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TESTCODE: GD10EDPM TestCode: GD10EDPM DEC 2012

LITTLE LONDON HIGH SCHOOL END OF TERM EXAMINATIONS ELECTRONIC DOCUMENT PREPARATION & MANAGEMENT 1 hour
December 2012

TEACHER: L. FORBES

STUDENT:

READ THE FOLLOWING INSTRUCTIONS CAREFULLY.


1. This paper consists of TWO sections 2. Answer ALL questions in EACH sections

3. Number each answer on your worksheet correctly

MULTIPLE CHOICE QUESTIONS.

Each item in this section has four suggested answers lettered (a, b, c, d). Read each item you are about to answer and decide which is the choice is best.

Sample Item A cheque is usually crossed in order to a. Prevent theft b. Provide a means of tracing it c. Allow a particular person to cash it d. Supply a special endorsement The best answer to this item is provide a means of tracing it, so answer (b) has been circled.

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DO NOT TURN THIS PAGE UNTIL YOU ARE TOLD TO DO SO 1. Which of the following is an input device? a. Monitor b. CPU c. Keyboard d. CD ROM

2. Which of the following is a folder? a. Exam.doc. b. Exam c. Exam.jpg d. Exam.xls.

3. Which of the following is a desktop publishing program? a. MS Word b. MS Excel c. Internet d. MS Publisher

4. Which is the best method to remove a buildup of dust from the components of the computer?

a. Shake the computer b. Apply a glass cleaning spray c. Wipe with a damp cloth and mild detergent d. Spray compressed air and use an anti static brush

5. A tiny picture on the screen that represents a program, file or folder. a. Monitor b. Menu c. Icon d. Recycle bin

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6. Which of the statements are true about an electronic filing system:

i. Documents are stored as electronic files ii. It uses file folders and filing cabinet iii. Documents are stored as paper based documents iv. Contents may be damaged by water, fire and viruses a. i and ii only b. ii and ii only c. i, ii and iv only d. i and iv only

7. Which of the following is not an advantage of an electronic filing system?

a. Ease with which documents can be shared b. Ease with which data integrity can be breached c. More documents may be stored in a smaller space d. Electronic file management facilitates faster retrieval

8. In an electronic filing system, ___________ are the highest level of the hierarchical structure whereas __________ are at the lowest level of the hierarchy.

a. Drives, folders b. Drives, files c. Files, folder d. Folders, drives

9. A modem is necessary if you want to: a. Have a voice mail added to your regular telephone service b. Display digital camera photographs on your computer screen c. Add a scanner to your computer system d. Connect to the Internet over analog phone lines

10. Input, processing, output, and storage are collectively referred to as: a. b. c. Communications. The system unit. The information processing cycle.

d. The systems cycle.


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11. Storage devices are included in: a. The central processing unit.

b. The system unit. c. d. The microprocessor. RAM.

12. Of the following computer types, which one is the most powerful? a. b. c. Professional workstation Desktop computer Internet appliance

d. Network computer

13. Which of the following statements is considered a disadvantage of using a computer? a. Storage devices are inadequate to hold data and programs. b. Computers are unreliable. c. People generate more information from computers than they can possibly use. d. Computers work with text and graphics only.

14. Which one of the following options is considered data? a. Program

b. Sounds c. Peripheral

d. Information

15. Which of the following is the most frequently used input device? a. b. c. d. Touch screen Microphone Scanner Keyboard

16. To analyze huge amounts of scientific data and display underlying patterns, you would use a: a. b. c.
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minicomputer mainframe. supercomputer.

d.

server

17. The two major components of system software are:


a. The operating system and system utilities. b. Application software and system utilities. c.

Primary memory and storage.

d. The operating system and applications software.

18. Which of the following may be necessary for you to do after you install new application software? a. Press Shift + Alt + Del. b. Turn the computer power switch off and then back on. c. Do a cold boot. d. Do a warm boot.

19. The power-on self-test:


a. is able to provide detailed on-screen instructions that the user finds easy to follow to correct

hardware problems. b. verifies that the computer hardware is working properly.

c. is conducted before the BIOS instructions are placed in the memory. d. checks for upgrades to the application software.

20. Which of the following would NOT be performed with application software? a. Charts for a sales meeting presentation

b. Customer list used for mailing invoices c. Hard disk cleanup d. Financial report sent to investors

21. Which of the following is an advantage of a software suite? a. The individual applications share the same resources

b. The suite includes the operating system c. The suite is less expensive than any one application within the suite

d. Each application within the suite has its own set of resources

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22. Which kind of memory contains instructions that have been prerecorded and will not be erased when you turn off the computer power? a. DRAM

b. Primary cache c. ROM

d. RAM

23. Which of the following pointing devices is NOT usually associated with the notebook computer? a. Pointing stick

b. Joystick c. Touchpad d. Trackball

24. Which type of input device is used to copy contents of a piece of paper to a file, including both its text and graphics? a. Scanner b. Bar code reader c. Web cam d. Plotter

25. For which of the following reasons might you purchase an inkjet printer for your home computer? a. It has low per-page costs since ink is relatively inexpensive. b. It can print more volume in the same amount of time than a laser printer. c. It is an affordable printer with the ability to print colored text or images.

d. It can produce the best quality color output of all printer types designed for personal computers.

26. Which of the following is NOT a reason why storage is necessary on a computer system? a. b. Storage devices provide backup services. Storage devices are nonvolatile.

c. Storage devices are cheaper than RAM. d. Access time to the data is faster with storage devices than with memory.

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27. Which of the following storage devices use sequential storage such that files must be accessed in sequence from beginning to end? a. Floppy disk

b. Tape cassette c. Hard disk d. Compact disc (CD)

28. Which of the following is an example of an optical storage device? a. Tape cassette b. c. d. Floppy disk Compact disc (CD) Hard disk

29. Which of the following correctly describes the CD-R disc? a. You may record data to the disc surface multiple times but have no direct reading capability. b. You may read data from the disc but may not alter its contents. c. You may record data to the disc surface multiple times and can read the current contents at any time. d. You may record data to the disc surface once and then may only read its contents

30. The concentric rings that are magnetically laid on a disk surface are called:
a. Partitions. b. Tracks. c.

Sectors.

d. Clusters.

(30 marks)

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SECTION 2
SHORT ANSWER QUESTIONS Read each questions carefully before answering.
1. There are many different types of computers. Three types of computers are shown below.

i. Name each type of computer. a. X _______________________________ b. Y _______________________________ c. Z ________________________________ (3mks)

ii. State the most appropriate type of computer (X, Y or Z) for each of the following situations. Use each type only once.
a. A George is editing his presentation while going to work on a train. __________________________ b. Chantelle is walking around checking the stock levels on the shelves in a supermarket.

_____________________________________
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c.

Sadia is completing her Computing Coursework in a classroom. __________________________


(3mks)

2. Bar codes are commonly used in supermarkets. A bar code is shown below.

a. State two pieces of information that are contained in the bar code.

i. _______________________________________________________________________ _ ii. _______________________________________________________________________ _ (2mks)

b. State two advantages that using bar codes in the supermarket gives to the customers.

i. _____________________________________________________________________ ii. _____________________________________________________________________ (2mks)


3. Complete the following table with suitable input devices, backing storage, and output devices.

Input Devices e.g. Keyboard

Backing Storage e.g. Floppy disk

Output Devices e.g. Printer

(9mks)

4. A small business has recently extended its computer network to include the following components:

i. Modem ii. Wireless access point iii. Scanner.

a.
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Describe ONE function of each of these components.

i. Modem ............................................................................................................................

................................................................................................................................... (1mk)
ii.

Wireless access point ................................................................................................................................ ......................................................................................................................................... (1mk) ............................................................................................................ ................................................(1mk)

iii. Scanner ..............................................................................................................

5. At the end of the training camp all athletes are given a copy of the presentation on

DVD. Give two reasons why this would be a suitable storage medium. a. .(2mks) b. . (2mks)
6. Clearly explain the difference between data and information

7. One of the functions carried out by an operating system is file management.

Examine the diagram below then answer the questions that follow.

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.
a. Define the term

folder.......(2mks) b. Define the term subfolder (2mks)


c. What is the name of the main folder?.(1mk) d. How many subfolders are in the diagram? .(1mk) e. Which subfolder(s) does not have a file? (1mk)

END OF TEST

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