Element 4 - Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 1

Title: 4.2(a) Injury / Illness Reporting Approved by: John Idnc Date of Issue: July 2005 Review / Revise Date: July 2006

Location: all facilities including company owned / leased vehicles PURPOSE

To outline the requirements, methods and outcomes of reporting all occupational injuries and illnesses

SCOPE
The following categories of injuries and illnesses will be reported, regardless of the nature or severity of the event: fatality critical injury lost time injury health care first aid property damage near miss fire environmental release occupational illness

Definition Injury: Illness: An event that results in physical harm to an employee. A deviation from the normal, healthy, state of the body Worker, Manager/Supervisor, First Aid Provider

ROLES AND RESPONSIBILITIES

i) Worker: A worker who sustains an injury or becomes ill as a result of workplace conditions or work activity must report the injury or illness to a supervisor or manager immediately. If, because of the nature of the injury or illness, an employee is unable to report, it is the responsibility of another worker, who happens upon the incapacitated worker, to promptly report the event to a supervisor.

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Element 4 - Health & Safety Standards and Procedures

Manager/Supervisor: ii) Manager/Supervisor: The supervisor of the area, upon being notified of the injury or illness, shall: promptly ensure that first aid is administered; ensure the worker is given subsequent medical treatment if necessary; and that such treatment is recorded additional rescue / response teams are notified as necessary. The supervisor is responsible for notifying the appropriate company personal. This should be done at the first opportune moment. iii) First Aid Provider: Upon being informed of an injured or ill worker, a qualified first aid provider will go the first aid station or room and administer appropriate treatment. All such treatment or advice given must be recorded in the first aid log. As necessary, the first aid provider will assist in ensuring that an injured or ill worker receives subsequent medical attention as required.

COMMUNICATION
This procedure is communicated to all managers and employees through: production meetings bi-weekly manager meetings postings on bulletin boards orientation of new employees coaching of employees found to have contravened this procedure. Managers and supervisors are trained in their roles to administer this procedure regarding documentation, distribution and safe keeping of confidential material. Training sessions also provide information on appropriate response, such as first aid treatment, equipment lockout etc.

EVALUATION
Worker compliance with the illness and injury reporting procedures are monitored regularly as part of an overall review of the OH&S system. The procedure will be reviewed annually to ensure it remains current.

REFERENCE MATERIALS
OHSA section 51, 52 Regulation 1101 First Aid

Important Reminder
Employers need to ensure they include definitions in the procedure as these definitions have points attached specifically to them. Templates 62

Element 4 Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 1

Title: 4.2(b) Hazard Reporting Approved by: John Idnc Location: all facilities PURPOSE
The purpose of this document is to outline a procedure to follow in reporting hazardous situations that may endanger the health and safety of the companys employees.

Date of Issue: July 2005 Review / Revise Date: July 2006

SCOPE
This procedure applies to all employees of the company and is to be used when a potential hazardous or actual condition/act.

Definitions:
Hazardous Condition / Acts: Unsafe Acts: are behaviors, which could lead to an accident Examples of unsafe acts: can include using equipment in an unsafe or careless manner and/or not using personal protective equipment as required.

Unsafe conditions: are circumstances, which could allow the accident to occur
Examples of unsafe conditions: can include inadequate, improper or lack of guarding, work surfaces, electrical grounding requirements not observed, containers that are not labeled, these are just a few of many unsafe conditions that can exist in a workplace.

STANDARDS / PROCEDURES
When reporting a hazardous condition/act it must be defined. When reporting a hazardous condition/act it must be done immediately verbally and where warranted, using the Hazard Report Form. It is the responsibility of the supervisor to fill in the Hazard Report form with the assistance of the worker. An observed hazardous condition/act must be reported immediately to the person in charge, the supervisor and the JHSC representative. The person who is identified to be responsible must rate all hazards as major, moderate or minor hazards. Using the hazard report form detail what actions will be initiated, by whom and when Ensure that follow-up on any actions/responses are complete in the appropriate time.

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Element 4 Health & Safety Standards and Procedures ROLES AND RESPONSIBILITIES
It is the responsibility of any workers to report to his or her employer, the existence of any hazard of which he or she is aware. It is the role of the supervisor/manager to ensure that any hazardous condition or act is followed up with a timely response or action. It is the responsibility of the employer to maintain safe and healthy working conditions. It is the role of the supervisor to ensure that copies of the hazard report are distributed to the employer, JHSC and the Worker Health & Safety Representative.

COMMUNICATION / TRAINING
Communication of the hazard reporting procedure will be done on an annual basis by the Supervisor or lead hand using either documented tool box talks or in house training sessions. The employer or representative will monitor use of the hazard report form and if needed training in its use will be provided to all employees.

EVALUATION
Evaluation of this procedure and the hazard report form will be done on an annual basis or as needed through the use of the procedure.

FORMS
Hazard Report Form

REFERENCE MATERIALS
Occupational Health and Safety Act and applicable Regulations WSIB Basic Certification manual

Important Reminder
Employers need to ensure they include definitions in the procedure as these definitions have points attached specifically to them. The hazard report form may be included with the accident investigation report sent to the Ministry of Labour when a critical injury occurs.

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Hazard Report Form

Reported by: __________________________________________________ Name of Employee: Reported to : Working Location: Date of Report: Report of Hazard: Location of Hazard concerns:

Please describe hazard concern:

Please describe safety issue:

Rate Hazard Class using criteria listed below: Hazard Class A (major) B (moderate) C (minor) High risk (immediately dangerous to life and health) Medium risk (medium term potential for non-life threatening injury) Low risk (long term potential for slight injury or illness)

Actions taken/Responses given:

If this is a repeat issue, whom have you reported to before:

Original to: Health and Safety Co-ordinator when all the recommendations are completed Copies to: Owner, Shift Co-ordinator, JHSC or Worker Health & Safety Representative

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GUIDELINE for 4.2(c) Emergency Evacuation Plan

An Emergency Evacuation plan is required to ensure that everyone knows his or her role and responsibilities. An emergency plan has to be developed and implemented to meet, at a minimum, the following standards: Occupational Health and Safety Act (OHSA) Ontario Building Code Ontario Fire Code Municipal requirements (especially if hazardous materials are on-site) Environmental Protection Act These are the guidelines from the Workwell audit document, your company must expand upon each bullet point in order to develop this health and safety procedure. A Sample using template 2 for one type of emergency follows: Chemical Spill Each employer must identify the emergencies most likely to occur at their workplace including the external environment. The procedure must include, the following that apply to your workplace: Fire Power failure Gas leak Chemical spill Weather conditions Crime prevention Workplace violence, etc. The emergency plan must include: Floor plan of the workplace Exit route for all employees. Employee assembly point(s). Employee training requirements. (drills/ exercises) Assigning and defining responsibilities such as: Contacting the emergency response unit(s). Accounting for employees (head count). Greeting the emergency response unit(s) Authorizing workplace re-entry.

Important Reminder
Employers may consider working with the local fire department to assist in the design of their emergency plan. Employers are required to have site specific emergency plan(s).

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Element 4 Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 2

Title: 4.2(c) Emergency Evacuation - Chemical Spills Approved by: John Idnc Location: In the case of a chemical spill the following steps should be taken: 1. Call for help, identifying the emergency as a chemical spill, alert co-workers or any persons in the area. 2. Determine the type and size of the spill: G Liquid spill contact the spill response team G Liquid spill gasoline: initiate evacuation procedure (see Evacuation procedure) G Powder spill clean up using the following steps: 1. Retrieve a spill kit from one of the 2 locations (see location 1 and 2 on floor plan), retrieve the MSDS from the binder by the spill kit. 2. Look up the chemical to determine the appropriate equipment needed to contain the spill. 3. Put on the personal protective equipment (jump suit, gloves, mask and glasses) 4. Trap the spill with the containment coil. 5. Put up the spill warning signs 6. Assist where requested by the spill response team, if applicable. After the spill is cleaned up work with the spill response team on completing the chemical spill form. A copy of the chemical spill form is to be forwarded to the Co-chairs of the JHSC. The original is sent to the Health and Safety Co-ordinator by next business day. Date of Issue: July 2005 Review / Revise Date: July 2006

Approval signature: John Idnc Distribution to: all facilities Document to be posted: Yes

Notes: Chemical spills kits are identified by number on the floor plan. Resource: Flammable and combustible liquid Code NGPA 30 or the Ontario Fire Marshalls office can provide assistance with the development of chemical and / or emergency plan.

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Chemical Storage

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GUIDELINE for Element 4.2(d) Emergency Equipment

To ensure compliance to the Ontario Fire Code and that adequate emergency equipment is available the following will be available in every facility. A designated management person should be responsible to ensure the standard is met. These are the guidelines from the Workwell audit document. Your company must expand upon each bullet point in order to develop this health and safety procedure. An employer must have a complete list of all emergency equipment such as: Fire extinguishers/ hoses Fire suppression system Pull stations Eye wash stations Deluge showers Fire exits Any other emergency equipment appropriate to the workplace. (self-contained breathing apparatuses etc.) Ensure that the equipment required follows the Building Code, Fire Code and any municipal or relevant legislation. A documented review must incorporate the following: Correct selection of equipment. Adequate number of equipment. Appropriate location of equipment. Training requirements for emergency equipment users. Checks, inspections, replacement and/ or calibration requirements Samples of an emergency equipment log and Health and Safety Program Review follow.

Important Reminder
The review process for the above bullet points must be documented.

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Element 4 Health & Safety Standards and Procedures

SAMPLE - Emergency Equipment Log / List

Type of Equipment Location Inspection Frequency Quantity Date of Inspection inspection

Emergency Signs

Eye Wash stations or deluge shower

Chemical Storage Cabinets

First Aid kits

Fire Extinguishers

Fire Alarms

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Element 4 Health & Safety Standards and Procedures

SAMPLE - Health & Safety Program Review Emergency Equipment

Reviewed by: John Idnc, Health and Safety Co-ordinator Peter Nottoday, JHSC - Worker member Review comments / recommendations On 15 April 2005, the JHSC reviewed the emergency equipment for selection, adequate number and adequate location. It was determined that the warehouse required a foam fire extinguisher not a water based extinguisher. As of 13 May 2005 the warehouse has a foam extinguisher installed by the shipper / receiver table. All designated staff have been trained in the use of emergency equipment by the Oshkosh fire department on 20th April 2005. Copies of the training record are kept in the personnel files. During the April workplace inspection it was confirmed that the fire extinguishers were checked monthly and the annual emergency equipment inspections were complete.

Date submitted to management:

31 May 2005

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Element 4 Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 2

Title: 4.2(e) Refusal to work Approved by: John Idnc Location: all facilities The Occupational Health and Safety Act (OHSA) states: A worker may refuse to work or do particular work where he or she has reason to believe that, (a) any equipment, machine, device or thing the worker is to use or operate is likely to endanger himself, herself or another worker; (b) the physical condition of the workplace or the part thereof in which he or she works or is to work is likely to endanger himself or herself; or (c) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention is likely to endanger himself, herself or another worker. R.S.O. 1990, c. O.1, s. 43 (3). Extracted from the OHSA - Report of refusal to work (OHSA s43) (4) Upon refusing to work or do particular work, the worker shall promptly report the circumstances of the refusal to the workers employer or supervisor who shall forthwith investigate the report in the presence of the worker and, if there is such, in the presence of one of, (a) a committee member who represents workers, if any; (b) a health and safety representative, if any; or (c) a worker who because of knowledge, experience and training is selected by a trade union that represents the worker, or if there is no trade union, is selected by the workers to represent them, who shall be made available and who shall attend without delay. R.S.O. 1990, c. O.1, s. 43 (4). Worker to remain near workstation. (5) Until the investigation is completed, the worker shall remain in a safe place near his or her workstation. R.S.O. 1990, c. O.1, s. 43 (5). Refusal to work following investigation (6) Where, following the investigation or any steps taken to deal with the circumstances that caused the worker to refuse to work or do particular work, the worker has reasonable grounds to believe that, (a) the equipment, machine, device or thing that was the cause of the refusal to work or do particular work continues to be likely to endanger himself, herself or another worker; Date of Issue: July 2005 Review / Revise Date: July 2006

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(b) the physical condition of the workplace or the part thereof in which he or she works continues to be likely to endanger himself or herself; or (c) any equipment, machine, device or thing he or she is to use or operate or the physical condition of the workplace or the part thereof in which he or she works or is to work is in contravention of this Act or the regulations and such contravention continues to be likely to endanger himself, herself or another worker, the worker may refuse to work or do the particular work and the employer or the worker or a person on behalf of the employer or worker shall cause an inspector to be notified thereof. R.S.O. 1990, c. O.1, s. 43 (6). Investigation by inspector (7) An inspector shall investigate the refusal to work in consultation with the employer or a person representing the employer, the worker, and if there is such, the person mentioned in clause (4) (a), (b) or (c). 2001, c. 9, Sched. I, s. 3 (11). Decision of inspector (8) The inspector shall, following the investigation referred to in subsection (7), decide whether the machine, device, thing or the workplace or part thereof is likely to endanger the worker or another person. R.S.O. 1990, c. O.1, s. 43 (8). Idem (9) The inspector shall give his or her decision, in writing, as soon as is practicable, to the employer, the worker, and, if there is such, the person mentioned in clause (4) (a), (b) or (c). R.S.O. 1990, c. O.1, s. 43 (9). Worker to remain at a safe place pending decision (10) Pending the investigation and decision of the inspector, the worker shall remain at a safe place near his or her work station during the workers normal working hours unless the employer, subject to the provisions of a collective agreement, if any, (a) assigns the worker reasonable alternative work during such hours; or (b) subject to section 50, where an assignment of reasonable alternative work is not practicable, gives other directions to the worker. R.S.O. 1990, c. O.1, s. 43 (10). Duty to advise other workers (11) Pending the investigation and decision of the inspector, no worker shall be assigned to use or operate the equipment, machine, device or thing or to work in the workplace or in the part of the workplace being investigated unless, in the presence of a person described in subsection (12), the worker has been advised of the other workers refusal and of his or her reasons for the refusal. R.S.O. 1990, c. O.1, s. 43 (11).

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Element 4 Health & Safety Standards and Procedures

Idem (12) The person referred to in subsection (11) must be, (a) a committee member who represents workers and, if possible, who is a certified member; (b) a health and safety representative; or (c) a worker who because of his or her knowledge, experience and training is selected by the trade union that represents the worker or, if there is no trade union, by the workers to represent them. R.S.O. 1990, c. O.1, s. 43 (12). Entitlement to be paid (13) A person shall be deemed to be at work and the persons employer shall pay him or her at the regular or premium rate, as may be proper, (a) for the time spent by the person carrying out the duties under subsections (4) and (7) of a person mentioned in clause (4) (a), (b) or (c); and (b) for time spent by the person carrying out the duties under subsection (11) of a person described in subsection (12). R.S.O. 1990, c. O.1, s. 43 (13).

Approval signature: John Idnc Distribution to: all facilities, Senior Management, JHSC Document to be posted: Yes

Important Reminder
Consider adding specific company details to this procedure. For example how to contact the health and safety representative, who are the certified members; which management personnel attend a work refusal; who calls the Ministry of Labour. Flow charts alone are not acceptable to score the points for this element, if they do not include all the required elements for the right to refuse work (OHSA s43 and the Workwell audit).

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Element 4 Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 1

Title: 4.2(f) Lockout Approved by: John Idnc Location: all facilities PURPOSE
To ensure that all energy sources are isolated and effectively controlled prior to any work being done on or in close proximity to machinery or equipment.

Date of Issue: January 2005 Review / Revise Date: January 2006

SCOPE
Applies to all workers involved in managing, administering or completing work on energized equipment. Applies to all energy sources: kinetic, chemical, potential, thermal, electrical, radiation. Applies to all firm facilities and any contractors working in these facilities.

DEFINITIONS see page 81 PROCEDURES

Sample procedures for isolation and control of energy sources include: Responsibility Training Requirements Isolation Procedure for all Energy Sources Isolation of Electrical Energy Sources Isolation for Line-Breaking Isolation of Hydraulic or Pneumatic Systems Isolation of Confined Spaces Isolation of Nuclear Gauges ISOLATION PROCEDURE FOR ALL ENERGY SOURCES Isolation of energy sources takes place before starting work on any machinery, equipment or process. Isolation of energy sources is a five-step process: Lock, Tag, Clear, Try and Release LOCK The person in charge of the work will notify all affected personnel of the extent and duration of the shutdown of the machinery, equipment or process. The person in charge of the work will ensure that all machinery, equipment or process are shut down, locked and tagged. Each individual working on or near the equipment must place their assigned lock and tag at the lockout point(s). A lockout scissor clip may be required. TAG

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A tag must be securely attached to each lock. The tag used must be made of non-conductive material with the words DO NOT OPERATE written on it, the name of the worker and the date of the lockout. CLEAR The person in charge of the work will clear the machinery, equipment or process of any hazards or people TRY Once the person in charge of the work is assured that all sources of energy are locked-out and tagged and all is clear, he will try to activate the equipment: 1. Make certain everyone stands clear, then have the equipment controls (push buttons, switches, etc) operated to ensure the machinery or equipment or process will not activate; and 2. Ensure the machinery/equipment/process controls are returned to the off or neutral position immediately after the test, and 3. Relieve or restrain any residual or stored energy, and 4. Ground electrical energy stored in capacitors, and 5. Test with appropriate test equipment and visually check to determine energy sources have been neutralized. RELEASE If it is assessed that everything is properly locked out, the person in charge will release the equipment for work to be done.

Equipment removed from service because of safety concerns must be locked, tagged, cleared and tried by the person in charge of the work to ensure it cannot be used.
The individual workers lock and tag must remain on any system that was rendered inoperable until such time that: 1. They complete the repair of the system and it is safe to operate or

2. They turn over responsibility for the system to another person, and the lock and tag of the individual accepting the responsibility is properly affixed to the equipment. Workers coming on shift must place their personal locks on all the lockout points before the workers going off shift remove their locks. Alternatively, the supervisor may lock the lock-out points before workers going off shift remove their locks to ensure continuity of the lock-out until workers coming on shift can apply their personal locks.

LOCKS CAN ONLY BE REMOVED BY THE OWNER. If an employee fails to remove a lock and tag and leaves the site, and can be reached, he may authorize the Plant Manager to cut off the lock. If the employee cannot be reached, the Plant Manager after checking that the equipment can be operated safely may authorize the removal of the lock and tag. A written record of such removal must be kept on file. The employee is to be contacted regarding his lock being removed at the earliest opportunity to ensure that he does not return to work on the equipment and not realize that his lock has been removed and the equipment may be energized.

STORED ENERGY HAZARDS Can include electrical capacitance, batteries, spring-loaded devices, suspended weight, compressed air or gas. Each type of energy source requires an appropriate means of isolation.

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COMPLETION OF MAINTENANCE/REPAIRS
Upon completion of the maintenance/repairs, the person in charge of the work will make a final inspection to ensure that all repairs are completed; all guards etc. have been replaced. All personnel are informed prior to the equipment being re-energized. The locks are removed in reverse sequence (the last person to put on the lock will be the first to remove it and the first person to put on the lock will be the last to remove it) and the equipment brought on-line by the person in charge of the work.

EQUIPMENT REQUIRING SPECIFIC HANDLING Some equipment may require a specific Isolation procedure to ensure all sources of energy are de-energised. The Plant Manager will ensure that they (equipment and machinery) are identified and an appropriate specific Isolation procedure is in place and followed.

MULTIPLE PERSON LOCKOUT

Each person working on the machinery, equipment or process is responsible for locking out the energy-isolating device. Multiple locks can be applied with scissor adapters. The first worker who applies the lock (must be an authorized company employee) must make sure the lockout is effective and the equipment will not start. When each worker has finished maintenance, the worker removes only his or her own personal lock. The worker who removes the last lock (who is the worker who applied the first lock) should check that all workers are in the clear and that the equipment can be safely restarted.

MULTIPLE POINT LOCKOUT

To effectively lockout equipment with multiple energy sources, lockout several energy-isolating devices. An equipment, machinery or process specific lockout procedure will be required in order to identify all the lockout points. ISOLATION OF ELECTRICAL ENERGY SOURCES

Electricity is the most common energy source that needs to be locked out.
For plugged in type of equipment, a personal lock is not necessary if the person doing the work keeps the plug in view and under control while working on the equipment. If the worker must leave the equipment, then a lock is required. Before doing any work, the worker must ensure that all moving parts have stopped and are secured. For hard-wired equipment, the equipment or machine will need to be shut-off making sure that all moving parts have come to a complete stop. ISOLATION BY MEANS OF START/STOP BUTTON OR OTHER CONTROL SWITCH OR PLCS IS NOT ACCEPTABLE. PAY PARTICULAR ATTENTION TO ENSURE ALL MULTIPLE POWER SOURCES ARE IDENTIFIED AND INCLUDED IN ISOLATIONS. Isolation of lighting circuits in fused panels can be achieved by removing the fuse and locking and tagging the lighting panel door closed. It is preferred that having an Electrician remove the fuses additionally isolate systems. Following isolation, the systems are to be locked and tagged.

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Element 4 Health & Safety Standards and Procedures

WHEN OPERATING A POWER DISCONNECT SWITCH, EMPLOYEES MUST, LOOK AWAY FROM THE BOX, STAND TO ONE SIDE OF THE SWITCH BOX, ON THE SIDE OF THE HANDLE, AND USING THEIR LEFT HAND, OPEN OR CLOSE THE SWITCH. ISOLATION FOR LINE-BREAKING Line-breaking hazards include shock along the pipeline, which can result in a rupture; damage to flange faces; exposure to pressures, corrosive materials, hot steam or condensate; and danger from failing pipe sections once the pipeline integrity has been disturbed.

EVALUATION OF POTENTIAL HAZARDS

Maintenance and operating personnel shall inspect the job site prior to starting work. This inspection is for the purpose of developing a plan for the safe performance of the job. Evaluate all potential hazards associated with the job and plan the necessary precautions to prevent injury.

PREPARE THE JOB SITE

Regardless of the procedures to render the pipeline and connected equipment non-hazardous, all lines shall be treated as though they are under pressure. Scaffold shall be erected, where needed, with consideration given to an escape route. Barrier shall be set up, as required, to keep unauthorized people away. Pipelines to be opened shall have additional supports provided so that the pipeline section does not fall when flange, coupling, connector or joint is opened.

ISOLATION
The point where the equipment will be cut or parted shall be isolated by the nearest valve (closed and chain locked and tagged) on each side of the point of entry. Where pumps are involved, pump lockout procedure must be followed. Bleed all pressure (if any) from the isolated section of the pipeline. If the line being opened is connected to a common header, it may be necessary to lockout valves and blank off the downstream side as well. Never depend on check valves to prevent flow of contents in any pipeline. DRAIN CONTENTS BLEED PRESSURE Pipelines and equipment shall be drained into suitable containers, rather than allowing the contents to run over the ground.

PERSONAL PROTECTION
The location of the nearest safety shower shall be known and tested by the personnel assigned to the work. Where safety showers are readily not accessible, temporary means shall be provided for emergency use purposes (e.g. portable plastic eyewash bottle).

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The type of PPE that shall be worn for breaking the first flange on a line or system will be dictated by the chemical contact hazard that may be present. PPE shall not be used to replace proper job preparation or safe work methods, but it shall be utilized to provide personnel with an added level of protection. Regardless of the material, the individuals breaking any line must wear splash proof goggles. Where acids, caustic, other corrosives and hot fluids are involved, protective clothing such as PVC coat, pants, rubber boots, gloves, goggles and face-shield must be worn.

PIPELINE/PIPE FLANGE ENTRY

The point of entry into a line, or equipment containing hazardous material, shall be adequately sheathed, where practical, to prevent spraying or splashing of material. The studs on opposite sides of the flange shall be loosened first. Remove a series of studs and attach the first flange jack or wedge. Open the flange far enough to determine if any material remains in the pipelines. Always keep the body out of direct line of material that could be discharged from the open line. Remove the stud directly opposite the studs previously removed, once the pressure is relieved, and attach the second flange jack or wedge. Proceed to remove other studs, as necessary, following the same diagonal sequence. If nuts and bolts must be cut off, mechanically or with torch, and there is a possibility of the line or equipment being under pressure, each nut and bolt that is cut off shall be replaced with a new nut and bolt. Tighten before cutting off the next bolt.

CLOSE THE ENTRY

Broken lines remaining in place shall have all openings blanked or capped off to prevent drips or spills. Removed sections of lines and equipment shall be handled cautiously until inspected and decontaminated. Mark each section of removed line and indicate previous content on the line/pipe. The pipe/line is now presumed to be empty

COMPLETE THE JOB

If contaminated lines or equipment are transferred to the maintenance shop for repairs, they shall be tagged, with a warning sign identifying the contamination or condition, until they can be properly decontaminated. They shall not be stored outdoors. The job is not complete until all safety tags, lockout, scaffolding and barriers are removed. ISOLATION OF HYDRAULIC OR PNEUMATIC SYSTEMS Identify the machinery or equipment that needs to be locked out. Stop the machine. Make sure that all moving parts have come to a complete stop. Find the energy source and disconnect it. Disconnect the electrical power to the pump/compressor or Close the valve feeding the cylinder.

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Element 4 Health & Safety Standards and Procedures

Apply a personal lock to the electrical disconnect or the valve. To make sure that all parts have been secured against inadvertent movement, you may have to pin or block a weight that is being supported by the stored pressure in the cylinder. Test the lockout to make sure de-energization is effective. Test to make sure the pump or compressor wont start and that the flow doesnt bypass the valve. Make sure there is no residual pressure in the lines, reservoirs, or accumulator feeding the cylinder. Bleed any residual pressure. Test to ensure that there is zero energy in the system.

ROLES AND RESPONSIBILITY

Environmental, Health & Safety Manager: Evaluates the procedure for its effectiveness and reviews this procedure every five- (5) years or as required. Plant Manager Ensure that all potential hazards are evaluated, the necessary precautions taken, and that personnel assigned to isolate energy sources are properly trained prior to any work being done on machinery, equipment or process; Must provide personal locks to employees; Must implement written procedures where required; Administers this procedure in the plant; and Verifies that the procedure is in use. Worker It is the responsibility of workers assigned to isolate energy sources to adhere to all the requirements in this procedure. All workers who work on machinery or equipment requiring lockout are responsible for: 1. Locking out the energy-isolating device or placing a personal lock on the keysecuring system in a group lockout procedure 2. Removing their personal locks on the completion of their work 3. Keeping control of the keys to personal locks throughout the duration of the work

COMMUNICATION
The employer arranges for all workers to be trained in isolation procedures. Job requirements are communicated to each worker. Persons who have placed tags on equipment are asked to remove their tags upon confirmation the work is complete. Prior to the equipment being re-energized, all workers at the work location are informed prior to the start-up. The worker and the supervisor communicate regarding work demands and equipment status.

TRAINING
Training Requirements Employees required to isolate energy sources will receive training.

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Frequency of Training The initial training will be provided BEFORE an employee is required to isolate an energy source. Follow-up training is provided annually. Training is provided for all new machinery, equipment or processes. Type of Training The training will include classroom theory (legislative requirements, internal procedure, and specific procedures) with quiz and practice (actual isolation of machinery or equipment). The training can also be equipment, machinery or process specific.

EVALUATION
Training records are maintained and kept up to date at each facility

REFERENCE MATERIALS
Nuclear Gauge Safety Program (94-007)
Confined Space Entry and Limited Access Area (95-003)

DEFINITIONS
Assigned Lock Clear Chemical Energy This is a lock for which the worker personally controls the key. The process of ensuring that no-one is near the system before it is checked to ensure that all power is out Chemical energy refers to the energy that can be released by a chemical reaction. Hazardous chemical energy can be released with flammable, combustible, and corrosive substances. Includes but is not limited to electrical, mechanical, radiation, process liquids, steam, air, water, oil, hydraulic, and vapour sources. Conductors, motors, and generators are sources of electrical energy. Both lowvoltage and high-voltage equipment and conductors can injure or kill workers. Maintenance work on lighting systems or electrical panels, for example, requires lockout. This means stopping and securing the machinery, equipment, process or system to protect workers from danger. Such stopping and securing must eliminate or control the danger to the safety and health of workers from unexpected start up of the machinery, equipment, process or system, or the release of hazardous energy or substances. This is a device that physically prevents the transmission or release of an energy source to machinery or equipment (the main power source). Typical energy-

Energy Source Electrical Energy

Isolating Energy Sources

Energy Isolating Device (Control

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Device) isolating devices include switches, circuit breakers, and valves. Stop buttons on control circuits and programmable logic controllers (PLCs) cannot be used as energy-isolating devices. The energy of moving equipment or moving materials. Lock is the use of locks to positively secure the control device(s) used to control the hazardous energy or other hazard. Means to physically neutralize all energies in a piece of equipment before beginning any maintenance or repair work. Lockouts generally involve: stopping all energy flows (for example, by turning off switches, or valves on supply lines); locking switches and valves; securing the machine, device, or power transmission line in a de-energized state (for example, by applying blocks or blanks, or bleeding hydraulic or pneumatic pressure from lines). Individual responsible to ensure that the work is done according to the procedure and safely. This individual can also be the person carrying out the actual work. This individual is not necessarily a supervisor. Potential energy is the energy in suspended, elevated, or coiled materials. An example would be the forks of a forklift truck. The process of releasing the equipment for the work to be done on it. This means that all is safe to release the system to work on. Tag is the use of a Danger tag to warn people that the equipment or process was locked-out of service. It indicates the reason and the name of the person in charge. Thermal energy is the energy in heat, which is found in steam, hot water, fire, gases, and liquefied gases. The process of trying out the equipment by pushing its start button to ensure that all sources has been locked-out. This is the process of verifying that all areas of the process or equipment are secured before work is done on it. Radiation energy includes non-ionizing and ionizing radiation.

Kinetic Energy Lock Lockout:

Person in Charge of the Work Potential Energy Release Tag Thermal Energy Try

Radiation

Important Reminder
Employers need to ensure they include a definition for lockout in this procedure as this definition has points attached specifically to it.

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Element 4 Health & Safety Standards and Procedures

Sample using Template 2

Title: 4.2 (g) Confined Space Approved by: John Idnc Location: all facilities
Authority

Date of Issue: July 2005

Review / Revise Date: July 2006

Only The maintenance manager, maintenance staff and operators have the training and authority to enter a confined space. Confined Areas identified within the Rabbit Express facilities are: Ventilation system Storage silo

Definition:
"Confined space, means a space in which, because of its construction, location, contents or work activity therein, the accumulation of a hazardous gas, vapour, dust or fume or the creation of an oxygen- deficient or oxygen enriched atmosphere may occur. If any of the above conditions exist the company should treat that space as a confined space, Unless otherwise instructed by the Ministry of Labour.

Responsibilities: Employer
Require a work procedure to be written to allow safe entry into each confined space. Ensure all individuals responsible for entrants, attendants and rescuers are competent. Review investigation reports and ensure preventative measures are implemented prior to the authorizations of subsequent entries.

Responsibilities: Authorized Supervisor

Determine what areas are considered to be a confined space and require a confined space entry permit. Determine if the work can be performed outside the confined space. Determine what hazards exist at each confined space and develop controls. Train the appropriate staff on the confined space entry procedure and use of the confined space entry permit. Ensure that the authorized entrants are properly completing the written confined space entry permit.

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Element 4 Health & Safety Standards and Procedures

Ensure that any equipment is properly locked out. See lockout procedure for details. Ensure that the monitoring equipment is properly functioning and calibrated.

Responsibilities: Health and Safety Co-ordinator

Develop the confined space procedure and the confined space entry permit. Review any investigation reports and ensure preventive measures are implemented. Conduct an annual review of the confined space entry procedure and entry permit system.

Responsibilities: Authorized Attendants, when entering the confined space

Ensure to properly implement the confined space entry procedure. Wear the appropriate personal protective equipment

Prior to entering the confined space, the entrant must ensure that: They have received the appropriate training. They conduct the required air monitoring to ensure that the environment is adequate. They properly use and document their findings on the confined space entry permit. They are advised of all the potential hazards. They are wearing the appropriate personal protective equipment. They have an attendant available. They advise the authorized supervisor that they are entering the confined space. They advise the authorized supervisor when they have exited the confined space. They do not smoke, drink or eat in the work area. They clean all personal protective equipment prior to and after they have exited the confined space. They are trained to recognize any warning signs or symptoms of exposure to a dangerous situation. They perform the work inside the confined space in a safe and appropriate manner.

Ensure the requirements of Industrial Regulation sections 68 to 71 are complied with prior to entry.

Air Monitoring
Normal outside air contains about 21% oxygen. If the oxygen is over 23% it is considered oxygen enriched. If is less then 18% the environment is considered oxygen deficient

Responsibilities: Attendant
Insure that air monitoring has been properly conducted. Verify that the confined space entry permit has been signed and posted. Maintain communication with the entrant. Remain outside the entrance to the confined space.

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Element 4 Health & Safety Standards and Procedures

Ensure that no unauthorized individuals enter the confined space Advise the emergency response team on an emergency.

Responsibilities: Emergency response team

The company will have a trained emergency response team who are equipped to deal with any emergency. Their training will include but not limited to: First Aid including CPR, use and maintenance of the personal protective equipment, confined space entry, and emergency response procedures.

Personal Protective Equipment for the entrants and/or the emergency response team
Steel toed footwear Harness and Lanyard Hearing protection Eye protection Head protection Respirator Life line (must be attached to the person entering confined space and anchor point outside of the confined space) A radio communication system will be used. This radio system must have fully charged and back up batteries. The life line is also to be used as a backup communication system. The emergency signal is 3 short pulls on the life line. The response from the attendant will be 2 short pulls.

Means of communication

Training
Verify that the attendants, authorized entrants, emergency response personnel and personnel authorizing or in charge of the entry receive adequate training to ensure that they are aware of the hazards and appropriate procedures for working safely in and around the confined space. The following training will be conducted, but not limited to: Confined space entry procedure Use of the confined space entry permit Use and maintenance of the personal protective equipment Rescue procedures Testing and monitoring procedures First Aid including CPR The records of training will be maintained in the employees Human Resources file. A sample of a confined space log and confined space permit follows.

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Element 4 Health & Safety Standards and Procedures

The following is an extract from OHSA - Industrial Regulations Confined space. This is the minimum standard an employer must comply with. Your workplace procedure must include the

legislation in addition to the Workwell audit guidelines. Section 67 Confined space 67. The requirements of sections 68, 69, 70 and 71 apply, with all necessary modifications, to any confined space while a worker is in that space. Section 68 68. Subject to section 70, a confined space shall be entered only where, (a) there is an easy egress from all accessible parts of the confined space; (b) mechanical equipment in the confined space is, (i) disconnected from its power source, and (ii) locked out; (c) all pipes and other supply lines whose contents are likely to create a hazard are blanked off; and (d) the confined space is tested and evaluated by a competent person who, (i) records the results of each test in a permanent record, and (ii) certifies in writing in the permanent record that the confined space, (A) is free from hazard, and (B) will remain free from hazard while any worker is in the confined space having regard to the nature and duration of the work to be performed. Section 69 69. Subject to section 70, a confined space in which there exists or is likely to exist, (a) hazardous gas, vapour, dust or fume; or (b) an oxygen content of less than 18 per cent or more than 23 per cent at atmospheric pressure, shall be entered only when, (c) the requirements of section 68 are complied with; (d) the space is purged and ventilated to provide a safe atmosphere; (e) the measures necessary to maintain a safe atmosphere have been taken; (f) another worker is stationed outside the confined space; (g) suitable arrangements have been made to remove the worker from the confined space should the worker require assistance; and (h) a person adequately trained in artificial respiration is conveniently available. Section 70 70. A confined space in which there exists or is likely to exist, (a) a hazardous gas, vapour, dust or fume; or (b) an oxygen content of less than 18 per cent or more than 23 per cent at atmospheric pressure, and that cannot be purged and ventilated to provide and maintain a safe atmosphere shall be entered only when, (c) all the requirements of section 68 except subclause (d)(ii) are complied with; (d) the worker entering is using a suitable breathing apparatus and a safety harness or other similar equipment to which is securely attached a rope, the free end of Templates 86

Element 4 Health & Safety Standards and Procedures which is held by a worker equipped with an alarm who is keeping watch outside the confined space; (e) the worker entering is using such other equipment as is necessary to ensure the worker's safety; (f) the safety harness, rope and other equipment mentioned in clause (d) have been inspected by a competent person and are in good working order; and (g) a person adequately trained in artificial respiration is conveniently available. Section 71 71. (1) Subject to subsection (2), where the gas or vapour in a confined space is or is likely to be explosive or flammable, the confined space shall be entered only where, (a) the concentration of the gas or vapour does not or is not likely to exceed 50 per cent of the lower explosive limit of the gas or vapour; and (b) the only work to be performed is that of cleaning or inspecting and of such a nature that it does not create any source of ignition. (2) Cold work may be performed in a confined space that contains or is likely to contain an explosive or flammable gas or vapour where the concentration does not, and is not likely to exceed 10 per cent of the lower explosive limit of the gas or vapour.

Approval signature: John Idnc Distribution to: all facilities, Authorized personnel for confined space Document to be posted: Yes confined space permit

Important Reminder
For workplaces with confined space(s) every person involved must know and understand their role and responsibilities. A confined space plan has to be developed and implemented to meet, at a minimum, the following standards:

OHSA Industrial regulations (confined space)

Ontario Building Code Ontario Fire Code

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SAMPLE Confined Space Log

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Element 4 Health & Safety Standards and Procedures

SAMPLE Confined Space Entry Permit

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Element 4 Health & Safety Standards and Procedures

SAMPLE using Template 2

Title: 4.2(i) Process and Equipment Purchase and/or Modifications Approved by: John Idnc Location: all facilities The purpose of this procedure is to ensure that any goods purchased are assessed for existing or potential hazards and ensuring that appropriate controls are put in place. This procedure also applies to any modifications of existing processes or equipment. Regulatory compliance and industry standard safety practices are expected to be adhered to: At the design stage In the purchase specifications During construction and/or Installation phases. The Health and Safety Co-ordinator will: Review the new/modified main activities to determine whether hazards exist. If a major hazard is identified then Safe Operating Procedures are to be developed. Insure that the new purchase or modification meets all appropriate legislation and industry standards, (i.e. CSA). Include a review of any material safety data sheets as they apply to any chemicals being introduced into the workplace. Ensure the review outlines the use, storage or disposition requirements. Ensure that the appropriate controls are put in place to either eliminate, or control the hazard. Complete the purchase/modification health and safety form with all relevant information. Forward the purchase/modification health and safety form to the joint health and safety committee for their review. The Joint Health and Safety Committee will: Review the Purchase/Modification Health and Safety form Provide input on any additional hazard(s) or control(s) Provide feedback to the Health and Safety co-ordinator Date of Issue: July 2005 Review / Revise Date: July 2006

The Department Manager/Supervisor will: Assist the Health and Safety Co-ordinator with the Hazard review. Train the appropriate staff who will be exposed to or work with the new/modified equipment/process on the Safe Operating Procedures.

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Element 4 Health & Safety Standards and Procedures

Pre-start up inspections (prior to the initial use of new / modified equipment / process) will be conducted with the involvement of the: Health and Safety Representative or Joint Health and Safety Committee Health and Safety Co-ordinator Department Managers and/or supervisors Any operators or person who has potential to operate the machinery, or involved in the new or modified process All new/modified equipment will be added to the existing list of equipment that requires pre-use operator inspections. Implementation of the Pre-use / Pre-shift inspection program will commence upon initial use of the equipment /process.

Approval signature: John Idnc Distribution to: all facilities, Senior Management, JHSC Document to be posted: No

Important Reminder
In some cases a Pre-start Health and Safety Review must be completed, as per Section 7 (Regulations for Industrial Establishments). As an employer you must determine how you define Pre-use inspection and / or Pre-shift inspection (for more information see Workwell element 8.3).

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Element 4 Health & Safety Standards and Procedures

SAMPLE using TEMPLATE 2

Title: 4.2(j) Personal Protective Equipment Approved by: John Idnc Location: all facilities All staff will wear the required personal protective equipment while working at this facility. The following table outlines the companys personal protective equipment requirements: Personal Protective Equipment Acceptable Green Triangle Who must wear When must it be worn Who Supplies All Staff working or entering the plant At all times in the plant All Staff working or entering the plant At all times in the plant Company Steel Toed Footwear Safety Glasses CSA A94.2 Date of Issue: July 2005 Review / Revise Date: July 2006

Replacement Process

Costs shared between company/employee see clothing purchase policy. Every 2 years the company will supply 50% of the cost of a new pair

The supervisor will replace the glasses after an inspection is conducted on the existing ones

Training: All staff will be fully trained in the use, maintenance and storage of all personal protective equipment. Records will be maintained following the completion of the training. Approval signature: John Idnc Distribution to: all facilities, Senior Management, JHSC Document to be posted: Sign indicating personal protective equipment is required

Important Reminder
Other personal protective equipment that could be included if it is in your workplace (but not limited to): gloves, face shield, welding helmets, aprons, hearing protection. Templates 95

Element 4 Health & Safety Standards and Procedures

SAMPLE using Template 2

Title: 4.2(k) Non-Routine Work Approved by: John Idnc Location: all facilities It is the supervisors responsibility to insure that work activities are assigned to the appropriate workers. Definitions: Activity Non-Routine Work a set of actions required to complete a job activities that are not generally performed on a regular basis Date of Issue: July 2005 Review / Revise Date: July 2006

Safe Operating Procedures a set of instructions for a job, process or machine that when correctly followed will provide optimum safety to the worker. In the event that a worker or supervisor/manager identify non-routine work, all involved must attend a pre-work meeting. Pre-work Meeting The supervisor or experienced designate will conduct the pre-work meeting with all involved. During the pre-work meeting, all potential hazards associated with the non-routine task/activity must be identified. The hazards identified must be rated for loss potential (using the existing loss potential matrix included on the reporting hazard form). All controls must be identified and fully implemented. Safe operating procedures must be established and documented. All involved workers must be trained on the safe operating procedures. A record of training will be kept in the worker's Human Resources file. All necessary safety equipment required to complete the task/activity safely are outlined and their proper use must be demonstrated to all involved.

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Non-routine Work evaluation The worker must demonstrate their ability to complete the task/activity to the supervisor or experienced designate. The supervisor or experienced designate will not allow the worker to commence any work until they are satisfied that the worker can complete the task/activity in a safe manner.

Approval signature: John Idnc Distribution to: all facilities, Senior Management, JHSC Document to be posted: No

Important Reminder
To assist with implementation of this procedure for identifying hazards that may be found in non-routine work see Workwell element 4.1.

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