AGENDA

Project: Date / Time: Location:

BSM Cluster F 7 September 2010, Tuesday, 10am to 11am BSM Boardroom th 36 Street, University Park, Bonifacio Global City, 1634 Taguig, Metro Manila Construction Coordination Meeting Nr 15 BSM, DLS PM, DLS QS, AMCON, Rchitects, Sy^2, Phil-Sundt

Purpose: Attendees:

Item

Topic

Action

1 2

Review and approval of Minutes of Meeting Nr 14 New Business/ Others

All All

Page 1

3 September 2010

MINUTES Project: Date / Time: Location: The British School Manila Cluster F 31 August 2010 ; 10am 11am BSM Board Room, The British School Manila 36th Street University Park, Bonifacio Global City Taguig Metro Manila, 1634 Weekly Site Coordination Meeting Nr 14 Name Nicole Tanjangco (NT) Tom C Keator (TCK) Johnny S Sicatin (JSS) Alexander R Gatila (ARG) Joel N Arda (JNA) Jen E Silva (JES) Annie T Oseda (ATO) Dave Marr (DM) James Clyde (JC) Robin Salenga (RS) Avelino de Leon (ADL) Organisation British School Manila Davis Langdon & Seah Davis Langdon & Seah Davis Langdon & Seah AMCON & Company, Inc. AMCON & Company, Inc. Rchitects, Inc. Phil-Sundt Const. & Devt. Phil-Sundt Const. & Devt. Phil-Sundt Const. & Devt. Phil-Sundt Const. & Devt. Role Owner / Administration Manager Senior Development Manager Project Manager QS Team Leader CM CM Architect/ Lead Consultant President Contractor, Area Manager Contractor, Senior QS Contractor, Project Engineer Development Governor/ President Owner / Operations Manager QS Team Leader Contractor, Project-InCharge

Purpose: Attendees:

Corp. Corp. Corp. Corp.

Apologies:

Alan P Hearn(APH) Diana Cristobal (DC) Ricardo G Lozano II (RGL) Rayvi Cruz (RC)

British School Manila / Davis Langdon & Seah British School Manila Davis Langdon & Seah Phil-Sundt Const. & Devt. Corp.

Distribution:

All of the above plus:

Item

Description
Meeting was presided by JSS.

Action By

Due Date/ Status

MINUTES OF PREVIOUS MEETING The minutes of the Weekly Site Meeting Nr 13 were reviewed and approved with the team. The pending and resolved items discussed were:
If there are any discrepancies or corrections in the understanding of the above meeting documentation, please notify DLS within 48 hours in writing.

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Item
1.1 1.1.1

Description
Pending Issues Contractor Design

Action By

Due Date/ Status

1.1.1.1

PS to submit complete FCD from grids F to J and 1 to 2 (existing changing rooms) for review and approval by Rchitects. ATO required PS to provide cross-section, elevations and perspective.

Phil-Sundt/ Rchitects

(Pending since 19 August)

1.1.1.2

PS to confirm Cluster F total power requirement and total KVA for back-up power.

Phil-Sundt

Sent Sept 1 to Rchitects for review 6 Sept. 2010

1.1.1.3

Provide coordination drawings for implementation.

Phil-Sundt

1.1.2 1.1.2.1

Construction Issues Construction Programme Update (as per updated 16 August 2010) As of 27 August 2010: Commencement Date : Targeted Completion Date : Actual : Target : Remarks : 17 May 2010 17 December 2010 23% 31% 17 days behind schedule CM to update every meeting

1.1.2.2

JC informed the Team that by end of September 2010, the Project would be on-schedule.

Phil-Sundt

30 Sept. 2010 (for monitoring & control)

1.1.2.3

The Project Team agreed that all finishes (interior and exterior) shall be APPROVED by mid of September.

All

15 Sep. 2010

1.1.2.4

Basement level completed 13 September 2010.

Phil-Sundt

On-going

1.1.2.5

American Standard Representative to meet BSM Facilities to discuss various operational problems/concerns particularly of Cluster E.

Done 2 Sept.

If there are any discrepancies or corrections in the understanding of the above meeting documentation, please notify DLS within 48 hours in writing.
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Item
1.1.2.6

Description
PS has started work for the re-routing of existing drainage system at Level 1. Schedule of completing remaining works to be finalized by PS.

Action By
Phil-Sundt

Due Date/ Status

Update status next meeting

1.1.2.7

AMCON will maintain submittal log, update and highlights pending items for prompt action.

AMCON

7 Sept. 2010

1.1.3 1.1.3.1

QS Issues Procurement of OSM Packages. BSM/ DLS QS Pending

1.1.3.2

Reconciliation of PS claims is proceeding. PS Claims are on: School Bell System Drinking Fountain rough-ins Smoke and Heat Detector Control Room Wi-Fi Port Hot Water System (as per PS Letter re: Additional Works dd. 6 August 2010)

DLS QS/ Phil-Sundt

Coordination drawings (item 1.1.1.3) for these works was done, and it has to be implemented

1.1.3.3

Evaluation of PS cost proposal using Toto brand for plumbing fixtures.

DLS QS/ Phil-Sundt

7 Sept. 2010

1.1.4 1.1.4.1

OSM Issues Kitchen Design PS to coordinate with the winning Supplier to finalize lay-out, stub-outs, equipment list, power requirement, supply and exhaust systems, and data/cabling requirements. BSM, Kitchen Supplier, and BSM IT Consultant
Pending

1.1.4.2

JC advised that Kitchen Package should be awarded before Sept 1, 2010.

BSM/ DLS QS

Note

1.1.5 1.1.5.1

Owner Issues NT/DC informed the Team that starting 26 November 2010, BSM needs to use the Changing Rooms. PS to confirm next meeting if this target Partial Occupancy is achievable or not. BSM Note

Phil-Sundt

7 Sept. 2010

If there are any discrepancies or corrections in the understanding of the above meeting documentation, please notify DLS within 48 hours in writing.
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Item
1.1.5.2

Description
Relative to 1.1.5.1, PS shall comply with all authorities requirements for the Partial Occupancy (for using the Changing Rooms before Completion Date)

Action By
Phil-Sundt

Due Date/ Status

To update next meeting of the list of requirements for information by Team

1.1.5.3

PS to submit Safety Implementation Plan starting School Days opening on 16 Aug as per instruction from APH for approval.

Phil-Sundt

Done. Will be transmitted to BSM

1.1.5.4

PS to name all its Sub-Contractors and Suppliers to the Insurance company or insurer. A document shall be furnished to DLS QS for review and endorsement to BSM.

Phil-Sundt

Pending since 27 August

1.1.6 1.1.6.1

Others Inconsistencies in GFA applied by BSM discovered by BESC. PS to coordinate with BESC to gather pertinent data, Rchitects to assist in the determination of the GFAs. Target resolution is before Occupancy Permit Application for Cluster F. Phil-Sundt, Rchitects, BSM
Meeting with BESC confirmed on 7 Sept. 2010 ,1.30pm at BESC

1.1.6.2

Awarding of pool bleachers.

Diana/ DLS QS

Update next meeting

1.1.6.3

Evaluation of PS cost proposal on remaining Works of Parcel 2.

DLS QS/ Phil-Sundt

On-going

1.2 1.2.1

RESOLVED ISSUE Sy^2 have reviewed the latest FCD Structural Drawings of PS dated 11 August. Included in is the 1.20meter deep basement beam for implementation. Sy^2 Reviewed drawings transmitted to PS 27 August

Meeting adjourned at 11am. Next meeting will be on 7 September 2010, 10.00am, at BSM Boardroom. CLOSE

If there are any discrepancies or corrections in the understanding of the above meeting documentation, please notify DLS within 48 hours in writing.
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