GENERAL REQUIREMENTS FOR THE DESIGN APPROVAL OF A

FIRM BY CEMILAC

The firms who are designing and or manufacturing/repairing/refurbishing with a limited

military aircraft or airborne stores can seek Design approval of their firm from
CEMILAC in order to supply/repair airborne equipment to be used by Air Force, Army
or Naval aviation. The tasks under taken by them will follow the general requirements
stipulated in Military Specifications, Defence Standards and DDPMAS-75 documents.

The broad guide lines on which the design approval of firms to be processed by
CEMILAC are the following:

1. The firm must have done design and development of aircraft/airborne stores.
2. The list of design team is to be identified with their clear-cut specialization and
responsibilities.
3. The BIO-DATA of each member of design team is to be provided with their
signatures.
4. The list of authorised signatories for signing the reports, the names, specific
areas of specialisation, reports to he signed etc are to be indicated by the firm.
5. The organisation chart of the firm is to be provided.
6. The design practice/standard followed by the firm along with the drawing office
practice to be indicated clearly.
7. The duly completed Proforma on design approval is to be forwarded to
CEMILAC.
 DESIGN APPROVAL OF FIRMS

GENERAL

Normally, it would be the policy of the Ministry of Defence to place Defence

contracts for Aircraft/Rotorcraft/Weapons/Systems only with those firms whose
management, technical resources and quality assurance are demonstrably adequate
to provide products and services, to the required standards of quality of design,
economically and in time. Approval of firms by CEMILAC would assist the evaluation
of the firms from the point of view of compliance to the design requirements.

1. INTRODUCTION

1.1 The scheme of Design Approval of firms is designed to assist procurement of

airborne stores to the laid down standards. Design Approval of Firms is also
required as called for in the DDPMAS-75, Section III, Chapter I, Para 2 & 3.
Following paras indicate in detail the procedure to be followed in meeting the
requirements called for in the DDPMAS-75. The approval could be for the
Design and Development of following types of products and/or services:

a. Total integrated Aircraft and Rotorcraft Systems.

b. Guided Weapon Systems.
c. Aircraft, Rotorcraft and Associated Equipments
d. Aircraft and Rotorcraft Engines, Accessories and Materials.
e. Modifications to the Existing/Bought out Aircraft, Rotorcraft, Engines,
Systems and Accessories.
f. Concessions for deviations, salvage schemes, lifing of components,
assembly, production permits, indigenisation of materials/components,
both for Licence Built and Bought out Aircraft/Rotorcraft/Systems.

1.2 The award of the Design Approval to a firm signifies a recognition that, because
of its ability and experience in the design and development of products within a
specified range, CEMILAC accepts the Certificate of Design issued by the firm
which would indicate that a particular performance or objective has been
achieved for a product or service compared with what is required by the
specifications. For such range of products and/or services, the firm can be
approved as the Design Authority or Coordinating Design Authority as
appropriate. This Approval, however, is limited to the extent that the prerogative
for Final Acceptance of the product and/or services will still be with CEMILAC
who would verify conformance to the specification and the requisite test
requirements.
1.3 DESIGN AUTHORITY (DA): A Design Authority is the firm responsible for the
detailed design/modification to an existing design/indigenous substitution, etc.,
of a system, to approved standards and authorised to sign Certificates of
Design in accordance with the procedures laid down in DDPMAS-75.

1.4 COORDINATING DESIGN AUTHORITY (CDA): A Coordinating Design

Authority is responsible for the overall design of the system, including
integrating the sub-systems/airborne stores designed by the other DAs into the
main system. The Coordinating Design Authority may also be a DA for some of
such sub-systems/airborne stores.

1.5 The procedures and associated conditions for grant of approval to the firms are
discussed in the following paragraphs.

2. SCOPE

2.1 There will be two types of approval within this scheme.

2.1.1 GENERAL APPROVAL: This type of approval would be applicable for all types
of design and development work in a specified category of work defined in the
scope of the approval. This approval will be valid till it is revoked by CEMILAC.

2.1.2 PARTICULAR APPROVAL: This would be applicable for a specified equipment

and/or project with a specified validity.

3. GENERAL REQUIREMENTS FOR APPROVAL OF A FIRMS DESIGN

ORGANISATION

The general requirements for approval are indicated in Appendix ‘A’.

4. APPLICATIONS FOR APPROVAL OF FIRMS

A firm seeking approval as Design Authority or Coordinating Design Authority

under the General category of Particular category will apply to CEMILAC in the
proforma placed at Appendix ‘B’.

5. ASSESSMENT FOR DESIGN APPROVAL

On receipt of the application for approval from the firm, if it is considered that
there is a case for according design approval to the firm, CEMILAC will appoint a team
to complete a thorough appraisal. The appraisal would aim at establishing long term
confidence in the firm’s design, development and test personnel, organisation and
facilities relevant to the class of product/services/technologies concerned. The
appraisal would be based in terms of:
5.1 Current and projected technical activities.

5.2 Design and related supporting organisation and facilities.

5.3 Qualification and experience of the relevant personnel.

6. CERTIFICATE OF DESIGN APPROVAL FOR FIRMS

Based on the evidence presented by the firm, if the appraisal shows that the
firm meets the requirements of CEMILAC, a Certificate of Approval will be issued
listing:

6.1 The Scope of Approval (a generalized description and/or list of classes of

products and services.

6.2 The names of the approved signatories for the Certificate of Design.

6.3 The Board members (or their authorised equivalents in cases where there is no
Board) who in the firm or organisation have the overall responsibility for the
availability of resources for, and the security/scrutiny of the design.

6.4 The designer who has participated in the design function and who is
responsible for the technical adequacy and integrity, of the design. Alternate
signatories will be listed separately under terms notified to the firm by Chief
Executive, CEMILAC.

6.5 The names of the other senior key design personnel and their specified
responsibility.

6.6 Chief Executive or visiting Technical Officer, CEMILAC responsible for

supervision.

7. DESIGN AUTHORITY FOR PRODUCTS MANUFACTURED UNDER

LICENCE

Design organizations of firms engaged in the manufacture of aircraft / rotorcraft/

airborne equipments under licence could also seek approval on design matters for
specified stores. The design organisation of such firms, in cases like this, should
possess the requisite design data either by transfer of technology from the licensor or
developed within the organisation to the satisfaction of the Chief Executive, CEMILAC.
8. ACCEPTANCE OF DESIGNS COMPLETED BY NON-APPROVED DESIGN
FIRMS

If contracts for some design activities are sub-contracted by a Design Approved

firm to a firm which is not approved by the Chief Executive, CEMILAC, the veracity
and integrity of design would have to be verified by the Design Approved firm before
its acceptance by the Chief Executive, CEMILAC from airworthiness point of view. In
case, the design contract with a non-approved design organisation is placed directly
by the Ministry of Defence, the procedure for check points would be laid down by
Chief Executive, CEMILAC, in each individual case, defining the extent and scope of
control to be maintained either by a design approved firm designated for this purpose
or one of the Chief Resident Engineers.

9. CEMILAC shall include from time to time firms with defined scope of activity in
their list of approved firms.

10. Supervision shall be exercised by the CEMILAC by placing Resident Engineers

or periodical visits by Visiting Technical officers.
 APPENDIX ‘A’

REQUIREMENTS FOR APPROVAL OF A

FIRM’S DESIGN ORGANISATION

CEMILAC requires that the design organisation of the firm seeking approval
satisfied all the requirements stipulated by them for such approval. The essential
requirements are given below:

1. ORGANISATION OF THE FIRM

The organisation of the firm shall, in the opinion of CEMILAC, be such as to

ensure that in all matters affect airworthiness, full and efficient coordination exists
within the design office and related technical departments and between the design
office and other production departments of the firm.

2. DESIGN OFFICE STAFF

The Chief Designer or Head of design organisation qualified in design

specialization will be the one approved by CEMILAC by name. The Chief
Designer/head of design organisation will have an adequate number of key designers
individually approved by CEMILAC, the categories and requirements of which are to
be mutually agreed upon. The Chief Designer/head of design organisation will be
responsible for the competency of his staff and the efficiency of his design
organisation to the satisfaction of representative of CEMILAC who is responsible for
the firm’s supervision.

3. SPECIALIST STAFF FOR DESIGN ORGANISATION

In addition, the design organisation shall include:

3.1 For Design & Development of Aircraft

Specialists in all branches of aeronautics, metallurgy, systems, engines and

related fields, as necessary, for progressing the design activity.

3.2 For Design & Development of Aero-Engine and its Components.

Specialists in all branches of Powerplant design, analysis and testing. These

specialists shall also be approved individually by CEMILAC.
4. ACCOMMODATION AND EQUIPMENT

4.1 The design department shall have adequate accommodation and requisite
equipment including necessary system and storage facility for drawings, design
calculations, stress and performance analysis, reproduction, printing and
publishing of drawings/technical, information relating to the safe operation,
maintenance, overhaul and repair of items for which the firm requires approval.

4.2 The approved firm will also required to provide at the works/design office,
adequate, fully furnished office accommodation and other essential services to
CEMILAC for their Resident Engineers.

5. RECORDS

Design records shall be such that proper correlation of design and amendments
with the design records is ensured. The design department shall also have proper
facilities and system for storage and retrieval of the records for extended periods.

6. TESTING

The firm shall have facilities or access to suitable approved facilities for making
such tests as are necessary to establish compliance with airworthiness requirements
including facilities for structural and metallurgical testing, flight testing, system rig
tests, weighing and determining the position of the centre of gravity of the product
depending on the terms of approval and type of work. Test results are to be relevantly
recorded.

7. ACCEPTANCE OF DESIGN

Approved firm shall submit type records comprising drawings, component test
results, flight test results, production specifications etc., to CEMILAC in accordance
with provisions made in Section III of DDPMAS-75 at the conclusion of development
for type certification. All the relevant drawings, specifications, test sheets, process,
records etc., shall be sealed by Resident Engineer or by Visiting Technical officer
deputed for the purpose. Such document shall not be amended, obliterated or
destroyed without the approval of CEMILAC or its representatives.

8. MAINTENANCE OF APPROVAL

8.1 The design organisation shall be maintained at the standard originally approved
by the CEMILAC. The Resident Engineer or visiting Technical Officer shall at all
reasonable times, be given access necessary to establish this fact. If any
significant change is contemplated in the constitution of the design staff, the
same shall be notified to CEMILAC in writing prior to implementation.
8.2 The firm shall consult CEMILAC if there is any difficulty in the interpretation of
the requirements or on any airworthiness matter, which in its experience,
requires clarifications. If, subsequent to the approval of an aircraft or aero-
engine or any airborne item, irrespective of whether the aircraft concerned is
indigenously designed or produced under licence, as and when the firm
becomes aware of defects, the firm shall advise the CEMILAC, in order that an
appropriate joint action is taken.

8.3 If no changes occurred after a period of three years from the date of issue of
Design Approval Certificate, the firm shall advise CEMILAC the relevant
information in accordance with this document.

9. WITHDRAWAL, SUSPENSION OR MODIFICATION OF APPROVAL

9.1 CEMILAC may withdraw, suspend or modify the terms of approval, if the
conditions under which it was granted are not met. The terms of approval may
also be changed as a result of changes in the firm’s undertaking.

9.2 Sub-contractor firms are also governed by the above requirements.

 APPLICATION FOR DESIGN APPROVAL

PART – I

(This has to be completed by the organisation seeking the Design Approval)

1. Name & Address of the Organisation ;

2. Type of Approval sought :

3. Class of Products/Services/Design :
Activity/Technologies for which
Approval is sought

4. Evidence of experience for class of :

Products/Services/Activity

Technologies in terms of -

(a) Preparation of Specification :

(b) Design, Development & Testing :

(c) Engineering for manufacture :

(d) In-service support :

5. Details of Design and Build-standard :

Control System, Method of controlling
Design Changes

6. Evidence of familiarity with Established :

Airworthiness Practices & Procedures
Organisation, if any, particularly to Look
After the Airworthiness Aspects

7. Details of testing facilities available :

in-house or otherwise which could be
useful for the appropriate class of GD (A/C)/QF/04
work/activity, including environmental,
ground & flight testing, wherever
necessary.

8. Particulars of Quality Assurance :

 organisation and if it has approved of
DGAQA.

9. Names, Qualification, Experience and :

other relevant details of the Board
Members and senior key Design staff
Proposed as signatories for Certificate
of Design.

10. Particulars of the Organisation :

Structure showing the names, particulars
and positions of Senior Staff Members
who will be responsible for Design and
Development.

11. A statement showing members of :

other technical and design staff

12. Details of earlier projects completed :

13. Details of projects not completed :

14. Cases, if any where short falls in :

meeting Airworthiness Requirements
were found.

15. Details of test facilities analytical :

and computational facility

(Signature of Applicant)

Designation:

Date: Organisation
 PART – II

(To be completed by the Management Organisation)

This part is applicable to the organisation’s management who contractually undertakes

the work from a Design Approved Firm/or from any other project management
teams/Government. If a project management team locates such firms for completing
the work package, it may comment on firm’s design/management organisation in Part
IIA given below:

1. Whether above named Design :

organisation part of Project
Management

2. If not, has the above named design :

organisation been approached for
specific package of work. Give details
of package of work and reasons for
identifying the Design organisation

3. Comment on functional independence :

of the organisation and how Design
short comings are dealt.

4. If any memoranda of understanding :

on liability, cease of work, firms
dissolution, mode of making good
design shortcomings is proposed to be
signed, give details.

Date : Signature of Head of Management of Firm

 PART – IIA

Comments on the contents brought out by Applicant and also points Brought out in
Part II.

Date : Signature of head Project Management/

Design Approved Firm

PART – III

This part is applicable if the application is being submitted by a firm, which is a sub-
contractor to a Design Approved Organisation.

1. Name & Address of the Design :

Approved organisation

2. Details of the own approval :

3. Reasons for sub-contracting the design :

work

4. Work package sub-contracted and :

comments on how sub-contractor is
assessed as suitable for undertaking
the work package and its design
capacity

5. Comments on details proved by the :

applicant, specially on Organisation
Structure, Independence in technical
Functions, making good shortcomings,
Design & Test Facilities, Liability etc.

6. Comment on sub-contractor’s under :

standing of Airworthiness requirements
in respect of work package
7. Methodology visualized on periodic :
surveillance to ensure sustained
satisfactory Design Authority

8. If memoranda of understanding is :
signed/proposed to be signed, copy of
the same may be enclosed. Its
acceptability check points, integration
etc., be commented upon.

9. Proposal on how the function of :

coordinated Design Authority would be
discharged on sub-contractors work.

Date: Head of Design Approved Organisation

PART – IV

This part is applicable where a Design Approved Organisation may not directly sub-
contract, by Airworthiness Authority may require assistance of already Design
Approved Organisation to sponsor the firm seeking Approval and also for undertaking
periodic assessment.

1. Name & Address of the Design :

Approved Organisation

2. Details of its own approval :

3. Comment on Statement of the appli- :

-cant with regard to Design Capability,
Organisation Structure, Independence
in Technical Functions.

4. Comment on Firm’s Standing and on :

its knowledge of Airworthiness Requi-
rements, Attitudes towards Design short
comings.
5. Proposal on periodic assessment on :
the work package undertaken

6. Desirability or otherwise of a memoranda:

of understanding on liability, Firms
closure, Cease of Activity on Work Pack-
-age between the project Management
and the Firm.

7. Recommendation on special survei- :

lance checks by specialist teams

Date: Signature of Head of the Design

Approved Organisation
 PART – III

Recommendation of concerned Local Head of Airworthiness Authority under whose

jurisdiction activity takes place or any other officer so nominated by Chief Executive,
CEMILAC.

1. Salient points of the visiting team’s :

Assessment

2. Material evidences supportive of or :

otherwise for approval.

Date: Signature of Recommending Authority

PART – IV

(Decision of CEMILAC)

1. Approved/Not Approved :

2. If approved, number and date of :

Approval which could be quoted
on the work package

3. If approved with special conditions : (a)

details of the same
(b)

(c)

4. If withheld for pending actions, details : (a)

of the same
(b)

(c)

Date: Signature of Chief Executive (A)

Note

1. If the space provided in the columns are not sufficient, details may be provided
in additional sheets.

2. Part – I to be completed by Chief of Design of the Design Organisation.

3. Part – II to be completed by the Head of the Management such as the

Managing Director (Design Bureau), Programme Director, Director of
Establishment.

4. In some cases, Design Bureau/Establishment/Project Management Group

might locate an organisation for a specified package work. In such cases, Part
– II shall be filled by that Organisation’s management and Part – IIA shall be
completed by the Design Bureau/Establishment/Project Management giving
such work package.
 APPLICATION FOR APPROVAL OF TEST HOUSE

PART – I

(This has to be completed by the organisation seeking the approval)

1. Name & Address of the Organisation :

2. (a) Type of Approval sought : Testing

(b) Class of Services for which approval

is sought

(i) Metallic

(ii) Non-Metallic

(iii) Composites

(iv) Environmental Testing

3, Evidence of experience for class of Services/ :

Activity in terms of

4. Details of Testing facilities available in-house :

or otherwise which could be useful for the
appropriate class of work/ activity, including
environmental and ground testing, wherever
necessary. Full particulars of all the machinery/
equipments should be given. It should cover
year of make, range of application, accuracy,
calibration, nature of tests that can be conducted
etc.

5. Names, Qualification, Experience and other :

relevant details of the Board Member and
senior key staff proposed as signatories for
Certificates of Test Results.

6. Particulars of the Organisation Structure :

showing the names, particulars & positions of
Senior Staff Members who will be responsible
for Testing.
7. A statement showing members of other :
technical and Testing staff

8. Has any other Govt. Organisation approved :

the Test House? If so the details of the same
like class of test, range please be given.

9. Details of calibration policy and periodicity :

adopted for all testing machines.

10. Cases, if any where short falls in meeting :

calibration Requirements were found.

11. Details of test facilities analytical and compu- :

tational facility.

12. Test charges details if any :

(Signature of Applicant)
Date: Designation:
Organisation:

PART II

Recommendation of concerned Local Head of Airworthiness Authority (RCMA)

under whose jurisdiction activity takes place or any other officer so nominated by Chief
Executive, CEMILAC.

1. Salient points of the visiting team’s :

Assessment

2. Material evidences supportive of or :

otherwise for approval

Date: Signature of Recommending Authority

 PART - III

(Decision of CEMILAC)

1. Approved/Not Approved :

2. If Approved, number & date of approval :

which could be quoted on the work
package.

3. If approved with special conditions : (a)

details of the same (b)
(c)

4. If withheld for pending actions, details : (a)

of the same (b)
(c)

Date: Signature of Chief Executive

Note:

1. If the space provided in the columns are not sufficient, details may be provided
in additional sheets.

2. Part – I to be completed by Chief of Test House Organisation.