Outlook Shortcuts
1. When a message first arrives in your Inbox, and has not been read,
you’ll notice that the envelope is closed.
2. Once you have read the message, but not replied, the envelope will
appear opened.
4. The arrows will be the same as on the Reply, Reply to All, and Forward buttons.
Menu
Formatting Toolbar
T
Standard Toolbar
Address Buttons
Attachments
Message pane
TITLE BAR
The blue bar along the top of the screen is called the title bar, this displays the application
you are working in Outlook. This will change as you access Outlooks different applications.
MENU BAR
The Menu bar is directly below the Title bar and it displays the menu. The menu begins with
the word File and continues with Edit, View, Favorites, Tools, Actions, and Help. Within
Microsoft Outlook the Menu always stays the same
BUT THE TOOLBAR CHANGES WITH EACH FEATURE SUCH AS INBOX,
CONTACTS, TASKS AND CALENDARS.
The words File, Edit, View and so on, make up the menu bar.
4. You can use the up and down arrow keys to move up and down the drop-down menu.
5. To select an option, highlight the item on the drop-down menu and press ENTER
6. By clicking the right arrow key we will be on the View Menu
7. Continue this until you have explored all of the menu bar
Exercise 2 – Learning the Inbox Toolbar
The Inbox Toolbar contains icons (or little pictures) of the tasks
the average user is going to use.
1. Point with your mouse and click the first icon (New)
2. We are going to explore the various icons on this toolbar within Microsoft Outlook by
moving around with our mouse.
3. You will be able to move around this toolbar by using the left and right arrow keys on
your keyboard to move left and right across the toolbar.
INBOX TOOLBAR
Moves this email to a folder, or the X will delete this email message
You will not need this feature when using Millville’s Email but at home to
receive your email messages click this button.
Address book
Message Pane
Folders
Preview pane
Subject Line
1. Click the
paper clip
on the
standard toolbar
2. Microsoft Outlook defaults to My Documents
3. Click the document you would like to attach to this email and then click Insert
5. Saving your attachments without opening them from your email message.
a. Open up your email message
b. This email has three attachments
c. Click File>Save Attachments>the following screen will appear
6. You can select all three attachments or just chose one >click Ok
7. Again Microsoft Outlook defaults to my Documents
.
Exercise 15– Saving your email message as a draft to retrieve at a later time
1. Start composing the e-mail message as usual.
2. You are interrupted and need to save this e-mail.
3. Click File>Close
4. The message will be saved in the Drafts folder in Outlook
5. Once you decide to finish the e-mail, click Drafts
6. Double-click the message you would like to edit or send.
7. Make any changes you need and then send your message.
To delete permanently
Click Tools>Click
Empty Deleted Items Folder
Right Click your
mouse to get this
menu
Daily View
Work Week
Weekly View
Monthly View
Office Assistant –
Microsoft provides an Office Assistant with Word 2000 to provide context-sensitive
suggestions and tips, as well as to answer any specific questions you may have.
Note: The Office Assistant can remain on the screen to provide real-time help, tips and
advice.