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Chinta Se Mukti

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IT ROLL OUT IN ESIC

GUIDELINES TO EMPLOYERS-1

REGISTRATION OF EMPLOYERS
( WHO ARE NOT COVERED UNDER E.S.I. ACT SO FAR)

IN THE COMPUTERISED
SET UP THE PROCEDURE WILL BE AS FOLLOWS:-

1. THE EMPLOYER CAN LOG ON TO THE OFFICIAL WEBSITE OF ESIC, THAT IS www.esic.in 2. AFTER LOGIN IN THE WEBSITE HE CAN SIGN UP AND CREATE A USER LOGIN AND PASSWORD AS AN EMPLOYER. 3. ON ENTERING THE USER ID AND PASSWORD THE EMPLOYER WILL BE DIRECTED TO THE EMPLOYER LANDING PAGE

4. ON THIS PAGE THE EMPLOYER WILL HAVE TO CLICK REGISTRATION > REGISTRATION WITH ESIC LINK.

5. ON CLICKING AS ABOVE THE EMPLOYER WILL BE DIRECTED TO FOUR EMPLOYER REGISTRATION SCREENS

6. THE EMPLOYER CAN FILL IN THE REQUIRED DETAILS IN EACH SCREEN AND CAN NAVIGATE TO THE NEXT SCREEN. THE MANDATORY FIELDS ARE MARKED WITH RED ASTERISK MARK AND THE EMPLOYER WILL NOT BE ABLE TO NAVIGATE TO THE NEXT SCREEN WITHOUT FILLING IN THE MANDATORY FIELDS.

7. AFTER FILLING IN THE DETAILS OF THE UNIT AND THE EMPLOYER ETC. EMPLOYER WILL BE REQUIRED TO FILL IN THE DETAILS OF THE EMPLOYEES, TO BE REGISTERED, IN THE DECLARATION FORM AVAILABLE ON THE SCREEN.

8. IN CASE OF THE CONTRACTORS / LABOUR SUPPLIERS, THE EMPLOYER WILL BE REQUIRED TO SUBMIT SIX MONTHS ADVANCE CONTRIBUTION THE CALCULATION WILL BE DONE ON THE BASIS OF THE STATUTORY MINIMUM WAGES PREVAILING

9. ON SUCCESSFUL COMPLETION OF FORM 01 / DECLARATION FORMS CODE NO WILL

BE AUTOMATICALLY ALLOTTED AND A LETTER ALLOTTING THE CODE NUMBER WILL BE GENERATED FOR THE FACTORY / ESTABLISHMENT. THE INSURANCE NUMBERS WILL ALSO BE AUTOMATICALLY GENERATED FOR THE INSURED PERSONS WHOSE DECLARATION FORMS WERE FILLED IN.

10. IN CASE OF THE CONTRACTORS /LABOUR SUPPLIERS THE EMPLOYER WILL BE REQUIRED TO DEPOSIT 6 MONTHS ADVANCE CONTRIBUTION, AS DISCUSSED ABOVE. THE EMPLOYER CAN EITHER PAY ONLINE OR GENERATE CHALLAN AND PAY IN THE DESIGNATED BANK THROUGH CASH, CHEQUE OR DRAFT. THE CODE NO/INSURANCE NOS. WILL BE ALLOTTED ONLY ON CLEARANCE OF THE PAYMENT OF ADVANCE CONTRIBUTION.

11. THE EMPLOYER WILL BE ABLE TO TAKE A PRINTOUT OF CODE ALLOTMENT LETTER AND CAN ALSO TAKE THE PRINT OUT OF THE TEMPORARY IDENTITY CERTIFICATE FOR THE INSURED PERSONS. A FAMILY PHOTOGRAPH WILL BE AFFIXED ON THE DESIGNATED SPACE IN THE TEMPORARY IDENTITY CERTIFICATE AND COUNTERSIGNED BY THE EMPLOYER FOR GETTING TREATMENT TILL THE PEHCHAN CARD IS DELIVERED TO THE INSURED PERSON.

12. THE INSURED PERSON, ALONG WITH HIS FAMILY, WILL BE REQUIRED TO VISIT THE BRANCH OFFICE OF HIS CHOICE FOR CAPTURING THE BIOMETRICS AND PHOTOGRAPHIC DETAILS FOR PREPARATION OF THE PEHCHAN CARDS.

SCREENS FOR LOGIN AND REGISTRATION.

ON LOGIN TO THE WEBSITE OF ESIC www.esic.in THE EMPLOYER WILL REACH THE FOLLOWING SCREEN:-

The Employer can click the sign up and by filling in the necessary particulars create user ID and Pass Word.

FOLLOWING SCREEN WILL THEN APPEAR.

The Employer can click Registration Register with ESIC for registration of his factory/establishment

THE

FOLLOWING SCREEN WILL APPEAR ONE

BY ONE.

HE

WILL BE ABLE TO NAVIGATE

FROM ONE SCREEN TO OTHER SCREEN ONLY AFTER FILLING IN ALL THE MANDATORY FIELDS.

TAB 1 UNIT DETAILS

Buttons

Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go to the landing page Next To move to the next screen (Note : In case the next is clicked then the entries of this screen will be automatically saved.)

TAB 2 EMPLOYER DETAILS

Buttons

Previous To navigate to the previous screen Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go to the landing page Next To move to the next screen (Note : In case the next is clicked then the entries of this screen will be automatically saved.)

TAB 3 FACT/ESTT. DETAILS

Buttons

Previous To navigate to the previous screen Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go to the landing page Next To move to the next screen (Note : In case the next is clicked then the entries of this screen will be automatically saved.)

TAB 4 EMPLOYEE DETAILS

Buttons

Previous To navigate to the previous screen Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go to the landing page Submit For submission of the application (Note : In case the submit is clicked then the entries of this screen will be automatically saved.)

EMPLOYEE REGISTRATION

Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go to the landing page Submit For submission of the application

Chinta se Mukti

IP VIP

IT ROLL OUT IN ESIC

GUIDELINES TO EMPLOYERS

Note on Regn of Employees

IT ROLL OUT IN ESIC

GUIDELINES TO EMPLOYERSRegistration of employees

THE PROCEDURE FOR COMPUTERISED PROCESS WILL BE AS FOLLOWS:The Employer will log into the official website of ESIC www.esic.in The Employer will log in as Employer using the Login User ID/Password On entering the user ID and Password the Employer will be directed to the Employer landing page On this page Employer will have to click Registration > Register your Employees link On clicking as above the Employer will be directed to Employee Registration Screens The Employer will be required to fill in all the fields, however mandatory fields marked with red asterisk are must to be filled.

THE PROCEDURE FOR COMPUTERISED PROCESS WILL BE AS FOLLOWS CONTD.. In case of the employees with 40% and above disability, where employer wish to avail the incentive under the scheme for employment of disabled employees a medical certificate as per the prescribed Proforma will be required to be uploaded. On successful completion of the Declaration Form the same can be submitted and Insurance No will be automatically allotted. The Employer will be able take a printout of Code allotment letter and can also take the print out of the Temporary Identity Certificate for the Insured Persons. A family photograph will be affixed on the designated space in the Temporary Identity Certificate and countersigned by the Employer for getting treatment till the Pehchan Card is delivered to the Insured Person. The Insured person along with his family will be required to visit the Branch Office of his choice for capturing the biometrics and photographic details for preparation of the Pehchan Cards.

SCREEN FOR LOGIN AND

REGISTRATION.

ON LOGIN TO THE WEBSITE OF ESIC www.esic.in THE EMPLOYER WILL REACH THE FOLLOWING SCREEN.

The Employer can click the sign up as Employer using his login User ID and Password

THE EMPLOYER WILL BE DIRECTED TO THE FOLLOWING SCREEN.

The Employer can click Registration > Register your Employees for registration of his employees

EMPLOYEE REGISTRATION

Save To save the entries in this screen Reset To clear the entries made in this screen Cancel To cancel the entries and go back to the landing page Submit For submission of the application

IT ROLL OUT IN ESIC

GUIDELINES TO EMPLOYERSPayment of Monthly Contribution

Note

MAINTENANCE OF REGISTER OF EMPLOYEES (FORM 6) UNDER REG. 32 (1)/32 (1A) OF ESI (GEN) REG., 1950

IN THE COMPUTERISED PROCESS THE

PROCEDURE FOR ONLINE MAINTENANCE OF FORM 6 WILL BE AS FOLLOWS:-

1. Under

the computerised process the Form 6 (Register of Employees) under Reg. 32 (1) and 32 (1 A) will be maintained online.

2. The Form-6 for each employer will be

generated initially on the basis of the information available with the Corporation.

3. The employers can access the Form 6 through their

login/password and update it on the basis of the latest employment position.

4. In future the names and Insurance nos. of the newly

appointed Employees will be directly up dated as and when they are registered online. The names and Insurance Nos of such employees who are already registered with ESIC can be included through a mechanism available online.
5. If any person is already registered with ESIC

employer need not submit his Declaration Form again as his earlier Insurance No. will be valid for the purposes of Form-6.

Note on Pyt of Contribution

IN THE COMPUTERISED
SET UP THE PROCEDURE WILL BE AS FOLLOWS:-

1.

The Employer will have to first fill up the particulars in Form 6 maintained online. In case of employers with small number of employees the entries of number of days and wages can be done online. In case of Employers with large number of employees they can download Excel Sheet/X Form and after updating the number of days and wages paid/payable upload the same. The total Employees Contribution and Employers Contribution will be calculated by the system on the basis of the inputs.

2.

3.

4.

1.

From there the Employer will have the option to make online payments through the payment Gateway. ( Will be introduced shortly ) In case the Employer wants to make offline payment then he will have to generate the challan from the system with an unique challan number which will be system generated. The Employer can take this challan to the authorised branch of the designated Bank and deposit along with Cash/Cheque/Draft. Employer will have the option to make partial payment of the due amount. However, in such case he will be identified as a defaulter for follow up action.

2.

3.

4.

THE SCREEN FOR ONLINE MAINTENANCE OF FORM 6 AND PAYMENT OF CONTRIBUTION.

WWW.ESIC.IN THE EMPLOYER WILL REACH THE FOLLOWING SCREEN:-

The Employer can click the sign up as Employer by entering the login User ID and Password.

THE EMPLOYER WILL BE TAKEN TO THE FOLLOWING SCREEN.

The Employer can click Payments Monthly Contribution

ON CLICKING THE LINK THE EMPLOYER WILL BE REDIRECTED TO MONTHLY CONTRIBUTION HOME PAGE PAGE.

Employer will select the month and year for Contribution Details; Contribution Details Type will be Monthly Contribution Employers code No. will be auto-populated It will come automatically as per log-in user-ID and password. Select Mode of Filing Contribution Details Online/Offline On Clicking Reset: All the entered fields will get cleared. On Clicking Cancel: The page will get redirected to Main page. On Clicking Submit: If Employer has selected Online the page will get redirected to Monthly Contribution Details page. Else the page will redirect to X-forms or Excel Sheet upload.

The Form-6 for Monthly Contribution will display as mentioned in the above figure. All the IPs who are working for the employer and are registered with ESIC will automatically appear in the above sheet. Employees will be arranged in IP Number ascending order. Pagination is provided for ease of the employer in case Employees strength goes beyond 10. Employer can navigate to any page and fill the IP details. Against the IP Name the Employer has to provide No. of days for which Wages Paid/Payable and Total Monthly Wages (In Rupees). Automatically the system will calculate the IP contribution and will be displayed in IP contribution (in Rs.) column. IP contribution will be rounded to next higher rupee. Employer is required to fill the complete details for all the IPs in the Form-6. If number of days worked for IP is 0 (Zero) and wages paid is 0 then Employer must specify the reason for 0 wages. The Employer will select the appropriate value from the drop-down provided.

Drop-down will have following reasons: Leave Compliance by Immediate Employer Suspension of work Strike/Lockout No Work Out of Coverage Left Service Retired Death Retrenchment Out of Coverage will appear only for month of April and October. For all the reasons except point 1 to 6, the employer must provide the date i.e. Date of Leaving Service, date of death and others. The data need not be of the same month and year, it could also be earlier month and year. If the date is provided, the IP will not appear in succeeding months Form-6. On Clicking Reset: All the entered fields will get cleared. On Clicking Cancel: The page will get redirected to Revenue Main page. On Clicking Preview: This will give a brief to the employer on what is the amount due for the employer as per the details provided by the Employer.

On Clicking Submit: The page will get redirected to Monthly Contribution Page.

Employer can take Challan link from Successful Submission page and make payment towards the contribution.

CONTRIBUTION PAYMENT.
Employer will be provided a link in the Portal Challan and Payment. On taking the link below it will redirect to Payment page.

Monthly Contribution details which are provided by the Employer will appear in the screen. This screen will show all the dues which are pending against the employer.

1.Employer will select the due against which Employer wishes to make payment. On selecting it will be displayed accordingly in the grid below. 2.Total amount due will be populated as per Employer selection. 3.Employer will enter the amount to be paid. This amount should be less than or equal to amount due mentioned. 4.Employer should Select Payment mode Online or Offline.

CONTD.....

On Clicking Submit: If Employer selects Online the employer will be connected to Payment Gateway for payment using Credit/Debit Card. If Employer selects Offline the employer will be redirected to Challan page On Clicking Cancel: The page will get redirected to Revenue Main page.

CHALLAN.

CHALLAN
1. 2. 3.

CONTD..

Employer will select the Payment Mode. The following options will be available to the user: Cash Cheque Demand Draft If Employer selects Cash automatically State Bank of India will be displayed which states that Employer need to deposit cash at State bank of India. If Employer selects Cheque, the Employer will be required to furnish Cheque details like cheque number, drawn on bank, cheque date. If Employer selects Demand Draft, the employer will be required to furnish Demand draft details. Heads This will auto-populate as per selection made by the Employer in payment page. For Monthly Contribution, Heads will be Contribution.

CHALLAN

CONTD..

Fill all the required fields. Select the amount payment mode (Cash/Cheque/DD). On Clicking Submit: The Challan will be created and employer can take printout of the Challan and submit at the Bank or ESIC. For cash deposit the Employer must deposit at SBI bank. On Clicking Reset: All the entered fields will get cleared. On Clicking Cancel: The page will get redirected to Revenue Main page.

The contribution payable under ESI Act can now only be paid through computer generated challans. The employers will be required to fill up the number of days worked and the wage particulars in respect of each employee, still in service and whose wages are due, in Form 6 maintained online. The details can be filled up online. The employers can also download Excel Sheet/ X Form which can be updated and uploaded. The Employees and Employers contribution will be automatically calculated and the Employer will have the option to either pay directly online through the payment Gateway provided or generate a challan for payment in any Branch of State Bank of India or any other designated Bank through Cheque/Draft/Cash. Hence forth only system generated challans will be accepted by our Bankers. In view of the monthly submission of details of contribution through entries in Form 6 maintained online, the submission of Returns of Contribution at the end of contribution period ending September and March will not be required in future. However, the employers will be required to submit a short Return of Contribution for the period for which the Form 6 was maintained manually by the employer for pre-computrised period and for which information will not be available in the system.

Thanks