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Welcome to Spider Systems

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Oracle Receivables Oracle Applications 11i

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Oracle Receivables Understanding Functions

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Oracle Apps : Account Receivables


Receivables Facilitates
Control of Billing and Collection Processes , including user-defined dunning letters , statements , aging and key indicator reports. Generate standard invoices, debit-memos ,credit -memos , recurring invoices and commitments. Automatic accounting for all trade and miscellaneous cash receipts. Track, monitor and collect your receivables to reduce customers accounts. Integrate with other Oracle application modules like order entry, general ledger

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Course Objectives Create / Enter & Manage Customer information Enter Individual/Batch Transactions like Standard Invoices, Credit-memos , Debit-memos , chargeback ,deposits etc. Enter & Apply Individual/Batch Receipts for customers. Know the collection methods supported by AR Import Transactions using AutoInvoice feature from order entry or external feeder system .

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Spider Systems Pvt. Ltd.

Oracle Receivables

Oracle Receivables Functions

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Key Processes
Key Processes : Entering Customer Information Entering Standard Invoices Entering Invoices with Rules Correcting Transactions Tax Processing Completing Transactions Entering Manual Receipts. Entering Automatic Receipts. Miscellaneous actions relating to collections like dunning letters Auto-Invoice->Creating Transaction from external sources like sales orders (Order Management ) , legacy System etc.
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Oracle Apps : Account Receivables


Main Functions/Menus in Oracle Receivables Transactions Receipts Collections

Customers
Set-ups Reports Interfaces Control

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Key Features ( 1 of 2 )
Customer Specify customer relationships Validate customer addresses Enter addresses in country-specific formats Enter an unlimited number of:
Addresses, foreign or domestic Remit-to addresses Business purposes Contact names Telephone numbers

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Customers : Oracle Receivables can be used to group customers into profile classes to streamline credit and collection processing. Enable related customers to establish reciprocal payment and contract Terms. Create , maintain customer information. Eliminate duplicate customer entry Merge customers. Establish Relationship between Customers.

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Customer

Oracle Apps : Account Receivables


Customer Workbench Customer Workbench provides the following Functions
Standard Quick Summary Profile Classes Merge

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Oracle Apps : Account Receivables


Customer Entry : Pre-Requisites are
Choose automatic or manual customer and site numbering (optional ) . Choose automatic or manual organization and person numbering by setting the Generate Party Number Profile Option. Define customer profile classes (optional ) Define customer look-ups (optional )

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Defining Customer Profile Classes. Profile classes are used to define a customer more accurately and efficiently. A Profile class defines several default values for customers with similar credit terms and payment terms , statement cycle collector and dunning letter sets , finance charge terms. Default Values can be modified specific to customer Example: A profile class can be defined for small scale customers and their credit terms , statements cycle , etc. values can be set for them as a business policy.

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Customer Profiles

Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Update options for profile class : Do not update : Only the customers created in the future will be reflect the change Update all profiles : The attribute will be updated in all profiles. Update all uncuztomised profiles : Profile Value attribute is customized for a customer then any change to this profile class will not change the customized attribute

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Customer Entry Different Types of customer entry methods are
Standard customer entry Quick customer entry Customer interface method

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Entering Customers using Standard method : Enter the Customer Name and number(if numbering is set to manual ) Enter the Profile class Customer Address : Multiple addresses can be assigned to a single customer and for each address business purposes can be assigned .Also all the different addresses can have relationship defined like bill-to and ship-to address . Bank Account information like bank name and account numbers. Payment Methods Contact person name and contact numbers Order Management information
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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables


Assigning Business Purpose to Addresses : Bill-to : All invoices are sent at this address for payment Ship-to: Place to where the goods are shipped. Sales tax are calculated based on this address Dunning: Dunning Letters are sent to this Location . Only one active dunning site can be defined per customer Legal : Serves as the government point of contact Statement : Consolidated statement and invoices are sent here and only one site per customer Marketing : Marketing Literature and Product announcement , data sheets are sent at this address.

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Oracle Apps : Account Receivables


Entering Customers using Quick method : Used to create customers with minimum business information for one-time or drop-shipments. Quick entry method allows to assign business purpose simply and quickly to a single address. The difference between standard entry and quick customer entry Bill-to and Ship-to can not be linked to each other Profile classes can not be defined. Business purposes can not be identified as primary or default. Location names cannot be assigned to an address.
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Oracle Apps : Account Receivables

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Customer Interface

Oracle Apps : Account Receivables


Entering Customers using Customer Interface : All customer data can be imported using the customer interface Customer relationship can be added through customer interface Customer Profile class information like payment terms, statement, automatic receipt , finance charge , dunning and invoicing information can also be imported through interface. After the data is loaded in the temporary interface table and after correction and validation run the concurrent program for customer interface to upload data in the oracle receivables tables.

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Oracle Apps : Account Receivables


Main Functions/Menus in Oracle Receivables
Transactions Receipts Collections Customers Set-ups Reports Interfaces Control

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Invoicing
Create sign-insensitive transactions Recognize revenue over multiple periods using invoice rules Create recurring invoices Create consolidated billing invoices based on periods defined by payment terms View transaction balances View accounting entries on-line Print invoices at any time

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Invoicing

Invoicing
Specify transaction type, including: debit and credit memos, recurring invoices, chargebacks, adjustments and commitments. Create credit memos, including: Full and partial credit Automatic sales credit reversal On-account credit Handle write-offs automatically or manually Set adjustment limits
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Recurring Invoices

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Oracle Apps : Account Receivables


Transaction Oracle Receivables Provides Transaction Work-Bench to :
Create New / Update existing Invoices , Debit memos, Credit-memos , Onaccount credits , Chargebacks , and Commitments within Receivables To Enter , Review or Complete transactions Copy invoices Create Adjustments Create Credit transactions Review Invoice Installments

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Spider Systems Pvt. Ltd.

Oracle Apps : Account Receivables


Transaction Workbench Transaction workbench offers the following functions
Batches - Process any type of transaction in batches in large numbers. Batches summary - Query all or any one batch in particular and perform desired actions. Transactions - Process a single invoice at one time Transaction summary - Query one invoice at a time and perform further action Credit Transaction - You can create Credit-Memos. Copying Transaction - You can create copy of a invoice when a similar invoice is to be generated on daily/weekly/monthly basis

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Oracle Apps : Account Receivables


Classes of Transaction : (seed data)
Invoice : billing customers for product and services. Credit memo : credit customers not specific to invoices. Debit memo : bill customers for products /services not included in earlier invoices. Deposit : bill customers for contractual agreements Guarantee : a contractual agreement that is referenced by invoice . No payments only commitments. Chargeback : Adjust the remaining balance of the existing debit memo to zero and create a new debit item to bill customer for unpaid balance of the original invoice . This is more practiced in USA where the Law of Limitation is applicable.
The above transaction classes are system defined , a new class cannot be defined by user. You can define types of a particular transaction class called as Transaction Types.
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Credit & Debit Memo

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Oracle Apps : Account Receivables


Transaction Types Declares Whether
Transaction updates open receivables Post to General Ledger Tax is to be Calculated

And Determines
Transaction creation sign (+/- or any sign) Natural Application / Allows Overapplication Default transaction class Payment Terms Printing Options

Also
You Can Set-up AutoAccounting to use transaction types when determining general ledger accounts.
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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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AutoInvoice

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Tax

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Sales Tax Interface


The Sales Tax Rate Interface enables you to load sales tax locations and rates into your application from your sales tax feeder system. This program allows you to load one or more tax rates for the same location which cover different date ranges and postal codes. The records that you load into Oracle Receivables or Order Entry through the Sales Tax Rate Interface program update your existing sales tax rates with the most current tax rates for each location.
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Oracle Apps : Account Receivables


Main Functions/Menus in Oracle Receivables Transactions Receipts Collections Customers Set-ups Reports Interfaces Control

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Receipts

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Oracle Apps : Account Receivables


Receipts : Oracle Receivables provides the Receipts Workbench to :
Create receipt batches and enter, apply,reverse, reapply, and delete Individual receipts. Enter receipts Manually , Import them using AutoLockbox, or create them Automatically. Clear or Risk Eliminate factored receipts Remit Automatic receipts Create chargebacks and adjustments Submit Post QuickCash to automatically update your customers account balance

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Cash Application
Use AutoCash rules: Apply to oldest invoice first Exact match on invoice Clear past due invoices Clear the account Clear Past Due Invoices grouped by Payment Term Clear bank statement items automatically or manually Use flexible lockbox formats Create bank charges automatically Reapply cash Reverse multiple receipts in a single step Process Notes Receivable
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Receipts

AutoLockbox

Quick cash

Oracle Apps : Account Receivables


Receipt Workbench
Receipt Workbench provides the following function
Batches : Enter Receipt in batch Batches Summary : Query one or all Batches Receipt : Enter Receipt individually Receipt summary : Query one Receipt at a time Remittances : Create,review and Approve Receipts for remittance . Remittances summary clear/risk Eliminate Lockbox : Transfer receipt and application information from bank files into Oracle Receivables

Transmission history Maintain Transmission data


Alternate name Batches
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Oracle Apps : Account Receivables


Receipts : There are two types of Receipts
Cash Receipt - To record Payment (such as cash or a check) that is received from customers for goods or services. Miscellaneous receipts -To record receipts not related to the organizations usual transaction activity Revenue earned from investments, interest, refunds, and stock sales.

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Oracle Apps : Account Receivables


Entering Std. Receipts Manually
Cash Enter and Apply Adjustment Charge back

Remit Reconcile Reverse Reapply

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Oracle Apps : Account Receivables


Entering Misc. Receipts Manually

Miscellaneous Remit Reconcile Reverse


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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables

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Oracle Apps : Account Receivables


Main Functions/Menus in Oracle Receivables Transactions Receipts Collections Customers Set-ups Reports Interfaces Control

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Collections

Oracle Apps : Account Receivables


Collections Oracle Receivables provides Collection Work-bench for the following Purpose:
View Information about Customer Transactions View customer Account Balances & Outstanding Balances Place a customer account on credit hold Place items in Dispute View the dunning history for a transaction Correspond with customers by recording customer calls. You can use this workbench to review internal collections policies Discover developing business trends Create dunning letters, calculate finance charges, and print statements using Oracle Receivables.
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Oracle Apps : Account Receivables


Collection Workbench : Collection Workbench of receivables allows following Functions
Customer Calls Customer Accounts Accounts Overview Aging Correspondence Account Details Transaction Overview Unmatched Payments Scheduler AR Online

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Oracle Apps : Account Receivables

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Reconciliation's
Reconciliation Oracle Receivables provides a comprehensive set of reports to reconcile your outstanding customer balances, transactions, receipts and account balances. Outstanding customer balances at the beginning of any period can be reconciled with the ending balances for that period, by generating various reports to show the activity against that customer during the period.

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Print Transactions

Batch Processes
AutoInvoice AutoInvoice allows you to automatically import invoice information from your other financial systems. You can integrate Oracle Receivables with existing applications, such as order entry. For each accounting period, import invoices from feeder systems, then review and print them. AutoAccounting AutoAccounting automatically creates your general ledger accounting information your Accounting Flexfields. You can easily set up Auto Accounting to create Accounting Flexfields in a way that meets your business requirements. Oracle Receivables provides efficient and effective control of your accounting information.
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Integration to GL

Reports ( 1 of 2 )
Create accounting reports of agings, receipts, cash application, and adjustments Create flexible agings, including: Customizable aging buckets Dispute bucket Customer and invoice summary By amount and salesperson

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Reports ( 1 of 2 )
Additional reports: Transaction registers Tax reports Credit and collections reports Key indicators Supplier/Customer Netting report Foreign Exchange Gain/Loss report Inquiries: Customer Query On-line Transaction Overview On-line Receipt Inquiry On-line Transaction History On-line Customer Account Inquiry
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