Taviawk Homeowners Association

ANNUAL MEETING
February 15, 2012
Call to Order and Welcome The 2012 Annual Meeting of the members of the Taviawk Homeowners Association was held Wednesday, February 15, 2012 at 5:00 p.m. at the Santa Clara Library in St. George, Utah. Don Miller, President of the Association, welcomed everyone and called the meeting to order. Introductions and Roll Call The Board members were introduced, as well as the Associations property manager, MikL Behunin of F1 Property Management. It was determined that there were 133 of the 211 votes represented in person or by proxy, which constituted a quorum. Emergency Management Fire Chief Kevin Gildea discussed the upcoming fire season and asked that weeds be kept away from the house. Charlie Peterson with the fire department noted that they will come out and walk around your house with you to discuss fire safety precautions. Chief Gildea said they are looking for volunteers for the Citizens Emergency Response Team to help with lighter duties and training classes will start in March. He also discussed moving out of the Kayenta fire station and how they are working on getting a new fire station. A presentation on the new station will be held March 1st. Approval of Minutes It was moved, seconded, and approved to waive the reading of the minutes of last years annual meeting, which were mailed to all owners and available on the website. The minutes were then approved as presented. Financial Report MikL Behunin, property manager, presented the 2011 Financial Report and 2012 proposed budget. MikL and the Board answered questions on the budget. After discussion the financial report, including the proposed budget, was approved. Board of Directors Reports Presidents Report President Don Miller reported that Mike Smith resigned from the Board as he moved and Susan Baker was appointed by the Board to fill his position. Don noted that dog defecation is mentioned in every newsletter and it still continues to be a problem. Don said he would chair a group to pick up after the dogs if anyone was interested. Don also noted that owners are welcome to report violations to F1 Property Management but that the violation needs to be specific and the name and address of the offender must be given. Discussion was held on skateboarders on the private roads. Road Report Roads Committee Chair Jim Keeley reported that Gordon Paving did the crack fill on all roads last February and then seal coated on a portion of the roadways in May. They will be crack filling again this year and then sealing the remainder of
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the roads. The plan at this point is to crack fill each year and seal coat every four years unless it is not needed when it gets to that point. This plan can be accomplished within the current budget. It was also noted that Ivins City is doing crack fill on some of the public roads and will be doing a slurry seal on Taviawk Drive soon. They are also re-doing Kayenta Parkway. Neighborhood Watch Report Neighborhood Watch Committee Chair Jack Mladek reported that no incidents were reported to him over the past year. The City would like to re-institute the block captains so anyone interested in helping should let F1 know. Jack reminded owners that they need to make their homes look like someone is there and if they are leaving for an extended period, the City offers a house watch program. The website crimreports.com shows police events over the last 24 hours and may be helpful for those who are out of town. Jack urged owners to call the police if they see something that doesnt look right. He also noted that the reverse 911 system only works on landlines. Owner and fireman Con Fulde noted that if you cant see your house number at night, either can emergency services. Landscape Median Report Last year the Board was asked to look in to the Taviawk Drive median maintenance. Lance Anderson discussed the Ivins City Transportation Plan and the classification of minor and major collectors, which are determined by a transportation study. The plan provides that Taviawk Drive is a minor collector and as such, a median is only permitted if the adjacent HOA maintains it. According to this 2008 plan, the City wouldnt have to provide the water for the median, but they are still committed to their agreement, as noted in the June 2001 City Council minutes, that the City would supply the water to the Taviawk Drive median and the Taviawk HOA would provide the maintenance. Lance read the portions of the plan and minutes pertaining to this issue. It was also noted that the trails next to Taviawk Drive are owned by the HOA. Discussion was held regarding the committee that was formed to discuss the maintenance of the median and trails; the committee broke up quickly after it was formed. The owners present were satisfied with the HOA maintaining the median and some wanted to see additional items added for beautification. Committee Reports Architectural Control Committee Dee Osborn, chairperson of the Architectural Control Committee (ACC), presented the ACC report. Dee gave a synopsis of 2011 and noted it was a slow year. Twenty homes are currently under construction in Kayenta and an observation team is assigned to each home. The copyrighted Rules and Regulations are available for owners to review in several places. Dee noted the ACC did a roofing study and white roofs are not allowed. Specific colors were discussed as a minimum lightness allowed. Dee also noted that the ACC allows small downward pointing, decorative lights on house numbers. Driveway lights must be at least ten feet apart and staggered. Social Committee Social Committee Chair Gail Neumann reported that she and Don Miller welcomed ten new owners last year and three parties were held. Gail will continue to welcome new owners but has charged two other owners with planning the parties. Election
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One Board position was open for election as Jim Keeleys position expired. Nominations had previously been made by a nominating committee and nominations were open to be made from the floor. After vote by secret ballot, Jim Keeley was re-appointed for a three year term to expire in 2015. Jim re-joins existing Directors Don Miller (2013), Lance Anderson (2013), Jack Mladek (2014), and Susan Baker (2014). Report of the Developer Lance Anderson reported for the developer. He noted that the fire gel was not used by the third year so it should be replaced for the cost of the freight. Fire council volunteers are needed. He mentioned the City training and noted that either the developer or the fire department has been able to respond quickly to fires. Lance urged owners to be at the City meetings to discuss the fire station. He also asked that owners think of both fire and drainage when maintaining their landscape. He noted that the developer purchased land by Highway 91, Indigo Trails, to help maintain and protect the Kayenta concept. Coyote Gulch is growing and has become popular and part of the Ivins City theme that Ivins is a destination town. Lance also mentioned that KRA is thinking of turning the tennis court to pickleball courts. Questions and Comments from the Floor An owner encouraged everyone to attend Art in Kayenta. Adjournment With no further business, the meeting was adjourned at 6:45 p.m.

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