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Contents 1 The bachelors thesis and its objectives . 2 Thesis project types .... 2.1 Thesis is a research project ... 2.2 Thesis is a system project ..... 2.3 Outcomes of the thesis .. 3 Thesis guidelines 3.1 Bachelors thesis .. 3.2 Thesis seminar ............. 3.3 BIT thesis guidelines and templates 3.4 Common HH thesis instructions 3.5 Thesis project management .... 3.6 Thesis delivery .... 3.7 Theses in Haaga-Helia 4 Timing and workload ..... 5 Thesis process 5.1 Orientation . 5.2 Preparation . 5.3 Starting .. 5.4 Implementation .. 5.5 Closing .. 5.6 Maturity test .. 5.7 Evaluation .... 5.8 Publication . 5.9 Certification .. 6 Determination of the grade 6.1 Assessment .. 6.2 Assessment and Grading Criteria . 6.3 Urkund . 7 Thesis in a nutshell 8 Practical guidelines 8.1 Academic writing .. 8.2 Abstract ... 8.3 Use of source material . 8.4 Documentation . 8.5 Principle of publicity . 1 2 2 2 3
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Project administrative folder The project administrative folder includes all project management material. The project final report should include the students self-assessment of learning. See detailed instructions in Thesis project management/Contents of an administrative forlder.
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3 Thesis guidelines
3.1 Bachelors Thesis
The course description of the Bachelors Thesis is meant for the student. In the course description there are written basic information of the thesis. The course description is a part of the annual study guide.
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5 Thesis process
There is a Thesis process diagram in website of the BIT Thesis guidelines and templates which describes the thesis activities. Here are the detailed descriptions of the these activities.
Prerequisites
The student will carry out the thesis normally at the last stage of his/hers studies, when the student has a sufficient knowledge to implement a wide practical exercise. The beginning of the thesis requires that the student has completed all compulsory and professional studies. Also the work placement must be done acceptably. The indication of this is the grade and performance notes that have been recorded in the study register.
5.1 Orientation
The orientation is a stage, which precedes the thesis process and in which the student studies the thesis guidelines. For orientation the student must participate and pass the compulsory Thesis Seminar (THE7TF007). After that the thesis process may start.
5.2 Preparation
The student 1. The student will fix the topic proposal based on the assignment received either from the external sponsor or Haaga-Helia. Also the students own topics are possible. The system project is always carried out based on the needs of a sponsor or Haaga-Helia. When filling the topic proposal the student also agreed that his/hers thesis can be checked with a programme designed to detect and deter plagiarism, in Haaga-Helia the Urkund application is used.. The detailed guidelines of the topic proposal are in the BIT thesis guidelines and templates/ Topic Proposal template. 2. The student may enroll on a theme group (optional) in order to execute his/hers thesis process. The thesis coordinator gives information about theme groups. 3. The student sends the topic proposal to the thesis coordinator. The theme group must be mentioned in the topic proposal, if that is the case. 4. The coordinator accepts the topic and appoints a thesis supervisor for the thesis. After accepting of the topic, the student has to contact the supervisor within two (2) months otherwise his/hers topic proposal is cancelled by the supervisor.
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5. The approval of the topic proposal signifies permission to begin the project planning and working with the HAAGA-HELIA assigned thesis supervisor and the sponsors supervisor. The responsibility of the thesis process is on the student from now on. The Coordinator 1. On the basis of the description of the student's topic proposal the thesis coordinator estimates prerequisites for the student taking into consideration the topic and the study modules performed by the student. The coordinator discusses possibly with an expert of the topic or asks, discussing with the student, for the focused description. 2. The coordinator accepts the topic. If it is a question of a topic proposal of the student team of two, it is accepted only as a whole, not as parts. HAAGA-HELIA accepts the thesis topic of a system work proposed by the external organization, if it fills the following characteristics: the topic is independent enough so that it is not too dependent on the external parties and out of the range of the influence of HAAGA-HELIA the sponsor assigns a supervisor and sufficient other resources for the project the project schedule required by the sponsor is suitable for a thesis process the topic is wide enough for individual thesis or a couple work the topic is interesting also from the learning viewpoint the implementation of the thesis project does not require HAAGA-HELIA extra investments on device, tools or methods a public report and an abstract can be made out of the topic the topic is ethically acceptable. 3. After the accepting the topic, the thesis coordinator appoints a thesis supervisor of Haaga-Helia. The coordinator informs the student about the thesis supervisor. The supervisor 1. The potential thesis supervisor gets the topic proposal from the coordinator, approves it and becomes the supervisor of the suggested thesis. 2. The supervisor waits contact of the student. If that does not happen within two months after the approval, he/she will cancel the proposal and informs the student and the coordinator.
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5.3 Starting
1. The student prepares the project plan and contact with the thesis supervisor and agrees on the starting activities. The student reviews the project plan with the thesis supervisor before the project starting meeting. The detailed guidelines are on the Thesis project Management/ Project plan. 2. The supervisor validates the project plan. 3. The student prepares the notice of the starting meeting, the thesis agreements concerning the commissioning party and possible confidential parts of the thesis work. The detailed guidelines are on the Thesis project Management/ Notice of the steering meeting templates and BIT thesis guidelines and templates/ Thesis Commission Agreement and Agreement of Confidential Appendices. 4. The student calls up the steering group for the starting meeting. 5. The actual thesis project will start at the starting meeting. The student presents the project plan, the thesis commissioning agreement and the agreement of confidential appendices (optional) at the starting meeting. 6. The steering group approves the project plan as such or with the changes. The thesis commission agreement will be signed at the starting meeting and, if needed, the agreement of the confidential appendices of the thesis will be agreed, too. (The thesis supervisor delivers the commissioning party agreement of the thesis project to the student affairs office at the end of the thesis process with the thesis assessment statement.)
5.4 Implementation
1. After approval of the thesis project plan the thesis is carried out according to the plan. The progress of the thesis project will be monitored according to the plan and good project practices at the steering meetings. The student will prepare a status report for each steering meeting and represent it and the results to the steering group. If necessary and jointly agreed in the steering group, the project plan may be changed to secure a successful performance and final result.
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The detailed guidelines for a status report are on the Thesis project Management/ Status report template.
5.5 Closing
Timing In order to get his/hers thesis to an evaluation meeting the student must, three weeks prior to the evaluation meeting, have completed following: has finalize his thesis has send the abstract to the English teacher for inspection and corrected the abstract following given instruction has held the closing meeting has delivered the thesis and project management material to the thesis supervisor and within two weeks after the above bullet points: the supervisor and the second evaluator should have approved the thesis the supervisor has arranged the maturity test for the student after the approval the student has passed the maturity test. Closing 1. When the results of the thesis project are ready, the student finalizes his thesis, prepares the project final report and arranges a project closing meeting. He/she delivers the deliverables of the thesis project to the sponsors supervisor and HAAGA-HELIAs thesis supervisor. At the closing meeting the steering group approves the deliverables and ends the project, if the results are acceptable. 2. The student delivers, by an e-mail, the abstract of the thesis to the English teacher for inspection and corrects it following instructions given by the teacher. The corrected abstract must be in the delivered thesis. The student delivers, three weeks prior to an evaluation meeting, his/hers thesis to the supervisor for evaluation. The outcomes are the project administration folder with two copies of the project final report, the thesis in two copies. The thesis holds all results, which are going to be evaluated. The student delivers the agreement of the confidential appendices, if any, to the supervisor for signature of the second evaluator. 3. The supervisor approves the thesis and names the second evaluator and informs the student.
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After approval of the thesis the grading process will start. The thesis supervisor sends the copies of the thesis and project final report to the second thesis evaluator for assessment. The second evaluator signs the confidential appendices, if any, in order to assess the thesis.
5.7 Evaluation
1. After approval of the maturity test the thesis supervisor and the second evaluator assess the thesis and the supervisor writes the thesis assessment statement for the evaluation meeting. It is possible that the second evaluator does not approve to thesis though the maturity test has been passed. In this case the supervisor and the second evaluator discuss and decide corrections that should be made to the thesis and the student makes those corrections. 2. The thesis supervisor presents the thesis assessment statement at the evaluation meeting and writes the final assessment statement (two copies) after the evaluation meeting. 3. A day after the evaluation meeting the thesis supervisor sends one signed assessment statements to the student and the other to the student affairs office with the commissioning party agreement. Or, the supervisor sends both copies of the assessment to the student affairs office, which sends the assessment statement to the student. The student should get his/hers assessment statement at the beginning of next week after the evaluation meeting.
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5.8 Publication
1. The student attaches a copy of the assessment statement to his/hers public thesis (next after the cover page) and take 2 or 3 copies of the public thesis and cases-in them. Three copies are taken when the grade of the thesis is 5/5.The student may case-in one extra copy to the thesis supervisor, too. Detailed guidelines are on the BIT thesis guidelines and templates/ Case-in the public thesis. 2. The student delivers the 2 cased-in theses to the thesis dropping point, which is in the lobby of TIKO management, on the 6th floor in the Helia-building 1. The cased-in versions must be in the thesis dropping point till next Thursday after the evaluation meeting at 12:00. In case of the grade 5/5 the student delivers the 3th cased-in version to the thesis supervisor, who sends it to the thesis coordinator. All theses that have the grade 5/5 will participate in the thesis competition. Variation If the student has delivered the cased-in copies of the thesis before the evaluation meeting, the thesis supervisor will attach copies of the assessment statement to the casedin copies of the thesis. They must be attached permanently. In this variation there must be always 3 cased-in copies of the public thesis. The thesis supervisor sends the 2 copies of the thesis to the thesis dropping point. These should be in the dropping point till next Thursday after the evaluation meeting at 12:00. 3. The student affairs office records the grade of the thesis to Winha, after delivery of the cased-in theses to the thesis dropping point. 4. The student must send the abstract of the thesis to the Haaga-Helia library by e-mail as a Word-file attachment (doc, docx). The student should save a PDF-version of the public thesis to the Theseus electronic library. Detailed guidelines are in the HH extranet: Studies/Thesis/ Publication/ Saving instructions.
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5.9 Certification
The student must apply the BBA certification at latest next Friday after the evaluation meeting, if he/she wants to graduate in the next graduation. The thesis supervisor stores the whole thesis (that for evaluation) till the student is graduated, anyhow not over six months after the evaluation meeting.
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6.3 Urkund
Urkund is a software application to track plagiarism. Use of Urkund increases awareness of plagiarism and its prevention. If the evaluator (supervisor or the second evaluator) suspects a student of plagiarism, he asks the student to send his/her text to the supervisors/evaluators personal Urkund analysis address as an attachment. Urkund will analyze the document within 24 hours. If the evaluator suspects that plagiarism has occurred in the thesis, he/she contact the thesis coordinator. Suspicions of plagiarism are reviewed by Haaga-Helias thesis ethics committee. The student gives permission to use Urkund in his/her topic proposal. More detailed information, see HH extranet studies/Thesis/Urkund/ Urkund instructions for students and Urkund instruction for staff.
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7 Thesis in a nutshell
Prerequisites 1.The student has completed all compulsory and professional studies. Also the work placement must be done acceptably 2. For orientation the student must participate and pass the compulsory Thesis Seminar.
Preparation and starting (about 40 working hours) 1. The student fixes and sends the topic proposal to the thesis coordinator. 2. The coordinator approves the topic proposal and names the supervisor for the thesis. 3. The student contacts his/hers supervisor named by the coordinator within two (2) months. 4. The student prepares the project plan of the thesis and contact with the thesis supervisor and agrees on the starting activities. 5. The thesis project plan is approved in the starting meeting and the thesis project starts.
Implementation (about 360 wh, three months) 1. The student carries out the thesis project. 2. There should be at least one steering meeting during the implementation.
Three weeks prior to an evaluation meeting, 1. The student must have completed following: has finalize his thesis. has send the abstract to the English teacher for inspection and corrected it following given instruction. has held the closing meeting. has delivered the thesis and project management material to the thesis supervisor.
Within two week after delivery of the thesis outcomes The student takes the maturity test. The steps are as follows: the supervisor has approved the thesis the supervisor arranges the maturity test for the student after the approval the student has passed the maturity test.
Evaluation meeting 1. The supervisor and the second evaluator assess thesis and write an assessment statement. 2. The thesis is evaluated at the evaluation meeting. 3. After the evaluation meeting the supervisor writes the final assessment statement, which is signed by the supervisor and the second evaluator.
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A day after the evaluation meeting 1. The thesis supervisor sends one signed assessment statements to the student and one with the commission agreement to the student affairs office.
Till next Tuesday after the evaluation meeting. 1. The student should get his/hers assessment statement.
Till next Thursday after the evaluation meeting at 12:00 1. The student attaches a copy of the assessment statement to his/hers public thesis, takes two or three copies of the public thesis and case-in the thesis copies. 2. The student delivers the two cased-in theses to the thesis dropping point and, in case of grade 5/5, the 3rd copy to the coordinator. 3. The student sends a Word-version of the abstract of the thesis to the Haaga-Helia library. 4. The student affairs office records the grade of the thesis to Winha.
At latest next Friday after the evaluation meeting 1. The student must apply the BBA certification, if he/she wants to graduate in the next graduation. 2. The student saves PFD version of the public thesis with the abstract to the Theseus library (optional).
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8 Practical guidelines
8.1 Academic writing
Academic writing A good reporting skill is an important part of BBAs professional profile. One of the evaluation criteria of thesis is the good linguistic form and readability of the thesis report created as a result. Bibliography and use of sources The reader of a thesis must be able to see what is the writer's own text and reasoning, and what is borrowed from other sources. For this reason the writer must be careful in the choice and use of sources, in the note of references and in the compilation of the bibliography. Writing thesis at HAAGA-HELIA guideline gives instructions on the scientific writing, and guides to look for, to choose and to use written sources duly. The instruction also guides how to use a bibliography in the note and compilation of references.
8.2 Abstract
The abstract is tight, independent presentation which fits for one A4 sheet and can be published separately. It describes the objective of the work, working methods, results and conclusions. The template for an abstract in found BIT thesis guidelines and templates/ Abstract. In order to facilitate a later search, the ACM classification standard is added to the end of the English abstract. An abstract of the thesis is written only in English. The student sends the abstract as an attachment of an e-mail to the English teacher for inspection and corrects it following instructions. The abstract will be placed to the thesis. A separate electronic file as a Word-document must be delivered by e-mail to the HAAGA-HELIA library.
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Thesis instructions and guidelines 19(20) interviews of the experts electric documents and publications user manuals articles in the magazines of the industry.
In the search of materials use the Haaga-Helia library and open reference databases and materials of libraries which can be reached through the network. It is worthwhile to study the possibilities of the network already in good time before the beginning of the thesis. A personal index from the sources found is worth maintaining. A perfect bibliographic reference information must be given about all used sources. The information must also be presented in a uniform way. The notions that have been made to the used sources must be marked with a uniform way. Instructions of presenting source information and references technique are given in the guide Writing your thesis at HAAGA-HELIA. All the referred sources must be included in a bibliography and there must be a notion to all the sources of the bibliography in the document itself. In the source information of the material that has been received from the data networks, also a date, when the material has been obtained, must be seen. Furthermore, one must remember that the material to be obtained from the data networks requires usually a more source criticism than a pressed source material.
8.4 Documentation
The student writes all documents in English. There are different demands for the documentation of the thesis according to what type of work is in question. The thesis documentation contains however at least the following items: 1 The project administrative material 2 The thesis (report) where all results are. A list of administrative documents can be seen in the guide Contents of an administrative folder on the BIT Bachelors thesis/Thesis project management. Instructions of writing a thesis report the Thesis Report Guidelines for a Research Project the Thesis Report Guidelines for a System Project. In a system project the documentation practices of the sponsor or Haaga-Helia are used when describing the IT-solutions.
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If the thesis contains business or trade secrets, then 1) primarily the sponsor and business branch are blotted out from the report and its appendices. If that is not possible, 2) then the confidential appendices are removed from the public thesis report (which goes to the HAAGA-HELIA library and to the electronic Theseus library) and in the appendices there are only a list of the results with short descriptions of the purpose. In the case of confidential information a confidential agreement is made, where all confidential parts and their secrecy degree are defined. It should also be agreed upon the principles of how to deal with the confidential information and documentation received during the thesis work. If necessary, HAAGA-HELIAs agreement of confidential appendices can be used (Agreement of Confidential Appendices). The project final report of the thesis is always public and other project management material, too. In the project final report there must be the basic evaluation of the project and the self-assessment aspect concerning the students own experiences and learning.