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Lesson 4

NAVIGATING IN A DOCUMENT
Learning Goal
In course of working on your document, you may want to view different parts of the document and also move to its different parts. In this lesson, you will learn how to move around in a Word document by using its scrolling and browsing features.

Task-1: Scrolling in Word Document


Open the practice document Ribbon in MS Word and, one after another, scroll down by a line, scroll down two screens, scroll up three lines, scroll up one screen and finally scroll to page 3 of the document.

Step-by-Step Instructions
1. To scroll the document down one line, click the downward pointing scroll arrow at the bottom of vertical scroll bar. Note that every click scrolls the document down by one line. 2. To scroll down by two screens, click the vertical scroll bar twice anywhere between the scroll box and the down scroll arrow. The document scrolls by one screen every time the scroll bar is clicked between the scroll box and the bottom scroll arrow. 3. To scroll the document up three lines, click the upward pointing scroll arrow thrice at the top of vertical scroll bar. Every click scrolls the document up by one line. 4. To scroll up by one screen, click the vertical scroll bar anywhere between the scroll box and the up scroll arrow. 5. To scroll to page 3, point to the scroll box and press the left mouse button. The number of the page on screen will be displayed. 6. Keeping the left mouse button pressed, drag the scroll box down until you reach page 3. During scrolling, the page number displayed by the side of the scroll box keeps changing to show the current page number. 7. When page number 3 is displayed, release the scroll box.

Horizontal scrolling
When the width of the document exceeds the screen width, the horizontal scroll bar becomes visible. Click the left or right pointing scroll arrows on horizontal scroll bar, to scroll sideways. You can also use the scroll box on this scroll bar for horizontal scrolling.

REMEMBER!
Scrolling in the document changes the text displayed on the screen but does not move the cursor (insertion point). To move the cursor to the part of the document to which you have scrolled, you must click the document at the desired point.

Task-2: Browsing the document


Move the cursor to page 3 using the Navigation Pane, then to page 1 using Browse Object button and finally to page 2 and back to page 1 with the help of Next/Previous Page Browse buttons.

Step-by-Step Instructions
Method-1: Browsing with Navigation Pane
1. Click the View tab on Ribbon. 2. Click the Navigation Pane check box in the Show group. The Navigation Pane will open on the left side of the document. 3. In the Navigation Pane, click on Browse the pages in your documents icon. Thumbnails of all pages of your document will appear in the navigation pane arranged vertically, together with a vertical scroll bar. 4. Drag the scroll box to move to page 3. When you release the scroll box, you will have the text of the desired page on screen, with the cursor flashing at the beginning of the first line.

Browse Buttons
Below the vertical scroll bar, you will find two buttons with double arrow marks, one pointing upwards and the other downwards, together with a button marked with a circle. These are browse buttons. The middle button is known as the Select Browse Object button, the button with double up-arrow is the Previous Page browse button and the button with the double down-arrow is the Next Page browse button.

Method-2: Browsing with Select Browse Object Button


1. Click the Select Browse Object button. This brings up a pop-up palette of items to browse. 2. Click the Go To option. The Find & Replace dialog will open with the Go To tab open. 3. Click Page in the list below Go to what. 4. Click the Previous button. You will find that the top of the previous page i.e. page 2 has come on screen with the cursor at the beginning of the first line. Similarly, clicking Next button will move the cursor to the beginning of the next page.

5. However, your task is to go to page 1. So, type 1 in the box below Enter page number and Click the Go To button. This will bring page 1 on the screen with cursor flashing at the beginning of the first line. 6. After you have finished browsing, close the dialog by clicking Close button. You can use this method to view and move the cursor to a desired page, section, line, bookmark, etc.

Method-3: Browsing with Previous Page & Next Page browse buttons
1. Click the Next Page browse button. Page 2 comes on screen with cursor at the beginning of the page. 2. Click the Previous Page browse button. Page 1 comes on screen with cursor at the beginning of the page. Note that if you used the Select Browse Object button in the current Word session and selected an option other than Page in the Go to what list, the cursor will not move to the previous or next page, rather it will move to the next line or section, etc as per your selection in the Go to what list.

TIP!
The double arrow buttons (i.e. Previous Page and Next Page browse buttons) change their colour to blue when an option other than page is chosen in the browsing palette. Hence, if you see black double arrows, clicking them will let you browse by page. However, if their colour is blue, you will be browsing by line, section, etc.