User Manual for RTI Annual Return Information System

April 2006

Central Information Commission Old JNU Campus, Block IV, 5th Floor, New Delhi-110067

PersInfoTech Division National Informatics Centre D/o Information Technology M/o Comm. & IT, Govt. of India

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Table of Contents
S.No. 1. 2. 3. 4. 5. 6. 7. 8. Login Screen Main Menu Update Organization Submit Annual Return Edit Annual Return Reports Change Password Logout Topics Page No. 3 4 5 6 8 10 12 13

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RTI-Annual Return Information System Open the following web address http://cic.gov.in or http://rti.gov.in and Click on the link Submit Annual Return. 1. Login Screen By clicking on the link Submit Annual Return, the following page will appear: The login has been provided to all independent Ministries/Departments and the Departments within the Ministries. Select the Ministry/Department from the first list. If the ministry comprises of different departments, the list of departments will be shown in the second list. Select either independent Ministry/Department from first list or any department from the second list and enter the Password provided by CIC.

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2. Main Page After entering valid Password the following Main Page will appear:

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The following options are available in the system: 1. Update Organization List The list of all available organization attached to the selected Ministry/Department will be displayed. For adding a new organization, click on the Insert New Organisation button. The corresponding radio button ( can ) be clicked to modify the details. For deleting an organization, first select the organizations to be deleted, by clicking on the checkboxes () and then click on the Delete button. It asks for confirmation before deleting the records permanently. Click OK to delete the records or click cancel not to delete the records.

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2. Submit Annual Return This option is for submitting the fresh annual returns for the selected Ministry/Department or public authorities under their jurisdiction. By clicking on this option, the following screen will appear.

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For submitting the Annual Return, first select Ministry/Department/ Organization for which the return is to be submitted and year of the return, and enter the other details like : (a) the number of requests received by public authority during the year; (b) the number of cases where any disciplinary action was taken against any officer in respect of the administration of this Act; (c) the number of request rejected during year i.e. the decisions where applicants were not entitled to access to the documents pursuant to the requests, the provisions of RTI Act under which these decisions were made and the number of times such provisions were invoked; (d) the amount of charges (Fee, additional fee and any other charges, penalties) collected by each public authority under this Act; After filling all the details click on the Save button to save the information.

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3. Edit Annual Return This option is for editing the annual returns, which are already submitted. By clicking on this option, the following screen will appear.

First select the Ministry/Department or any attached organization for which annual return is to be edited and the year, and click on the button Get Details.

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If the return is not submitted then a blank form will be displayed in Insert Mode so that new annual return may be submitted from here also (as shown in the screen below), otherwise it will show all the details already submitted by public authority.

Modify any information and click on Save Button

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4. Update Appellate Authority List This option is for updating the Appellate Authorities details of Ministry/Department/Organization. Select the Ministry/Department or other Public Authorities from the list, the list of appellate authorities will be populated accordingly. Select Appellate Authority name from the list of Appellate Authorities to modify/delete details or New Appellate to insert a new Appellate Authority.

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5. Update PIO List This option is for updating the PIO details of Ministry/Department/Organization. Select the Ministry/Department or other Public Authorities from the list, the list of PIOs will be populated accordingly. Select CPIO name from the list of PIOs to modify/delete details or New PIO to insert a new PIO.

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6. Request/Appeal Register This option is for maintaining a register of all requests/appeals. The details of all Requests/Appeals like registration no., date of receiving, decision of Request/Appeal will be stored for each PIO of Ministry/Department/ Organization. Select the Ministry/Department/Organization and PIO from the lists, the list of all requests/appeals will be displayed . For adding a new request, click on the Insert New Request/Appeal button. The corresponding radio button () can be clicked to modify the details. For deleting a request, first select the requests to be deleted, by clicking on the checkboxes ( ) and then click on the Delete button. It asks for confirmation before deleting the records permanently. Click OK to delete the records or click cancel not to delete the records.

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The following screen shows the details of request/appeal to be stored in Request/Appeal Register.

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7. Reports This screen will appear by clicking the reports button in the main menu. For Ministries/Department right now only one report is available i.e. Proforma for Annual Return which is to be submitted to Central Information Commission.

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A Sample Report is shown below:

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8. Change Password By clicking on this option, change Password option in the Site will appear as follows: New Password has to be entered twice and click on Submit button to update the new password.

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9. Log Out By clicking on this Link, the user logged in will be logged out from the system and the following screen will appear:

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