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Concept Paper - Template

Kent Connects Partners will identify the need for a project against the partnership priorities outlined in the Business Plan. Discussions will initially be through the appropriate working group or with Strategic Projects Board (SPB) representatives. A Concept Paper will then be prepared, which will provide a broad outline of the project. Anyone can prepare the Concept Paper but it must be discussed and signed off by the Chair of the appropriate working group/SPB partner representative. It will then be submitted to SPB for approval. It must support one of the themes outlined in the PSICT Strategy. Completion of the Concept Paper will be reviewed against the agreed project criteria Strategic Fit, Affordability Cost, Savings, Revenue stream, Achievability- Resource impact, partner stakeholder impact and Complexity Timing. Further guidance can be found in the Concept Paper check list. All objectives and outputs will be measured using SMART analysis Specific, Measurable, Achievable, Realistic and Timely. Completion should cover, as a minimum, the details defined but additional information can be supplied where it would be helpful to do so. Authors attention is drawn to the importance of version control for this document. This section must be completed for each revision/stage. For further advice and assistance with completing this form, please contact: Antony Parker, Kent Connects Business Implementation Manager, antony.parker@kentconnects.gov.uk Project Name Working Group Completed By Signed off by Date Email Telephone Number Summary of Proposed Project (including overall aim - circa 50 words) Noel Hatch, Research & Design Team Leader Carol Patrick/William Benson 25 January 2013 noel.hatch@kent.gov.uk 07515992174 To develop a competition to stimulate collaboration between public services, entrepreneurs and communities to develop innovative ways of using technology to improve their neighbourhoods that can be used by local communities. Transformed by You

REVISION HISTORY FOR THIS PAPER Versio Author Date n 1 APPROVALS FOR THIS PAPER

Summary of Changes

Date Concept Paper approved by working group/ SPB partner representative Concept Paper submitted to Kent Connects Partnership Office Concept Paper submitted to Strategic Projects Board (SPB) Project Concept approved by SPB at(add date of meeting here)
Version 2.2 (Nov2011) Revised by: BAS Approved by: Carol Patrick

Concept Paper - Template


Project number allocated:

Version 2.2 (Nov2011)

Revised by: BAS Approved by: Carol Patrick

Concept Paper - Template


PROJECT CONCEPT 1 Strategic fit to include project description/how it will meet Kent Connects priorities, what are the objectives and how will it meet them, and identify any risks. The Transformed by You event supports the VFM, Customer Services and Influencing priority themes. It builds on the previous event held in Gravesend and sponsored by Darren Everden in November 2011 and has been developed in response to support from William Benson and endorsement by the PSICT Board in December 2011 to replicate the Transformed by You experience across the County. The proposal is to organise a competition which would enable Kent Connects Partners to work with local groups to develop ideas and prototypes of uses of technology to local needs. This would involve organising an event for people to develop prototypes1 of tools based on ideas from the public that tackle challenges set by Kent Connects providing Partners with: o ideas and prototypes that be used as applied research to inform development of projects and solutions for communities to use o methods of engagement and access to technological entrepreneurs to explore opportunities for future collaboration and joint development of solutions The project is described in more detail in the Transformed by You Competition Requirement document. With the financial constraints we face, our organisations need to explore more agile and efficient ways of developing and making use of ICT. There is also a massive opportunity to open up the development of ideas and solutions to entrepreneurs in the technology sector who have the expertise on whats technically feasible. It is therefore important that Kent Connects engages this audience to explore new ways of sharing knowledge and working together. We also know public services need to adapt to the changing trends in how people use technology and what tools they use. Many technologies that were only recently being used by a few are now increasingly being adopted by the mainstream. By inviting the community and voluntary sector to the event would also provide the space for engaging customers in their ideas on how technology could be used to help them do things for themselves and each other. By inviting the technology sector to sponsor the event would help mobilise and attract investment into Kent. This would build on the successful and productive relationships built with the local and national digital community through work with Developing Solutions & Transformed by You and with key partners such as the University of Kent and Kent Business School. We would also explore working with partners and suppliers that Kent Connects has built strong relationships with who could offer in kind & financial sponsorship. To ensure the prototypes can be used as applied research to inform development of projects and services, we propose to develop a challenge-based process where clearly defined challenges are set and a prize is offered to the most successful solution(s) based on measurable criteria (which could include type of use of technology, i.e. transactional/self service). The event would also provide access to people with very specialist skills and the prototypes could be built on after the day. This would help achieve the objectives of the Kent Connects Governance Model that suppliers will provide services, research and innovate to deliver continuous improvement and new opportunities to the partnership. Example of similar events include: City Camp Brighton, Homeless Hack & Made in Lambeth
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http://www.slideshare.net/localinnovation/transformed-by-you-web-strategy-group

Version 2.2 (Nov2011)

Revised by: BAS Approved by: Carol Patrick

Concept Paper - Template


Examples of prototypes produced at similar events: carers help app and energy monitoring app 2 Cost Outline total estimated cost of the project- (Kent Connects, partners, other funding) value for money compared to other solutions, period of funding required.

10,000 overall allocated to four winners of the competition to develop further their prototypes2 and 1000 for catering/venue/promotional resource. To further reduce the costs, it is proposed to identify, review and engage two types of sponsor based on the target audiences they would benefit from the exposure to ICT suppliers to engage service commissioners and digital inclusion funding to engage local communities. It would enable them to associate their brand with a pioneering way of developing ideas and prototyping innovations to meet practical challenges, engage with some of the countys best innovators and public service decision makers. A Silver level sponsorship would enable them to get their sponsorship in print and online literature of the event as well as in announcements on the day. Silver level would be attributed to sponsors promoting the event to their staff and on their website. A Gold level sponsorship could also enable them to be on the judging panel for the prize. Gold level would be attributed to sponsors providing the venue, catering or prizes. Research will be carried out to identify sponsors and developer communities. Strategic Board are asked to identify key suppliers and send to Working Group to contact. 3 Savings- Outline of cashable savings, efficiency gains or equivalent per annum/life of the project to Kent Connects as well as the individual partners.

As the use of expertise by digital entrepreneurs to work on ideas and solutions would be focused on the business priorities of Kent Connects Partners, this would provide applied research to inform development of projects and services, resulting in an estimated efficiency of 13,500 as long as a challenge-based process was used where clearly defined challenges are set and prototypes and ideas are evaluated on measurable criteria. Further efficiencies would be obtained through sponsorship reducing the overall cost of the event.3 4 Revenue Stream Identify potential revenue streams and the likely period of continuation.

The revenue stream could only be calculated on the prototypes developed which had a commercial value. It would need to be decided in advance of the event how the intellectual property would be defined for prototypes developed. For example, in the case of a collaborative IP agreement, the Kent Connects would own 50% of the IP of a prototype. On a longer term basis, this would provide a cost effective way of using Kent Connects events to generate ideas and prototypes that can be used as research and development. 5 Resource Impact quantify expected resource implications (both internal and external to Kent Connects ) , capacity to deliver , particular issues, partner agreement to release resource.

Based on previous experience of organising similar events, it is recommended to start the event preparation three months in advance. Given the local elections on 2nd May 2013 and the associated legal restrictions six weeks preceding this, it is suggested to organise the prototyping day in June 2013. Partner resource would be required to agree the challenges set, help secure a venue, middleware for developers so that working prototypes could then interact with council systems and provide a member of staff on the day of the event to provide event support.
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Based on a formula of providing 2,500 to each winner to further develop the prototype over the equivalent of five days (5 days x 500 per day) 3 Based on market rate of 450 per day for developers x minimum 30 attendees

Version 2.2 (Nov2011)

Revised by: BAS Approved by: Carol Patrick

Concept Paper - Template


6 Partnership Stakeholder impact List participating partners, identify Board level champion, detail benefits to partners, quantify level of impact.

The benefits to partners as mentioned above include being able to demonstrate they have engaged the public and stakeholders on particular priorities and will provide them with ideas and prototypes that can act as applied research to inform the development of policies and projects in their business plan that relate to those priorities. To ensure the ideas and prototypes can be used as applied research to inform development of projects, we propose to develop a challenge-based process where clearly defined challenges are set and 2,500 + in-kind support will be offered to the four winning prototypes. Initial discussion have been undertaken with some major suppliers to look at opportunities to sponsor or support the event. The Challenges are to be agreed by SPB. The following suggestions have been made. How can we stimulate local areas whove benefitted from access to broadband to make the best use of ICT How can the use of ICT help people better access local services? How can the use of ICT help people improve their neighbourhoods? How can the use of ICT help people stay healthy? How can the use of ICT help people get involved in arts & culture?

The Challenges have explicitly not been focused on improving specific services as this would require commitment from them to act upon the concepts developed. They are designed to stimulate ideas & prototypes that local communities can build upon. Prototyping days require financial resource to provide prize money & catering and there is no guarantee that external developers would produce prototypes that could be used by Partners. To mitigate these risks, the prototyping day would be focused on specific project briefs and the use of a particular system or software development framework (i.e. Oracle ADF) which could be sponsored by a supplier. The day would attract service commissioners, users & designers. 7 Timing Provide overview of complexity of the project and estimated timing/timetable to complete. Include any on-going longer term sustainability considerations.

See flowchart 8 Anything else not covered above.

NEXT STEPS The Concept Paper is to be submitted via the Kent Connects Partnership Office onto the portal. Concept Paper are to be collated on a fortnightly basis with any additional comments from partners (via the portal). Members of the SPB would then receive both the CP and the comments. An online discussion would then be facilitated by the Partnership Office so that submissions could be reviewed in more detail against agreed criteria. Once a Concept Paper has been approved, a Project Initiation Document (PID) is required. This should be completed by the Project Team under the direction of the Project Champion (as appointed by the PS ICT Board).
Version 2.2 (Nov2011) Revised by: BAS Approved by: Carol Patrick

Concept Paper - Template

Version 2.2 (Nov2011)

Revised by: BAS Approved by: Carol Patrick