Conclusion
Secured Document Management SystemTM
Mini Computing
Personal Computing
Mobile Internet Desktop Internet 1B+ Units / Users PC Minicomputer 10 MM+ Units
Note: PC installed base reached 100MM in 1993, cellphone / Internet users reached 1B in 2002 / 2005 respectively; Source: ITU, Mark Lipacis, Morgan Stanley Research.
Confidential
2000
2010
2020
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Data is moved to Smartphone Increasingly, Mobile Phone Usage is About Data, Not Voice in smartphone era. Average Cell Phone = 70% Voice vs. Smartphone = 45% Voice
Daily Usage Breakdown, % of Time Spent on Each Activity
Internet Others Music 3% 3% 2% Game 3% Email 4% SMS 15% Voice Call 70% Other 3% Game 8%
Vs.
Internet 9% Music 10% Email 12% SMS 14% Smartphone User 60 Minutes Per Day Voice Call 44%
Note: CTIA estimates average voice call time per day is 27 minutes, assuming 70% of total time spent is on voice call, per iSuppli, total average time spent on cell phone is approx. 40 minutes per day. Smartphone time spent per day is our estimates. Source: iSuppli ConsumerTrak survey, 10/08, Morgan Stanley Research.
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Mobile Office
Digital School
Smart Home
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What is the Best Solution for Smart Work Environment? Easy, Flexible, Effective, Comprehensive, and Centralized solution is required for document management with enhanced Security and Reliability
Costs Increase Efficiency Increase Profit with better Performance More CostEffective Content Lifecycle Management
Risks
Compliance
Management of Document History & Retention Mitigate Risk and Management Business Continuity
The SDMS is prevalently used in bank and financial sectors, government sectors and private sectors in order to manage internal digital assets in organization. The best solution of DMS mostly provides easy, flexible, and intuitive scheme for document management and risk management. MarkAny Confidential | 2010 MarkAny Inc. 8
REGULATIONS INCREASING
Increased data exposure has resulted in increased regulations and reporting requirements globally
$7.2 Million3
Average org. cost of data breach over 4 years
1Source:
IDC The Diverse and Exploding Universe March 2008 Identity Theft Resource Center 2010 Data Breach Stats January 3, 2011 3Source: Ponemon Institute Fourth Annual U.S. Cost of Data Breach Study January 2009
2Source:
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Information leakage
Voice Phishing
Spyware
Card Fraud
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2.
3.
4.
5.
6.
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E-Form Management
MarkAny SDMS is compromise flexible document management with core components of document lifecycle management with enterprise rights management. Additionally, The SDMS is able to include add-on packages for comprehensive business process management, simple groupware for group communication, retention management and knowledge management, and etc.
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Rights Management
Document Encryption
Access Control Centralized Security Policy Audit Trail & Monitoring User Applications Control
Digital Assets
Basically, the fundamental features of MarkAny SDMS is mainly document lifecycle management with enterprise rights management. This system includes simple group communication and business process management for work efficiencies and collaboration, and optionally knowledge management system is added on the system.
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40
60
40
60
40
60
40
60
20 0 100
80
20 0 100
80
20 0 100
80
20 0 100
80
MarkAny SDMS will be the best practice and highly benefit to customer with the lowest cost compared with other global vendors ECM solutions (IBM FileNet, Oracle UCM, EMC Documentum, and etc.). Additionally, it enables the customer to keep their digital assets in secured environment with integrated digital security solution.
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User PC Group
INTERNAL ORGANIZATIONS RMS System DMS System Database Legacy Server System LDAP Secure Documents Centralized Data Access
DATA CENTER
User PC Group
Centralized The SDMS system will be located in internal organization but it can be flexibly interacted with external organization of government office and other third-party groups.
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RMS
DMS
DB
BoD Member
Document Storage
Administrator
Document Classification & Monitoring
Staff User
MarkAny SDMS supports simple operation and administration for system administrator and end-users in order to manage document lifecycle with document classification and categorization. It enables the end-users to access internal documents with intuitive ways by taking advantage of classified document categories based on work proprieties.
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MarkAny DMS
RMS
DMS
BoD Member
Document Management
Document Folder
Document Storage
Staff User A
Staff User B
MarkAny SDMS provides the customer with flexible version control of internal documents by utilizing check-in / out process with government group-wide security
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Simple Searching
Indexing Accessor
Search Engine DB Document Folder
Searching
Get Method
Users
Modifier Locale
Index DB
Document Storage
MarkAny SDMS Includes the index search and tag clouds based on Web 2.0, it provides the end-users not only with simple index search but also enhanced document searching in repositories.
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Administrator
Document Folder
Document Storage
Document Folder
Document Management
Document Check-in/out
Document Check-in/out Manager of Dept #3 Document Check-in/out
Dept. #1
Work Collaboration
Dept. #2
Work Collaboration
Dept. #3
MarkAny SDMS provides various ways of business process management and work collaboration based on pre-defined rule of work flow such as job report, electronic approval process and schedule sharing.
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RMS
DMS
Administrator
2nd Confirm Document Folder Document Storage Document Folder
Document Management
Document Check-in/out Job Report & Submit 1st Job Verifying & Process Approval with Feedback
Manager of Dept #1
MarkAny SDMS provide the job report and electronic approval process in each document storage and in each step. It controls step-by-step verification of documents and give the end-users convenient procedures during stages in work flows.
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Internal Email
Real-time Notice
Manager of Dept #1
Schedule Management
Create & Configure Schedule Share Schedule
Manager of Dept #2
Manager of Dept #3
Dept. #1
Create & Configure Schedule
Dept. #2
Dept. #3
MarkAny SDMS provides end-users with flexible schedule management in personal or calender sharing mechanism integrated with Internal Messenger, SMS, and synchronizing with MS Outlook program.
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RMS
DMS
BoD Member
Document Upload
Document Folder
Document Storage
Document Folder
Document Management
Notifying Public Information
Automatic Notice Real-time Notice
Staff User
Administrator
Bulletin Board
Staff User Staff User For group communication, MarkAny SDMS supports simple groupware system with use of notice board and bulletin board in SDMS. Administrator is able to create any kind of bulletin board for the purpose of specific use of communication in groups and control access level in groups and individual users.
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Save Control
Monitoring and Tracking
Edit Control
Print Control
Expiry Date Control Blocking Illegal Uses (CD, Thumb-drive, Email, Business Application System, etc)
Internal Owner
The organization can assure to embrace the security environment in the whole organization by means of document encryption, access control and audit trails. It enables the government to enforce internal control of security policy.
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Unauthorized User
If the user can not have rights to be able to edit and save, the user applications disables functions of save, edit, and print. In addition, the unauthorized person cannot be accessed to an encrypted document and read it.
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Validity of document
The user cannot access to documents after pre-defined expiration date any more. Before opening a document, the expiry date defined in access control list (ACL) is always checked and gives user an alerting message when it expires to use.
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Readonly
Group A
Group B
User 2
Header
Meta-Data Properties Document Encryption & Access Control
USER1
Read-only Extension Data ACL
USER2
Open 10 Times Extension Data ACL
GROUP A
Save / Edit Extension Data ACL
GROUP B
Read-only Extension Data ACL
POSITION1
Open/Print 10 Times Extension Data ACL
POSITION2
Read-only Extension Data ACL
Policy
COMPANY1
Read-only Extension Data ACL
Document Data
The access control information is configured by a security manager based on group of organization, job positions and even individual users. The access rights is differently applied to users in group by group, job position level, and access unit of individual user.
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Block-copy is disabled
MS POWERPOINT MS VISIO
MS PROJECT
User PC Group
IMAGE FORMAT (BMP, JPEG, PNG, GIF, TIFF)
MULTIMEDIA
Windows applications to edit documents is controlled by Document SAFER Client program for users to edit, save, print and copy blocks of document contents. Document SAFER supports all kind of version of applications including MS Office, Adobe PDF reader, Photoshop, Notepad, Wordpad, MS Paint, CAD drawing tools and etc.
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A document downloaded from Document SAFER server without edit, save rights
Edit , save rights enabled in real time without download again according to users authority
All security policy is defined by a security manager with real-time configuration of access rights in Document SAFER server.
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Log History for Date Time Condition Log History for User Activities
User actions on document transaction such as document open, save, print and download/upload is reported to Document SAFER server. With this audit trail, a security manager is able to monitor user activities and audit misuse of document handling in user platform.
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SharedPoint
SAP ERP
Document SAFER
Other EDMS
Documentum System
FileNet ECM
Document SAFER integrates seamlessly with existing business platform (ECM/EDMS/BPM/GW/PDM/ERP/ETC.). MarkAny has a long experience in integration with many business systems, such as Oracle UCM/BPM, Microsoft Share Point, IBM FileNet, EMC Documentum, even local EDMS, and e-mail systems.
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Document SAFER supports all kinds of Window operating system including WinXP, Vista, Win 7 and 64bitsapplications. It supports multi-languages based on Unicode including English, Arabic, Chinese, Japanese, and Korean.
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Mobile Support
GW / EDM / SE / PDF
Save Control
Capture Control
MOBILE
Edit Control
E-Mail Server
Messenger
Outflowing Control
User PC
Mobile Office
Documents & Files Communication
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e-Approval
Schedule
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Integration
End User-Clients PC
Windows 2000/2003/XP/Vista(32) MS Office 2003/2007, MS Outlook 2003/2007, Acrobat Reader, etc Internet Explorer 6.0/7.0/8.0 RMS Client Application
Administrator PC
Windows 2000/2003/XP/Vista(32) MS Office 2003/2007, MS Outlook 2003/2007, Acrobat Reader, etc Internet Explorer 6.0/7.0/8.0 RMS Client Application 300 dpi Scanner 300 X 300 dpi Laser Printer
Internal Network(10/100Mb)
L4 SWITCH
Internal Network(10/100Mb)
ECM System
RMS System
DB System
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XML Data
Dynamic Template
2
XML Data
Email Distribution
Fax Distribution
Output Gateway
3 Data Mapping with e-Form Template 2 Online Printing Smartphone Distribution
E-From Certificate
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Users
PDF Converting
PDF Gateway 5
Output Document
Output Document
Form Manager
E-Form
Admin
System Connector
Data Manager
XML Data
Form Gateway
DB
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Conclusion
Learn
Improve
Enforce
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Successful References
Korean Navy
Korean Army Korea Immigration Service The Supreme Court of Korea Presidential Security Service Gangnam-gu Office
Presidential Office
Ministry of Foreign Affairs National Tax Agency Employment Insurance Mongolia Diplomat NFRDI (National Fisheries Research & Development Institute) Korean Railway Service
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References
Document Security in Finances
IBK Bank
Hyundai Securities
Woori Futures
BC Credit Card
Initial Project Woori Bank & Woori Fi nance Group Additional Development (2010~ 2011) Maintenance Daegu District Bak (2010~ 2011) Korean EXIM Bank (2010~ 2011) KDB Finance Group (2010~ 2011) Initial Project Maintenance Initial Project Maintenance Initial Project Maintenance
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File Storage
Document File Access
IBM FileNet
System Administration
ECM Custom Layer
Internal Network(10/100Mb)
User Authentication (SSO) RMS Client Download
Document Upload / Download
Softcopy Documents
Hardcopy Documents
Users
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Single Sign On Document Creation Document Upload EDMS Lotus Domino ADS BOD Secretary Document Print Out or Email Distribution BOD Members
Document Download
5 Tracking Hardcopies
Security Administrator
Unauthorized User
BOD Board
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