The Malton Business Improvement Area Executive Board shall consist of a minimum of 7 directors and a maximum of 12 (excluding associate members). Four positions must be filled at all times. These are: Chair Vice-Chair Treasurer Secretary These are the officers of the Malton BIA and hold additional responsibilities beyond those of other Board Directors. The members of the board of directors will be appointed at the beginning of the Mississauga City Council term and serve until the next City Council is sworn in (usually 4 years).
Purpose
The role of the Board is to provide stewardship of the Malton Business Improvement Area and to add to the long-term success of the organization.
Duties
As stated, the Board is responsible for the stewardship of the Organization. This requires the Board to oversee the conduct of the business and affairs of the Organization. The Board discharges some of its responsibilities directly and discharges others through Committees of the Board. The Board operates as an Administrative Governing Board, setting the strategic direction of the Malton Business Improvement Area (Malton BIA), as well as implementing the policies, processes and programs. The operations of the Malton BIA are carried out primarily through the work of the committees and volunteers. The Board works to achieve consensus on decisions made.
Assist in the evaluation of the board of directors and the Malton BIA. Provide appropriate guidance to individual Board members in discharging their duties; Ensure newly appointed directors receive an appropriate orientation and education program; Provide arrangements for members of the board, associate members and member businesses to communicate with the Chair and the board of directors; Promote best practices and high standards of corporate governance; and Serve and Chair the Executive Committee.
Assists in organizing the AGM; Serves on the Executive Committee; Keeps copies of the Malton BIA bylaws and the Boards policy statements; Keeps lists of officers, Board Members, committees and general membership; Keeps record of Board attendance.
Absent a compelling reason, attending all Board and Committee meetings, actively participating in deliberations and decisions. When attendance is not possible, a Director should nevertheless become familiar with the matters to be covered at such meeting; Voting on all decisions of the Board or its Committees, except when a conflict of interest exists or may exist; Preventing personal interests from conflicting with, or appearing to conflict with the interests of the Organization and disclosing details of such conflicting interests as they arise; and Acting in the highest ethical manner and with integrity in all matters.