 43 Borders and Shading . . . . . . . . . . . . . . . . . 45 Columns . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Styles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
4. Page Setup and Printing

Page Setup . . . . . . . . . . . . . . . . . . . . . . . . 58 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
2. Working with Text

Moving Through a Document . . . . . . . . . . . 24 Selecting Text . . . . . . . . . . . . . . . . . . . . . . . 25 Copy and Move . . . . . . . . . . . . . . . . . . . . . 26 Undo and Redo . . . . . . . . . . . . . . . . . . . . . 28 Find and Replace . . . . . . . . . . . . . . . . . . . . 28 Spelling and Grammar . . . . . . . . . . . . . . . . 29 Research Task Pane . . . . . . . . . . . . . . . . . . 30 The Thesaurus . . . . . . . . . . . . . . . . . . . . . . 31 Translating Text. . . . . . . . . . . . . . . . . . . . . . 32 Moving Through a Document . . . . . . . . . . . 24 Selecting Text . . . . . . . . . . . . . . . . . . . . . . . 25 Copy and Move . . . . . . . . . . . . . . . . . . . . . 26 Undo and Redo . . . . . . . . . . . . . . . . . . . . . 28 Find and Replace . . . . . . . . . . . . . . . . . . . . 28 Spelling and Grammar . . . . . . . . . . . . . . . . 29 Research Task Pane . . . . . . . . . . . . . . . . . . 30 The Thesaurus . . . . . . . . . . . . . . . . . . . . . . 31 Translating Text. . . . . . . . . . . . . . . . . . . . . . 32
5. Inserting and Formatting Objects

Equations. . . . . . . . . . . . . . . . . . . . . . . . . . 64 Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Drop Cap Letters . . . . . . . . . . . . . . . . . . . . 66 Page Numbers . . . . . . . . . . . . . . . . . . . . . . 67 Cover Pages . . . . . . . . . . . . . . . . . . . . . . . 67 Date and Time . . . . . . . . . . . . . . . . . . . . . . 68
6. Tables
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Table Borders . . . . . . . . . . . . . . . . . . . . . . . 74 Table Styles . . . . . . . . . . . . . . . . . . . . . . . . 74 Resizing and Moving Tables. . . . . . . . . . . . . 76 Calculating Tables . . . . . . . . . . . . . . . . . . . 77 Sorting Tables . . . . . . . . . . . . . . . . . . . . . . 78
7. Pictures and Drawings

Pictures and Drawings. . . . . . . . . . . . . . . . . 82 Clip Art . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Inserting Pictures . . . . . . . . . . . . . . . . . . . . 83 Picture Adjustments. . . . . . . . . . . . . . . . . . . 84 Resizing and Cropping Pictures . . . . . . . . . . 86 Rotating and Moving Pictures . . . . . . . . . . . 87 Positioning Pictures . . . . . . . . . . . . . . . . . . . 88 Picture Styles and Effects . . . . . . . . . . . . . . . 88 Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . 89
10. Customizing Word and Securing Documents

Customizing Word . . . . . . . . . . . . . . . . . . 120 Securing Documents . . . . . . . . . . . . . . . . . 122
Mail Merge. . . . . . . . . . . . . . . . . . . . . . . . 127 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
8. Charts and SmartArt Graphics

Charts . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Chart Layouts and Formats . . . . . . . . . . . . . 98 SmartArt Graphics . . . . . . . . . . . . . . . . . . . 99 WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Text Boxes . . . . . . . . . . . . . . . . . . . . . . . . . 102
9. Working with Long Documents

Headers and Footers . . . . . . . . . . . . . . . . . 106 Footnotes and Endnotes. . . . . . . . . . . . . . . 107 Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Hyperlinks and Bookmarks . . . . . . . . . . . . . 109 Making Comments . . . . . . . . . . . . . . . . . . 110 Tracking Document Changes . . . . . . . . . . . 110 Mail Merge. . . . . . . . . . . . . . . . . . . . . . . . 112
Introduction
Microsoft Word is a word-processor software that lets you create a variety of different documents such as letters, single-file reports, multifile reports, books, brochures, newsletters, and Web pages. Word processing software lets you create, edit, format, store, retrieve, and print a text document. Creating is writing and composing the document. Editing refers to making changes to the document to fix errors or improve it. Formatting is making the document look attractive. Storing means saving it on a disk. Retrieving is opening the saved document from a disk into the computer memory. Printing is producing the document on paper, using a printer connected to the computer. Microsoft Word provides powerful and easy-to-use tools. A few of its capabilities are: checking and correcting, spelling, and grammar, handling page organization such as page numbers, headers and footers, having auto texts, symbols and clipart, working with tables, and formatting text by one button clicking.
Uses of Word
Microsoft Word can be used at home, at school, and at work. At home, one can write notes, memos, letters, labels, envelopes, create cards, stickers or flyers. In schools, Word may be used for writing homework, theses, research notes, time tables or certificates. People working in business may use Word to set up faxes, reports, contracts, business cards or mail merge documents. It is also easy to prepare a resume or CV using Word. Word can create complex or specialized documents that are normally created by more specialized software applications such as: Web pages: Word has Web publishing features that let you create beginner level simple Web pages with ease. Brochures, newsletters, and other documents with complex page layouts: Microsoft Publisher might be able to do a better job at creating short, layout-intensive documents. However, Word's improved drawing and layout features make it a highly viable tool for creating these kinds of documents. Printer-ready publications: Dedicated desktop publishing packages (such as Adobe InDesign, or Quark Press) do a superb job of creating printer-ready publications with precise page layouts, cross-references, indexes, tables of contents, and so on. Word is ideal for the initial organizing, writing, editing, and proofreading of a publication. However, you can also do quite a good job in Word of preparing the
Chapter 1
final printer-ready publication. If your page layout needs are a bit demanding for Word's tools, you can always transfer your Word document to a dedicated desktop publishing program to create the final layout. Tables of numbers or other data: Clearly, Microsoft Excel is the tool of choice for working with numbers, and Microsoft Access for working with databases. However, Word tables can be used to store and display reasonable amounts of numeric or textual data. Word even provides mathematical functions for working with numbers in tables, as well as database tools for working with data fields and records in tables. Why use Word for a task that can be performed with a more specialized software program, perhaps one which is already installed on your computer? The main reason is that you probably already know how to use Word, and the extra features of a more specialized program might not be worth the time required to learn a new software package, especially if you create only an occasional Web page, brochure, or other specialized document. You might also have existing Word documents that you can quickly convert to Web pages or other specialized formats. You can thus use Word to improve not only your current skills, but also your existing collection of documents. Practice
Starting the Word Program 1. On the Windows taskbar, click the Start button at the bottom left
corner of your screen.
2. Select All Programs and point to Microsoft Office. 3. Move the mouse pointer over and click on Microsoft Word 2010.
Starting the Word Program
Starting the Word Program
Getting Acquainted with Microsoft Word
Word Window - General Overview

File Tab opens document related tasks.
Ribbon consists of a series of tabs.
Insertion Point (Cursor) shows where the text will be written.
Status Bar displays information about a command , an operation in progress, or the location of the insertion point.
Chapter 1
Title Bar shows the name of the document and the program name.
Minimize the Ribbon shows or hides the Ribbon. Minimize-Maximize-Close closes or changes the Word program windows. Help shows help for the written text.
Split Box allows you to work in two parts of your document at the same time
Scroll Bar scroll to another part of the document.
The Web Layout view displays the document as it would appear in a web browser. The Full Screen Reading view gives more space on the computer screen for reading documents. The Print Layout is the default view of Word. Documents appear as it would be on a printed page.
The Outline view enables you to see the sections of a document text. The Draft view essentially same as the Print Layout view but displays only the text in a document. Document Browser The Zoom slider lets you choose between zoom levels. lets you navigate through your document by letting you move between objects. To specify the type of object click the round circle and select the object.
The Ribbon
The Ribbon is located at the top of the document area in Word. It consists of series of tabs. Each tab is organized into groups and shows different commands. Practice To switch between tabs;
1. Click on each tab name.

Or use the turn scroll button of your mouse.
The Ribbon
The Ribbon is context sensitive. It changes depending on the selected tab, object or command. For instance; when a table is selected, the Ribbon shows Contextual tabs related to tables.
The Ribbon showing contextual tabs with shortcut keys.
The diagonal arrows in the lower right corner of some groups open additional options relaeted to that group. Each command on the Ribbon has its own shortcut keys. If you don't know to use which key to activate a command, press the Alt key on the keyboard to show Key Tips. Pressing the associated key on the keyboard activates the command.
10
Chapter 1
To change the orientation of the document using shortcut keys;
2. Press the Alt key on your keyboard. 3. Press the P key to open the Page Layout tab, and then the O to
open Orientation menu.
The File tab and the Backstage

The File tab opens the Backstage view that contains file related tasks; such as open, save, printing, sharing, and Word options. The left side of the Backstage window displays the major file tasks or commands. When you click on a command, the Backstage displays the menu related to selected tasks.
Creating a New Document

In this exercise, you will type a letter. Microsoft Word is a good choice for this kind of task. Before start typing in Word, there are few things you need to know; The short, vertical, blinking line at The Backstage view. the top of the document is the insertion point (cursor). The insertion point indicates where text will be entered as you type. When typing long lines of text, you do not have to press Enter each time you want to start a new line. Word will automatically start a new line for you when you reach the right side of the page. This feature is called word wrapping. By default, Word functions in Insert mode. This means that any new text you enter in the middle of a line is inserted between existing texts. But if you turn on the Overtype mode you can overwrite existing text with any new text that you type in. You can double-click OVR on the status bar or press the Insert key on the keyboard to turn overtype on or off.
11
Practice To create a new document;
1. Click the File tab and then select New.

The left side of the Backstage window contains templates for creating new documents. A preview of the document is displayed in the right pane of the window.
2. Under Available Templates, click Blank

Document.
3. Click Create.
Or press Ctrl + N.
4. Type Dear President and press Enter

The New Document dialog window opens.
twice.
5. Type I am a student at the International

High School. Press Enter twice.
6. Continue your letter by typing the following

text and at the end of each paragraph press Enter twice. Pressing the Enter key starts a new paragraph.
Dear President, I am a student at the International High School. I am very concerned about the growing number of people my age who smoke or use spit tobacco. Every day, between 80.000 and 100.000 children worldwide start smoking and try their first cigarette. Another 30.000 kids become regular smokers, and roughly one-third of them will eventually die from a tobacco-related disease. More than 40 million of all smokers are under the age of 18, including 39 percent of all high school students. Did you know that kids are three times more sensitive to tobacco advertising than adults, and youth are more likely to be infuenced by cigarette marketing than by peer pressure? Smoking related-discasses kill one in 10 adults globally, or cause four million deaths each year. Every cigarette smoked cuts at least 5 minutes of life on average - about the time taken to smkoe it. Something must be done. The governments spend more than 200 billion per year treating tobacco-related illnesses. As the President, we are counting on you to tell the tobacco industry to stop advertising in ways that they know will addict us to a habit that will lead to discase and premature death. We deserve your support and a chance at life without tobacco. Sincerely, John Doe 16/02/2010|
Templates
A template is a document; such as brochures, memos, reports, and business letters, which provides a preformatted layout for content with text and graphics. You can customize the content in the template to create your own document.
Creating a new document
If you are connected to the Internet you can use a variety of online templates that are stored on the Microsoft Office Online Web site.
12
Chapter 1
Practice In the following exercise, you will download a template from Microsoft Office Online. You will need a connection to the Internet to complete the task.
1. Click New command on the File tab. 2. Select a template under Available Templates
or use Search Office.com for templates box, and then click Download.
3. Word downloads the template and opens

it as a new document.
Choosing a template
Saving a Document
After you have created a document, you must give it a name and save it to a permanent storage device, such as the hard disk, or a flash disk, for future use. You should save the document not only at the end of your work but shortly after you first create and as you work on it. In this exercise, you will save your document with the name My Letter in your Documents folder.
1. From the File tab, choose Save.

Or press Ctrl + S. Or click the Save button on the Quick Access toolbar. The Save As dialog box opens because it is the first time that you are saving the document.
2. In the File name box, type My Letter. 3. Click the Save button to save your document.
To save the file in a new folder;
Word opens the downloaded template
13
4. Click the New Folder button in the Save As

dialog box. Name the new folder. Your file is saved with the name My Letter.docx in your folder.
If you want to save your document under a different file name or to a different location, or in a different file format, you can use the Save As option. For example, the Word 97-2003 Document command saves the current document so that it can be viewed in previous versions of Word.
The Save As dialog box
Practice In this exercise, you will save your document My Letter with a different name on a flash drive or another hard disk.
1. From the File tab, choose Save As.

Or press F12.
2. In the Folders pane, click the Computer

button, and then select your flash drive.
3. Use the New Folder button to create a folder

named MyWork.
4. In the File name box, type My Letter. Select

the PDF file format from the Save as type box.
5. Click Save to save the file and the dialog box

closes.
The Save As menu
Your document is saved with the name My Letter.pdf on your flash drive.
14
Chapter 1
File Types
Word 2010 provides different kinds of file types. The .docx file extension is for basic documents with text and graphics. The documents with this extension block scripts and macros, making it safe from viruses. A document with the .docm file extension contains macros or programming code. Previous versions of Word cannot open .docx and .docm file types.
Basic documents with text and graphics
Opening a Document
When you work with Word you will sometimes need to create a new document from scratch. More often, you will need to work on an existing document that you or someone else has previously created. Also it's often easier and more efficient to create a document by modifying one that already exists, instead of having to retype a lot of information. To open an existing document,
Documents with macros or programming code
1. Press Ctrl + O.
Or select the Open command on the File tab. The Open dialog box displays the previously used folder of the current user.
2. Double-click on the My Letter file to open.

Or select the file name and click Open.
Web documents
Adobe Reader documents
The Open dialog box
15
You can have a quick access the documents on which you work recently .
1. Click the Recent command.

The Backstage displays recently accessed documents in Recent Documents pane.
2. Click on the document name to open it.

To pin a document to fix its place on the Recent Documents pane;
Opening Recent Documents
3. Click on the pin button next to the document name.
Selecting a command
The Quick Access Toolbar

You can easily access and run a command by clicking its button on the Quick Access toolbar. The Quick Access toolbar contains most commonly used commands. By default, it has three buttons, Save, Undo, and Redo. You can customize the Quick Access toolbar to display the commands you use most often. To customize the Quick Access toolbar;
1. Click the down arrow next to the Quick Access toolbar. 2. Click on the Open command. If you don't see a command on the
menu, click the More Commands command.
3. The Open button appears on the Quick Access toolbar. Now, you
can open your documents quickly without using the File tab.
Customizing the Ribbon
Customizing the Ribbon

If you want to have more command on the Ribbon, you can add them to the Ribbon either by creating a new tab or a group.
1. Click the File tab, and then the Options command.

The Word Options dialog box opens. Select the Customize Ribbon command.
The new group and the commands on the Ribbon and the Quick Access toolbar
16
Chapter 1
2. Click on the New group button and rename it. Select the new
commands from the left pane. Click OK. The new group and the buttons appear on the Ribbon.
Converting a Document
When you open a document created in a previous version of Word, the title bar displays the name of the document, followed by the words Compatibility Mode. Word 2010 contains some formatting features that cannot be available in previous Word versions. Converting old documents enables you to use these new features.
1. Click the File tab. 2. The Backstage displays the Convert command whenever a
document with a previous version is open.
3. Click the Convert command. The document is replaced with the

converted version.
4. Save the document.

Converting documents
Closing a Document
When you have only one document open, clicking the Close button on the title bar will close both the document and the Word program.
1. On the File tab, click Close.

Or press Ctrl + F4. The Close button on the File tab closes just the document and leaves the Word program open. When you attempt to close an unsaved document or have made any changes to an existing document, Word asks whether you would like to save the document. The Exit Word button at the bottom of the File tab closes all documents and exits the Word program.
Save Confirmation
2. Click the Exit Word button to close both your document and the
Word.
The Close button
17
Document Views
Word 2010 has five different document views, Print Layout, Full Screen Reading, Web Layout, Outline, and Draft. Each view has its own purposes and advantages.
The Document Views group
In order to change the document view;
1. Click the View tab; choose one of the document views in

the Document Views group. Or click the Document View buttons in the status bar. Print Layout is the default view of Word. Documents appear as it would be on a printed page. Print Layout view displays as graphics, tables, and headers, footers, and the other objects. Live preview works in the Print Layout view. The Full Screen Reading view gives more space on the computer screen for reading documents. The Web Layout view displays the document as it would appear in a web browser. It is used to prepare documents for digital publishing on the Internet and not suitable for printing pages. The Outline view enables you to see the sections of a document It is ideal for working with long documents with several chapters. The Draft view is essentially the same as the Print Layout view but it displays only the text in a document. It is useful when you quickly want to write and edit text. The Zoom commands let you choose between zoom levels. Zooming in makes words easier to read and helps prevent eyestrain. Zooming out makes scrolling faster and helps you to see several pages at once. In order to change zoom levels,
Full Screen Reading view
The Zoom group
1. In the View tab, click the Zoom button in the Zoom group.
Or click the number next to the Zoom slider at the right bottom of the Word screen.
2. Select between predefined zoom levels or enter a new

value in the Percent box. Or use the Zoom slider to change the zoom level.
Changing Zoom levels
18
Chapter 1
Sending and Sharing Documents

You can share your documents by sending them in an e-mail message. You need an Internet connection to use this feature. If Microsoft Outlook is installed and configured, Word uses it as a default e-mail program. In order to send a document by an e-mail;
1. Click the File tab. 2. Click the Share command, and then click
Send As Attachment button. The default email program opens.
3. The document is in the Attached box. Type

in the e-mail address you want to send.
4. Click Send.
Getting Help
The Help feature allows you to learn to use the basic and advanced features of Word. If you have a connection to the Internet you can get up-to-date online help from Microsoft Office Online. To get help;
Sending documents
1. On the Ribbon, click the button with a question mark.

Or press F1. Or if you see an information box on a button on the Ribbon, press F1.
2. In the text box at the top, type Save a document and then click
the Search button.
3. Click on a topic to get help information. 4. Click the Back, Forward, Stop, Refresh, and Home buttons on
the toolbar to move around in the Word Help.
The Word Help window
19
Case Study
Opening, editing, and saving a document Step-1 Run the Word program. On the Windows taskbar, click the Start button at the bottom left corner of your screen. On the Start menu, point to All Programs. Move the mouse pointer up and point to Microsoft Office. Move the mouse pointer over and click on Microsoft Word 2010. Step-2 Type the text. Type your name, surname, telephone number, and address. Step-3 Save the document to your flash drive using the name Case Study 1. On the Quick Access toolbar, click the Save button. The Save dialog box opens on the screen. Type the file name in the file name box and click Save. Step-4 Close the document. On the File tab, click the Exit button. Step-5 Open the document again. Open your document from the Recent Documents pane on the File tab. Step-6 Change the telephone number. Change the document by adding a new telephone number or changing the old one. You can insert other text like your birth date or your e-mail. Step-7 Re-save the document as a Web page. On the File tab, choose Save As. The Save As dialog box opens on the screen. In the Save As type box, click the drop-down arrow and select Web Page (HTML). Click Save. Step-8 Close the document. When the document is closed without being saved, the Word program will ask you whether you want to save the document. Click Save on the dialog box to save the document. Step-9 Try to repeat steps above without using the mouse.
Creating, saving, and sending a document. Step-1 Create a new file. Step-2 Under Office.com Templates, search for Greeting Cards. Step-3 Download a Birthday Card template. Step-4 Change the text in the template with your own. Step-5 Save the document, and then send it to your friend by e-mail as Birthday Invitation.
20
Chapter 1
Fill In The Blank

1. Microsoft Word is ____________________ that
lets you create a variety of different documents such as letters, single-file reports, multi-file reports, books, brochures, newsletters, and web pages.
2. Click the Save button or press _______________

shortcut to quickly save the document.
3. The short, vertical, blinking line at the top of the

document is ____________.
True or False
1. If you want to save a previously saved document to a different location, you can use Save As command.
True False
2. The shortcut key for the Help command is F1.

True formatting. True False False
3. You can convert a Word 2010 document to a Word 2003 document and keep all of the document
21
Multiple Choice Questions

1. What can you create with the Word program?
a. Letters c. Tables b. Web Pages d. All of the above
6. Which one does not start a new blank

document? a. Ctrl + N keyboard shortcut. b. Opening a document from a flash drive. c. Clicking New command on the File tab. d. Starting the Word program.
2. Which of the following option provides a

document with preformatted layout for content with text and graphics? a. Dialog Launchers b. Templates c. Saving As command d. Word Help
7. What is the correct order to save a new Word

document to a flash drive? I. Choose flash drive from Folders pane. II. Write the file name. III. Click the Save button on the Quick Access toolbar. IV. Click Save on the Save dialog box. a. III., II., I., IV. b. I., III., II., IV. c. III., I., IV., II d. III., I., II., IV.
3. Choose the sentences those are true about

the Ribbon. (Choose two answers) a. The Ribbon is context sensitive. b. You can not add your favorite commands to the Ribbon. c. Pressing Alt key shows short-cut keys on the Ribbon. d. The Ribbon contains major file tasks such as Open and Share.
8. A document; you have just opened; appears

very small in the Word screen. How can you make it bigger to read or work on it? (Choose two answers) a. Switch to Full Screen Reading. b. Use the Zoom dialog box and Zoom Out. c. Use the Zoom Slider in the Status bar to Zoom In. d. Close the document and open it again.
4. What is the meaning of the text "Compatibility

Mode" after a document name in the title bar? a. The document is compatible with your computer. b. You need to save the file immediately. c. The document was created with a previous version of Word. d. The document contains advanced features of Word.
9. Which of the following dialog boxes opens

when a document is saved for the first time? a. Save All c. Close b. Save d. Save As
5. Which of the following can you do on the

Microsoft Office Online? a. Download templates in different categories. b. Convert a document to an up-to date Word version. c. Get up-to-date help about a Word topic. d. Download document views such as the page layout and draft view.
10. How can you insert a text inside a text line

without deleting the existing text? a. Start typing in the overtype mode. b. Locate the insertion point after the line. c. Start typing in the Insert mode. d. Enable Word Wrapping by pressing Enter key.
22
Chapter 1
Moving Through a Document

You move through a document to see text and objects that is off the screen, to set the insertion point at a new place, or to select text and objects for changes. There are several ways to move the insertion point in your document: you can use the mouse, the keyboard, or several commands, most notably the Go To command.
Moving Through a Document with the Keyboard

Up or Down arrows Left or Right arrows Home End Page Up or Down Ctrl+Left or Right Ctrl+Home Ctrl+End Ctrl+Page Up or Down One line up or down One character left or right Start of the line End of the line One screen up or down One word left or right To the beginning of the document To the end of the document One page up or down
Practice To move the insertion point to a specific place; In this exercise, you will move the insertion point to the second line.
1. Click Page Number on the Status bar at the bottom of

the Word screen. Or press Ctrl + G.
2. Select a type of place to go. In the Go to what list,

select Line.
3. Type or select a specific item. In Enter line number

Moving the insertion point to the second line
type 2.
4. Click the Go To button.

The insertion point moves to the second line.
24
Chapter 2
Selecting Text
When you want to perform an action with the text; for example edit, format, or copy; you must first select it. Word makes text selection quick and easy.
Selection Bar
Right Pointing Arrow
Selecting a paragraph
Selection Techniques TO
Select a word Select a line Double-click on the word. Position the mouse pointer in the selection bar before the line you want to select. When the right-pointing arrow appears, click the mouse. Triple click on any word in the paragraph. Select a paragraph Or Position the pointer in the selection bar to the left side of the paragraph; when the right-pointing arrow appears, double-click the mouse. Position the pointer in the selection bar, when the rightpointing arrow appears, triple-click on the document. Select a whole document Or Press Ctrl + A. Or In the Editing group, click the Select button and then click Select All. Click where you want the selection to begin. Then, while Select any amount of holding down the shift key, click where you want the selection text to end. Select areas multiple text Hold down the Ctrl key on the keybord and with the mouse select different texts. DO
Working With T ext
25
Copy and Move

There are several ways to copy and move text and graphics from one place to another. Dragging text is the most efficient way to move or copy text and graphics, as long as you can see the destination location on your screen. Practice
Copy and Move with Drag and Drop

In this exercise, you will move the date text from the last line of the document to the top of the document. Open the letter (My Letter.docx) that you have created in the previous chapter.
1. Scroll down until you can see the date text at the last
line of the document.
2. Position the mouse pointer in the selection area,

before the date. The mouse pointer changes to a right-pointing arrow.
3. Click to select the date. The selected text changes to

white text on a darker background.
4. Position the mouse pointer over the selected text. The

pointer turns into a left-pointing arrow.
5. Click and hold down the mouse button. A small,

dotted box and a dotted insertion point appear.
6. Drag up until the dotted insertion point is before the

text Dear President and then release the mouse button.
7. Click anywhere outside of the selected text to cancel

the selection.
Moving a text
26
Chapter 2
Practice
Copy and Move with Other Techniques

The keyboard shortcuts are the quickest and easiest to use the Cut, Copy, and Paste editing commands. In this exercise, you will copy the whole letter into a new document.
1. Select the whole letter.
Selecting all the document
On the Home tab, click the Select button in the Editing group and then choose Select All. Or press Ctrl + A.
2. Copy the selected text.

Click the Copy button in the Clipboard group. Or press Ctrl + C. A copy of the selected text is placed on the Clipboard. The Clipboard is an area of memory in which you can store text or graphics temporarily. If you cut or copy text, graphics or other items they will be temporarily stored in the Clipboard ready for use elsewhere in the document.
The Clipboard group
3. Create a New Document. 4. Insert a copy of the letter from the Clipboard.
Click the Paste button in the Clipboard group. Or press Ctrl + V.
To move the selected text;
1. Click the Cut button in the Clipboard group.

Or press Ctrl + X.
To see the Clipboard contents;
1. Click the Clipboard dialog box launcher in the Clipboard group.

Clipboard pane displays left to the document.
The Clipboard pane with recently copied text and images
Working With T ext
27
Undo and Redo

The Undo feature allows you to reverse, or undo a recent action. The Redo command allows you to repeat a recent action.
Undo the last action

The Undo and Redo buttons on the Quick Access toolbar
You can undo your last action;
1. On the Quick Access toolbar, click the Undo button.

Or press Ctrl + Z.
Redo the last action

You can redo your last action;
1. On the Quick Access toolbar, click the Redo button.

Or press Ctrl + Y, or press F4.
Find and Replace

You can use the Find command to search for specific instances of a text in a document, and the Replace command to search for specific instances of text in a document and replace them with new text. In addition to replacing text, you can use the Replace command to replace formats, such as bold and italic. The Find and Replace commands are located in the Editing group.
The Editing group
Practice
Finding and Highlighting Text

In this exercise, you will find and highlight the word "tobacco" in the document My Letter.
1. On the Home tab, click the Find button

in the Editing group. Or press Ctrl + F. The Navigation pane opens.
2. In the Search Document box, type

tobacco. All the instances of tobacco in the My Letter document are highlighted.
Finding all the instances of a text
28
Chapter 2
Practice
Replacing Text
In this exercise, you will search the word tobacco and replace it with the word TOBACCO.
1. On the Home tab, click the Replace button

in the Editing group. Or press Ctrl + H. The Find and Replace dialog box opens.
2. In the Find what box, type tobacco. 3. In the Replace with box, type TOBACCO.
Click Find Next. When Word finds the text; click the Replace button.
4. Click the Replace All button to replace all of the instances of the
text at once.
Replacing text
Spelling and Grammar

Word checks for spelling and grammar errors as you type. Red wavy lines indicate words that aren't recognized or is misspelled. Green wavy lines indicate a possible grammar error. Blue wavy lines indicate correctly spelled words in the incorrect context.
SPELLING AND GRAMMAR

Spell checking Grammar checking Contextual Spell Checking
ERROR
You cann use the Find command to search for specific instances of a text. You can uses the Find command to search for specific instances of a text. You cane use the Find command to search for specific instances of a text.
Practice
Use the Spelling and Grammar Checker

In this exercise, you will use the Spelling and Grammar Checker to correct spelling and grammar errors.
1. Type stard instead of start and press the spacebar.

Working With T ext
The Proofing group
29
A Red wavy line appears under the word stard, because you have typed it incorrectly.
2. In the Review tab; click the Spelling & Grammar button in

the Proofing group. Or press F7.
3. The Spelling and Grammar dialog box checks each

underlined word in your document. In the Suggestions list box, click and select the correct word.
4. Click the Change button to change the word stard

Checking spelling and grammar errors
with start.
You can also right-click on the word once the red underlining displays. A pop-up dialog box displays suggesting alternative, correctly spelled words. Word uses a default dictionary file. If a word isn't in the dictionary; it is also underlined with a red wavy line. You can add a word to the default dictionary;
1. Right-click on the misspelled word. 2. Choose the Add to Dictionary option from the pop-up menu.
Research Task Pane

The Research task pane provides links to Internet research tools that you can use from within Word.
Spell checking on the pop-up menu
To open the Research task pane;
1. Click the Review tab, and click the Research button in the Proofing
group. Or press the Alt key and click anywhere within the document. To display the search results, you can either click the Start Searching arrow in the green box, or select a type of reference material from the list box below.
2. Use the drop-down menu at the top of the Research task pane to
choose references such as Thesaurus.
3. Enter the key words or phrase in the Search for box in the task
pane, and click the Start searching button.
30
Chapter 2
A quick way to search for online information for a text in the document is to press the Alt key and then click the text. The last service used, Thesaurus or Translation, will display results for the text you clicked.
4. To close the Research task pane; click the Research button in the
Proofing group.
The Thesaurus
The Thesaurus provides a list of synonyms for the text in which you are looking up. Practice To use the Thesaurus; In this exercise, you will find a synonym for a word.
1. Right-click the word illness in the My Letter. 2. Point to Synonyms on the pop-up menu. 3. Click to select a synonym.
If you need a more detailed search, the Thesaurus option in the Research task pane provides more details;
Clicking Alt key on a text displays online results in the Research pane
4. Click the Review tab, and click the Thesaurus button in the
Proofing group. Or press Shift + F7.
5. The Research task pane opens. A list of suggested

synonyms will display. Move your mouse pointer on a suggested synonym in the list and click the arrow next to it. Select Insert.
Finding synonyms on the pop-up menu
Working With T ext
31
Translating Text
Word 2010 can easily translate a text into another language, such as English, French, and Spanish. To translate a text;
1. Click on the text you want to translate. 2. Click the Translate button in the Proofing group.
Or right-click the text, select the Translate option from the pop-up menu, and choose Translate.
3. Select the languages in the From and To boxes in order to change

the source languages. The results display in the Research task pane under Translation. You can simply move your mouse over a word and a Mini Translator will show up and translate the text. By default, the option is turned off. To enable the Mini Translator option;
1. Click the Translate button in the Proofing group 2. Select the language you want to translate into. 3. Move and hold your mouse on the text you want to translate.
Translating the whole document doesnt necessarily give the whole meaning of a document. It should rather to be used to get an idea about the document. In the following exercise you will translate the whole document to French. You need a connection to Internet to complete the task. To translate all the text in a document;
The Translation displays
1. Click on the text you want translate. 2. Click the Translate button in the Proofing group.
Or right-click the text, select the Translate option from the pop-up menu, and choose Translate.
Enabling the Mini Translator
3. Select the languages in the From and To in order to change the

source and target languages. Select English in the From box and French in the To box. The results display in the Research task pane under Translation. You can simply move your mouse over a word and a Mini Translator will show up and translate the text. By default, the option is turned off.
The Mini Translator
32
Chapter 2
Online document translation
The Document is translated and displays in French in a browser window.
Fill In The Blank

1. To
select a whole ________________. document, press
3. To move text, press ____________, and then

____________ .
2. To copy with drag and drop you must hold

down ________________________ while you are dragging the selected text.
True or False
1. If you want to undo your last action, press Ctrl + Z.
True False
2. You can select a paragraph by double-clicking anywhere in the paragraph.

True False
3. If you want to correct spelling and grammar errors you can use the Spelling and Grammar checker.
True False
Working With T ext
33

1. How can you quickly recover a text that you just
accidentally deleted? (Choose two answers) a. Use the Clipboard pane. b. Press Ctrl + Z. c. Use the Undo button on the Quick Access toolbar. d. Click the Find button, and then search for the deleted text. type the word in the Search for box, and then press Enter. 6. You can replace a word in your document with another word that is more suitable and has nearly the same meaning by; a. using the Spell Checking. b. using the Grammar Checking. c. using the Mini Translator. d. using the Thesaurus feature. 7. A spelling error in a document is identified by: a. A green highlight. b. A red wavy underline. c. A green wavy underline. d. A blue wavy underline. 8. What options are available in the Find and Replace dialog box? (Choose two answers) a. Find c. Replace b. Synonyms d. The Thesaurus
2. If you want to Copy a text and Paste it to another

place, which shortcut keys should you use? a. Ctrl + Z and Ctrl + X b. Ctrl + C and Ctrl + V c. Ctrl + C and Ctrl + P d. Alt + C and Alt + P
3. Select the spelling and grammar checking

options available in Word 2010. (Choose three answers) a. Contextual spell checking b. Spell checking c. Style checking d. Grammar checking
9. How can you select all the text and the objects in a document? (Choose all that apply) a. Drag your mouse from the beginning to the end of the document. b. Press Ctrl + A. c. In the Editing group, click the Select button, and then Select All. d. Triple-click any word in the document. 10. As you read through an astronomy document, you encounter an astronomer named Galileo. How can you get online help about the astronomer without leaving the document and the Word screen? a. Open Google web site in an internet browser, and make a search. b. Use the Thesaurus, in the Research pane. c. Hold down the Alt key and click on the word. d. Open the Find and Replace dialog box, and click the Search on Internet option.
4. How can you find and correct all the instances of

a word which you mistyped in a document? a. Press Ctrl + F shortcut keys. b. Use the Research task pane, and look for all the instances of the text. c. Select all text, and then click the Spelling & Grammar button. d. Open the Replace dialog box, and then use Replace All command.
5. Select the ways you look for synonyms for a

word. (Choose three answers) a. Enable the Mini Translator and hold your mouse on the word. b. Right-click the word, and then select Synonyms on the pop-up menu. c. Hold down the Alt key and click on the word. d. Select the Thesaurus in the Research pane,
34
Chapter 2
Font Formatting
Font Formatting enables you to give the text in documents different looks and styles. You can change the font face, font size, underline text, and change the color and the spacing between letters. A font is a set of characters and letters of the same look and styles. Each font has a particular design. The size of a font is called font size. The most preferred fonts are Times New Roman, Arial, and Courier New, Calibri.
Changing the font face in the Font group
Practice
Change and Format the Font Face

In this exercise, you will change the font face and format the text as bold and italic in your document. (My Letter)
1. Select the text Date.

In the Font dialog box, change the font type to Arial
Formatting text in bold
On the Home tab, click the Bold button in the Font group.
2. Or on the Mini toolbar, click the Bold button.

Or press Ctrl + B.
3. Click anywhere outside the selected text to cancel the selection. 4. Select the text Sincerely. 5. Click the Italic button in the Font group.
Or on the Mini toolbar, click the Italic button. Or press Ctrl + I.
6. Click anywhere outside the selected text to cancel the selection.

Whenever you select a text; the Mini toolbar displays just above the selection. It contains a set of formatting commands for changing fonts and paragraphs.
The document after the formatting
36
Chapter 3
To display the Mini toolbar;
1. Select the text and move the mouse pointer just above the
selection.
2. Click the buttons on the Mini toolbar to apply formatting to the

selection. When you move the mouse away from the text; the Mini toolbar fades slowly and disappears. Practice
The Mini toolbar
Change the Font Size and Apply Text Effects

In this exercise, you will change the font size of the text and apply a text effect.
The Mini toolbar displays
1. Select the last paragraph of the document. 2. On the Home tab, click the arrow next to the Font box and in the
Font group. Or use the Mini toolbar.
3. Scroll down and select Impact in the list.

The selected text changes to the Impact font face. In the Font group or on the Mini toolbar, click the arrow next to the Font Size box and, and then click 14 in the list. Or use the Grow or Shrink Font buttons to change the font size gradually.
4. Click the Text Effects button in the Font

group. Select an effect in the gallery.
Changing the font size and applying a text format
TO
change the font color of a text, underline the text, apply any text effect, increase or decrease character spacing,
DO THIS
click the arrow next to the Font Color button in the Font group. Or use the Mini Toolbar. select the style of underline from the Underline style list. select them from the Effects in the Font dialog box. use the Advanced tab in the Font dialog box.
Formatting Characters and Paragraphs
37
Live Preview
Live Preview enables you to see the formatting of a text without having to apply it first.
1. Select the Date. 2. In the Font group, click the arrow next to the Font Color button. 3. Move your mouse on the colors under the Theme Colors. Live
Preview shows the colors on the text.
Clear Formatting
You can clear the formatting of a text in one step;
Clearing the text formatting
1. Select the text. 2. Click the Clear Formatting button in the Font group.
Or press Ctrl + Space.
Dialog Box Launchers

In the lower-right corner of some command groups, there are Dialog Box Launcher buttons. The Dialog box launchers open dialog boxes with more commands.
The Font dialog box launcher
Practice In this exercise, you will change the font color of a text, underline the text, apply text effect and increase the space between characters.
1. Select the text Dear President. 2. In the Font group, click the Font dialog box
button. Or press Ctrl + D. The Font dialog box opens.
3. Click the arrow next to the Font Color and select

the color blue.
Using the Font dialog box
4. Click the arrow next to the Underline Style box

and select Words only.
5. Click the Advanced tab. 6. Click the arrow next to the Spacing box and
Text after formatting
select Expanded. In the By box, select 2 pt. and click OK.
38
Chapter 3
Change Case
The Change Case command changes the capitalization of a selected text. Microsoft word microsoft word Sentence case lowercase
1. Select an Lowercase text. 2. Click the Change Case button in the Font group. 3. Select an option on the menu. Format Painter
At the end of your document My Letter, there is a second text President. If you want to format this one like the first one, you must repeat the steps in the previous topic, or you can use a command that copies formatting from a text, then applies it to another text. This feature is called the Format Painter. In this exercise, you will apply formatting using the Format Painter.
MICROSOFT WORD UPPERCASE Microsoft Word Capitalize Each Word
mICROSOFT wORD tOGGLE cASE

Change Case options
1. Click on the text Dear President. 2. In the Font group; double-click the Format Painter button if you're
going to copy the formatting to several locations. Or just click if you're going to copy the formatting only one time.
The Format Painter in the Clipboard group
3. Click the Format Painter button. Move your mouse pointer to the
second text President.
4. Click or drag on the text.

Format Painter applies the format of the first text to the destination text and turns off.
Paragraph Formatting
The format of a paragraph can be changed by setting tabs, indenting, aligning, changing line spacing within and between paragraphs, controlling page breaks etc. All these features allow you to enhance the appearance of your document.
Selecting text with Format Painter
39
Paragraph Alignment
There are four ways to align a paragraph.
The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks. The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks. The format of a paragraph can be changed by setting tabs, indenting, aligning controlling page breaks The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks.
LEFT Each line of text is aligned left.
CENTER Each line is centered.
RIGHT Each line is aligned right.
JUSTIFY Each line aligns with the both sides of the typing area.
In this exercise, you will justify the text in your document.
1. Select the whole document 2. Click the Justify button in the Paragraph
group. Or press Ctrl + J. Or click the Paragraph dialog box button in the Paragraph group. Under the General section; click the Alignment drop-down arrow and select Justify.
Justifying text
3. Click OK. Indenting
Decrease Indent and Increase Indent Buttons
If you do not want all paragraphs to align with the borders of the typing area, you can use the indentation options to indent the text.
INDENTATION
Normal Left: 1.25 cm Right: 1.25 cm First line Hanging
FORMAT
The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks etc. The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks etc. The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks etc. The format of a paragraph can be changed by setting tabs, indenting, aligning, controlling page breaks etc. The format of a paragraph can be changed by setting tabs,indenting, aligning, controlling page breaks etc.
40
Chapter 3
Practice In the following exercise; you will indent a paragraph in your document.
Indenting Text. 1. Click in the paragraph starting with the text I am very concerned. 2. In the Paragraph group, click the Increase Indent button.
The whole paragraph moves to the right. If you only want to indent the first line of the paragraph
3. Click in the first line of the paragraph. and press the Tab key
Or click the Paragraph dialog box button; The Paragraph dialog box opens. Under the Indentation, choose the First Line option in the Special box.
4. Click OK in the Paragraph dialog box. 5. Indent the remaining paragraphs. Line and Paragraph Spacing
You can change the amount of spacing between lines in a paragraph or between paragraphs by using the Spacing section in the Paragraph dialog box. To change line spacing; In this exercise, you will change the amount of spacing between lines in a paragraph.
Indenting options
1. Select the whole document. 2. Click the Line Spacing button in the Paragraph
group. On the menu; select 1.5. Or on the Line Spacing menu, click the Line Spacing Options command. The Paragraph dialog box opens.
Indenting paragraphs
41
3. Select the Indents and Spacing tab. 4. In the Line Spacing box, click the arrow and select
1.5 lines.
5. Click OK. The paragraph line spacing changes to

1.5 lines.
Document with 1,5 Line Spacing
Practice
Changing Paragraph Spacing.

In this exercise, you will change the amount of spacing between paragraphs.
1. Select the first four paragraphs in your document. 2. In the Paragraph group, click the Paragraph dialog box button;
Or on the Page Layout tab, use the Paragraph group.
3. In the Spacing section, click the up arrow until you reach 18 pt. in
the Before box.
4. In the Spacing section, click the up arrow until you reach 18 pt. in
the After box.
Spacing Between Paragraph
Line and Page Breaks

There are other useful paragraph rules that you can apply by clicking the Line and Page Breaks in the Paragraph dialog box. Such as Widow/Orphan Control, Keep Lines Together etc. These options are summarized as follows. Option Widow/Orphan control Keep with next Keep lines together Description Prevents the last line of a paragraph from being printed at the top of a page (widow) or the first line of a paragraph from being printed at the bottom of a page (orphan). Keeps the paragraph and the following paragraph on the same page. Keeps all lines of a paragraph on the same page.
42
Chapter 3
Bulleted and Numbered Lists

Bulleted and Numbered lists make your document more readable and enable you to point out important parts of a document. Bullets Numbers Special characters, symbols, and pictures Numerals, roman numerals, and letters
The Paragraph group
Use Numbers when the ordering of the paragraphs and items is important (i.e. legal documents, instructions, manuals). Use Bullets when the ordering doesnt matter (i.e. a shopping list). The Numbered documents are easy to edit. When you add or remove paragraphs or items, the Numbered list renumbers automatically. For instance, a new paragraph at the end of the list gets the next consecutive number.
Practice
Creating Bulleted and Numbered Lists

In this exercise, you will create a list from scratch.
1. Place the insertion point where you want to

create the list.
2. Click on the Numbering or Bullets button in

Paragraph group. Word indents the line.
3. Type the first item and press Enter.

To end a Bulleted and Numbered List;
Bulleted list
4. Click on the Numbering or Bullets button in the

Paragraph group. Or press Enter twice at the end of the list. You can create space between the list items as you do on paragraphs spacing.
Numbered list
43
Practice
Customizing Bulleted and Numbered List

In a bulleted list, instead of using regular bullets you can select a different character, a picture bullet, or change indents. You can customize numbered lists and choose different number styles and fonts like in a bulleted list. In this exercise, you will customize a bulleted and numbered list.
1. Select the list or list items. In the Paragraph

group, click the arrow next to the Bullets button;
2. Choose a new bullet from the Bullet Library.

Customizing a Bulleted list
There are seven bullet styles but you can define more;
3. Click the Define New Bullet command on the

menu. Use the Symbol or Picture button to select a bullet style.
4. Click the Font button, and change the color of

the bullet. Click OK. To convert the bulleted list to a numbered list;
1. Select the list. Click the Numbering button in

the Paragraph group.
Multilevel Lists
A Multilevel List format enables you to organize documents with hierarchical content such as law and scientific literature. In order to create a multilevel list, the paragraphs must be indented. Practice
Creating a Multilevel List 1. Indent the paragraphs by their levels in the list 2. Select the paragraphs. Click the Multilevel List
button in the Paragraph group.
3. From the List Library menu, choose a list style.

A Multilevel List
Each indentation level gets a different number formatting.
44
Chapter 3
Yocu can also easily convert a bulleted or numbered list to multilevel list with the Tab key.
1. Place the insertion point after the number in your Numbered list. 2. Press the Tab key; the paragraph is indented and gets a different
letter or number.
Borders and Shading

You can add borders and shading around pages and text selections to emphasize a section or to enhance the look of the document. Practice
Apply a Border and Shading

In this exercise, you will apply a border around a paragraph.
1. Click the paragraph starting with the text Did

you know that. In the Paragraph group, click the arrow next the Borders button;
Applying a border
2. From the menu, choose the Outside Borders

option.
3. Click the arrow next the Shading button in the

Paragraph group.
4. Under the Theme colors, click the color blue.

The background of the paragraph is filled with blue shading. Practice
Change the Border and Apply Shading

In this exercise, you will change the color, style and width of a border and apply shading to a paragraph.
1. Click the paragraph starting with the text Did

you know that.
2. In the Paragraph group, click the arrow next to

the Borders button;
3. Click the Borders and Shading command on

the menu. Formatting Characters and Paragraphs
Applying a shading
45
The Borders and Shading dialog box enables you to create and modify the paragraph, and page borders, and shadings. By customizing line styles and colors you can get different border effects for each paragraph or the whole document.
4. In the Width section, select 3 pt. 5. In the Color section, select the color Dark Blue. 6. Click OK.
The Borders and Shading dialog box
Practice
Adding a Page Border

In this exercise, you will add Page Borders to your document.
1. In the Borders and Shading dialog box , click the Page

Changing borders and applying shading
Border tab. Or on the Page Layout tab, click the Page Borders button in the Page Background group.
2. In the Art section, select any art picture. 3. In the Apply To section, select the Whole Document. 4. Click OK. Page Backgrounds
You can add a background to your document such as a Watermark, color or a texture. Page background colors are applied by using the Page Color button in the Page Background group. Fill effects command at the bottom of the Page color menu allows you to select effects from four different categories.
Adding a page border
A watermark is a faint graphic image at the background of a document.
46
Chapter 3
Practice
Applying Watermark
In this example, you will insert a watermark and apply a page color to your document,
1. Click the Page Layout tab. 2. In the Page Background group, click the Watermark button. 3. Click one of the options. Word inserts the watermark on every
page of the document. You can also create a custom watermark or insert a picture watermark.
4. Click the Page Color button in the Page Background group. 5. Choose a color on the menu. Word applies the background color
to the document. To be able to print the document with the background color;
The document with a page color and a watermark.
1. Click the File tab; open the Word Options from the Background
view menu.
2. Click Display command on the left side of the dialog

box.
3. Under the Printing Options; check in the box Print background

color and images.
Columns
You can change the number of columns in a document or a section of a document. You can create newspaper columns, parallel columns and uneven columns before entering text or apply columns to existing text.
Applying columns
47
Practice
Creating Columns
In this exercise, you will create two columns in your document.
1. Select the whole document. 2. Click the Page Layout tab. 3. Click the Columns button in the Page Setup group; select
Two on the menu. The Columns dialog box enables you to create and modify the columns with several options. To create a line between the columns;
1. Click the Columns button, and then click the More Columns
The Columns dialog box
option.
2. Check the Line between box to apply a line between the

columns.
3. Click OK.
Creating a line between two columns
Tabs
Texts aligned with the space key are displayed improperly when the document is reformatted or transferred to other computers. By using the Tab key and Tab stops you can create and format documents easier and faster.
Tab Styles
In Word, there are several Tab types: left, right, center, and decimal. Left align tabs are the most used Tab style. By default, Word set left aligned tabs every 1.27 cm. The following example shows how to use tab stops. The dashed line indicates the location of the Tab stop.
48
Chapter 3
Left Right Center Decimal
Aligns text on the left at the tab position Aligns text on the right at the tab position Centers text at the tab position Aligns a column of numbers with the decimal at the tab position Inserts a vertical bar at the tab stop.
Item CPU Mainboard HDD RAM
Price 155$ 75$ 100$ 25.4$ Left Aligned Right Aligned Center Aligned Decimal Aligned
Bar tab
Setting Tab Stops

There are two ways to create tab stops; using the Tabs menu or using the Ruler. For more accurate and precise settings; use the Tabs dialog box. In this exercise, you will set tab stops using the Tabs dialog box.
1. Create a new document. 2. Place the insertion point where you start typing. 3. In the Page Layout tab, click the Paragraph dialog box launcher,
and then click the Tabs button.
4. In the Tab stop position text box, type the tab position as 1 cm.
Make sure the left alignment checkbox is selected.
5. Click Set. Repeat the steps for 5 cm. 6. Click OK.

Each time when you press the Tab key, the insertion point moves from one Tab stop to the next one.
Setting tab stops
7. Press
the Tab key, type timeline, press the Tab key, and type Health Benefits over Time.
8. Type the text in separate lines.
A Document with two tab stops
49
Practice To set Tabs stops using the Ruler; When you set a tab stop, you can see it on the Ruler and change its location by dragging it.
1. Locate the insertion point where you start typing.

If the horizontal ruler is not visible, click the View ruler button at the top of the vertical scroll bar.
2. Set the tab stops by clicking on the ruler. You can drag the tab
stops left or right along the ruler to a different position.
3. To change the tab style click on the Tab style button that is located
on the far left of the Ruler.
Removing Tabs
The Ribbon and the Ruler
To remove existing tabs; simply drag them from the ruler to the document area, to the Ribbon or on the tabs dialog box; select the tab you want to remove and click the Clear button.
Styles
A style is a group of paragraph and character formats stored under a name. Style is a time saving feature that you can apply to a text or a document at once.
Quick Styles
Word provides a gallery with sets of Quick Styles. A gallery is a group of built-in styles and formats. You can simply apply any one of these Quick Styles by clicking over it. Practice
Applying Styles
By default, Word applies the Normal style to the text you enter. In order to apply a different style than the Normal style;
50
Chapter 3
1. Click on a text. In the Home tab; move

your mouse over one of the styles in the Quick Style gallery in the Styles group. Live preview shows how it will look if you applied the highlighted style.
2. Click the More button next to the

Quick Style gallery.
The Style gallery
3. Select and click to apply a style. Creating a Quick Style

In this exercise, you will create your own paragraph Quick Style.
1. Select a paragraph with formatting information; such as

font color, size, align left, and italic etc.
2. In the Styles group, click the More button next to the

Quick Styles.
3. Click Save Selection as a New Quick Style command.

Create New Style from the Formatting dialog box opens.
Creating a Quick Style
4. The current name will be highlighted. Type a new style name in

the Name: box. Click OK.
Themes
A theme applies to the entire document. The purpose of a theme is to change the fonts or colors in a consistent way across a document without redefining the individual styles.
1. On the Page Layout tab; click the

Theme button in the Themes group.
2. Select a built-in Theme in the gallery
Themes gallery
51
Case Study
Opening, editing, and saving a document Step-1 Type the text "Happy Birthday" Step-2 Select the text line "Happy Birthday". Step-3 To copy text, press Ctrl + C or click the copy button in the Clipboard group. Step-4 Paste the text two times; press Ctrl + V two times or click the paste button two times in the Clipboard group. Step-5 Select the first "Happy Birthday" and open the Font dialog box: Click the Font dialog box launcher in the Font group. Apply the following formats to the first "Happy Birthday" text: Step-6 Font: Arial; Font Style: Bold; Size: 24 pt.; Font Color: red Effect: Double Strikethrough Character Spacing: Scale: 150% Select the second "Happy Birthday" text. Align the selected text at center: Step-7 Click the center alignment button in the Paragraph group. Open the Font dialog box. Step-8 Save the document as "Sports.docx" Apply the following formats to the second "Happy Birthday"" text: Font: Font Style: Italic, Size: 26 pt., Font Step-9 Repeat the steps for the remaining countries in the list. Step-7 Press the Tab key on the keyboard or click the Increase Indent button in the Paragraph group. A Multilevel list is created and the players get letters instead of numbers in the list. Color: blue, Effect: Small caps Character Spacing: Spacing: Expanded by: 3 pt. Creating Customized Lists Step-1 Create a blank word document. Step-2 Type the document title as "World Cup 2010 Countries and Players" Step-3 Create an imaginary group list of World Cup 2010 football games. There should be 4 different countries. Step-4 For each country type four player names just below their country names. Step-5 Select all the country names and player names together. Step-6 Click the Numbering button in the Paragraph group. A numbered list appears from number 1 to number 20. Step-6 Select the players of the first country in the numbered list.
52
Chapter 3
Fill In The Blank

1. To display the Tabs dialog box, click
______________________________ and then click Tabs.
3.
You can set tabs using Format, Tabs or using the______________.
2. A ___________ is a group of paragraph and

character formats stored under a name.
True or False
1. Subscripted texts are those that appear raised above other text on a line.
True False
2. Borders can be applied on all the edges of a paragraph.

True False
3. When text is formatted into a bulleted or numbered list, one bullet or number is assigned to each line.
True False
4. The Tab key is used to align text in a document.

True False
5. You cannot use images, symbols or special characters to create bulleted lists.
True False
Projects
1. Create an outlined, bulleted document about computer parts, both hardware and software. Give examples
about the software and hardware in the list. (Ask your teacher about software and hardware)
2. Create a list about four famous writers from your country. Write down their names and their books. Use
tab stops in the list. Formatting Characters and Paragraphs
53

1. Which of the format property of paragraphs
should be set before applying a multilevel list? a. Tab stops c. Lines b. Indents d. Styles
6. Which one of the following statements is false?

a. Numbers are useful for items in a particular order. b. You can change the color of the bullets in a list. c. You can separate items in a list by beginning each item with a bullet or number. d. Bullets are useful for items in a specific order, such as a recipe.
2. What are the advantages of using tab stops?

(Choose two answers) a. The documents aligned with tab stops display improperly when transferred to other computers. b. Tab stops makes text alignment very easy. c. Documents are created more accurately. d. Tab stops with the tab key makes typing more accurate.
7. How can you remove a tab stop from the Ruler?

(Choose two answers) a. Double-click on the tab stop. b. Drag and drop the tab stop on the Ribbon. c. Drag and drop the tab stop on the document area. d. Right click on the tab stop and choose clear.
3. How can you end numbering in a list? (Choose

two answers) a. Press enter twice at the end of the list. b. Restart the computer. c. Click the Numbering button at the end of the list. d. Press the Tab key at the end of the list.
8. Which of the followings are true? (Choose three

answers) a. A Tab stop is a position you set for placing and aligning text on a page. b. A Tab stop is a place at which one page ends and another page begins. c. You can easily move a tab to a different position on the ruler. d. When you no longer need a tab, you can remove it.
4. When a new paragraph is inserted in a numbered

list_________. a. A new numbering sequence starts from the insertion point. b. Word asks you to enter a number for the new paragraph. c. The paragraph automatically takes a number in the list. d. Word starts a new paragraph without a number.
9. Which of the following text alignments are done

with tab stops? (Choose two answers.) a. Left Tab style aligns text on the left at the tab position. b. Right Tab style aligns text to the right side of a document page. c. Center Tab style centers text at the tab position. d. Justify Tab style aligns text on both sides of tab stops.
5. A_________ is a list that contains several levels of

items, with each level displaying a different numeric, alphabetic, or bullet symbol. a. Bullet level list b. Multilevel list c. Table list d. Style list
54
Chapter 3
10. Which of the following properties can be formatted

using the Paragraphs dialog box? (Choose three answers) a. Line space between paragraph lines b. Space between paragraphs c. Indent space of paragraphs d. Page size of documents
15. What is the Orphan Control?

a. It keeps the paragraph and the following paragraph on the same page. b. It keeps all lines of a paragraph on the same page. c. It prevents the first line of a paragraph from being printed at the bottom of a page. d. It suppresses line numbering.
11. Select the statements that are true about

paragraph borders. (Choose two answers) a. You can apply borders to all sides of a paragraph. b. Paragraphs cannot contain border and shading together. c. Borders should be applied to each paragraph separately. d. A paragraph can have different border line styles and colors from the rest of document.
16. Which feature of Word enables you to see

formatting of a text without having to apply it first? a. Paragraph dialog box c. The Mini Toolbar b. Format Painter d. Live Preview
17. Select the sentences which are true about Font

formatting. (Choose two answers) a. The Format Painter copies the format of a text to other text. b. Changing the font type of an Italic text, clears it's Italic formatting. c. You can change the capitalization of a text. d. You cannot apply more than two formatting to a text.
12. Which of the following actions change the

formatting of a paragraph? (Choose two answers) a. Clicking the Clipboard button in the Paragraph group. b. Clicking the Format Painter in the Clipboard group. c. Aligning the paragraph with Align Text Right button in the Paragraph group. d. Indenting the paragraph.
18. Which of the following happens after applying Ctrl

+ U and Ctrl + I short-cuts to format a clear text? a. The text becomes bold. b. The text becomes italic. c. The text becomes italic and underlined. d. The text becomes underlined.
13. Which of the following indents all the text in a

paragraph except the first line? a. Hanging indent c. Right paragraph indent b. First line indent d. Decrease indent
19. How can you change the case of a text with all
capital letters to sentence case without retyping it? a. Use Undo end Redo commands on the Quick Access toolbar. b. Select the first character of the text and use Grow button in the Font group. c. Select the text, and choose the Sentence case button in the Font group. d. Use the Capitalize Each word button in the Font group.
14. Select the properties you can set in the Column

dialog box. (Choose two answers) a. Set the number of columns. b. Change the spacing between columns. c. Change the font formatting of column text. d. Set the paragraph alignments in columns.
55
20. Which of the Word 2010 feature allows you apply

one-click font and paragraph formatting to whole document? a. The Font group b. The Paragraph group c. Tabs d. Styles
25. The last line of a paragraph displays at the

beginning of the next page. What should you do keep the entire paragraph in the same page? a. In the Paragraph dialog box, check the Widow control box. b. Increase the line spacing of the paragraph c. Indent the last line of the paragraph d. Use the Backspace key to move the line to the previous page.
21. Which of the following displays formatting

commands for texts and paragraphs whenever a text is selected? a. Themes b. The Mini toolbar c. Styles d. Font group
26. Select the options which are used to clear text

formatting. (Choose two answers) a. Clear All Formatting checkbox in the Clipboard group. b. Ctrl + Space short-cut keys. c. Select the whole document and press the Space key. d. In the Font group, click the Clear Formatting button.
22. Select the Word features that allow you to use

page background colors and faint background images? (Choose two answers) a. Page Color b. Indenting c. Watermark d. Themes
27. How is the Font size of a selected text formatted?

(Choose two answers) a. Using the Grow Font and Shrink Font buttons in the Font group. b. Applying Ctrl + B and Ctrl + G short-cut keys. c. Using Font Size box in the Font group. d. Changing the Spacing in the Advanced tab of the Font dialog box.
23. What should you do to use font and paragraph

formats of a text for your future documents? a. Create a Template b. Create a Format Painter style c. Create and save a Quick style d. Create a new Font group
24. Select the sentences that are true about Styles.

(Choose two answers) a. A style is a group of paragraph and character formats. b. Word does not allow creating a new style. c. A styles color scheme can be changed using Themes gallery. d. By default Word applies Heading style to the text.
56
Chapter 3
Page Setup
The Page Setup group in the Page Layout tab contains commands for page formatting such as margins, page orientation and paper size.
Margins
Margins are the white areas between text and the edges of a page. Margins can be changed to make more text fit on a page, or to add extra space for binding documents. Practice
Changing Margins
In this exercise, you will change the page margins.
1. Click the Page Layout tab.

The Margins gallery
2. Click the Margins button in the Page Setup group. 3. Select the Moderate option.
To set custom margins;
1. Click the Page Setup dialog box launcher in the Page

Setup group; or click the Custom Margins button on the Margins menu; or double-click on the left Ruler. The Page Setup dialog box opens. The Page Setup dialog box is used to define the margins, paper options, and layout properties of pages in the document.
1. Under the Margins; change the size for the Top, Bottom,
Left and Right margins to 3 cm. Click OK.
The Page Setup dialog box.
Narrow margins
Custom margin settings
58
Chapter 4
Orientation
Portrait (vertical) orientation is used for traditional printing like letters, reports, and notes. Landscape (horizontal) orientation can be used for slides, title pages or for the objects which don't fit in the document using portrait orientation. To set the page orientation as landscape;
1. Click the Orientation button in the Page Setup

group. Or in the Page Setup dialog box; select the Landscape option.
Paper Size
A document can be printed on different sizes of paper. Different paper types like flyers, envelopes, and poster papers can be used for printing. A4 (21 cm x 29.7 cm) is one of the international standard size paper. Letter (21,59 cm x 27,94 cm) is the standard size for North American countries. In order to change the paper size of a document;
Landscape layout
1. Click Size button in the Page Setup group.

Select the A4 size on the Size menu. Or on the Size menu, click the More Paper Sizes option. The Page Setup dialog box opens.
2. Click the Paper tab and then select the new size under the Paper
size.
Layout
The Layout tab allows you to change the location of headers and footers in the margin area. You can also align the whole text in a page. Practice
Changing the Alignment of a Page. 1. Click the Layout tab in the Page Setup dialog box. 2. In the Page section, click the vertical alignment drop-down arrow
and select Bottom. Click OK
The text moves to the bottom of the page.
Page Setup and Printing
59
Setting up a Printer
The computer must be connected to a local or network printer device to print documents. To see the available printers;
1. Click the Start button, and click Devices and

Printers command. The Devices and Printers window displays the installed printers.
Printing
Devices and Printers window
One of the most important functions of Word is printing a finished document. You can print all pages, just the page containing the insertion point, or selected pages in Print view. Clicking the Quick Print button prints the entire document. By default, the Quick Print button is not visible on the Ribbon. Customize the Ribbon and the Quick Access toolbar to display the Quick Print button.
Printing Specific Pages and Selecting Number of Copies.

Practice In this exercise, you will print pages 1, 3, and 4 two times.
1. Open a document at least four pages.

The Print window
2. Click the File tab, and click to Print command.

Or press Ctrl + P .
3. Under the Print section, in the Copies box; type

2.
4. Under the Settings section, in the Pages box; type

1, 3-4.
5. Click the Print button.
Printing specific pages and selecting number of copies.
60
Chapter 4
Changing the Printer Settings

You can further change the print settings;
1. Click the Printer Properties link under the Printer

button. The Printer Properties window of the selected printer opens. You can change the print properties such as print quality, paper size on the properties window. Each printer may have different settings on the properties window.
Setting print quality in Printer Properties window.
Case Study
Creating and Printing a Brochure Step-1 Connect to the Internet to prepare a brochure for your hometown. The brochure should show scenic and historic places of your hometown and have at least 4 pages. Step-2 Create a new document from scratch or use Microsoft Office online for a template. Step-3 Set the paper size to A4. Change the paper margins of the pages; Left 3cm, and Right 3cm. Step-4 Type or paste the information you gathered. Use a page for each place you want to include in your brochure. Ask your teacher to how to include pictures and graphic content on your pages. Step-5 Click the File tab and the Print command to preview your document. Click the Print button. Save the document as Brochure.docx.
Page Setup and Printing
61

1. Select the commands in which you can switch
page orientations. (Choose three answers) a. Under Orientation in the Page Setup dialog box. b. The Orientation button in the Quick Access toolbar. c. The Page setup group in the Print Preview window. d. The Orientation button in the Page Setup group.
6. How many margins are on a page?

a. Two (header and footer) b. Four (top, bottom, right, left) c. Two (landscape and Portrait) d. Two (top and bottom)
7. A text document with two pages has a small

amount of text on the second page. How can you print it on a single page? a. Click the Shrink button in the Print window. b. Change the Page alignment in the Page dialog box. c. Set custom margins and reduce the margin spaces to fit all the text to the first page. d. Zoom out in the Print window.
2. Which of the following shortcut keys opens the

Print window? a. Ctrl - V c. Ctrl - C b. Ctrl - P d. Shift - P
3. How can you switch a Letter-size document to an

A4-size document? a. Select Narrow margins in the Page Setup group. b. Change the page orientation to Landscape. c. Switch the paper size to A4 in the Size menu in the Page Setup group. d. Open the Devices and Printers window, and then select Print to A4 size.
8. In the Print window , you can change the

_________. (Choose all that applies) a. Page margins. b. Number of copies of a print document. c. Size of a document. d. Printing range of a document.
9. A document consists of 6 pages. Which of the

following page ranges prints page1, page2, page3, page5, and page6 of the document? a. 1-3, 5-6 c. 1-6 b. 1-6, 4 d. 1, 2, 3-6
4. Which of the following can be customized to

display the Quick Print button? (Choose two answers) a. The Ribbon b. The Print window c. The Page Setup group d. The Quick Access toolbar
10. Pages box under the Page range section in the

Print window provides_______. a. Selecting different printers b. Selecting Print Range c. Paper Source d. Number of copies
5. A document in portrait mode prints:

a. Fewer characters per line than the same document in landscape. b. The same characters per line than the same document in landscape. c. More characters per line than the same document in landscape. d. Smaller fonts in order to fit the same amount of characters per line as landscape.
62
Chapter 4
Equations
Word includes an Equation editor which enables you to use and insert mathematical equations, and scientific functions in documents.
Practice
Creating an Equation
In the following exercises; you will create an equation object.
1. Locate the insertion point where you want to

insert the equation.
2. On the Insert tab, click the arrow next to the

Equation button in the Symbols group. The Equation gallery displays commonly used equations on which you can click to insert in a document.
The Equation gallery
3. Scroll down on the menu and click to insert the

Quadratic Formula. The selected equation is inserted in an equation text box at the location of the insertion point
4. Use the Symbols and the Structures on the Equation Tools Design
tab. You can edit an equation as an ordinary text. When you are done, click anywhere inside the document, and outside the equation object. To create an equation from scratch;
Quadratic Formula
1. Locate the insertion point where you want to insert the equation. 2. On the Insert tab, click the Equation button in the Symbols group.
A blank equation box is inserted.
3. Type the equation by using the mathematical symbols, structures

Equation box
in the Symbols and Structures groups on the Equation Design Tools tab.
64
Chapter 5
To change the symbols displayed in the Symbols group;
1. On the Equation Design Tools

tab, click the More button in the Symbols group.
2. Click the down arrow next to

Basic Math to view all the categories. You can add your equation into the Equation gallery;
Inserting a Structure to an Equation
1. Click the equation, and then click the arrow next to the equation. 2. Select Save as New Equation on the menu. 3. Click OK.
The equation is now available in the Equation gallery. To edit an equation;
Typing an Equation
1. Click the equation. 2. Use the commands Equation Design Tools tab to edit the equation
object. To remove an equation from a document;
1. Select the equation. Press the Delete key.
Symbols
You can insert characters and symbols which are not present on the keyboard such as a copyright or trademark TM symbols into documents. You can format the symbols just like any other text in a document. Practice
Saving an Equation into the Equation Gallery
Inserting Special Symbols

In this exercise, you will insert a copyright symbol into a document.
1. On the Insert tab, click the Symbol button in the Symbols group. 2. Click the copyright symbol.
The copyright symbol is inserted at the location of the insertion point. The Symbol dialog box enables you to make a selection from various symbol types.
Inserting and Formatting Objects
65
3. Click More Symbols on the Symbols menu. 4. Select a symbol and click the Insert button to insert into your
document. Depending on the number of Fonts installed on your computer, there are many symbols available to use such as: Windings: Includes decorative symbols which you can use for a bulleted list. Webdings: Small pictures specifically designed to be used on Web Pages.
The Symbol gallery
5. On the Symbols tab of the dialog box, click the arrow next to the
Font box, and click Webdings in the list. The Symbols dialog box displays symbols available in Webdings font face.
The Symbol dialog box
Drop Cap Letters

Drop Cap is an enlarged, decorative capital letter that appears at the beginning of a paragraph. Drop caps are suitable for newspaper or magazine styles, and multiple columned texts. Practice
Applying a Drop Cap

In this exercise, you will apply a Drop Cap to a paragraph.
1. Click over the paragraph where

you want to apply a Drop Cap.
2. On the Insert tab, click Drop Cap

in the Text group.
3. Click Dropped or In Margin

commands.
Drop Cap gallery
66
Chapter 5
Cover Pages
The Cover Page gallery provides 15 different templates for cover page designs. Practice
1. Click the Insert tab. 2. Click the Cover Page button in the Pages group. 3. Choose a template from the Cover Pages gallery.
The Cover page is always inserted as the first page of the document.
Cover Page gallery and inserting a cover page
A document with a cover page
4. Type in and replace the text and the images in the page with your
own text and images.
Removing a Cover Page

You can remove a cover page or insert a different one;
1. Click the Cover Page button in the Pages group. 2. Click the Remove Current Cover Page command at the bottom of
the Cover Pages gallery.
Page Numbers
Page numbers will be very helpful to identify each page in the document which is longer than one page. You can insert page numbers in different formats and place them in the margins of each page. Inserting and Formatting Objects
67
Practice
Inserting Page Numbers

In this exercise, you will create simple page numbering;
1. On the Insert tab, click the Page Number button in the

Header & Footer group. Specify the position and alignment of the page numbers. Each option on the menu displays a gallery.
2. Select the Bottom of Page option and click Plain Number2 in

the gallery.
Page Numbers gallery
A page number is inserted at the bottom of each page in the document. The Page Numbers dialog box enables you to further format the page numbers.
3. Click the Format Page Numbers command on the Page

Number menu. The Page Numbers Format dialog box opens.
4. Click the Number format arrow and click the number format
you want in the list.
A page number
Date and Time

You can insert the today's date and time as regular text or as a field into a document. A field is a placeholder for information that is inserted and updated from another source. Word gets the today's date and time from the computer's clock. Practice
Inserting Date and Time

In this exercise you will insert a date which updates itself whenever the document is opened.
1. Locate the insertion point where you want the date or time
to appear,
Page Number Format dialog box
2. On the Insert tab, click the Date & Time button in the Text
group.
68
Chapter 5
The Date and Time dialog box opens.
3. In the Available formats list, choose a

Date and Time format. The Update automatically option inserts the date and time as a field.
4. Check the Update automatically

checkbox. Whenever you open this document, the Date and Time in the field will be updated and show the current date and time.
5. Click OK.
Inserting Date and Time
Fill In The Blank

1. The ______________________ provides different
templates for cover page designs.
3.
_____________ are small pictures specifically designed to be used on Web Pages.
2. _____________ is used to identify pages in a

document.
Case Study
Inserting and Formatting Objects Step-1 Open the Brochure.docx document you have created in the previous chapter. Step-2 Create a cover page for the document. Select the Motion style or a style with a picture in the Cover Page gallery. Step-3 Insert a page number for each page except the cover page. Position the page number at the bottom of each page. Step-4 Insert the current date at the bottom of the cover page. Step-5 Use a drop cap at the introduction paragraph of the brochure. Step-6 Save the document. Inserting and Formatting Objects
69

1. A ____________ is a large dropped capital letter
that you place at the beginning of a paragraph. a. Graphical start letter c. Drop letter b. Starting letter d. Drop Cap b. Check the "update automatically" box when you insert the date for the first time. c. Use Windows, and Word update. d. Change the date settings of your computer.
2. Which of the following options can be changed in

the Page Numbers dialog box? (Choose three answers) a. Page number format. b. Page number alignment. c. Chapter number. d. Starting page number.
7. Which of the following are true about the Drop

Cap menu? (Choose two answers) a. You can use more than 3 lines for a Drop Cap. b. Dropped text can be placed in the margin area of a document. c. A Drop Cap has a fixed style so its font color never changes. d. You can use up to 3 Drop Caps in a page.
3. How can you add an equation into the Built-in

equation gallery? a. Right-click and use Save as New Equation command on the equation. b. Type the equation in the Built-in equation gallery. c. Open the symbols gallery and select the Add Equation command. d. Use the commands on the Structures group.
8. Select the sentence which is true about Symbols.

a. Symbols only can be formatted in the Symbols dialog box. b. Special symbols can be inserted by typing with the keyboard. c. All the fonts have the same symbol characters. d. You can insert symbols with short-cut keys.
9. Which of the following is true about an equation

object? (Choose two answers) a. Double click over an equation to edit it. b. Use the Symbols group to create special mathematical characters inside the Equation editor. c. You cannot add new equations to the Equation gallery. d. You can format the text color of an equation object.
4. Select the locations in which a page number is

displayed. (Choose all that applies) a. In the left and right margins b. At the top and bottom of a page c. In the first line of the document d. On the title bar
5. A time field shows the incorrect time in a Word

document. What should you do to correct it? (Choose two answers) a. Open the Date and Time dialog box and select another time format. b. Manually type the time in the field. c. On the field right click; and select the Update Field command on the pop-up menu. d. Set the correct time in computer's clock.
10. What happens if you click the Cover Page button

when you are working at the 3rd page of your document? a. The cover page is inserted at the current location. b. The cover page is inserted at the end of the document. c. Word displays a dialog box to ask a location for the cover page. d. The cover page is inserted as the first page of the document.
6. If you want to update a date text to the current date

each time you open a document, you need to; a. Right click over the date and choose update.
70
Chapter 5
Tables
A table enables you to arrange text, data, and numbers in columns and rows. The items in a table are easier to edit and are precisely positioned in a document. By using tables you can create forms, sort data, track information and make mathematical calculations. Practice
Creating a Table
Word lets you create a table in several ways. Before creating a table, you must plan your table: how many columns and rows you will need, if you will use functions, what the table borders will look like, etc. In the following exercises, you will insert a table into a document in different ways.
Tables button
To insert a table by using the insert table button;
1. Position the insertion point where you

want to insert a table
2. Click the Insert tab; click the Table button

in the Table group. The Table button enables you to create a table using several methods, such as selecting the number of rows and columns on a grid, or using the Insert Table dialog box.
Creating a table
3. Move your mouse on the grid to select the

table size. Word highlights the cells as you drag across them. Make a selection of 4 rows and 4 columns. Live preview shows the table at the insertion point in the document.
The Table Tools Design tab and a table with 4 x 4
4. Click the lower-right cell in the selection.

A blank table with 4 rows and 4 columns is inserted in your document.
72
Chapter 6
The Insert Table dialog box is useful when creating large tables, or tables that require a specific number of columns and rows beyond the scope of the Insert Table menu. To insert a table by using the Insert Table dialog box;
1. Click the Insert tab; click the Table button in the table group. 2. Select the Insert Table command on the menu.
The Insert Table dialog box opens.
3. Enter the number of columns and the number of rows. 4. Click OK. The table is inserted in the document. Entering Data into a Table
You may enter data in a table by keyboard or copy it from another document or table. To enter data into a cell, click in the cell and type the data. Use the Tab key and arrow keys or the mouse to switch between cells.
The Insert Table dialog box.
Formatting the Text of a Table
Entering data into a table
You can apply all text formatting options; font formatting, text alignment etc.; to a table's text like any other text in a Word document.
Selecting Tables
In order to modify the table contents or borders you need to know how to select tables, cells, rows, and columns.
1. On the Table Tools Layout, click the Select button in the Table
group. Click a command.
TO
select a table select a cell select a column select a row
DO THIS
click the table move handle. click on the left side of the data in the cell click the outside area of the table just above the column. click the outside area of the table to the left of the row. click the first cell, hold down the Shift key, and press the arrow keys to select adjacent cells in a column or row.
select multiple cells
The Select button in the Table group
T ables
73
Table Styles
The Table Styles gallery, the quickest way to format a table, enables you to choose from many built-in styles. In this example you will apply a preformatted style to your table.
1. Click the table to apply a style and click the

Table Tools Design tab. You can simply apply a style to your table by clicking one of the styles in the Styles gallery To see all available styles;
2. Click the More button next to the Style gallery. 3. To select a style, click the mouse on the
option. The style of the table changes.
The Table Style gallery
Modifying Table Styles

You can change some of the style options, such as colors and borders, apply additional formats, and create your own style.
1. Select the table, and then click the More button next to the Style
gallery.
2. Select the Modify Table Style command. The Modify Styles box
displays the currently applied style.
3. Use the Formatting area to change the border color, fill color, font
formatting, etc. Click OK.
Table Borders
Word automatically creates point black borders around every cell of a table. Editing and customizing table borders are pretty much the same as editing paragraph borders. Practice
Changing Borders
In the following exercise, you will change a table's borders.
1. Select the table, and then click the down arrow next to the Borders
button.
74
Chapter 6
2. Click the Borders and Shading

command. The last border option under Setting section enables you to define custom borders. To set custom borders, you need to click the custom button then select border lines in the preview window.
3. Click OK. Apply Shading

You can use shading to emphasize some parts of a table. Shading enhances a table's design. To apply shading;
1. Select the cells where you want to

apply shading.
The Border and Shading dialog box and applying a table border
2. Click the down arrow next to the Shading button in the Table Tools
Design tab. You can choose different colors or create a custom shading color.
3. Click to select a color.
Resizing Columns and Rows

The Cell Size group enables you to change the height and width of rows and columns. You can enter the size by using the Width and Height boxes.
1. Click inside a cell. 2. On the Table Tools Layout tab.; type the new cell size in the boxes
in the Cell Size group. The cell adjusts to its new size. You can also resize a row or column, by dragging its border.
3. Use the Distribute Rows and the Distribute Columns

buttons to set all rows or columns to the same height or width.
The Cell Size group
T ables
75
Resizing and Moving Tables

A table can be resized or moved. A four headed moving arrow and a resizing handle will displays on the corners of the table when it is selected.
The Cell Size group

Four sided arrow
1. To move the table, click and drag the four

sided arrow to the place where you want the table to be, and then release your mouse.
2. To resize the table, drag the resizing handle.

New table size Resizing handle
Inserting / Deleting Cells, Columns, and Rows

As you edit the information in a table, you might need to add and delete cells, rows and columns. Practice
Inserting Cells
In this exercise, you will insert new cells into your table.
1. Click in a cell. 2. On the Table Tools Layout tab, click the arrow button to open the
Table Insert Cells dialog box in the Rows and Columns group.
3. Choose the Shift cells right option.

The Insert Cells dialog box
4. Click OK.
Practice
Inserting Rows and Columns

In this exercise, you will insert a column into a table.
1. Locate your insertion point in the cell you want

the new column or row to be adjacent to.
2. On the Table Tools Layout tab; click the Insert

Right button in the Rows and Columns group.
Inserting a new column
76
Chapter 6
3. Type Average Speed in the first cell of

the column.
Delete Cells, Columns and Rows

To remove empty or unwanted cells, rows or columns, or a table;
The Table after inserting a column
1. Select the cells, columns or rows that you want to delete. 2. In the Rows & Columns group, click the Delete button and then
select a command.
Merge and Split Cells

The Merge Cells command combines several cells into a single cell. To merge cells;
1. Select the empty cells in the Average Speed column. 2. On the Table Tools Layout tab, click the Merge Cells button in the
Merge group. The selected cells become a single cell. The Split Cells command does the opposite of the Merge Cells and divides a single cell into many cells.
Deleting tables
1. Select the cell you have created with the Merge Cell
command.
2. Click the Split Cells button in the Merge group. 3. In the Number of columns box, type 1 and in the
Number of rows box, type 3. Click OK. The selected cell splits into 3 cells.
Merging Cells
Calculating Tables
You can calculate values and use functions such as Sum and Average in a table. However, it is better to use a worksheet program such as Excel to carry out more complicated functions.
The Split Cells dialog box.
T ables
77
Practice
Calculating Values in a Cell

In this exercise, you will calculate values in a cell;
1. Click in the cell at the end of the second row. 2. On the Table Tools Layout tab, click the Formula
button in the Data group. A formula consists of an equal sign followed by a function name such as SUM, AVERAGE.
1. Click the Paste function down arrow, and select

AVERAGE from the list.
2. Type LEFT between the parentheses for the

location of the cells on which you want to perform the calculation. Click OK.
3. Calculate the average of the remaining rows.
Creating a formula and calculating tables
Sorting Tables
Word has the ability to sort items in a table. You can easily reorganize and reorder your data; sort paragraphs and numeric values by alphabetical, numerical or chronological order. Practice
Sorting Data in a Column

In this exercise, you will sort values in a column of your table.
1. Click in the table. On the Table Tools Layout tab,

click the Sort button in the Data group. The Sort dialog box opens.
2. Under Sort by and select Average Speed. 3. Click the arrow next to Type box and select
Number.
4. Select the sort order as Descending. Click OK.
The Sort dialog box and sorting tables
78
Chapter 6
Case Study
Creating, Editing and Calculating a Table Step-1 Use the Insert Table button to create a 55 table (5 rows, 5 columns). Step-2 In the first row of the table, define the column titles as Cities, January, March, August, and November. Step-3 In the Cities column, enter the names of 4 cities in your country. Step-4 Connect to the National Weather Service site of your country on the Internet. Get the average temperature of each city for the given months. Enter this data into your table. Step-5 Insert a new column to the right side of the table. Name the column title as "Average". Step-6 Use functions to calculate the yearly average for each city in the Average column. Step-7 Insert three more rows at the bottom of your table. Name the rows as Cities average, Minimum average, and Maximum average. Step-8 Use the Tables Styles gallery to apply a style to the table. Step-9 Calculate the country averages, Minimum averages, and Maximum averages in the related cells. Step-10 Save the document as Mytable.docx.
Fill In The Blank

1. In the Insert Table dialog box you can enter the
number of ______ and the number of _______.
3.
A _________ is the intersection of a column and a row in a table.
2. When additional columns or rows are needed,

place your insertion point _________ you want your column or row adjacent to.
Projects
1. Create the weekly lesson schedule of your class. 2. Design a table to list and sort the hobbies of your classmates. 3. Design a table for a student's report card. Show each term's marks and averages on the table.
T ables
79

1. Which of the following cell formulas is valid?
a. Average (right) c. =Sum (all) b. =Sum (average) d. =Sum (left)
6. What is the minimum number of rows and

columns that a table can have? a. 2 Rows and 1 Column b. 2 Rows and 2 Columns c. 1 Row and 1 Column d. 1 Row and 2 Columns
2. What is the quickest way to format a plain table?

a. The Table Styles gallery b. The Borders and Shading dialog box c. The Format Painter d. The Font dialog box.
7. Select the functions which are used inside a table

cell. (Choose two answers) a. SUM b. MIN c. SORT d. TIME
3. How can you sort alphabetically, from A to Z, the

contents of a table column? a. Click in the column, use Ascending option in the Sort dialog box. b. Select the column, use Descending option in the Sort dialog box. c. Select the column and then click the Sort button in the paragraph group. d. Select the column and double click on the selection.
8. Select the ways to make cell, row, column, and

table selections. (Choose two answers) a. Click the table move handle. b. Use the Select button in the Table group. c. Double-click in the cell. d. Press Ctrl + A in the table to select all the cells.
9. Which are the methods that you can use to create

a table? (Choose three answers) a. Click the Table button, and drag the table size on the grid. b. Click the Table button, click the Insert Table command and then enter the table dimensions. c. Click the Table button, click the Draw Table command, and then draw the table d. Click the Table button, and select the Convert to List command.
4. To merge cells in a table, use the ______ in the

Merge group. a. Merge tables command b. Table command c. Merge Cells button d. Merge rows and columns button
5. Select the sentences that are true about tables.

(Choose all that apply) a. You can resize and move tables. b. You can apply preformatted styles to a table. c. You cannot insert and delete rows or columns from a table that contains data. d. Formulas are used in tables.
10. Which of the following are true about table styles?

(Choose three answers) a. A different border style can be used for each cell. b. All the cells should have same shading settings. c. The Table styles gallery provides preformatted table styles to use. d. You can create and save your own table styles.
80
Chapter 6
Pictures and Drawings

Pictures and drawings make your documents interesting, easy to read, and well-supported. There is a lot of difference between a document with only text and a document with pictures and drawings. Most of the tools you need for working with pictures and drawings are located in the Illustrations group on the Insert tab. The steps for inserting and formatting drawings are basically the same for Pictures, Clip art etc.
Clip Art
Word comes with its own Clip Art gallery of images, sounds, and animations. All of the clips are categorized to make them easy to find. The Clip Art task pane enables you to search online for various clips. Practice
Inserting ClipArt
In this exercise, you will insert Clip Art from the Clip Art task pane.
1. Click the Insert tab; click Clip Art on the Illustrations group. 2. In the Search for box, type a Clip Art category or the specific Clip
Searching for Clip Art
Art name that you want to use.
3. Click the Go button.

There are also online clips on the Microsoft Office online website. If it is the first time you have used search on the Clip Art pane, Word displays a confirmation message.
4. If you have a connection to the Internet, then click Yes to include

online search results. The search results matching the search criteria displays in the Clip Art task pane.
Clip Art and Clip Art Task Pane
82
Chapter 7
5. Use the scroll bar to move through the search

results. Hold your mouse on a selection of Clip Art to get information about it.
6. Double-click the Clip Art that you want to insert.

Or click the large down arrow next to the clip art and then select Insert.
Inserting Pictures
Pictures are graphics that are created outside of Word. You can insert pictures created with other programs such as Paint, Adobe Photoshop, and Adobe Illustrator. There are also photo galleries on the Internet where you can search for pictures. Practice
Inserting a picture
In the following exercise, you will insert a picture in a document.
1. Locate the insertion point where you want to

insert the picture.
2. Click the Insert tab; click the Picture button on

the Illustrations group. The Insert Picture dialog box opens.
Inserting a picture
3. Select the file location and name and then click

Insert. The picture is inserted into the document. To insert a picture from a digital camera;
1. Click the Picture button; in the Insert Picture

dialog box, select the location of the digital camera.
The Picture Tools Format tab and the inserted picture
Pictures and Drawing
83
Picture Adjustments
The Adjustments group enables you adjust picture color properties, compress the pictures in a document, and remove all the applied formats from pictures.
The Adjust group
Practice
Picture Brightness & Contrast

The ratio of light to dark in a picture is called brightness. Contrast is the difference between light and dark. You can adjust the brightness and contrast level of a picture;
1. Click the picture to select and activate the Picture

Tools Format tab.
2. In the Adjust group, click the Corrections button. 3. To change the levels of the brightness and
Corrections gallery
contrast, choose an option from the gallery. Picture Corrections Options command on the Brightness or Contrast menu allows you more precise adjustments.
3. Click the Picture Corrections Options command

on the Corrections menu.
4. Use the Brightness and Contrast sliders to get

your desired effect. Click Close. If you want to restore the original picture;
1. Click Reset Picture to discard any changes you

have made.
The Format Picture dialog box.
84
Chapter 7
Remove Picture Backgrounds

The Remove background removes the background of a picture. Practice
Removing Backgrounds
In the following exercise, you will remove the background of a picture.
1. Click the picture. In the Adjust group, click the

Remove Background button. The picture appears with the background highlighted in purple color.
Removing picture backgrounds
2. Click and drag on the selection handles to resize

to area to keep. Use the buttons in the Background Removal tab to keep or remove the portions of the picture
3. Click Keep Changes button in the Close group. Change Color and Artistic Effects
You can adjust the color saturation and color tone of a picture, recolor it, or change the transparency. An Artistic effects makes a picture look more like a sketch, drawing, or painting
1. Click the picture. In the Adjust group, click the

Color button.
2. Choose a recolor option in the gallery. Under

Picture Tools, on the Format tab, in the Adjust group, click Color.
After removing the background
Applying an artistic effect
Applying a new color to a picture
85
The Compress Pictures button decreases a documents file size by compressing and reducing the quality of the pictures in the document.
1. Click the Compress Pictures button in the Adjust group. Use the
Options button to change the compression setting.
2. Click OK.
Resizing and Cropping Pictures

Compressing Pictures
A picture is displayed in its full size when inserted into a document. Sometimes the dimensions is too large to fit into your document or cannot be seen clearly. Or you need to use only a part of the picture. To change the dimensions of a picture, resize it, and to change the amount of the picture displayed, crop it. Practice
Resizing a Picture
In this exercise, you will resize a picture.
1. Select a picture by clicking over it. The Sizing handles will display
on the borders of the picture. You can resize your picture by dragging any of the sizing handles of the picture. Use sizing handles in the corners to keep the original aspect ratio (width/height) of the picture.
2. Position your mouse over one of the sizing handles.

Resizing a picture
To increase the size, drag your mouse away from the center of the picture, to decrease the size, move the mouse towards the center of the picture. As you resize the picture, both the original sized image and a faint copy of the new size is displayed.
3. Release the mouse when you get the desired size.

To specify the size of the picture precisely;
1. Click in the Shape Height and/or Shape Width boxes in the Size
group.
The Size group
2. Type the new height or width value.

Resizing pictures doesn't change the documents file size.
1. In the Adjust group; click the Reset Picture button which removes
all formatting on the picture and returns it to its original size.
86
Chapter 7
Cropping a picture
If you need only some part of a picture;
1. Select the picture that you want to crop. 2. Click the Crop button in the Size group. 3. Drag a cropping handle. When you are done, release the mouse. 4. Press Enter to finish cropping.
You can also use the Size dialog box for resizing, rotating, scaling, and cropping pictures.
1. Click the Size dialog box launcher in the Size group.

The Size dialog box opens.
Cropping a picture
2. Use the boxes in the dialog box.
Rotating and Moving Pictures

To rotate a picture;
1. Select the picture and click the Rotate button in the Arrange
group.
2. Click the Rotate Left 90 command.

You can adjust the picture to any angle with free rotating. To free rotate the picture;
3. Position your mouse on the green handle on the top edge of the
picture. The mouse pointer changes to a curved arrow.
Rotating a picture
4. Drag your mouse to rotate the picture.

You can move a picture by dragging and dropping anywhere in the document. If you hold down the Ctrl key while dragging a picture, you can get a copy of it. To move a picture;
1. Select the picture and drag it to the location where you want it.
The picture rotates 90 degrees to the left
87
Positioning Pictures
Word inserts pictures with the Inline with the Text option which places a picture in a separate line from the text. Positioning enables you to position a picture to a different location than default. The Text Wrapping button is used to control how text is placed around a picture in the document.
In Line with Text positioning
Practice
Positioning a Picture 1. Insert a picture in a paragraph. 2. Click the Position button in the Arrange group. 3. Choose Position in Top Right with Square Text
Wrapping from the gallery . The picture is positioned so that it is aligned with the top and right of the paragraph.
Changing picture position with text wrapping
Picture Styles and Effects

The Picture Styles Gallery provides a variety of different styles.
1. Click the picture.

The Arrange group
2. Choose a style in the Picture Styles gallery or click

the More button next the gallery to get more styles.
3. Select Rounded Diagonal Corner, White option.

You can apply additional effects to a picture by using the Picture Effects button. With the combination of Picture Styles, you can get thousands of effects on the picture.
1. Click the Picture Effects button in the Picture

Styles group.
2. Apply a shadow effect to your picture.
The Picture Styles gallery
88
Chapter 7
Drawings
A drawing is an object such as a shape, a diagram, a line, that you create using drawing tools within Word. Word is a word processor program, so it has limitations in drawing detailed graphics. To draw detailed graphics you need to use an advanced graphic drawing program such as Corel Draw or Adobe Illustrator.
Practice
Inserting Shapes 1. On the Insert tab, click the Shapes button in the Illustrations
group. The Shapes gallery enables you to insert several preformatted shapes.
2. Click the Can shape under Basic Shapes on the Shapes gallery. 3. Click in the document where you want the drawing an object.
Or drag the mouse in the document to create it. To draw a shape while keeping its proportions, hold down the Shift key while you are drawing.
Shapes gallery
When you finish drawing a shape, it is selected and the Ribbon displays the Drawing Tools Format tab. The Drawing Tool Format tab enables you to fill color in drawing, change the border properties, apply 3-D effects etc.
Creating shapes
Add Text to Drawings

You can type a text inside a drawing object. In this exercise you will insert a text inside a drawing object.
1. Click on the drawing. 2. Type in the text. You can format the text inside a shape like any
other text in a document. To align the text inside a drawing object, use the Text group in the Drawing Tools Format tab.
Typing in a drawing object
89
Practice
Adding Shapes
In the following exercise, you will create a program algorithm using the Flowchart shapes.
1. Click the Shapes button in the Illustrations group.

Or in the Drawing Tools format tab, click the more button in the Insert Shapes group
2. In the Flowchart section, click Flowchart: Terminator shape

To see the exact location of the drawing object in the document.
The Show group
3. Click the View tab. Check the Gridlines box in the Show group.
Flowchart: Terminator Joining two shapes
4. Add the second shape Flowchart: Data and draw a line between
the two shapes.
5. Click on the arrow shape. Drag the up handle to the first shape.
The arrow shape attaches to the first shape. Drag and attach the second handle to the second shape.
6. Add the shapes to finish your drawing as you see it in the picture.
Flowchart
90
Chapter 7
Applying Shape Styles 1. Click each shape and type in the shape. 2. Hold the Ctrl key down and click on each shape to select
them. Or in the Drawing Tool format tab, click the Selection Pane button in the arrange group. Hold the Ctrl key down and click on each shape.
3. In the Shape Styles group, apply a style to the shapes. Formatting Shapes 1. Click the Format Shape dialog box launcher in the
Shape Styles group. Or right-click on the shape; and from the menu, select Format Shape. The Format Shape dialog box opens. You can resize, change line and fill colors, and the layout of a drawing in the Format Shape dialog box.
Typing in the shapes
Selecting shapes
Applying a Shape Style
Format AutoShape dialog box
91
Ordering Pictures and Drawings

Pictures or drawing objects might obscure each other.
1. Click the picture which you want to change its ordering. 2. Click the Send Backward command in the Arrange group. 3. The picture moves one step toward to the back. Grouping and Ungrouping Pictures and Drawings
You can group several pictures or shapes so that you can treat them as a single object. To group and ungroup pictures;
1. Select all the pictures that you want to group. 2. Click the Group button in the Arrange group.
Or right-click on the selection; select Group and then click the Group command.
3. In the Picture Tools Format tab; change the color of the group.
You can ungroup objects so that you can modify each separately. Select the group of pictures or drawings.
1. Click the Group button in the Arrange group, and then select the
Ungroup command.
Ordering shapes
Formatting shapes together Grouping shapes
Two shapes as a group
92
Chapter 7
Projects
1. Draw the floor plan of your school. It should be a full page in size. Label all of the items that you create.
Show the fire exits with large arrows. Print this page and place it on the bulletin board of your class.
2. Create two business cards that represent your ideas. The cards should include the name of the business,
your photo, phone number etc
3. Create an imaginary business flyer. Your flyer should have: The business logo of your company, something
to get people's attention, the list of products and their names.
Fill In The Blank

1. _________ task pane allows you to seacrh
online for various images, sounds, and animations.
3. _________ is an object such as a shape, a

diagram, a line, that you create using drawing tools within Word.
2. The ratio of light to dark in a picture is called

_______________ .
True or False
1. You can type a text inside a drawing object.
True False
2. You cannot insert a ClipArt from the Internet into a document.

True False
3. In order to select several drawing objects hold down the CTRL key and click each drawing.
True False
93

1. How can you resize the width or height of a picture
in a document? (Choose two answers) a. Use the sizing handles that appear at the edges of the picture. b. Change values in the height and width boxes in the Size group. c. Drag the green handle at the top of the picture. d. Right-click on the picture and choose the Size command.
6. What does the Cropping command do?

a. It changes the size of a picture. b. It is a color adjustment command. c. It changes the amount of a picture displayed. d. It positions a picture to a different location.
7. How can you minimize the size of a document with

pictures for sharing on the Internet? a. Resize each picture. b. Crop the pictures. c. Use the Compress Pictures command. d. Recolor pictures to Grayscale.
2. What happens when a picture is inserted in a text

document? a. The Text is wrapped around the image. b. The image is treated as text and stays in line with the text. c. The image appears behind the text. d. The image floats over the text.
8. What is a Drawing object?

a. It is an object that you create using the drawing tools within Word. b. It is a graphic that is created outside of Word. c. It contains all of your images in one place. d. It provides a variety of different styles.
3. Select the options which are used to change the

layout of a picture. (Choose two answers) a. Picture Position c. Text Wrapping b. Picture Styles d. Picture Effects
9. How can you resize, move, and format more than

one drawing object together? (Choose two answers) a. Select and group the drawing objects. b. Select and order the objects. c. Move the objects inside a drawing object. d. Select and use the Shape Styles gallery.
4. How can you select several drawing objects in a

document? a. Hold down the Ctrl key as you select each drawing. b. Hold down the left mouse button and drag a rectangle around the drawings. c. Use Insert, Select all drawings. d. Press Alt and then click on the drawings.
10. Select the formatting which you can apply on a

drawing object. (Choose three answers) a. 3-D effects. b. Shadow effects. c. Brightness and Contrast. d. Shape Styles.
5. Choose the sentences which define the

Brightness and Contrasts commands. (Choose two answers) a. The ratio of light to dark in a picture is called brightness. b. Brightness reduces a documents file. c. Contrast is the difference between light and dark in a picture. d. Contrast changes a picture to Black and White.
94
Chapter 7
Charts
A chart or a Diagram can make a document more understandable and capture the interest of readers. Word provides a wide variety of chart options from Bar graphs to 3-D graphs.
Creating a Chart
The Illustrations Group
A chart consists of two parts: a graphic chart and a datasheet. Practice In the following exercise, you will create a chart that shows personal computer sales in 4 different cities.
1. Place the insertion point where you want to insert the

chart.
2. On the Insert tab, click the Chart button in the

Illustrations group. The Insert Chart dialog box displays different types of chart styles.
3. Select a chart style and click OK.

The graphic chart displays in Word; the datasheet is opened in Excel. The Datasheet is made up of columns and rows and contains the sample data. In the Datasheet, rows represent a label or category; columns contain numerical values for each label. As the data change in the cells; the data in the chart is also updated. In the datasheet, enter your own data by typing it in.
Selecting a chart style
1. Click in the cells, and type in your data.
Inserting a chart
96
Chapter 8
2. Close the Excel program.

The data you enter is stored in an Excel worksheet that is incorporated into the Word file. Word redraws the chart. The Ribbon displays the Chart Tools Design, Layout, and Format tabs. Use the Chart Tools tabs to edit the chart.
Typing data into the datasheet
The data chart
Editing Chart Data

If you want to update the data for a chart, you will need to reopen the datasheet.
1. Click on the chart. Click the Chart Tools Design tab. 2. In the Data group, click the Edit Data button.
The Datasheet opens in Excel on the right side of the screen.
The Data and the Type group
3. Edit and update the chart data. Close Excel to return to the
document.
Changing Chart Type

Word offers many different chart types for different presentations. If you want to change the type of chart, you do not need to create it from scratch.
1. Click on the chart. On Chart Tools Design tab and

click Change Chart Type button in the Type group. The Change Chart Type dialog box opens.
2. Select the new chart type and click OK.
Changing chart type
Charts and Smart Art Graphics
97
Chart Layouts and Formats

The Chart Tools Layout tab displays tools for changing the layout of the chart elements, such as the chart title, the legend, and the data labels. In a chart, all of the chart elements can be formatted. The Chart Tools Format tab enables you to change the formats of the chart elements, you can apply WordArt effect to the legend, or change the fill color of the data series. Practice In this exercise, you will format a data series in your chart.
Formatting chart layout
1. Click on the chart and click the Chart Tools

Format tab. To customize a specific element, you first need to select it.
2. Click the arrow next to the Chart Elements

box in the Current Selection group.
3. Select the chart element by clicking on it.

Formatting chart elements
Or in the chart, click the chart element.
4. Click "2013" data series. 5. In the Style shapes group, click the More
button. Select a style on the menu.
6. Click the Chart Layout tab. In the Labels

group, click the Legend button.
7. Select None on the menu.

Or select the Legend and press the Delete key on the keyboard. The Legend is removed from the chart.
Formatting chart elements
98
Chapter 8
SmartArt Graphics
The SmartArt feature enables you to insert preformatted diagrams. A SmartArt diagram is a special type of graphic with text that represents an item, such as the manufacturing steps of a product or to illustrate the hierarchical relationships. Practice
The Illustrations group
Creating a SmartArt Graphic

In the following exercise, you will create a SmartArt for a Volleyball tournament.
1. Place the insertion point where you want to insert the

SmartArt.
2. In the Insert tab, click the SmartArt button in the

Illustrations group. The Choose a SmartArt Graphic dialog box opens. The left side of the dialog box displays the categories. The List pane displays the diagrams in a category. A preview of the currently selected SmartArt appears on the right side of the gallery.
The Choose a SmartArt Graphic dialog box
1. Click the Hierarchy option. 2. Select the Labeled Hierarchy and click OK.
The Ribbon displays the SmartArt Tools Design tab and the Format tab. The Design tab enables you to edit the style of the diagram and the Format tab enables you to format with the specific components of the diagram. To enter text for the SmartArt diagram;
1. Click in the Text Pane and start typing.

Or type it directly in the diagram. As you type in the Text Pane, text is displayed in the corresponding SmartArt component.
2. Click outside the diagram to return to your document.
Entering text in a SmartArt
99
Add and Delete SmartArt Shapes

You can add and delete shapes and edit its text by making changes in the text pane. To insert new shapes into the diagram;
1. Click the shape that you want to add a new shape

after, or below.
2. In the SmartArt Tools Design tab, click the Add

Shape button in the Create Graphic button.
SmartArt
3. Select the Add Shape After command.

The Shape is inserted into the diagram.
4. Type in the text in the shape.

To delete a shape; simply click on it and press the Delete key.
Formatting a Diagram
You can format components of the diagram such as change colors, add shading, and 3-D effects. In the following exercise, you will change the diagram style and colors.
Changing SmartArt style
1. Click the diagram to select it. 2. Click the More button in the SmartArt Styles
group.
3. Select a 3-D effect in the gallery. 4. Click the Change colors button in the SmartArt
Style group.
5. Select a theme color in the gallery and save the

document.
WordArt
Changing SmartArt style
WordArt enables you to create special text effects. WordArt is actually a graphic text, so you can bend, add shadows, stretch, or rotate it.
100
Chapter 8
Practice In the following exercise, you will create a WordArt text.
1. Open the volleyball tournament document. Place the insertion

point above the SmartArt diagram.
2. On the Insert tab, click the WordArt button in the Text group. 3. In the WordArt Style gallery, click a style. 4. Replace the sample text with your own. 5. Select a Font type and a Font size. You can later edit and change
these options.
6. Click OK.
The WordArt style gallery
Sample WordArt text
Replacing the WordArt text
The WordArt object is inserted in the document. The Ribbon displays the Drawing Tools Format tab.
Formatting a WordArt
You can edit the WordArt text, apply reflection, shadow, 3-D rotation, and add text transformations. In this exercise, you will change the shape of a WordArt text.
1. Click on the WordArt. 2. Click the Text Effects button in the WordArt Styles
group.
3. On the menu, select Transform, and choose a

shape transformation effect.
Applying WordArt styles
101
Text Boxes
A text box is a moveable box which used to change the text direction or rotate text or add text to a drawing. The text inserted in a text box can effectively highlight a key point of the document. Text boxes can be formatted as drawing objects.
Practice
Creating a Text Box

In this exercise, you will create a text box.
1. On the Insert tab; click the Text Box button in

the Text group. The Text Box gallery opens.
2. Select a preformatted style. Depending on the

styles format, the text box is positioned in the document. The Text box is created in the document.
3. Start typing your text in the Text box. A Text

The Text Box gallery
box's text and paragraphs can be formatted just like any text in a Word document. The Text box automatically resizes to fit its contents.
4. Position the text box using the Position button

in the Arrange group. To create a text box from scratch;
5. Click the Draw Text Box command at the

bottom of the menu.
6. Click and drag your mouse to draw your text

box.
Typing in the text box
102
Chapter 8
Case Study
Creating a Chart Object Step-1 Open the Mytable.docx document you have created in the previous chapter. Step-2 Use the data to create a chart. Enter the field names and data in the datasheet. Step-3 Return to your main document. Step-4 You should have a 3-D chart object in your document. Step-5 Change the page layout to landscape on the Page Layout tab. Step-6 Resize the chart to fit a full page. Step-7 Save the document as Mychart.docx.
Fill In The Blank

1. A ______________diagram is a special type of
graphic with text.
3.
2.
______________ enables you to create special text effects.
______________ allows you to position text with a different orientation from the other text in the document.
True or False
1. A WordArt object can be formatted like any other text in a Word document..
True False
2. In a chart datasheet, columns represent a category and rows represent numerical values for each category.
True False
3. In a chart, you can only format the chart type and the chart background.
True False
Projects
1. Connect to the Internet. Search for the Olympic Games. Find the top three medal winning athletes in the
latest Olympic Games. Create a chart that shows this data.
2. Create a list of your monthly expenses. Create a Pie style chart using 5 items in the list. Show the
percentage of each expense in the chart. Charts and Smart Art Graphics
103

1. Which of the following format features can be
used in a text box? (Choose three answers) a. Font c. Indent b. Page Numbers d. Alignment
6. Which of the following are true about chart

objects? (Choose two answers) a. To select a chart object, click on it. b. You can create custom chart types of your own. c. To change the chart type, first double click over the chart. d. A chart data can not be changed.
2. Select the basic elements of a chart object.

(Choose two answers) a. A Graphic Chart c. A Datasheet b. A Legend d. Data Labels
7. To show the yearly growth in sales of a product,

the best illustration is____ . a. A WordArt Text b. A SmartArt diagram c. A Line Chart d. A Bulleted List
3. Which of the following program opens to enter

data when you create a new chart object in Word? a. Microsoft Word b. Microsoft Excel c. Microsoft Graphic chart d. Microsoft SmartArt
8. How can you enter text for a SmartArt diagram?

(Choose two answers) a. Click in the Text Pane and start typing. b. Convert the diagram into a text box. c. Use the WordArt Text dialog box. d. Type in directly in the diagram.
4. Which of the following is not true about WordArt

objects? a. You can format a WordArt like any other text in a document. b. WordArt lets you create vertical text. c. You can apply a shadow to a WordArt text. d. You can format the text of a WordArt object in the WordArt Tools Format tab.
9. A Text box allows you_____________ .

a. apply 3-D and shadow effects to the text. b. change the text direction. c. add a text to drawing objects. d. create special graphic text.
5. In order to resize, angle, or rotate a WordArt

object, you can use _____________ . (Choose two answers) a. Rotation handles b. WordArt Gallery c. Sizing handles d. Object order and grouping
10. Select the formatting you can apply on a WordArt.

(Choose three answers) a. Change the text direction. b. Rotate the text. c. Apply 3-D and shadow effects. d. Link WordArt text to another WordArt text.
104
Chapter 8
Headers and Footers

A Header or Footer is information such as text or graphics that are displayed at the top or bottom of every page in a document. You can use the same header and footer throughout a document or have a different header and footer for a part of the document. Practice
Inserting Headers and Footers

In the following examples, you will insert Headers and Footers to your document.
1. Click the Insert tab. 2. Click the Header button in the Header & Footer
group. The Header style gallery opens.
3. Select the Blank style.

The insertion point is placed in the Header area and the rest of the document content is dimmed. You can enter information in the header or footer areas the same way you enter an ordinary text.
Inserting Headers and Footers
4. Click the Date & Time button in the Insert group.

Select a Date and Time format and click OK.
5. Scroll down to the bottom of your page. The footer

area is located at the bottom of your page. Click inside the Footer area.
6. Click the Page number button in the Header & Footer

group. Select the Current position, and click the Accent Bar 2 option.
7. Double click anywhere outside the Footer area.

Or click the Close Header and Footer button in the Close group.
Creating a Header
106
Chapter 9
The current Date and Time is displayed at the top and the page numbers are displayed at the bottom of each page in the document. To edit the Header area;
Header
1. Double-click inside the Header area.

Or select the Edit Header command at the bottom of the Header style gallery. To remove a header and footer;
1. Click the Header or Footer button in the Header & Footer

group.
2. Choose Remove Header or Remove Footer at the bottom

of the menu.
Footnotes and Endnotes

Footnotes and Endnotes are used to explain, comment on, or provide references in a text document. Footnotes appear at the bottom of each page in a document, while endnotes appear at the end of a section or the document. Practice Footer
Header & Footer
Inserting Footnotes
In this exercise, you will insert a footnote into your document. Reference
1. Place the insertion point after the text you want to footnote. 2. On the References tab, click the Insert Footnote command
in the Footnotes group. A reference mark with a superscript number indicates that a footnote is inserted. The insertion point moves to the bottom of the page.
3. Type the footnote text.
Footnot
Reference Mark & Footnote
Working with Long Documents
107
Formatting Footnotes and Endnotes

You can format and change the style and location of your footnotes and endnotes in the Footnote and Endnote dialog box.
1. Click the Footnote & Endnote dialog box launcher in

the Footnotes group.
2. Under Format, click the Number format arrow, and then

select the number format you want.
Breaks
You can apply different formatting such as a different header and footer, numbers of text columns, and margin and orientation to different parts of your document. Use section breaks to divide a document into sections, and then format each section in the way you want.
A document with one section
Practice
Breaking a Document into Sections

To insert a section break follow these steps;
1. Locate the insertion point where you want the new

section to begin.
2. On the Page Layout tab; click the Breaks button in the

Page Setup group.
The Page Breaks gallery
3. Choose the Next Page break type on the Page Breaks

menu. A section break is inserted and the next page starts after the section break. You can see the section break as a double-dotted line with the words Section Break in the Draft view. To apply a different layout to a new section;
1. Click anywhere inside the new section. 2. Click Orientation button in the Page Layout group, and
select the Landscape orientation. Word changes the layout of the pages in the new section.
A document with two sections
108
Chapter 9
Hyperlinks and Bookmarks

A hyperlink is a text or a graphic which is linked to a file, a page, a location in a document, or a page on the Internet or Intranet. A hyperlink is usually indicated by a colored and underlined text. You can create both text and graphic hyperlinks. Practice To create a text hyperlink;
1. Select the text you want to use as a hyperlink. 2. On the Insert tab; click the Hyperlink button in the Links
group. The Insert Hyperlink dialog box opens.
Inserting a hyperlink
3. Type http://en.wikipedia.org/wiki/Anatolia" in the

Address area. Click OK. The Hyperlink is inserted at the location of the insertion point.
4. Press the Ctrl key and click the mouse on the Hyperlink
to follow the link. A bookmark is a link to a different section within the same document. Bookmarks are quite helpful when browsing content in long documents. To create a bookmark;
Hyperlink
Hyperlink in the document
1. Position the insertion point at the location or select the

text that you want to go.
2. On the Insert tab; click the Bookmark command in the

Links group. The Bookmark dialog box opens.
3. Type a new name to create a bookmark. 4. Click the Add button.
Creating a Bookmark
109
To go to a bookmark;
1. Open the Bookmark dialog box from the Links group.

Or click the Page in the status bar. Click the Go To tab. Enter the bookmark name or browse it in the drop down menu. Click Go To.
The Navigation Pane

The Navigation Pane allows you to move around in a document, searching for content, or editing the outline and headings. To browse pages in the Navigation Pane;
1. Click the View tab; in the Show group, check the

Navigation Pane box.
2. Click Browse the pages in your document tab. Select

the page thumbnail you want to go.
Making Comments
The Navigation Pane
A Comment is a reference mark, a note, or a suggestion that an author or reviewer adds to a document. Word displays comments in a balloon in the margin of the document or in the Reviewing Pane. To create a comment; Comment
1. Place the insertion point where you want to insert a

comment. Click the Review tab;
2. Click New Comment button in the Comments group.

The selected text is highlighted. In the right margin, the markup area displays.
3. Type the comment in the comment balloon in the

markup area.
Inserting Comments
To remove a comment from a document;
1. Click on the comment, and click the Delete button in

the comments group. Or right click on the comment, use the menu.
Tracking Document Changes

When two or more people work on a document as a team, the changes made by each author can be recorded
110
Chapter 9
without the original text being lost. The document displays all the changes in a special format. In the end, an administrator accepts or rejects the changes to create the final document. By default, the changes appear in a different color from the original text. To track changes;
1. Open the My Letter.docx document. Click the Review tab; 2. Click the Track Changes button in the Tracking group. 3. Delete a text in the paragraph and type a new text.
Word keeps both text. Deleted text is displayed by strike though and a vertical bar appears in the left margin.
Author 1 Author 2
4. Share your documents with

your friends. Allow them to make changes. Tracked changes made by different authors appear in different colors.
The changes that are made by multiple authors
Accepting and Rejecting Changes

You may or may not agree with some of the changes other people make in the document. To accept or reject changes,
1. Click the lower part of the Accept button in the Changes group. 2. To accept all the changes, click Accept All Changes in Document.
Or click Accept Change to approve the changes one by one. Or right-click on the change. Select Accept or Reject Change on the menu.
The Accept button
111
After you accept or reject a change, Word removes the markup formatting, the vertical bar from the left margin, and the associated balloon, and moves to the next change.
The Final document
Mail Merge
Mail Merge is used to send identical documents to different people at once, except for certain information such as name, surname, and address. By using Mail Merge, you can create mass e-mail and letter distributions, envelopes, labels, and faxes. A Mail Merge requires two documents: A Main Document and a Data source. The Main Document contains the information that is the same for each merged document.
Starting Mail Merge
The Data List contains the information, address lists, or records, to be inserted into the Main Document during the Mail Merge.
Selecting the Document Type

In this exercise, you will select a document type that you will use to merge with your data source.
1. Create a blank document. 2. Click the Mailings tab; and then click the Start Mail Merge button
in the Start Mail Merge group.
3. Click Step-by-Step Mail Merge command at the bottom of the

menu. The first step allows you to identify the document to be used as the main document.
4. Select the Letters document type.

This menu also enables you to select E-mail messages, Envelopes, Labels, and Directory document types. The Mail Merge Task Pane follows the same steps for each of these documents.
5. Click the Next: Starting document link to move on to the next step.
Selecting a document
112
Chapter 9
Select a Starting Document

The Main Document contains the content that is the same on each letter you send. You can create the Main Document from your current document, from a template, or use an existing document.
6. Select Use the current document. 7. Click "Next: Select Recipient". Select Recipients
In the third step, you need to select the recipients for the mail merge. You can get recipients from an existing data list, from Outlook contacts, or type a new list.
8. Select Type a new list.

The Create... link appears in the Type a new list section.
9. Click the Create... link.

The New Address List dialog box opens.
10. Enter the recipient's First Name, Last Name, and Address in the
first row. To create a full profile, fill the remaining cells in the same row. The Recipient is entered in the Data List.
11. Click the New Entry button to add another recipient. Enter the
data for each recipient. Click OK.
Selecting recipients
12. Save the Recipient list. By default, Word saves the file in your My
Data Sources folder. The Mail Merge Recipients dialog box opens. The Mail Merge Recipients dialog box allows you select, sort, and filter the recipients that will be used in your Mail merge. You can include or deselect recipients by clicking the check box by the name.
13. Click OK. 14. The Ribbon displays the Edit Recipients List
button and some other buttons. When you click the Edit Recipients List, The Mail Merge Recipients dialog box displays.
15. Click Next: Write your letter at the bottom of

the Mail Merge.
Entering recipients information
113
Write Your Letter

This step is used to type the body of your letter and to add fields that include recipient's information to the letter.
1. Place the insertion point where you

want to start your letter.
2. Type the text "Dear" and press the

space bar. The Write & Insert Fields group allows you to insert fields for merging with the recipients list. The Address Block button opens a dialog box; you can select or customize one of the preformatted address elements.
Mail Merge Recipients dialog box
The Greeting Line allows you to insert and modify a greeting line. The Insert Merge Field opens a menu to select various fields such as First Name, and Last Name.
3. Click the Insert Merge Field button. 4. Select the First Name field. Click
Insert. The << First_Name>> field appears next to the text "Dear".
5. Click Close to return to the document. 6. Press the Space bar. Insert the Last
Name of the recipient from the Insert Merge Field.
7. Press the Enter key a couple of times.

Start typing the body of the letter. You can format the fields like a text in a document. When you are finished with typing, click "Next: Preview your letters" on the Mail Merge pane.
Preview Your Letters

The Ribbon shows Mail Merge commands
The Preview Results enables you to view the merged documents, navigation
114
Chapter 9
through recipients and checking for errors. By clicking the Preview Result button, you can switch between the preview view and the merge field view.
1. Click the Navigation buttons to the right of

Preview Results button to switch between merged letters. Or click the buttons in the Preview your letters section on the Mail Merge pane.
2. In the make changes section, click the

Exclude this recipient button to remove the current recipient from the mail merge.
3. Click "Next: Complete the merge" on the Mail

Merge pane. Or click the Finish & Merge button in the Finish group.
Mail Merge body letter
Complete the Merge

In the last step, you can print, send, or save your letters. If you want to print all merged letters;
1. Click Print on the Mail Merge pane.

The Merge to Printer dialog box will display so you can choose the letters you want to print.
2. Click the All option to print all the Letters. Click

OK.
Merge to Printer
Previewing and completing Mail Merge
115
Mail Merge Letters
116
Chapter 9
Case Study
Creating Merged Letters Step-1 Type the text "Happy Birthday" Step-9 Print your letters. Save your document as Mailings.docx.
Creating sections
Step-1 Create a blank document. Step-1 Open a blank document. Step-2 Start Mail Merge on the Mailings tab. Step-3 Select the Letters document type. Click Next: Starting Document Step-4 Select Use the current document. Click Next: Select Recipient. Step-5 If you don't have an existing data list, select Type a new list otherwise select Use an existing list. Click Write your letter. Step-6 Write a letter to celebrate your friends New Year. Leave the First Name, Last Name, and Address areas empty. Step-7 Use the Insert Merge Field button to insert these fields. Click Next: Preview Your Letter. Step-8 Move between the merged letters, using the previous and next navigation buttons on the Mail Merge pane. Click Next: Complete the Mail Merge. Step-2 Title the document "Environmental Issues". Save the document as Sections.docx. Step-3 Write a text with three paragraphs about Air, Soil, and Water pollution. Use the same names as titles for each section. Step-4 Insert Section breaks after each paragraph. Step-5 Format each section with different margins, page layouts, and Headers and Footers.
Projects
1. Open the Business Flyer document you have created in the chapter 7. Send the document as a promotional letter by using mail merge. 2. Create a list of your friends with 20 entires. Include their addresses, home phones, and e-mail addresses in the letter. Use Mail Merge. Create a birthday party invitation. Send this letter to your classmates by e-mail.
117

1. Which of the following documents contain all data
records for Mail Merge? a. Source document c. Directory b. Data List d. Data document
7. What happens when a text is deleted or added in

the Track Changes mode? (Choose two answers) a. Added text is underlined. b. Deleted text is marked up by strike through c. A vertical bar appears in the left margin. d. A change is explained in a red balloon.
2. Select the documents which are needed to create

a mail merge. (Choose two answers) a. Outline document b. Main document with the content for each Mail Merge document. c. Data List with recipients information d. Body Document
8. Which of the features provides references at the

end of a page or at the end of a document? a. Headers and Footers b. Endnotes and Footnotes c. Sections and Page Breaks d. Main document and Data List
3. Which of the following is not a document type

created by using Mail Merge? a. Faxes c. Envelopes b. Folders d. Letters
9. Select the options you can use in a Header.

(Choose three answers) a. Date and Time c. Page breaks b. Page Numbers d. Clip Art
4. ____________ contains the information that is the

same for each merged document. a. Merge document c. Main document b. Data source d. Form letter
10. How can you create links inside a document for

different sections of the same document? a. Track Sections c. Use Bookmarks b. Inset Endnotes and Footnotes d. Use comments
5. Each data field has a unique name, called

a______. a. Data source c. Field name b. Primary name d. Title
11. Which of the following feature enables you to

create links to Internet pages? a. Bookmarks c. Anchors b. Hyperlinks d. Jumpers
6. Why are Headers and Footers used in a

document? a. To display information at the top or bottom of every page in a document b. To mark the starting and ending of a page c. To make large documents more readable d. To allow track document changes
118
Chapter 9
Customizing Word
You can customize Word to change how a documents content is displayed on your screen, add autocorrect, and format change options, save options and etc
1. Click the File tab. 2. At the bottom of the menu, click Word
Options. The Word Options dialog box opens. The left pane displays the major file tasks. Popular, Display, and Advanced commands change how a documents content is displayed on a screen.
1. In the Popular window, uncheck the Enable

The Word Options dialog box.
Live Preview checkbox. The Live Preview feature is disabled. You can change the colors of Word screen such as the Ribbon, document area, scroll bars, and etc
2. Click the arrow next to the Color scheme

box.
3. Select Black on the menu.

Word applies black color scheme.
4. Click the Save command on the left pane. 5. Click the arrow next to Save files in this
format box.
6. Select Word 97 -2003 Document (*.doc) to

save new documents as one of the previous versions of Word.
Black color scheme
120
Chapter 10
AutoCorrect Entry
The AutoCorrect feature corrects the most common typing errors as you work through your document. For example, the most common misspelling of "the" is "teh". AutoCorrect will automatically fix this error as soon as you press the spacebar or begin a new paragraph after the misspelled word. You can also add your own AutoCorrect entries and use it to replace abbreviations or codes that you create to automate typing certain words, i.e. "eu" becomes "European Union". Practice
Adding an entry to AutoCorrect

In this exercise, you will add an AutoCorrect entry to automate the insertion of often-used text.
1. Click the File tab. 2. Click the Word Options button. Select Proofing. 3. Under the AutoCorrect options, click the
AutoCorrect Options button.
4. In the Replace box, type eu and press the Tab

key.
5. In the With box, type European Union. 6. Click Add and then OK. Return to your
document.
Adding a new entry
7. Type eu and press spacebar. The text eu

automatically changes to European Union.
Trust Center
A Word document containing programming code (macros) can be harmful to your computer. Documents that are downloaded from the Internet or not from a trusted source may have malicious programming code. Before you realize it someone may delete your files or read your personal information such as credit card information. By default Word 2010 does not open documents with programming code (.docm extensions). To change the default setting to open .docm files;
Customizing Word and Securing Documents
121
1. Click the File tab, and then click the Word Options.
The Word Options dialog box opens.
2. Click the Trust Center command on the Word Options

dialog box.
3. Click the Trust Center Settings button under the

Microsoft Word Trust Center section.
4. Select the Enable all macros under Macro Settings.

Changing Macro settings
Protected View
When you open a document downloaded from the internet or an e-mail attachment, Word displays it in the Protected View. A document in the Protected View is a read-only document. If you are sure that the document is secure to open;
1. Click the Enable Editing button under the Ribbon.
Securing Documents
You can inspect a document for any remaining private or inappropriate information; restrict access, or add a digital signature. The Info menu on the File tab provides necessary options to make documents safe for sharing and distributing.
Protecting Documents from Changes

You can give other users limited access on your documents to edit such as tracking changes, comments. To set restrictions on a document;
1. Click the Review tab. Click the Restrict Editing button in

the Protect group.
Protected view
The Restrict Formatting and Editing pane opens to the right side of the document.
2. Under Editing restrictions, check the Allow only this type

of editing in the document box.
3. Check the Allow only this type of editing in the pane

under the Editing restrictions section. Choose the Tracked changes on the menu. The Editing restrictions and Start enforcement sections show more options.
4. Under Start enforcement section, click Yes, Start

Enforcing Protection button.
122
Chapter 10
Start Enforcing Protection dialog box opens.
5. Enter a password for protection. Click OK to apply

restrictions. The users will be able to edit the document but the changes they make will be tracked. To stop the protection;
1. Click the Stop Protection button on the Restrict

Formatting and Editing pane.
2. Enter the password.

Restrict Formatting and Editing pane
Inspecting Documents
While you work on a document, Word automatically saves personal information and hidden data. The Document Inspector finds and removes all extraneous and potentially confidential information.
1. Click the File tab; and then click the Info command.
The Info pane shows the information saved with the file.
2. Click the Check for Issues button, select Inspect Document on

the menu.
3. By default all the options are checked in the Document Inspector

dialog box. Click Inspect.
The Info window
123
To remove the Document Properties and Personal Information from the document;
4. Click the Remove All button next to that line. Finalizing Documents
Before you share a document with other people, you can use the Mark as Final command to discourage users to make changes on the documents. The Mark as Final command does not create any restrictions on the document.
1. In the Info pane, click Protect Document button, and

then click Mark as Final.
2
The Document Inspector window
A window shows that a document will be marked as final and then saved. Click OK. Word hides the commands on the Ribbon.
Encrypting Documents
When a document is encrypted, a password is required to open it. After the password is provided the documents can be formatted as usual. To encrypt a document;
1. In the Info pane, click Protect Document button, and

then click Encrypt with Password.
2. Type a password for the document in the Encrypt

Password window. Click OK. Confirm the document password in the next window.
The document Marked as Final
3. Save and close the document.

When you try to open the document, Word asks you to enter the password to open the document.
Encrypting a Document
Enforcing a password
124
Chapter 10
Signing Documents Digitally

A Digital Signature is an electronic certificate of authentication in a Word document. You must have a digital ID from a commercial web site to use a digital signature. Otherwise a digital signature can only be confirmed on the computer it is issued. Practice In the following exercise, you will add a digital signature into a document.
1. In the Info pane, click Protect Document button, and then click
Add a Digital Signature.
Adding a Digital Signature
2. Choose Create your own digital ID option in the Get a Digital ID

dialog box. Click OK.
3. Type in the purpose of the signing in the Sign dialog box.

Click the Create button.
Creating a Digital ID
Fill In The Blank

1. The _______ feature corrects the most common
typing errors as you work through your document.
3. A_____________ is an electronic certificate of

authentication in a Word document.
2. ____________ finds and removes all extraneous

and potentially confidential information.
True or False
1. By default, Word 2010 opens all Word documents with any extensions.
True False
2.
You can change the color scheme of the Word program. True False
3. Opening a Word document with a programming code inside doesnt pose a threat to your computer.
True False
125

1. What is a Digital Signature?
a. It is a faint image which appears on the background of a document. b. A scanned image of a signature inserted in a document. c. It is a special character on the Symbols dialog box. d. It is an electronic certificate of authentication in a document.
5. You
want Word to auto replace abbreviations. How can you achieve this?
your
a. Use Prepare menu and add new abbreviations. b. Use the AutoCorrect and create abbreviations and their replacements. c. Use the Synonyms. d. Create a hyperlink for each abbreviation.
6. How can you finalize a document so that it will be

only read-only?
2. What are the hazards of opening word documents

with programming code (*.docm)? (Choose two answers) a. You can save your files quickly. b. Intruders may have access to your personal information. c. A document with programming code provides less formatting options. d. A malicious program may gain access to your files and delete them.
a. Signing with a digital signature b. Use Mark as final feature. c. Use Auto-Correct dialog box. d. Enforce Protection.
7. What happens if you encrypt a document?

a. It only allows a limited editing on the document. b. The document is secured against any virus threat. c. A password is required to open the document. d. The document becomes a read only file.
3. How can you give other people limited control

such as editing comments on your documents? a. By Finalizing documents. b. By using the Restrict Formatting and Editing pane. c. By changing the Trust Center settings. d. By using the Document Inspector.
8. Which command group on the File tab provides

necessary options to make documents safe for sharing and distributing? a. Word Options b. Prepare for sharing c. Save As d. Recent
4. What should you do to remove your personal

information from your documents? a. Run Trust Center. b. Customize Word not to include any personal information. c. Use the Inspect Document command to remove personal information. d. Save your documents with .docm extensions.
9. Which of the following settings are customized in

the Word Options dialog box? (Choose two answers) a. Save settings b. Printer Properties c. Encrypting documents d. Word color scheme
126
Chapter 10
Chapter 1
Fill in the blank 1. word-processor 2. Ctrl+S 3. Insertion point (Cursor) True or False 1. T 2. T 3. F Multiple choice questions 1. D 2. B 4. C 5. A 7. D 8. A, C 10. C 3. A, C 6. B 9. D
Chapter 4
Multiple choice questions 1. A, B, C 2. B 4. A, D 5. A 7. C 8. A, B, C, D 10. B 3. C 6. B 9. A
Chapter 8
Fill in the blank 1. SmartArt 3. A text box True or False 1. F 2. F Multiple choice questions 1. A, C, D 2. A, C 4. A 5. C 7. C 8. A, D 10. A, B, C 2. WordArt
3. F 3. B 6. A, B 9. B
Chapter 5
Fill in the blank 1. Cover Page gallery 2. Page numbers 3. Webdings Multiple choice questions 1. D 2. A, C, D 4. A, B 5. C, D 7. A, B 8. D 10. D 3. A 6. B 9. B, D
Chapter 9
Multiple choice questions 1. B 2. B, C 4. C 5. C 7. B, C 8. B 10. C 11. B 3. B 6. A 9. A, B, D
Chapter 2
Fill in the blank 1. Ctrl + A 2. the mouse button 3. Ctrl + X, Ctrl + V True or False 1. T 2. F 3. T Multiple choice questions 1. B, C 2. B 4. D 5. B, C, D 7. B 8. A, C 10. C 3. A, B, D 6. D 9. A, B, C
Chapter 6
Fill in the blank 1. rows, columns 3. cell
Chapter 10
2. in a cell Fill in the blank 1. Auto Correct 2. Document Inspector 3. Digital Signature True or False 1. F 2. T Multiple choice questions 1. D 2. B, D 4. C 5. B 7. D 8. B 3. F 3. B 6. B 9. A, D
Chapter 3
Fill in the blank 1. the pragraph dialog box launcher 2. style 3. Ruler True or False 1. F 2. T 3. T 4. T 5. F 3. A, C 6. D 9. A, C 12. C, D 15. C 18. C 21. B 24. A, C 27. A, C
Multiple choice questions 1. D 2. A 4. C 5. A, B, D 7. A, B 8. A, B 10. A, C, D
3. A 6. C 9. A, B, C
Chapter 7
Fill in the blank 1. Clip Art 3. Drawing True or False 1. T 2. F Multiple choice questions 1. A, B 2. D 4. A 5. A, C 7. C 8. A 10. A, B, D 2. brightness
Multiple choice questions 1. B 2. B, C 4. C 5. B 7. B, C 8. A, C, D 10. A, B, C 11. A, B 13. A 14. A, B 16. D 17. A, C 19. D 20. D 22. A, C 23. C 25. A 26. B, D
3. T 3. A, C 6. C 9. A, D
A
Accepting and Rejecting Changes: 113 AutoCorrect: 122, 123
H
Headers and Footers: 8, 61, 108 Help: 11, 21 Hyperlinks: 111
Printing: 8, 13, 20, 49, 61, 62 Protected View: 124
R
Read Only: 124 Removing Backgrounds: 87 Research Task Pane: 32 Resizing and Cropping Pictures: 88 Resizing and Moving Tables: 78 Right: 20, 26, 27, 42, 50, 51, 60 Rotating and Moving Pictures: 89
B
Blank Document: 14 Bold: 30, 38 Bookmark: 111, 112 Borders and Shading: 47, 48, 77 Bulleted and Numbered List: 45, 46
I
Indenting: 41, 42, 43 Insert: 13, 29, 33, 49, 51, 66, 67, 70, 74 Inserting / Deleting Cells, Columns, and Rows: 78 Inserting Pictures: 85 Insertion Point: 10, 13, 26, 28, 45, 51, 66, 74, 111 Inspecting Documents: 125 Italic: 38, 53
C
Calculating Tables: 79, 80 Center: 42, 50, 51 Change Case: 41 Chart Layouts and Formats: 100 Charts: 98, 99 Clear Formatting: 40 Clip Art: 84, 85 Clipboard: 29, 41 Close: 11, 16, 19, 33, 86 Columns: 49, 50, 74, 75, 77, 78, 79, 98 Compatibility Mode: 19 Converting a Document: 19 Copy and Move: 28, 29 Cover Pages: 69 Creating a Chart: 98 Creating a Table: 74 Customizing Word: 122
S
Save As: 15, 16, 67 Save: 13, 15, 16, 18, 53, 116 Securing Documents: 124 Selecting Tables: 75 Selecting Text: 27 Sending and Sharing: 21 Shadow: 90 Signing Documents: 127 Smart Art Graphics:101, 102 Sorting Tables: 80 Spelling and Grammar: 8, 31, 32 Styles: 38, 46, 50, 52, 53, 68, 76, 90, 93, 98, 103 Symbols: 8, 45, 67
J
Justify: 42
K
Keep Lines Together: 44 Keep with Next: 44
L
Layout: 8, 14, 60, 61, 93, 99, 100, 110 Left: 9, 13, 26, 42, 50, 51, 60, 75, 80, 89, 113 Letter: 8, 13, 28, 38, 45, 61, 114, 116, 117 Live Preview: 40, 53, 74, 122
T
Tabs: 50, 51, 52 The Backstage: 13, 14, 18, 19 The File tab: 13 The Mini Toolbar: 38, 39 The Mini Translator: 34 The Navigation Pane: 30, 112 The Quick Access Toolbar: 18 The Ribbon: 10, 12, 18, 52, 62 The Trust Center: 123 Themes: 53 Thesaurus: 33 Tracking Document Changes: 113 Translating Text: 34
D
Date and Time: 70, 71, 108, 109 Dialog Box Launchers: 40 Digital Signature: 124, 127 Document Views: 20 Drawing: 8, 84, 87, 91, 92, 94 Drop Cap Letters: 68
M
Macros: 17, 123 Mail Merge: 8, 114 Making Comments: 112 Margins: 60, 69 Merge and Split Cells: 79 Multilevel Lists: 46
E
Effects: 39, 48, 87, 90, 91, 102, 103 Encrypting Documents: 126 Equation: 66, 67 Exit Word: 19
O
Open: 8, 13, 17, 18 Ordering: 45, 94 Orientation: 13, 60, 61, 110 Overtype: 13
F
File Types: 17 Fill Color: 76, 91, 93, 100 Find and Replace: 30, 31 Font Formatting: 38, 75, 76 Footnotes and Endnotes: 109, 110 Format Painter: 41
P
Page Backgrounds: 48 Page Borders: 48 Page Breaks: 41, 44, 110 Page Numbers: 8, 69, 70 Page Setup: 60 Paper Size: 60, 61, 63 Paragraph Alignment: 42 Paragraph Formatting: 41 Paragraph Spacing: 43, 44 Password: 125, 126 Picture Adjustments: 86 Positioning Pictures: 90
U
Undo and Redo: 30
W
Watermark: 48, 49 Word Options: 122, 123 WordArt: 100, 102, 103
G
Gallery: 39, 52, 53, 66, 68, 69, 76, 84, 86, 90, 91, 101, 103 Go to: 26, 112 Grouping and Ungrouping: 94

Microsoft Word 2010: Modular System

Diunggah oleh

Informasi Dokumen

Deskripsi Asli:

Judul Asli

Hak Cipta

Format Tersedia

Bagikan dokumen Ini

Bagikan atau Tanam Dokumen

Opsi Berbagi

Apakah menurut Anda dokumen ini bermanfaat?

Apakah konten ini tidak pantas?

Hak Cipta:

Format Tersedia

Microsoft Word 2010: Modular System

Diunggah oleh

Hak Cipta:

Format Tersedia

M O D U L A R

MICROSOFT WORD 2010

ISBN: 978-975-???-???-? Printed in Turkey

1. Getting Acquainted with Microsoft Word

3. Formatting Characters and Paragraphs

4. Page Setup and Printing

2. Working with Text

5. Inserting and Formatting Objects

7. Pictures and Drawings

10. Customizing Word and Securing Documents

Mail Merge. . . . . . . . . . . . . . . . . . . . . . . . 127 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

8. Charts and SmartArt Graphics

9. Working with Long Documents

Starting the Word Program

Starting the Word Program

Getting Acquainted with Microsoft Word

Word Window - General Overview

Ribbon consists of a series of tabs.

Insertion Point (Cursor) shows where the text will be written.

Scroll Bar scroll to another part of the document.

Getting Acquainted with Microsoft Word

1. Click on each tab name.

The Ribbon showing contextual tabs with shortcut keys.

To change the orientation of the document using shortcut keys;

The File tab and the Backstage

Creating a New Document

Getting Acquainted with Microsoft Word

Practice To create a new document;

1. Click the File tab and then select New.

2. Under Available Templates, click Blank

4. Type Dear President and press Enter

5. Type I am a student at the International

6. Continue your letter by typing the following

Creating a new document

3. Word downloads the template and opens

1. From the File tab, choose Save.

Getting Acquainted with Microsoft Word

4. Click the New Folder button in the Save As

1. From the File tab, choose Save As.

2. In the Folders pane, click the Computer

3. Use the New Folder button to create a folder

4. In the File name box, type My Letter. Select

5. Click Save to save the file and the dialog box

Basic documents with text and graphics

Documents with macros or programming code

2. Double-click on the My Letter file to open.

Adobe Reader documents

The Open dialog box

Getting Acquainted with Microsoft Word

1. Click the Recent command.

2. Click on the document name to open it.

3. Click on the pin button next to the document name.

The Quick Access Toolbar

Customizing the Ribbon

1. Click the File tab, and then the Options command.

3. Click the Convert command. The document is replaced with the

4. Save the document.

1. On the File tab, click Close.

The Close button

Getting Acquainted with Microsoft Word

In order to change the document view;

1. Click the View tab; choose one of the document views in