GUIDE LINE FOR INTERNSHIP PROGRAM Introduction Students should follow bellow department & company wise activities

at the time of internship program to compare class room learning with the practical field. Merchandising Department: o o o o o o o o o o o o o o o o o o o o o o o o o o o Business Development Procedure. First email to buyer for business development Feed back from buyer in response to first email. Sending quality samples to new buyer for better understanding of workmanship of factory. Approval procedure of sales samples. Cost sheet & consumption sheet preparation. Consumption calculation of fabrics, Accessories & cartoons. Negotiation (price) process & ending of negotiation. Buyer wise purchase order, contact & companys requirement to justify purchase order for PI. PI sheet & its items. M L/C checking procedure & important items should be included in M L/C. M L/C confirmation procedure. Different types of samples like sales samples, size set samples, photo samples, pre-production samples, & shipment samples. E-mail to suppliers for samples of yarn, fabrics & different types of accessories for buyer approval. Buyer approval procedure of fabrics, color & accessories. Procedure of receiving of price quotations for fabrics & accessories. Price negotiation procedure with different suppliers. Organizing meeting for price negotiation with different suppliers. Writing to suppliers for price negotiation meeting. Writing agenda for price negotiation meeting. Writing minutes after price negotiation meeting with suppliers required price confirmation from suppliers. Presentation of comparative statement (CS) related with different suppliers for fabrics & accessories. Preparation of data bank, of suppliers for different items. Booking or requisition to supply chain department for different items along with approval from buyers. Insurance of P.O to suppliers for fabrics & accessories. Items should be included in P.O. P.I collection procedure from suppliers & checking of P.I.

o Production monitoring system with suppliers for smooth delivery of fabrics & accessories. o Daily production report from suppliers to match with factory production planning. o QC management system for monitoring of suppliers production. o Preparation of production files for production starting. o Sending procedure of pre-production samples approved by buyers, production file & pattern to in charge of factory. o Preparation & conducting of pre production meeting in factory required for production planning in factory. o Hourly daily & monthly production report. o Improvement of productivity through work study procedure. o QC management system to ensure quality product. o Preparation of shipping samples & sending to buyer through proper packing & documentating. o Preparation of packing list after final inspection. o Invitation to third party like SGS for final inspection. o Selection of shipping, forwarding & consolidation company for smooth shipment. o Time & Action plan preparations. o To help commercial department for making proper documentation for submission in bank as per terms & condition mentioned in M L/C. o Trims card preparation. o Monthly Merchandising report. o Written future business plan.

Supply Chain/ Procurement Department: o Maintaining data bank (procedure) of suppliers for different kinds of suppliers. o Asking for price quotation procedure from suppliers. o Having samples from suppliers & to collect approval from buyers through Merchandising Department. o Comparative statement of price & other relevant factors of suppliers. o Organizing negotiation meeting & negotiation the price. o Agenda & minutes writing procedure. o P.O sending procedure to suppliers. o P.I collecting procedure & checking P.I with the help of commercial department. o Ensuring delivery of fabrics & accessories to factor with proper procedure. o Inventory management in store with proper procedure.

o Monthly supply chains department report. o Trims card preparation. Commercial Department: o o o o o o o o o o o o o o Application procedure to bank for B/B, L/C opening. Checking M. L/C, related with terms of conditions mentioned in M. L/C. Acceptance procedure of M. L/C. Collection of all relevant documents from different companies & organizations like GSP, CO, EXP. Cash Incentives Certificate, Bill of Lading, Forwarding Bill of Lading & Consolidation Bill of Lading & Bill of Exchange. Preparation of Commercial Invoice. Documents submission procedure in bank. Application procedure to proceed for cash incentive from bank. Booking procedure to shipping companies & air lines. Freight negotiation with shipping companies. Selection procedure of shipping companies. Monthly report on activities of commercial department. Containers sizes & kinds. Shipping line informations.

Production Department: o o o o o o o o o o o o o o o o o Preparation of total seasonal production plan. Preparation of monthly production plan. Machine layout on the basis of orders. Work Study or Industrial Engineering procedure. Hourly production report. Daily production report. Monthly production report. Quality management procedure. Management of outside QC from buyers. Fabrics layout procedure. Fabrics cutting & management procedure. Production meeting in factory. Fabrics inspection procedure. Lab dip preparation procedure. Knitting planning & machine wise daily production. Dia selection on the basis of count & construction. Dying procedure step by step.

o List of the machines in GMTS, knitting dyeing factory , printing & embroidery factory. o Supervision procedure in production department. o Reporting system in production department. o Receiving, requisition & inventory management procedure in production department. o Compliance maintaining procedure among workers in floor. o Working training procedure. o Machine safety procedure.

Human Resource Department:

Recruitment procedure of both technical & non technical person. Training procedure of both worker levels & managerial levels. Job evaluation procedure to ensure promotion & financial benefits. Human resource planning on the basis job analyses in different department. o Advertisement for recruitment of workers & other employers. o o o o MIS Department: o Numbers of employees are working in MIS Department. o Work procedure of MIS Department. o Information or data collection system in MIS Department. o Report writing, based on data & information on daily basis weekly basis & monthly basis. BGMEA: o Functions & activities of BGMEA. o How does BGMEA want to develop the business in different countries in the world. o Salary of workers as approved by government & BGMEA. o Number of garments are in BGMEA.

BKMEA:

o Functions & activities of BKMEA. o Number of garments are in BKMEA.

Export Promotion Bureau: o Functions & activities. o What are the documents issued by Export Promotion Bureau required by GMTS. o Function & activities of Export Promotion Bureau. o Required to explain the documents in order.

BTMA: o o o o Organogram of BTMA. Function & activities of BTMA. Documents issued by BTMA as required by Apparel Industry. Explain all documents in details like items, importants & uses of that documents.

Shipping Companies: o Operational procedure of shipping in Chittagong port after receiving garments from industry. o What are the documents issued. o Explain all documents issued to approval industry. o Internal communication of shipping.

C & F agent: o What are documents handled by C & F agents. o Explain all documents in brief & its importance.

Bank: o M/L credit receiving procedure in bank.

o B/B L/C opening procedure in bank. o What are the documents are required to submit in bank at the time of submission for payment from buyer. o Clean idea about M L/C & B/B L/C operation procedure. o Idea about Irrevocable L/C. o Idea about different L/C. o Idea about at sight L/C. o What are items included in L/C application & L/C. Forwarding & Consolidation: o Activities of forwarding companies. o Activities of Consolidation Company. o What are documents issued by forwarding & consolidation companies.

Yarn Suppliers: o Idea about yarn suppliers like -Square Spinning - Prime Spinning - Padma Spinning

Chittagong Port: o o o o o o o o o Area of Chittagong. Capacity of containers handles both import & export per day. Cut of time rules in Chittagong Port. CFS area of Chittagong port. Number of sailing of feeder vessel per day. Transit time in between Chittagong to Singapore & Colombo. What is a Flug protection rule in shipping? What are the different sizes of containers? What are the different kinds of containers.

Insurance Company: o Insurance policy for export garments from Bangladesh to other countries. o What are papers issued by insurance company. o Payment procedure of against any claim.

Compliance Department: o Importance items followed by company to ensure compliance requirement of buyer. o ETP status of company. o ETP operation procedure & what are the chemical used in ETP for treatment. o What is the status of worker welfare team.

Corporate Office: What is corporate policy, strategy. Vision, mission, & objectives. Group organogram. Company wise organogram. Management styles & approaches. Motivational techniques. SOP in different departments. Human Resource Management Manual. General Management Training Manual or Workers Training Manual. o Frustration, anxiety, & conflict handling procedure. o System development procedure. o CSR (Corporate Social Responsibility) procedure. o o o o o o o o o Instruction: o Report will not be received without internship note regularly signed by course teacher. o Internship note book should be submitted along with internship report. o One internship report should be submitted to concerned authority of concerned company, normally head of the company after checking & signed by course teacher along with official seal. o Report should be properly structured, organized well designed, decent table of contents with rightly page number, analysis, graphical presentation, process flow, diagram, mathematical analysis linear programming, poison distribution, physical distribution & proper photograph etc.

o Table contents, bibliography, appendix & forwarding letter should be submitted within 27th June 2011. Nobody will be allowed after this time. o Any discussion about status of your report should be come on Saturday after 12pm which is subject to prior appointment from course teacher. o Nobody will be allowed to discuss about report without appointment as because it will create major problem of time of you & course teacher also. o It is required to visit every organization as mentioned in guidelines given to you to follow for preparation of internship report. o All documents required to show at the time of presentation of report so that course teacher can understand that you visited factory properly. o Recommendations, conclusions should be based on report & of course it should be your own English style. o If any thing you need to know then let course teacher know at the time of class. All classes are important for students until unless report will be completed. o Any cheating, coping & duplication will be treated as serious crime. Guardians should be called for any sort of cheating & coping, university will not allow any sort of criminal activities. o Your presentation will be completed 5/6 days before of final exam. o Draft copy should be submitted 10 days before submission of final internship report.

HOD, AMM