4:00 - 5:30 p.m. 7:00 - 10:00 p.m. City Council Chuck Della Sala, Mayor Libby Downey, Councilmember Alan Haffa, Councilmember Nancy Selfridge, Councilmember Frank Sollecito, Councilmember
City Manager Fred Meurer
***Afternoon Session Agenda*** 4:00 - 5:30 p.m.
CALL TO ORDER
CONSENT ITEMS CONSENT AGENDA consists of those items which are routine and for which a staff recommendation has been prepared. A member of the public or a Councilmember may request that an item be placed on the regular agenda for further discussion.
Approval of Minutes
1. January 2, 2013 (Information Resources - 701-09)
Resolutions RESOLUTIONS are passed to express the policy of the Council on certain items or programs, or are passed to direct certain types of administrative action. A resolution may be changed by adoption of a subsequent resolution. Resolutions only require one reading and are approved when "passed and adopted."
2. Adopt Resolution Approving Schedule of Fees and Charges for Programs and Services of the Recreation Division of the Community Services Department (Recreation & Community Services - 407-06)
3. Approve Traffic Calming Program Revisions (Plans & Public Works - 803-17)
4. Authorize the City Manager to Enter into a Fire Equipment Maintenance Agreement between the City of Monterey and the City of Pacific Grove (Plans & Public Works - 704- 05)
5. Authorize Release of $36,959.17 in Housing Funds Held in Escrow with Rabobank for Final Payment to Monterey Hotel Project Receiver (Plans & Public Works - 406-05)
Other
6. Approve Villa Del Monte Representative and Alternates to Neighborhood Improvement Program Committee for Calendar Year 2013 (Plans & Public Works - 701-06)
***End of Consent Agenda***
Tuesday, January 15, 2013 2
PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is within the jurisdiction of the Monterey City Council and which is not on the agenda. Any person or group desiring to bring an item to the attention of the City Council may do so by addressing the Council during Public Comments or by addressing a letter of explanation to: City Clerk, City Hall, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. NOTE: Public Comments are taken during the afternoon session and continued at the evening session. Individuals may choose to speak once for up to three minutes at either session, but not both.
PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on non-routine issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Mayor. The Council may limit the time each speaker is allocated.
7. Guidance Concerning 2013 Neighborhood Improvement Program (NIP) Objectives (Plans & Public Works - 808-01)
8. Amend Resolution 08-119 by Adding a Water Authority Director Position and Hourly Wage to the City of Montereys Part-Time Salary Schedule (Human Resources - 701-13)
CONTINUED PUBLIC COMMENTS PUBLIC COMMENTS allows you, the public, to speak for a maximum of three minutes on any subject which is within the jurisdiction of the Monterey City Council and which is not on the agenda. Any person or group desiring to bring an item to the attention of the City Council may do so by addressing the Council during Public Comments or by addressing a letter of explanation to: City Clerk, City Hall, Monterey, CA 93940. The appropriate staff person will contact the sender concerning the details. NOTE: Public Comments are taken during the afternoon session and continued at the evening session. Individuals may choose to speak once for up to three minutes at either session, but not both.
PUBLIC APPEARANCE PUBLIC APPEARANCE items are reports on non-routine issues that might stimulate public discussion, but that do not require formal noticing as public hearings. You are welcome to offer your comments after being recognized by the Mayor. The Council may limit the time each speaker is allocated.
9. Approve Areas of Special Biological Significance (ASBS) Monitoring Memorandum of Agreement with Monterey Regional Water Pollution Control Agency (MRWPCA) (Plans & Public Works - 704-05)
10. Receive Report on 290 Figueroa Street (S.P. Passenger Depot) and Recommendation from Waterfront Master Plan Subcommitee and Authorize Lease Negotiations with Two Restaurant Proposers (Plans & Public Works - 704-10)
11. Appoint Representative to Fort Ord Reuse Authority (Continued from January 2, 2013) (Information Resources - 701-04)
Tuesday, January 15, 2013 3
COUNCIL COMMENTS Councilmembers may ask a question for clarification, make a brief announcement or make a brief report on his or her activities. In addition, Council may provide a referral to staff or other resources for factual information, request staff to report back to the body at a subsequent meeting concerning any City matter, or direct staff to place a request to agendize a matter of business on a future agenda (G.C. 54954.2).
12. Request to Agendize a Placement of Water Update as a Standing Agenda Item on Council Regular Meeting Agendas (Councilmember Downey - 804-05)
13. Request to Agendize a Discussion of Out-Sourcing Negotiations As a Means to Avoid Conflict of Interest (Councilmember Downey - 405-04)
14. Request to Agendize a Discussion of Twenty-Five Cent Bag Fee In Accordance with Ordinance 3471 Adopted December 20, 2011 (Councilmember Downey - 802-12)
CITY MANAGER REPORTS The City Manager may make a brief report on his activities or a brief announcement. He may also ask for clarification or direction regarding scheduling of Council meetings and study sessions.
ADJOURNMENT
Members of the public have the right to address the City Council on any item on the Agenda, before or during its consideration [G.C. 54954.3(a)]. The Mayor will formally open the floor for public comment on items such as "Public Appearance" and "Public Hearings." If you wish to speak to items in any other categories, for example "Consent Agenda," please advise the City Clerk or the Mayor prior to the Council's action on that item, and you will be recognized. Notification as much in advance as possible is appreciated.
The City Council meeting packet may be reviewed by the public in the Library or the City Clerk's Office. Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available for public inspection at the front counter at the City Clerk's Office, Room 6 at City Hall, Madison & Pacific Streets, Monterey, California 93940 during normal business hours
Information distributed to the Council at the Council meeting becomes part of the public record. A copy of written material, pictures, etc. should be provided for this purpose.
City Council Meetings are cable cast live and videotaped for replay on Monterey's Government Access Channel 25 by Access Monterey Peninsula (AMP).
CITY OF MONTEREY'S 24-HOUR SUGGESTION HOTLINES: Voicemail: 646-3799 FAX: 646-3793 Email: suggest@ci.monterey.ca.us WebPage: http://www.monterey.org
The City of Monterey is committed to include the disabled in all of its services, programs and activities. For disabled access to the City, dial 711 to use the California Relay Service (CRS) to speak to City offices. CRS offers free text-to-speech, speech-to-speech, and Spanish-language services 24 hours a day, 7 days a week. If you require a hearing amplification device to attend a meeting, dial 711 to use CRS to talk to the City Clerk's Office at (831) 646-3935 to coordinate use of a device or for information on an agenda.
Council Agenda Report
Date: January 15, 2013 Item No: 8.
12/12 FROM: Gina Russo, Human Resources Analyst
SUBJECT: Amend Resolution 08-119 by Adding a Water Authority Director Position and Hourly Wage to the City of Montereys Part-Time Salary Schedule
RECOMMENDATION:
That the City Council adopt a new resolution that amends resolution 08-119 by adding one Water Authority Director position and hourly wage to the City of Montereys Part-time Salary Schedule.
POLICY IMPLICATIONS:
It is within Council policy and practice to update its position control list to best serve the City.
FISCAL IMPLICATIONS:
The hourly salary for this new position will be $100 an hour; however the funding will be reimbursed by the Monterey Peninsula Regional Water Authority at a rate of $105.20 per hour, to include benefits. ENVIRONMENTAL DETERMINATION:
The City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
ALTERNATIVES CONSIDERED:
Council could elect not to authorize the position. However, this position is requested to serve as Chief Administrator Officer for the Monterey Peninsula Regional Water Authority (MPRWA) Joint Powers Authority.
Council Meeting, 1/15/2013 , tem No. 8., tem Page 1, Packet Page 117
DISCUSSION:
The Monterey Peninsula Regional Water Authority (MPRWA) was created in early 2012. MPRWA is a Joint Power Authority (JPA) that consists of six cities, the Cities of Carmel- by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City and Seaside. The purpose is to study, plan, develop, finance acquire, construct, maintain, repair, manage, operate, control and govern Water Projects either alone or in cooperation with other public or private non-member entities.
The Water Authority Director will be a part-time City of Monterey employee, selected by and reporting to the City Manager. It is anticipated that the MPRWA will contract with the City of Monterey to provide the Executive Director services. If the MPRWA does not authorize a professional services contract with the City, then this position will not be filled.
Attachments: 1. Resolution 2. Job Specification
Council Meeting, 1/15/2013 , tem No. 8., tem Page 2, Packet Page 118 RESOLUTION NO. __- ___ C.S.
Date: January 15, 2013 Item No: 8. A RESOLUTION OF THE COUNCIL OF THE CITY OF MONTEREY
12/12 AMEND RESOLUTION 08-119 BY ADDING A WATER AUTHORITY DIRECTOR POSITION AND HOURLY WAGE TO THE CITY OF MONTEREYS PART-TIME SALARY SCHEDULE
WHEREAS, the part-time salary schedule is modified to include a new Water Authority Director position; and
WHEREAS, the City of Monterey determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA)(CCR, Title 14, Chapter 3 (CEQA Guidelines), Article 20, Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or any reasonably foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTEREY that the hourly wage for the following position be set forth as follows:
Hourly Range ($) PART-TIME TEMPORARY SEASONAL FROM TO
Water Authority Director $100.00 Flat Rate
Such classification and salary shall remain in effect until modified.
PASSED AND ADOPTED BY THE COUNCIL OF THE CITY OF MONTEREY this _____ day of _______, 201_, by the following vote:
Council Meeting, 1/15/2013 , tem No. 8., tem Page 3, Packet Page 119
2
ATTEST:
Mayor of said City
City Clerk thereof
Council Meeting, 1/15/2013 , tem No. 8., tem Page 4, Packet Page 120 WATER AUTHORITY DIRECTOR
The Monterey Peninsula Regional Water Authority
The Monterey Peninsula Regional Water Authority (MPRWA) was created in early 2012. MPRWA is a Joint Power Authority (JPA) that consists of six cities, the Cities of Carmel-by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City and Seaside. The purpose is to study, plan, develop, finance acquire, construct, maintain, repair, manage, operate, control and govern Water Projects either alone or in cooperation with other public or private non-member entities. The Water Authority Director will be a part-time City of Monterey employee, to be selected by and reporting to the City of Monterey City Manager.
Examples of Duties
The job duties listed below are illustrative but not exclusive of the duties and responsibilities of the position.
Policy Related Functions:
1. Work with the Chairperson of MPRWA to prepare the agenda for the forthcoming meeting, and maintain a list of candidate items for subsequent meetings. 2. Prepare recommendations on policy matters and action items, as requested by or agreed upon by the Board. 3. Respond to Board member requests for information, requests to add items to the agenda or to consider certain issues. 4. Prepare press releases to inform press/media, to keep public informed of MPRWAs actions and positions. 5. Address requests for information or statements by public and media representatives as appropriate, or refer such inquiries to the Chair or (in his or her absence) to the Vice Chair of the MPRWA. 6. Coordinate and work effectively with the Chair of the Technical Advisory Committee, particularly with regard to Board delegations and placing TAC matters before the Board for consideration/action. 7. Work with Board members to develop improved means of reporting the actions/positions of the Board back to the member agencies.
Policy/Administrative Functions:
1. Serve as liaison to the City Managers of the member Cities, eliciting their help and advice on MPRWA issues. Council Meeting, 1/15/2013 , tem No. 8., tem Page 5, Packet Page 121 2. Maintain a listing of forthcoming California Public Utilities Commission (PUC) workshops and hearings, and assist the Board in developing positions and instructing their representatives. 3. Coordinate with person or firm providing legal services to see that Board requests are met in a timely way and that theres a unified approach to presentations to the Board.
Administrative Functions:
1. Work with the person/agency providing Clerk services on issues relating to agenda preparation, recordation of minutes, review of minutes, maintenance of MPRWA records, complying with Public Records Act requests, use of technology to expedite MPRWA business, and related matters. 2. Provide fiscal agency/banking services for MPRWA or, if a member agency is the designated fiscal agent, coordinate with that agency on financial matters, and coordinate with the Board member designated as the MPRWA Treasurer to maintain accounts of MPRWA. 3. Prepare budget necessary to support agencys ability to perform functions as determined by the Board of Directors. 4. Maintain a list of and administer contracts that have been approved by MPRWA. 5. Maintain working files as necessary to administer the core functions. 6. Arrange for places for regular and special meetings of MPRWA, unless delegated to another party. 7. Develop programs as necessary to implement policy direction of Board. 8. Develop a policy binder so that all adopted Board policies are properly maintained and easily retrieved. 9. Protect, maintain and keep inventory of MPRWA property and equipment. 10. Schedule meetings of such Committees (Regular and Ad Hoc) as the MPRWA have created, and coordinate with Chair to see that the work of MPRWA proceeds. 11. Performs other duties as required to best ensure the smooth operation of MPRWA.
Council Meeting, 1/15/2013 , tem No. 8., tem Page 6, Packet Page 122