REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF BUDGET AND MANAGEMENT

MALACANANG, MANILA

NATIONAL BUDGET MEMORANDUM

No. 112
December 29, 2011

All Heads of Departments, Agencies, Bureaus, Offices, Commissions, State Universities and Colleges, Other Instrumentalities of the National Government and all Others Concerned POLICY GUIDELINES AND PROCEDURES IN THE PREPARATION OF THE FY 2013 BUDGET PROPOSALS

SUBJECT

1.0

PURPOSE 1.1 To provide the overall fiscal policy framework and priority thrusts of the FY 2013 Budget, based on the Philippine Development Plan (PDP) 2011-2016; To prescribe the guidelines and procedures in the preparation of the FY 2013 agency budget in accordance with the ongoing Public Expenditure Management reforms; To lay down the procedures for the conduct of agency consultations at the central and regional levels with civil society organizations (CSOs), the private sector, the Regional Development Councils and other stakeholders to secure feedback on programs and projects of selected departments and corporations; To introduce the concept of the bottom-up budgeting which is being piloted by the Human Development and Poverty Reduction Cluster (HDPRC) in 300-400 municipalities to identify the priority development needs of poor communities and harmonize them with the sectoral and regional objectives of departments; and, To set the schedule of budget preparation activities.

1.2

1.3

1.4

1.5 2.0

BUDGET FRAMEWORK 2.1. The FY 2013 Budget will uphold the fiscal policy framework of fiscal consolidation and the priority thrusts of the Philippine Development Plan (PDP), 2011-2016. Accordingly, the budget shall focus on the five (5) key result areas of the Presidents Social Contract with the

Filipino People as laid out in E.O. 43, s 2011, to achieve a more inclusive economic growth founded on good governance. 2.2 In view of the economic uncertainties prevailing in Europe and the United States, it will be prudent for the government to strictly abide with its medium-term deficit and debt reduction targets. Thus, generating room for greater spending under the FY 2013 Budget will depend on the success of the governments strategy of aggressively pursuing tax administration reforms to improve tax compliance, expanding its revenue base, and further sharpening its sectoral and geographical expenditure prioritization. The recent experience in the budget utilization of agencies and strategies undertaken to improve budget execution will also be considered in allocating the budget to ensure that the expenditure ceilings provided will be maximized. On going reforms in public expenditure management such as the Medium-Term Expenditure Framework (MTEF), Organizational Performance Indicator Framework (OPIF) and the Zero-Based Budgeting (ZBB) will be sustained and deepened to strengthen the links between planning, programming and budgeting and to maintain the focus on results. The OPIF in particular, shall be integrated in the National Expenditure Program (NEP) through the ongoing refinement of the Major Final Outputs (MFOs), and Performance Indicators (PIs) and the restructuring of programs/activities/projects (P/A/Ps) per NBC 532. Moreover, in view of the desire for greater transparency and facilitative implementation mechanisms, all remaining lump sum amounts in the agency budgets must be disaggregated into its component projects. This will also raise the credibility of the General Appropriations Act and enable it to function as the budget release document. Thus, the 2013 budget preparation exercise shall seek to achieve the following primary objectives: 2.5.1 Set the revenue target equivalent as a percent of GDP, to 14.5 percent and the tax effort at 13.4 percent to fund government expenditures amounting to 16.5 percent and to reduce the budget deficit to 2.0 percent of GDP. This will lower the national government debt to levels comparable with peer countries in the medium term. 2.5.2 Strengthen the linkage between development planning and budgeting and increase the likelihood of accomplishing development goals by considering the resource requirements of key agencies as reflected in the PDP and the Public Investment Program (PIP) for FYs 2011-2016.

2.3

2.4

2.5

2.5.3 Ensure that all agency programs and projects directly support the Presidents Social Contract and focus on five (5) key result areas: 1) transparency, accountability and open governance; 2) poverty reduction and empowerment of the poor and vulnerable; 3) rapid, inclusive and sustained economic growth; 4) just and lasting peace and the rule of law; and 5) integrity of the environment and climate change adaptation and mitigation. All programs and projects of agencies which do not support any of these objectives will be reprogrammed or restructured. 2.5.4 Integrate the OPIF in the NEP to improve the structure of agency budgets by refining MFOs and performance indicators (PIs), and cleaning the P/A/P statements through merging, rewording, and removing duplications so that each P/A/P support only one MFO and are correctly classified by cost structure. 2.5.5 Flesh out and disaggregate all department lump sum budgets into programs and projects which indicate their detailed geographical distribution and focus. 2.5.6 Promote the development of bottom-up budgeting to incorporate in the budgets of key departments the priority requirements of poor municipalities that cannot be shouldered by the LGUs. 2.5.7 Expand the participation of the CSOs and other stakeholders in the budget preparation process to cover twice the number of departments and government owned and controlled corporations and promote wider ownership and monitoring of the governments key public services. 2.5.8 Revitalize discussions of programs and budgets at the regional level, to ensure complementation of national government and LGU programs within the region and enable support of the regions comparative advantage and needs. 2.5.9 Increase public access to data/information campaigns/communication effort on the use of agency funds to facilitate appreciation and analysis for purposes of transparency as well as accountability.

3.0

GENERAL PROCEDURES

Bottom-up Budgeting
3.1 In line with the Aquino Administrations goal to reduce poverty significantly, the HDRC is piloting the development of bottom-up budgeting to purposively respond to the development needs of poor municipalities and provide them a lending hand. Some 609 municipalities have been targeted in the regions with either the most number of poor families or where the poverty incidence is highest. An initial 300 to 400 municipalities where either development or poverty reduction studies exist are currently participating in an exercise to construct or refine local development plans on the basis of these diagnostic studies. The objective is to invite the initial set of convergent agencies: namely a) Rural Development agencies (Departments of Agriculture (DA), Agrarian Reform (DAR), and Environment and Natural Resources (DENR)) and, b) the Pantawid Pamilya Program and Universal Health agencies (Departments of Social Welfare and Development (DSWD), Education (DepEd), Health (DOH) and PhilHealth) to undertake a convergence of their services in these poor communities by incorporating the prioritized list of projects and programs of these municipalities into their budget proposals for 2013. The policies, timetable, processes and responsibilities will soon be issued to guide this priority undertaking for the 2013 budget preparation. However, the following objectives for the exercise will be pursued: 3.2.1 Ensure complementation between national and LGU projects through the closer coordination and technical assistance to be provided by the national agencies to the target municipalities local development councils to assure the technical and financial feasibility of the latters proposals on the one hand, and appropriateness of the agencies service interventions on the other; and, 3.2.2 Given the above, priority shall be given in accommodating the funding needs of these targeted municipalities within the budget ceilings of the above departments, particularly in the lump sum funds which need to be disaggregated into component projects. These projects shall be properly tagged to facilitate tracking and monitoring in all phases of budgeting.

3.2

Constructive Engagement with Civil Society Organizations (CSOs)

3.3 The FY 2013 exercise shall also aim to provide a longer timeframe for the formulation of the department/agency budgets to encourage wider discussions on and assessments of existing and proposed programs and projects. The need for more consultations between departments and CSOs for more depth, greater substance and the refinement of procedures was a feedback which emerged from the review of the CSO participation in the FY 2012 Budget. A separate set of guidelines shall be issued to steer the CSO participation process for the 2013 Budget preparation from January to March, 2012. However, in line with the Open Government Partnership, an additional set of six departments and three government corporations are proposed to be covered by the effort to promote greater participative budgeting. Departments/agencies are also encouraged to involve the private sector and other stakeholders, aside from CSOs, in the consultations on plans and strategies being considered in the FY 2013 budget to respond to their concerns and to be able to secure more feedback on how the existing national programs are affecting localities and communities. 3.4.1 Participatory budgeting will be strengthened through the active participation of CSOs and private sector groups in budget-related conferences at the central office and in the regions, as well as through representations in government agencies such as the NAPC, Presidential Agrarian Reform Council (PARC), and the Regional Development Councils (RDCs), among others. 3.4.2 NGAs are enjoined to solicit feedback from the CSOs and other stakeholders on the effectiveness and efficiency of existing programs and projects. Such feedback mechanism is consistent with the ZBB approach adopted by the Administration to evaluate major programs, weed out inappropriate and inefficient ones and expand the effective and good practice programs. 3.5 The requirement to flesh out or breakdown the remaining lump sum items in the different department budgets will necessitate wider consultations to be undertaken by the departments at the regional levels and sub-regional levels to ensure that programs and projects do consider the regional and provincial comparative advantages and that they complement rather than duplicate or counter these LGU programs. Hence, the line departments and their regional offices shall participate in the Regional Development Councils fora and

3.4.

other similar consultations in order to present and secure approval on their proposed strategies and programs and projects.

Public Expenditure Management Reforms

3.6 In order to maintain its focus on results, the Medium Term Expenditure Framework (MTEF), the Organizational Performance Indicator Framework (OPIF), and the Zero-Based Budgeting (ZBB) will continue to be pursued and deepened in the coming years. An effective Public Expenditure Management system is an essential component of good governance, given its proven outcomes of strengthening fiscal discipline, promoting strategic resource allocation, and improving operational management. In line with NBC 532, the direct incorporation of the OPIF in the FY 2013 National Expenditure Program (NEP) will be aimed for to accomplish the following objectives: 3.7.1 Review and change the MFOs of departments and agencies if necessary, to capture the different core mandated functions of the department and its component agencies; 3.7.2 Review of the corresponding PIs to establish and specify the standard of MFO delivery. Each MFO shall have at most two sets of PIs which capture the dimensions of quantity and quality, including timeliness and cost of MFO delivery. Outcome indicators, especially those measured by the national statistical agencies and used by international organizations to measure the countrys performance are recommended to be used as PIs, as soon as feasible; 3.7.3 Restructuring of P/A/Ps to strengthen their link with the MFOs for better costing, expenditure prioritization as well as to determine the effectiveness of MFO delivery; and, 3.7.4 Development of a uniform standard for OPIF throughout government. Hence, the submissions of agencies on the proposed revisions on MFOs, PIs and P/A/Ps by January 26, 2012 as prescribed under NBC 532 shall be evaluated by DBM for use in crafting and structuring the 2013 Budget of the agencies. 3.8 As a means for further improving efficiency and effectiveness in government operations, agencies shall incorporate the implications of the following public sector reforms on their budget proposals:

3.7.

3.8.1 The Rationalization Program under Executive Order (EO) No. 366 as the governments vehicle in conducting a strategic review and restructuring of agency operations for better service delivery; 3.8.2 Cost recovery measures to assist in the enhancement efforts and improve service delivery; revenue

3.8.3 Mandatory use of the Philippine Government Electronic Procurement System (PhilGEPS) for transparency and efficiency purposes as well as following the procurement rules under Republic Act (RA) No. 9184 updated as of July 2009; 3.8.4 Purchase of agencies common-use office supplies, materials and equipment from the Procurement Service as directed under A.O. No. 17 dated July 28, 2011; 3.8.5 Development of the Government Integrated Financial Management Information Systems (GIFMIS) to facilitate the generation of vital information on any and all aspects of government financial transactions that can be made accessible to the public through information technology pursuant to E.O. 55 dated September 6, 2011; 3.8.6 Implementation of the National Guidelines on Internal Control Systems pursuant to DBM Circular Letter (CL) No. 2008-08 dated October 23, 2008, the Philippine Government Internal Audit Manual, issued thru CL No. 2011-05 dated May 19, 2011, and the creation and strengthening of an Internal Audit Service/Unit and a Management Division/Unit in agencies concerned, as provided under Circular Letter (CL) No. 2008-5 dated April 14, 2008; 3.8.7 Pursuit of ISO certification and quality management improvement programs as mandated under EO No. 605 dated February 23, 2007; and, 3.8.8 Sustaining Public-Private Partnerships (PPPs) (referring to BOT projects with the private sector financing/constructing and/or operating projects which traditionally would be within the ambit of the public sector) and minimizing the risks associated with these projects by building the environment for solicited bids and the capacity to identify and monitor contingent liabilities.

4.0

MACROECONOMIC AND FISCAL TARGETS FOR FY 2013 The preparation of the FY 2013 budget proposal shall be based on the macroeconomic assumptions and fiscal targets that will be approved by the DBCC which shall be issued separately in January, 2012. These will be accompanied by the issuance of the indicative budget ceilings for departments/agencies derived from the forward estimates in accordance with CL 2011-11 dated November 28, 2011.

5.0

GUIDE TO DEPARTMENT/AGENCY BUDGET FORMULATION AND RESOURCE ALLOCATION In accordance with the budget framework and expenditure reforms contained in the preceding sections, agencies shall follow the guidelines below to ensure the improved allocation of funds among competing sectors: 5.1 Forward Estimates (FEs)/Indicative Budget Ceilings, FYs 2013 2016 5.1.1 Upon receipt of the FEs/indicative budget ceilings, the Agency Central Office (ACO) shall consult with the agencys DBM budget analyst to secure the assumptions and projections used in the FEs. On the basis of this discussion, the ACO budget officer and planning officer shall agree on the future annual costs of on-going budgetary programs and projects for FYs 2013 to 2016. This shall include the breakdown by programs/activities/projects (P/A/Ps), as well as their regional distribution. 5.1.2 The ACO shall consult/coordinate with the Agency Regional Offices (ARO) and sub-regional offices in order to derive an appropriate regional distribution of these existing P/A/Ps which should consider the comparative advantage or the vision of each region. 5.1.2.1 ACOs shall inform the AROs of their program thrust, focus of agency budget and indicative distribution of existing lump-sum funds to guide the AROs in their discussions with a) target municipalities under the bottom up budgeting, b) CSOs relative to their feedback and findings of existing programs and projects, and c) RDCs relative to the presentation of their budget ceilings and program thrusts for the region.

5.1.2.2

The AROs, on the other hand, shall formulate P/A/Ps accordingly for submission to ACOs on the basis of the above discussions. The ACO and AROs shall consider the strengths and gaps in the respective regions. For example, tourism related and support projects/activities should be maximized in tourism strategic destination areas such as Cebu, Bohol, Palawan, Boracay, Samar, Siargao, Dumaguete, Camarines Sur, Baguio, among others. Also, urban centers where the expanding business process outsourcing (BPO) centers can potentially expand or locate should be considered. Agricultural programs should focus in regions where there is high agricultural potential and climate conducive to staple production to avoid spreading investments too thinly resulting in small impact. Nevertheless rural development and asset reform programs should heighten their poverty reduction potential by focusing on crops (like fish, corn and coconut and its intercrops) and on ecosystems (uplands and exhausted municipal fisheries) on which poor rural populations depend, especially in the focus municipalities and in the barangays with the highest number of poor households. Basic social services and social protection, the focus on the poorest regions as ARMM, CARAGA, Eastern Visayas and Bicol and focus municipalities should be highlighted.

5.1.2.3

5.1.3 The implications of the above budget distribution for the agency's financial and physical performance targets for FYs 2013 2016 shall serve as basis for the formulation of budget proposals above the ceiling. For budgetary projects, the FEs shall cover the annual requirements up to the approved completion date. Annual requirement shall be based on the approved project profile after considering the financial and physical accomplishments as of December 31, 2011 and the approved budget for 2012.

5.2

Regional Consultations 5.2.1 The Regional Development Councils (RDCs) shall be used as venue for the validation and/or suggestions on needed improvements in agency programs. The presence of LGU officials as well as private sector stakeholders in the RDCs shall be maximized by soliciting their feedback on the impact of national agency programs/projects in their localities. 5.2.2 The DBM and the NEDA ROs shall coordinate the conduct of RDC consultations with AROs, SUCs and LGUs starting February, 2012 for the purpose of reconciling program thrusts of the agencies and LGUs; evaluating existing programs/projects of the national agencies in the region to ensure they complement with programs and projects of the LGUs; and assess the beneficial impact on the localities. 5.2.3 The AROs shall also present their respective budget allocations for existing P/A/Ps and lump sum funds agreed with ACOs, CSOs and target poor municipalities to the RDCs by March, 2012 to secure feedback on the impact of these P/A/Ps in the different provinces and localities in the region. The importance of accommodating the projects agreed with target poor municipalities shall be highlighted. The RDC feedback shall be reported back to the ACO for needed adjustments of the regional distribution of the P/A/P and lump sum funds. The ACO shall consolidate the reports of the different regional offices for submission to DBM and the RDCs using Table I. The head of the ACO shall certify the acceptance or non-acceptance of the RDC recommendation and state the reason in the event of non acceptance. 5.2.4 ACOs, through the AROs, are enjoined to provide RDCs and DBM ROs with feedback on RDC recommendations on programs/projects which are to be incorporated in the budget submission to DBM. Together with DBM, they shall also inform the pertinent RDC of these programs/projects which are finally submitted for congressional approval.

5.3

Consultations with CSOs, Private Sector and Other Stakeholders 5.3.1 Consultations shall be undertaken with partner and interested CSOs and other stakeholders at the central and regional levels in February and March, 2012 to facilitate assessments and evaluations of existing programs and projects of agencies. For the FY 2013 budget preparation, aside from the six (6) departments (i.e. DA, DAR, DPWH, DEPEd, DOH, and DSWD) and three (3) government owned or controlled

10

corporations (i.e. NFA, NHA and NHMFC) piloted for CSO consultations in FY 2012 budget preparation, six (6) more departments and three (3) more corporations shall undertake CSO consultations as mentioned above. The following principles of CSO engagement which were agreed upon by DBM and CSOs under the Budget Advocacy Group shall be observed during consultations: 5.3.1.1 Transparency provide all parties as well as the general public, timely access to relevant and verified information/data subject to the limits set by law; Accountability abide by the policies, standards and guidelines of engagement that may be agreed upon and fulfill commitments; Integrity adhere to moral and professional standards in fulfilling commitments; Partnership cooperate and share responsibilities to ensure the objectives of the engagement are achieved; Consultation and mutual empowerment enhance knowledge sharing and continuing dialogue; Respect for internal processes understand and abide by limitations of the stakeholders with respect to the nature of the information to be disclosed and the extent of involvement based on institutional/legally imposed limitations; Sustainability ensure continuing engagement by instituting progressive policies and operational mechanisms that will promote an environment of mutual trust; and National interest uphold the national welfare above the interest of organizations or individuals.

5.3.1.2 5.3.1.3 5.3.1.4 5.3.1.5 5.3.1.6

5.3.1.7

5.3.1.8

5.3.2 A report shall be given to DBM containing the feedback of the CSOs and the other stakeholders on the existing P/A/Ps following the form prescribed under Table I. 5.4 Consultations with Target Poor Municipalities 5.4.1 Under the bottom-up budgeting approach, the target municipalities are asked to develop and finalize their local development plans from January to March, 2012 incorporating inputs from poverty and gap diagnostics and discussions with grassroots organizations in the barangays, CSOs and representatives from marginalized groups where they are identified by the National Anti-Poverty Commission.

11

5.4.2 Within January, 2012 the representatives of the two convergent agencies will be meeting with municipal core teams and also with local assemblies of basic sector groups, parent leaders and community health teams. With the Human Development and Poverty Reduction Cluster, the convergent agencies will disseminate participation guidance notes for frontline managers on bottom-up budgeting. The DILG will ensure the orientation of municipal core teams, providing guidance on the conduct of bottom-up budget preparation and execution process. NAPC and DSWD working with CSOs, municipal links or other designated municipal focal person of the Pantawid Pamilya Program convergent agencies will organize the grassroots groups for engagement with municipalities and NGAs. By March, 2012, the LGUs through their local development councils will discuss the plans with the local teams from the six national agencies involved in the exercise together with DILG. 5.4.3 By April, the NGAs in tandem with an oversight team on bottom-up budgeting of the Human Development and Poverty Reduction Cluster are expected to work for the incorporation of these projects requested by the target municipalities into their regional budget allocations, and submit these to the ACO for incorporation into the budget of the department and for resolution of problem areas. They can also meet with their counterparts from the other national agencies in the region or province to discuss the convergence of the delivery of services to the target municipalities. ACO and AROs are expected to give priority in budget allocation to the project requests from the target municipalities. 5.5 Total Resource Budgeting 5.5.1 Trust Funds, Revolving Funds and Special Accounts in the General Fund earmarked to support identified P/A/Ps as provided for under specific provisions of law, shall be fully reflected in the budget proposal. In relation thereto, all other proposed sources of funds, including use of income and all other cash collections should be identified. 5.5.2 Activities which are not funded out of the regular budget of the agency but have the probability of becoming real liabilities such as contingent liabilities arising from BOT projects and other multi-year obligations or multi-agency projects must be identified through a footnote in the agency budget proposal (BP 201 Forms).

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5.6

Department Ceilings for FY 2013 5.6.1 The indicative budget ceiling of each Department/ Agency/OEO for FY 2013 shall correspond to their FEs. The FEs shall be issued separately together with the macroeconomic assumptions and fiscal targets. 5.6.2 Consistent with the performance-based budgeting approach, the indicative budget ceiling may be adjusted based on demonstrated absorptive capacity and improvements in budget utilization in relation to the agency MFOs. It shall be fully disaggregated into specific projects according to geographic coverage/location/beneficiaries, in the spirit of transparency and for better monitoring. Agencies shall endeavor to prepare budget proposals that are focused, and well-coordinated, in order to avoid budgetary realignments during the budget legislation and/or execution stages. 5.6.3 Agencies are reminded to relate their proposed financial allocation with the targeted output/indicator. Effort shall be made to compare the budgetary allocation and targeted output/indicator with the past years performance to avoid fluctuating targets, as well as inconsistent cost estimates for the same targets on a year-to-year basis. 5.6.4 If agencies fail to support their proposed financial allocation with the appropriate output/indicator, the budget level risks being limited to the FY 2011 actual expenditure level, net of non-recurring expenditure items. This budget level may also be adjusted on the basis of sectoral priorities as finally determined by the President and the Cabinet.

5.7

Output-Based Budgeting/OPIF 5.7.1 OPIF logframes (or OPIF logical frameworks) are planning tools which show through a flowchart the linking of societal and sectoral goals with an agencys programs, activities, and projects necessary to produce or deliver goods and services. A uniform logframe with common societal and sector goals shall be adopted for a department and its attached agencies. The major final outputs (MFOs) are defined as the goods and services that a department or agency is mandated to deliver to external clients through the implementation of programs, activities and projects 5.7.2 The budget proposals of the OPIF-ready departments/ agencies/OEOs shall be distributed by MFOs using MFO

13

Budget Matrix (Form A) and the reviewed MFOs following NBC 532. Performance targets for the MFOs likewise following NBC 532 shall be set using the Agency Performance Measures (Form B). 5.7.3 Agency P/A/Ps shall be restructured per NBC 532 and attributed to appropriate MFOs. The P/A/P attribution process shall test the contribution/appropriateness of the P/A/P in the attainment and delivery of the MFOs. 5.7.3.1 P/A/Ps or its component activities that are neither attributable nor linked to any MFO shall be identified and indicated. P/A/P attribution for the purpose of MFO costing shall cover only those under Operations. Funds for GASS and STO shall be presented separately and not allocated across MFOs. The method used for the attribution shall be attached to Form A. Unlinked P/A/Ps and/or non-strategic/low priority component activities shall be identified and corresponding savings may be reallocated to ongoing policies supporting core mandates.

5.7.3.2

5.7.3.3

5.7.4 OPIFBased Performance Indicators/Targets 5.7.4.1 Appropriate key performance indicators/targets shall be identified per MFO. There could be several indicators/targets as the agency may find necessary to monitor and use. However, for focus and manageability, agencies are advised to present at most two (2) sets of key indicators per MFO showing quantity and quality indicators. Performance Indicators (PIs), defined under NBC 501 (s. 2005) and NBC 532 as performance measures to be used for the assessment of the delivery of MFOs contributing to organizational outcomes, can be expressed in either quantitative or qualitative terms: a. Quantity Indicators - are measures of the volume of outputs. These indicators shall be well-selected and limited to those that best reflect the workload involved as well as the inputs required to deliver the MFOs.

5.7.4.2

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b. Quality Indicators - are measures of how well an MFO is delivered. These may include measures of timeliness, cost-efficiency, accuracy, completeness, accessibility, compliance with standards or satisfaction of client needs. 5.7.4.3 Performance targets (PTs) are the achievable levels of accomplishment (quantitative and qualitative) pertaining to an agencys MFO - PI consistent with its budget allocation within a one-year period. It is generally expected that PTs will rise with an increase in budget.

5.8

Gender and Development (GAD) A GAD Plan shall be formulated pursuant to and in accordance with the Republic Act No. 9710 or the Magna Carta of Women, within the context of the agencys mandate. The GAD plan shall respond to the gender gaps or issues faced by the agencys clients and constituents, as well as its women and men employee. The development of the GAD plan shall be guided by the DBM, NEDA and NCRFW Joint Circular No. 2004-1.

5.9

The specific costing guidelines in the preparation of the FY 2013 Agency budget proposals are contained in Annex A of this Memorandum.

6.0

SUBMISSION REQUIREMENTS AND TIMETABLE 6.1 The FY 2013 budget presentation shall continue to adopt the MTEF and OPIF frameworks. Agencies shall accomplish OPIF Forms A and B following the guidelines in Section 5.7 of this Memorandum. Agencies shall accomplish the pertinent Budget Preparation (BP) forms in accordance with expenditure and income accounts under the New Government Accounting System (NGAS) prescribed under COA Circular No. 2003-001 dated June 17, 2003. The Department Secretary/Head of the OEO shall ensure that the proposals submitted by their respective bureaus, offices and attached agencies are in accordance with the guidelines and submission schedule in this Memorandum. The budget proposals must be duly endorsed by the Department Secretary/OEO Head and shall highlight the agencys:

6.2

6.3

6.4

15

 Thrust/Priorities; Outputs and Outcomes; System of Delivery (i.e., explicitly explaining how the programs/projects/activities shall be implemented to achieve targetted outputs/outcome). 6.5 In addition, the budget proposals of agencies involving specific concerns shall require the endorsement of the following:
Endorsing Agency CHED TESDA DA DOST NSCB DOST-ICTO PCW Subject of Endorsement SUCs Budget Technical education and skills development programs Research and Development Agriculture and Fisheries (R&D) in

R&D in natural resources, environment, technological and engineering sciences Systems of Designated Statistics pursuant to EO 352 Information Systems Plan in support of ITrelated proposals GAD Plan

6.6

Agency budget proposals shall include the following: 6.6.1 Five (5) complete sets of properly accomplished Budget Preparation (BP) Forms prescribed in Annex B, Forms A and B Table I Summary of RDC/CSO Feedback on Major On-going Programs and Projects (for selected departments); 6.6.2 Inventory of equipment required under NBC Nos. 438, 446 and 446-A; and, 6.6.3 Five (5) copies each of the agencys FY 2010 and FY 2011 Accomplishment Reports.

6.7

The deadline for the submission of the required BP Forms under Annex B, Forms A and B and Table I (for selected departments) for FY 2013 budget proposals shall be as follows:

16

6.7.1 March 15, 2012 - for FY2011 Actual Obligations and FY2012 Current Year Program (using BP Forms 201-A, B and C) as well as FYs2011 and 2012 physicaland performance/targets (using Forms A and B);
6.7.2 April 9, 2012 - for FY2013 Budget Proposals.

6.8

Submission by all national government agencies shall be to the Budget Technical Service (BTS), Ground Floor, DBMBoncodin Hall, General Solano St., San Miguel, Manila. SUCs shall submit these

aforecitedforms to the DBM-RO concerned.

7.0 BUDGETPREPARATIONCALENDAR

'

Agencies are enjoined to adhere to the budget preparation calendar as contained in Annex C.
. '-. -

t c::._.o==~.

---

FLORENCIO B. ABAD
Secretary

tI

17

SUMMARY OF RDCs/CSOs FEEDBACK ON AGENCY MAJOR ONGOING PROGRAMS AND PROJECTS

FY 2013 BUDGET
(In Thousand Pesos) Department/Agency: _________________________________
BUDGET ALLOCATION (Forward Estimates)

Table 1

FEEDBACK
(3) Regional Development Councils Civil Society Organizations

Budget Allocation Submitted To Agency Central Office

PROGRAMS/ACTIVITIES/PROJECTS (1)

REMARKS
To DBM

(2)

(4)

(5)

(6)

Operations CAR Region I .. Region XIII

Projects 1. Locally Funded Projects CAR Region I .. Region XIII

2. Foreign Assisted Projects CAR Region I .. Region XIII

GRAND TOTAL

PREPARED BY: ___________________________ Budget Officer ___________________________ Planning Officer

APPROVED BY: ___________________________ Head of Office/Agency

SUMMARY OF RDCs/CSOs FEEDBACK ON AGENCY MAJOR ONGOING PROGRAMS AND PROJECTS Instructions
This form shall reflect a summary of RDCs/CSOs feedback on agency major ongoing programs and projects for FY 2013. To be prepared by agency regional offices and consolidated by the agency central office. Column 1 Column 2 Reflect the specific program/activity/project for FY 2013. detailed breakdown by regions per activity must be made. A

Reflect the amounts allocated by the central office by program/activity/project to the regional offices corresponding to the indicative budget ceiling (forward estimates). State in this column the feedback of the Regional Development Councils/Civil Society Organizations (RDCs/CSOs) as to: relevance, efficiency, effectiveness of the program/projects; where the resources are most needed; possible complementation of programs/projects with local government units; and, programs/ projects that would be scaled down, sustained or terminated. The amounts in this column reflect the adjusted regional distribution by program/activity/project submitted by the Agency Regional Offices to the Agency Central Office. The amounts in this column reflect the adjusted regional distribution by program/activity/project submitted by the Agency Central Offices to the DBM. State in this column the assumptions/basis made in the revised budget allocation.

Column 3

Column 4

Column 5

Column 6

FORM A

MFO BUDGET MATRIX

2011 Actual Obligation 2012 Current Program 2013 Total Proposed Program Within the Ceiling Above the Ceiling DEPARTMENT/AGENCY: BUDGET/COST ALLOCATION (P '000) PPA/ Component Activity Statement (2) Status (OG) (P) (T) (3)

PAP/Code (1) A. PROGRAM I. GASS PAP Code Component 1. 2. 3. II. STO PAP Code Component 1. 2. 3. III. OPERATIONS PAP Code Component 1. 2. 3. B. PROJECTS I. Locally-Funded Project/s Project I Project n II. Foreign-Assisted Project/s Project I Project n

PS (4)

MFO 1 (Please Specify) MOOE CO (5) (6)

TOTAL (7)

PS (8)

MFO 2 (Please Specify) MOOE CO TOTAL (9) (10) (11)

PS (12)

MFO 3 (Please Specify) MOOE CO TOTAL (13) (14) (15)

Unlinked/Reformatted activity PS MOOE CO TOTAL (16) (17) (18) (19)

PS (20)

Total MOOE CO (21) (22)

Total (23)

PAP Statement Activity Statement -do-do-

PAP Statement Activity Statement -do-do-

PAP Statement Activity Statement -do-do-

TOTAL COST Notes: OG - On-going P - Proposed T - Terminating Prepared By:

Approved By:

Planning Officer

Budget Officer

Agency Head

Agency Head

MFO BUDGET MATRIX Form A Instructions This form shall reflect the attribution of the budgetary requirements of Program/Activity/Project /(P/A/P) statement and its component activities to the different Major Final Outputs (MFOs) of the agency by year [2011 Actual Obligations; 2012 Current Program; and 2013 Total Proposed Program (within/above the ceiling)]. GASS shall be distributed to various MFOs based on percent contribution in achieving the corresponding MFOs, as well as STO, if this cannot be directly attributed to a specific MFO. Column 1: P/A/P Code Indicate under this column the appropriate P/A/P code of each P/A/P statement under General Administrative and Support Services (GASS), Support to Operations (STO) and Operations (O) as presented in the General Appropriations Act. PAP/Component Activity Statement- Entries under this column shall reflect the P/A/P statements corresponding to the codes indicated in Column 1. Should there be a need to reformat the P/A/P statements in accordance with the OPIF (in language and in component activities), the reformatted P/A/P statement shall be reflected with the original P/A/P statement from which they came from being placed in parenthesis. The P/A/P statements (except projects) shall be broken down into component activities. These component activities shall also be reflected under each P/A/P statement. Status Indicate the status of each component activity of the P/A/P, whether On-going (OG), Proposed (P) or Terminating (T). Budget Cost Allocation (MFO1 ... Unlinked) Attribute the personal services, maintenance and other operating expenses and capital outlay requirements of each component activity to the MFO. Each component activity shall link/contribute to one MFO. Unlinked Activities are those, which cannot be attributed to any MFO. Reformatted activities are those which entail a major redeployment/transfer of personnel. Total Refers to the sum of the budget requirements (by PS, MOOE and CO) of each component activity and P/A/P. Total Cost Refers to the sum total of the PS, MOOE and CO requirements for each MFO after the cost of all component activities has been attributed. The PAP attribution in this form shall be consistently applied with the allocation of cost in Form B.

Column 2:

Column 3: Columns 4-19:

Column 20-23: Last Row:

Note:

AGENCY PERFORMANCE MEASURES

FORM B

DEPARTMENT/AGENCY:
MFO / Indicator (Qualitative and/or Quantitative) Unit of Measure (2) Yr. 2011 Target Actual (3) (4) Performance Yr. 2012 Targets Original Revised per OPIF Book (5) (6) Yr. 2013 Targets Within Above the Ceiling the Ceiling (7) (8) Yr. 2011 (9) Budget Allocation (P'000) Yr. 2012 Yr. 2013 Original GAA Within Above per OPIF Book the Ceiling the Ceiling (10) (11) (12) (13)

(1) MFO 1 - TOURISM PROMOTION SERVICES FOR INTERNATIONAL AND DOMESTIC VISITORS Indicators 1. No. of promotions and information drives undertaken in key tourist markets 2. No. of media invitees 3. No. of circulation and reach of media invitational

MFO 2 - TOURISM DEVELOPMENT PLANNING SERVICES Indicator 1. 2. 3.

Prepared By:

Approved By:

Planning Officer

Budget Officer

Agency Head

AGENCY PERFORMANCE MEASURES Form B Instructions

This form shall contain a three-year presentation of the performance measures of departments and agencies. Based on the Organizational Performance Indicator Framework (OPIF), departments/agencies shall specify their Major Final Outputs (MFOs), appropriate performance indicators, accomplishments and targets, and corresponding budgetary allocation for related programs/activities/projects. This form shall be accomplished as follows: Column (1) MFO/Indicator (Qualitative and/or Quantitative) Indicate the MFOs, which are defined as the goods and services that a department or agency is mandated to deliver to external clients through the implementation of programs, activities and projects. These MFOs shall have been agreed upon, harmonized and formally confirmed amongst the agency head, NEDA and the DBM. Indicators shall be identified per MFO. There could be one or several indicators per MFO as the agency may find necessary to monitor and use. For focus and manageability, a few strategic indicators can be chosen. Examples of quantity indicators for DepEd are increase in number of enrollees, achievement rate for the elementary level, as a quality indicator. Column (2) Unit of Measure - Indicate how the indicators will be measured. Indicators are expressed in terms of qualitative and quantitative units of measurement. These may be defined as follows: Quantity Indicators are measures of the volume of outputs. These indicators shall be well-selected and limited to those that best reflect the workload involved as well as the inputs required to deliver the MFOs. Quantity indicators are important to support/validate the budgetary request rather than as a performance measure. Quality Indicators are measures of how well an MFO is delivered. These may include measures of timeliness, cost-efficiency, accuracy, completeness, accessibility, compliance with standards or satisfaction of client needs. Hence, to provide the basis or performance assessment, agencies will also include qualitative indicators. Examples are number of enrollees (Quantity), ratio of students getting passing grade/total number of examinees (Quality). Columns (3-8) Performance Specific numerical performance measurement of the agency targets and actual accomplishments for FY 2011 and targets from FY 2012 (Target per OPIF Book and as revised if any per GAA) to FY 2013 corresponding to the specific MFOs/indicators under Column (1).

Columns (9-13)

Budget Allocation Cost provision (actual for FY 2011, appropriation for FY 2012 (per OPIF Book and GAA) and proposed for FY 2013 within and above the ceiling) corresponding to each PAP attributed to MFOs/indicators presented under Column (1). In cases where a PAP contributes to more than one MFO, the budget for that PAP shall accordingly be allocated/distributed among the MFOs. Such budgetary distribution may be determined based on the proportion of the actual number of personnel assigned to the MFOs, or by using other relevant cost allocation factors.

Note:

Expenses/output arising from additional releases of agencies on top of their budget shall be properly disclosed.

ANNEX A
FY 2013 SPECIFIC GUIDELINES

tI

SPECIFIC GUIDELINES IN THE PREPARATION OF FY 2013 AGENCY BUDGET PROPOSALS AND OTHER BUDGETARY ITEMS Notwithstanding these guidelines in the computation of inputs, agencies should be able to justify the proposed expenditures as contributory to the delivery of the agencys Major Final Outputs PART I: PERSONAL SERVICES

1.0

SALARIES AND WAGES 1.1 Salaries of Permanent Positions 1.1.1 Salaries of permanent positions shall be classified into: Basic Salary - Civilian Personnel; Base Pay - Military Personnel; Base Pay - Uniformed Personnel. 1.1.2 For FY 2013, salaries of permanent positions shall be equal to the sum of the actual salaries of filled itemized positions, based on the approved staffing pattern as of December 31, 2011. Actual salaries shall refer to authorized basic salaries of positions and step increments, if any, as of December 31, 2011, including the salary adjustments pursuant to NBC No. 530. Likewise, basic salaries for unfilled positions in the Judiciary, Congress and agencies vested with fiscal autonomy, shall be included. 1.1.3 Vacated positions identified as co-terminus with the incumbent must be abolished. 1.2 Salaries/Wages of Non-Permanent Positions 1.2.1 Salaries/Wages of Non-Permanent Positions shall be further classified into those for Contractual, Casual and Emergency Personnel and Substitute Teachers/Instructors. The amount to be provided for compensation of these personnel shall be determined on need basis, and in no case to exceed the FY 2012 budget for the purpose, inclusive of related benefits, such as Personnel Economic Relief Allowance, Uniform/Clothing Allowance, Year-End Bonus, Cash Gift, Productivity Incentive Benefits, PhilHealth Contribution, PAG-IBIG Contribution, Employees Compensation Insurance Premium, and Retirement and Life Insurance Premium.

1.2.2 No additional casual and contractual positions shall be created in FY 2013. Non-submission of BP 205 shall mean no budget provision for non-permanent positions. 1.2.3 Non-permanent positions for development projects may only be created, subject to the scrap and build policy, when these are necessary to augment the core staff of the Project Office/unified PMO pursuant to NBC No. 485 dated March 13, 2003. 2.0 OTHER COMPENSATION 2.1 Personnel Economic Relief Allowance (PERA) The P2,000/month provision for PERA shall cover all positions entitled thereto pursuant to Budget Circular No. 2009-3. The computation shall be based on the number of filled itemized positions as of December 31, 2011. 2.2 Representation Allowance (RA) and Transportation Allowance (TA) Appropriation for RA and TA shall be provided for the following filled positions and those of equivalent ranks in accordance with the monthly rates for each type of allowance: P 11,000 P 8,700 P 7,800 P 7,000 P 6,500 Department Secretaries or equivalent; Department Undersecretaries or equivalent; Department Assistant Secretaries or equivalent; Bureau Directors and Department Regional Directors or equivalent; Assistant Bureau Directors, Department Assistant Regional Directors, Bureau Regional Directors, Department Service Chiefs or equivalent; Assistant Bureau Regional Directors or equivalent; and, Chiefs of Divisions or equivalent, identified as such in the Personal Services Itemization/Plantilla of Personnel (PSIPOP).

P 5,500 P 4,000 -

2.3

Uniform/Clothing Allowance (U/CA)

The provision for U/CA for civilian personnel shall be computed based on the number of filled itemized positions as of December 31, 2011, multiplied by P5,000 per annum. 2.4 Subsistence, Laundry and Quarters Allowance (SLQA) 2.4.1 Magna Carta Benefits of Public Health Workers under RA No. 7305 shall be computed as follows: a) Laundry Allowance - Number of entitled filled itemized positions at P125 a month; b) Subsistence Allowance - Number of entitled filled itemized positions at P30 per day. 2.4.2 SLQA necessary for specific positions other than public health workers shall be computed based on the rates authorized under specific laws, rules and regulations. 2.4.3 Quarters Allowance shall be provided to government officials/employees authorized to receive the same. 2.5 Productivity Incentive Benefits (PIB) The PIB shall be computed at an average amount of P2,000 multiplied by the number of filled positions as of December 31, 2011 in accordance with Section 4 of AO No. 161 dated December 12, 1994. 2.6 Allowances for Personnel Assigned Abroad The allowances of personnel assigned abroad such as overseas, living quarters, family, clothing, post and representation allowances shall be at rates authorized under R.A. No. 7157, E.O. No. 461 and other approvals from the Office of the President. This expense shall include a breakdown of each expenditure with the corresponding amount per item. 2.7 Honoraria Honoraria shall be paid to the following personnel subject to the guidelines issued by the DBM: 2.7.1 Teaching personnel of the DepEd, Technical Education and Skills Development Authority, State Universities and Colleges, and other educational institutions engaged in actual classroom teaching whose teaching load is outside the regular office hours and/or in excess of the regular teaching load;

4.4

Employees Compensation Insurance Premium (ECIP) 1% of the annual basic salary or P1,200/annum, whichever is lower.

PART II: MAINTENANCE AND OTHER OPERATING EXPENSES 5.0 TRAVELLING EXPENSES Travelling expenses shall be segregated into local and foreign. 6.0 TRAINING AND SCHOLARSHIP EXPENSES Training Expenses shall include expenses for participation/attendance of personnel to training, conventions and seminar/workshops and scholarship programs. 7.0 SUPPLIES AND MATERIALS Supplies and Materials shall include a breakdown of each expenditure with the corresponding amount per item (when applicable), categorized as follows: 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 8.0 Office Supplies including all expendable and semi-expendable Information Technology supplies, accessories and peripherals Accountable Forms Animal and zoological supplies Food Supplies Drugs and Medicines Medical, Dental and Laboratory Supplies Gasoline, Oil and Lubricants shall be broken down into each type of expenditure Agricultural Supplies Textbooks and Instructional Materials Military and Police Supplies Other Supplies

UTILITY EXPENSES Includes the cost of water, electricity and cooking gas, consumed in government facilities in connection with its operations and projects.

9.0

COMMUNICATION EXPENSES Communication expenses which covers postage; delivery of official forms, documents, records; telephone (mobile and landline); internet;

2.7.2 Those who act as lecturers, resource persons, coordinators, and facilitators in seminars, training programs, workshops, and other similar activities conducted by other agencies; 2.7.3 Chairs and members of Commissions/Boards/Councils and other similar entities who are neither paid salaries nor per diems but compensated in the form of honoraria as provided by law, rules, and regulations; 2.7.4 Those involved in science and technological activities who render services beyond their regular workload; 2.7.5 Officials and employees assigned to special projects provided that: 2.7.5.1 Said special projects are reform-oriented or developmental, contribute to the improvement of service delivery and enhancement of the performance of the core functions of the agency and have specific timeframes and deliveries for accomplishing objectives and milestones set by the agency for the year; and Such assignment entails rendition of work in addition to, or over and above, their regular workload.

2.7.5.2

The rates of honoraria shall depend on the level of responsibilities, nature of work rendered, and extent of individual contribution to produce the desired outputs. The total honoraria received from all special projects shall not exceed 25% of the annual basic salary. 2.8 Hazard Duty Pay or Hazard Pay The Hazard Duty Pay or Hazard Pay for specific positions shall be computed based on existing policies and guidelines.

2.9

Longevity Pay Longevity Pay for specific positions, equivalent to a percentage of basic salary or base pay depending on length of service, shall be computed based on existing policies and guidelines.

2.10

Cash Gift Cash Gift equivalent to P5,000 shall be computed based on the number of filled positions as of December 31, 2011.

2.11

Year-End Bonus Year-end Bonus equivalent to one (1) month basic salary or base pay shall be computed based on the number of filled positions as of December 31, 2011.

2.12

The Other Compensation for unfilled positions under the Judiciary, Congress, agencies vested with fiscal autonomy, schools and educational institutions, as well as hospitals, positions for uniformed personnel in the PNP, BFP, BJMP, NAMRIA, and PCG and positions for military personnel in the AFP, shall also be included in the budget.

3.0

OTHER BENEFITS 3.1 Pensions These shall be further classified into: 3.1.1 Pension - Civilian Personnel; 3.1.2 Pension - Military Personnel; and, 3.1.3 Pension - Uniformed Personnel. The requirement of agencies with special retirement laws for their officials such as The Judiciary, Chairs and members of Constitutional Commissions and other similarly situated officials in the Office of the Solicitor General (OSG), Office of the Government Corporate Counsel (OGCC), National Labor Relations Commission (NLRC), Professional Regulation Commission (PRC) and Energy Regulatory Commission (ERC), Office of the Ombudsman, AFP, PNP, BFP, BJMP, PCG and NAMRIA, including those for exPresidents or their surviving spouses, shall be computed based on the provisions of said special retirement laws.

3.2 Retirement Benefits 3.2.1 For GSIS members Agencies are reminded to urge their retirees who are qualified to retire under RA No. 1616 to avail of the GSIS retirement package under RA No. 8291 or RA No. 660. In the event said retirees opt to avail of the benefits under RA No. 1616, their gratuity benefits shall be charged against available savings. 3.2.2 For non-GSIS members, computation shall be based on special laws governing the same.

3.2.3 Optional retirement benefits shall be separately listed. 3.3 Terminal Leave Benefits (TLB) Terminal Leave Benefits for employees who retired effective January 1, 2002 onwards shall be computed as follows: TLB = S x D x CF Where: TLB S D CF Total TLB Highest monthly salary received by the employee No. of days of leave credits of employees scheduled to retire Constant Factor is .0478087

TLB of compulsory retirees whether permanent or casual, shall be computed separately from those of optional retirees. 4.0 FIXED PERSONNEL EXPENDITURES 4.1 The following Government counterpart contributions shall be computed based on filled itemized positions as of December 31, 2011: 4.1.1 GSIS Retirement and Life Insurance Premium (RLIP) - 12% of total salaries with the exception of the following who are covered by separate and specific laws: 4.1.1.1 For members of the Judiciary, Chair and Members of the Constitutional Commissions and other similarly situated officials in the OSG, OGCC, NLRC, PRC and ERC, the computation shall be 3% of total salaries (corresponding only to Life Insurance Premiums); and, For military personnel of the DND, uniformed personnel of the DILG, DOTC (PCG) and DENR (NAMRIA), no provision for RLIP shall be provided.

4.1.1.2

4.2 4.3

PAG-I.B.I.G Contributions P1,200 each per annum. PHILHEALTH Contributions in accordance with PhilHealth Circular No. 01, s. 2005.

cable, satellite, telegraph and radio shall include a breakdown of each expenditure with the corresponding amount per item (when applicable). 10.0 MEMBERSHIP DUES AND CONTRIBUTIONS TO ORGANIZATIONS Covers membership dues, contributions, fees to professional and/or recognized organizations. 11.0 AWARDS AND INDEMNITIES Amount provided by courts or by administrative bodies as authorized by law and indemnities for destruction of property, death or injury of persons. 12.0 ADVERTISING EXPENSES Cost of advertisement in newspapers, magazines, television, radio and other forms of media. 13.0 PRINTING AND BINDING EXPENSES Expenses for the printing, binding of manuscripts, documents in government operations and projects. 14.0 RENT 14.1 Rent Expense shall include rental of the following: 14.1.1 Land 14.1.2 Buildings and Structures 14.1.3 Motor Vehicles 14.1.4 Equipments 14.1.5 Living Quarters 14.2 Rent should also be supported with a copy of contract/agreement and computation of the yearly rentals. For building rental, the floor area and number of employees to be housed in the building should also be disclosed. For agencies without available quarters to house their officials entitled to the same, the rental cost for the provision of quarters to these officials shall form part of the annual rental estimates pursuant to NBC No. 456 (Guidelines on the Provision of Free Quarters to Certain Officials) dated November 11,1996. The limitation on the rental of motor vehicles which specifies that such rental should not be for a continuous period of more than

14.3

14.4

fifteen (15) days, as provided under Section 76, Chapter 7, Book VI of EO No. 292 (Administrative Code of 1987) as implemented by NBC No.446A, shall be strictly followed. 15.0 REPRESENTATION EXPENSES Expenses for official meetings/conferences and entertainments 16.0 TRANSPORTATION AND DELIVERY EXPENSES Refer to the cost of transporting government inventory, property and equipment. 17.0 STORAGE EXPENSES Include cost of storing government goods/properties. 18.0 SUBSCRIPTION EXPENSES Cover the cost of subscription to library and other reading materials. 19.0 SURVEY EXPENSES Include all expenses in the conduct of survey of government property. 20.0 REWARDS AND OTHER CLAIMS Shall include expenses for rewards given to informers and government officers for outstanding services including claims of government employees for sickness/injuries/death which occurred or sustained in the performance of official duty. 21.0 PROFESSIONAL SERVICES This expense shall include a breakdown of each expenditure with the corresponding amount per item, categorized as follows: 21.1 21.2 21.3 21.4 21.5 21.6 21.7 Legal Services Auditing Services Consultancy Services Environment and Sanitary Services General Services Janitorial Services Security Services

21.8 22.0

Other Professional Services

REPAIRS AND MAINTENANCE Repair and maintenance shall be supported with a breakdown of each item of expenditure to be covered by repairs/maintenance, with the corresponding amount per item, categorized as follows: 22.1 22.2 Land and Land Improvements include runways and taxiways; railways; as well as electrification, power and energy structures. Buildings and Structures include office buildings; school buildings; hospitals and health centers; markets and slaughterhouses; and other structures. Leasehold Improvements cover land, building and other structures leased by the government. Office equipment including furniture and fixtures; IT equipment and software. Machineries and equipment include machineries; agricultural, fishery and forestry equipment; airport equipment; communication; construction and heavy equipment; firefighting equipment and accessories; hospital equipment; medical, dental and laboratory equipment; military and police equipment; sports equipment; technical and scientific equipment; and other equipment. Transportation equipment includes motor vehicles; trains; aircrafts and aircraft ground equipment; watercrafts; and other transportation equipment. Other Property, Plant and Equipment includes property plant and equipment not classified under specific repair and maintenance accounts. Public Infrastructure includes roads, highways and bridges; parks, plazas and monuments; ports, lighthouses and harbors; artesian wells, reservoirs, pumping stations and conduits; irrigation, canals and laterals; flood control; waterways, aqueducts, seawalls, riverwalls; and other public infrastructure projects. Reforestation projects include those in the upland, marshland and swampland.

22.3 22.4 22.5

22.6

22.7

22.8

22.9

23.0

SUBSIDIES AND DONATIONS

23.1

Subsidies and Donations shall include a breakdown of each item of expenditure with the corresponding amount per item (when applicable), categorized as follows: 23.1.1 23.1.2 23.1.3 23.1.4 23.1.5 Assistance to GOCCs; Assistance to LGUs; Assistance to NGOs; Donations; and, Subsidies-Others

23.2

Donations must be supported with a detailed listing of recipients/beneficiaries, the purpose and the legal basis of such grants. Donations may also include Research and Development activities which are incorporated under BP Form 202. Subsidies-Others include assistance to indigent patients in hospitals, livelihood programs, comprehensive integrated delivery of social service programs, medical assistance, death and funeral benefits of the victims of calamities and fortuitous events including the victims dependents and immediate families, and financial assistance and other services for medical, rescue and relief workers who have been tasked to attend to the victims.

23.3 23.4

24.0

CONFIDENTIAL AND INTELLIGENCE EXPENSES 24.1 Confidential and Intelligence Expenses shall be segregated into Confidential Expenses and Intelligence Expenses, to wit: 24.1.1 Intelligence Expenses refers to expenses related to intelligence information gathering activities of uniformed personnel and intelligence practitioners that have direct impact to national security. Confidential Expenses - refers to expenses related to surveillance activities in civilian department/agencies that are intended to support the mandate/operations of the agency.

24.1.2

25.0

EXTRAORDINARY AND MISCELLANEOUS EXPENSES 25.1 The annual appropriations for Extraordinary Expenses shall be provided for the following officials at rates not exceeding: P220,000 P 90,000 for each Department Secretary or equivalent; for each Department equivalent; Undersecretary or

P 50,000 P 38,000

for each Department Assistant Secretary for each head of a bureau or organization of equivalent rank to a bureau and for each head of a Department Regional Office; for each head of a Bureau Regional office or organization of equivalent rank; and, for each Municipal Trial Court Judge, Municipal Circuit Trial Court Judge, and Sharia Circuit Court Judge

P 22,000 P 16,000

25.2

Additional Miscellaneous Expenses not exceeding P72,000 per annum shall be provided for each of the offices of the abovenamed officials.

26.0

TAXES INSURANCE PREMIUMS AND OTHER FEES 26.1 Provision for national internal revenue taxes and import duties payable by national government agencies shall be reflected. The computation shall include all necessary tax payments or required tax subsidies which are considered automatically appropriated in accordance with the pertinent General Provisions of the GAA of the current year. Fidelity Bond Premiums shall include expenses for premium on fidelity bond of accountable officers. Insurance Expenses shall include insurance for buildings and motor vehicles.

26.2 26.3

27.0

INTERESTS This account shall include the following: 27.1 27.2 Interest Expenses Commitment Fees and Other Charges

PART III: CAPITAL OUTLAYS 28.0 INVESTMENTS OUTLAY

Investments outlay shall refer to stocks, bonds or other marketable securities of government and private corporations, associations or political sub-divisions. 29.0 LAND AND LAND IMPROVEMENTS OUTLAY This account includes the cost of rights to land ownership and the improvements to land which are permanent or capital in nature. This include runways and taxiways; railways; and electrification, power and energy structures.

30.0

BUILDINGS AND STRUCTURES OUTLAY This account shall include cost of buildings and structures, constructed or acquired and related improvements thereto which are permanent or capital in nature. This expense item includes school buildings; hospitals and health centers; markets and slaughterhouses and other structures

31.0

OFFICE EQUIPMENT, FURNITURE AND FIXTURES 31.1 This account shall include all types of office equipment, furniture and fixtures, IT equipment and software and library books. For library books, this covers the cost of reference books and all other materials, whether printed or in audio-visual form, relevant to the functions of the agency or institution concerned, and library collections needed in the intellectual and professional advancement of government personnel and other library users. The following guidelines shall be considered in the determination of equipment requirements of agencies: 31.2.1 Equipment directly needed in the performance of line functions shall be given priority over items intended for administrative and support activities. In this connection, the purchase of additional cell phone units, personal digital assistants e.g., palm computers, other sophisticated equipment and gadgets regardless of funding source, is hereby discouraged. The repair and rehabilitation of existing equipment shall be considered as an alternative to the purchase of new items. The optimum utilization of existing equipment shall be a precondition for the purchase of additional ones. The

31.2

31.2.2

31.2.3

policy of sharing equipment like copying machines, audio-visual and other similar types shall be adopted. 31.2.4 Requests to replace non-serviceable equipment considered extremely necessary shall also be given priority over the purchase of additional items. Proposals for replacement shall be supported by an Inventory and Inspection Report of Unserviceable Property duly signed by the Head of Agency/COA Auditor and information on the expected proceeds of the sale.

32.0

MACHINERIES AND EQUIPMENT This account shall include the value or cost of machineries; agricultural, fishery and forestry equipment; airport equipment; communication; construction and heavy equipment; firefighting equipment and accessories; hospital equipment; medical, dental and laboratory equipment; military and police equipment; sports equipment; technical and scientific equipment and all other equipment.

33.0

TRANSPORTATION EQUIPMENT 33.1 This account shall include motor vehicles, trains, aircrafts and aircraft ground equipment, watercraft and other transportation equipment. The following guidelines shall be considered in the determination of transportation equipment requirements of agencies: 33.2.1 Proposals for the purchase of motor vehicles shall be subject to pertinent provisions of the General Appropriations Act, National Budget Circular Nos. 446 and 446-A and Budget Circular No. 2010-2 and Administrative Order No. 233, prohibiting the acquisition by government offices of luxury vehicles. The agency shall determine and dispose its unserviceable motor vehicles subject to pertinent COA rules and regulations. No amount shall be provided for the repair of unserviceable vehicles. Motor vehicles that should be replaced shall likewise be determined. The provisions of NBC No. 446 shall, however, be strictly adhered to in the replacement of motor vehicles.

33.2

33.2.2

33.2.3

34.0

PUBLIC INFRASTRUCTURES

This account shall include the cost of construction or acquisition of roads, highways, and bridges; parks, plazas and monuments; ports, lighthouses and harbors; artesian wells, reservoirs, pumping stations and conduits; irrigation, canals and laterals; flood control structures; waterways, aqueducts, seawalls, river walls and other public infrastructure.

35.0

REFORESTATION PROJECTS This refers to the cost or appraised value of upland, marshland or swampland reforestation projects completed or acquired.

36.0

LOANS OUTLAYS This account includes loans and capital advances made to persons, government and private corporations, revolving funds, associations and political sub-divisions.

37.0

LIVESTOCK AND CROPS OUTLAY Livestock and Crops Outlay shall include costs of investments in breeding animals including their offspring, animal dispersal program, and fruit or non-fruit bearing perennial crops.

38.0

WORK ANIMAL OUTLAY This account includes the cost or appraised value or appropriate value of work animals which add to the assets of the government.

39.0

OTHER GUIDELINES FOR CAPITAL OUTLAYS 39.1 39.2 The completion of on-going construction projects, particularly buildings, shall be given priority over the construction of new ones. The major repair and rehabilitation of occupied buildings and structures or those which will be used in connection with the agencys line functions may be allowed if this is to be undertaken in lieu of any new building construction. Likewise, the acquisition of land for the purpose of constructing buildings and structures as well as the construction of new buildings shall be discouraged except when the proposed acquisition or construction is the first such project and is critical in the performance of the agencys line function.

PART IV: AGENCY- SPECIFIC EXPENDITURE ITEMS 40.0 DEPARTMENT OF EDUCATION (DepEd), STATE UNIVERSITIES AND COLLEGES (SUCs), COMMISSION ON HIGHER EDUCATION (CHED), TECHNICAL EDUCATION AND SKILLS DEVELOPMENT AUTHORITY (TESDA), AND AUTONOMOUS REGIONAL GOVERNMENT IN MUSLIM MINDANAO (ARMM) 40.1 Equivalents Record Forms (ERFs) Lump-sum appropriations for the reclassification of teaching and related teaching positions in DepEd based on ERFs of incumbents approved as of April 30, 2012 shall be provided on the basis of actual requirements. In the case of TESDA-Supervised Technical Education Institutions (TEIs) and CHED Supervised Higher Education Institutions (HEIs), the computation shall be based on the actual requirements of only those assigned in the secondary education program. Appropriations for ERFs shall not exceed the FY 2012 budget. 40.2 Provision for Master Teacher Positions The conversion of existing teacher positions to Master Teacher positions shall be allowed provided that the lump-sum appropriations for the purpose shall not exceed the FY 2012 budget: 40.2.1 For elementary schools: Total Master Teacher Positions shall not exceed 10% of the total authorized teacher items in the district, to wit: a. Master Teacher I positions shall not exceed 6.6% of the total number of authorized teaching positions; b. Master Teacher II positions shall not exceed 3.4% of the number of authorized Master Teacher I positions. 40.2.2 For secondary schools: One (1) Master Teacher position regardless of level may be allowed per subject area with at least 5-7 authorized teacher items.

40.3

Provision for Student Labor Allowance

The amount to be provided for payment of allowances for student labor shall be computed at P10.00 per hour but not to exceed 4 hours a day for students in schools and educational institutions supervised by the DepEd, CHED, TESDA and similar institutions in the ARMM pursuant to DBM Circular Letter No. 11-96 dated April 1, 1996. Requirements for this purpose shall be supported by projected total hours on a project or activity basis. 40.4 Lump-sum for Substitute Teachers/Instructors This shall be computed as follows: 40.4.1 40.4.2 For elementary schools: 1% of total salaries of authorized teaching positions; For secondary and tertiary schools offering elementary/ secondary school programs: 10% of total authorized teaching positions multiplied by two (2) months basic salary of Teacher I, SG-11. For SUCs and tertiary schools: 10% of total authorized teaching positions multiplied by two (2) months basic salary of Instructor I, SG-12.

40.4.3

40.5

Lump-sum for Teaching Overload Teaching personnel engaged in actual classroom instructions may be paid honoraria for services rendered in excess of the regular teaching load. The provision for honoraria shall be based on the Prime Hourly Teaching Rate (PHTR), which shall be computed as follows: 40.5.1 For undergraduate program: AR PHTR = ------- T W Where: AR = W T Annual rate of each teacher proposed to be paid honoraria = Total teaching hours. (This is computed at 40 hours/week multiplied by 40 weeks or 1,600 hours.) = 1.25 or 125% of the teachers remuneration for services in excess of 6 hours actual teaching per day but not more than 2 hours. AR = -------- 1.25 1,600 = 0.000781 AR

40.5.2

For graduate program a. For faculty members with Bachelors Degree and with special vocational preparation: AR PHTR = --------- 1.5 = 1,296 b. 0.0012 AR

For faculty members with Masters Degree: PHTR = 0.0014 AR

c.

For faculty members with Doctorate Degree: PHTR = 0.0015 AR

40.6

Textbooks, desks and schoolbuilding program Budget estimates for these items of expenditure shall be supported by the following: 40.6.1 40.6.2 40.6.3 40.6.4 40.6.5 Latest Census of population by age group; Actual and projected enrollment in pre-school, elementary and secondary levels per school division; Actual number of teachers in elementary and secondary levels per school division; List of approved textbooks for SY 2011-2012 and its corresponding cost; and, Inventory of textbooks, desks and classrooms per region. THE PRESIDENT TELECOMMUNICATIONS

41.0

OFFICE OF COMMISSION

Where telegram facilities are still necessary, Telegram Carriers shall be granted bicycle allowance at P80.00 a month.

42.0

AGENCIES WITH MILITARY AND UNIFORMED PERSONNEL In addition to the Base Pay that is authorized for military and uniformed personnel as discussed under items 1.0 of Salaries and Wages, both under Part I of these guidelines, other personnel benefits include the following: 42.1 Regular Pay and Allowances

42.1.1 42.1.2 42.1.3 42.1.4 42.1.5 42.1.6 42.2

Longevity Pay equivalent to a percentage of base pay depending on length of service; Subsistence Allowance of P90.00 per day; Quarters allowance ranging from P400 to P1,500 depending on the rank; Clothing Allowance of P200 per month except for NAMRIA; Hazard Pay of P240 per month; Laundry allowance of P60 per month for officers and P30 per month for non-officers

Collateral Entitlements 42.2.1 Amounts for collateral entitlements shall not exceed the FY 2012 budget to be supported by details on the entitled personnel, legal basis and assumptions used. In addition to the P240.00 per month combat duty pay already being received by the military personnel, a combat allowance of P260.00 per month is authorized to be supported by actual roster or enlisted personnel actually engaged in combat operations.

42.2.2

42.3

Special Group Term Insurance not exceeding P72 each per annum.

ANNEX B

BUDGET PREPARATION FORMS

BP 100

Statement of Revenues Statement of Revenues and Expenditures Special Account in the General Fund Comparison of Appropriations and Obligations

100 - A
BP 200 BP 201

Summary of Obligations and Proposed Prog rams/Projects Obligations for Personal Services (PS)

201- A 201- B
201

Obligations for Maintenance Operating Expenses (MOO E)

Obligations for Capital Outlays (CO) Requirements Requirements

and

Other

-C

BP 202
tI

of Locally-Funded Projects of Foreign-Assisted Projects

BP 203

203-A
BP 205 BP 208 BP 300 BP 500 BP 600 600-A

Foreign Assisted Project Profile Staffing Summary of Non-Permanent Positions List of Retirees
:

Proposed Special Provisions Statement of Other Receipts/Expenditures Annual GAD Plan and Budget Annual GAD Accomplishment Report

BP 100: STATEMENT OF REVENUES FY 2011-2015

DEPARTMENT: AGENCY: AMOUNT IN P'000 2012 2013
ACTUAL (6) ESTIMATE (7) ESTIMATE (8)

SOURCE OF REVENUE
(1)

DESCRIPTION SOURCE OF REVENUE

(2)

ACCOUNT CODE
(3)

LEGAL BASIS
(4)

2011
ESTIMATE (5)

2014
ESTIMATE (9)

2015
ESTIMATE (10)

REMARKS
(11)

1. General Fund A. Free Portion - Tax Revenues - Non-Tax Revenues B. Earmarked Collections - Tax Revenues - Non-Tax Revenues

PREPARED BY:

APPROVED BY: ________________________________ HEAD OF OFFICE/AGENCY

DATE:

CHIEF ACCOUNTANT

DAY/MO/YEAR

BP 100: STATEMENT OF REVENUES Instructions

This form shall reflect all revenues collected by agencies which are deposited in the National Treasury Column 1 Reflect the specific type of revenue under the General Fund, classified as follows: Free portion revenues which shall finance the regular dayto-day operations of the national government, broken down by tax and non-tax revenues; or Earmarked funds revenues which are authorized by law to be used for a specific purpose, broken down by tax and nontax revenues. Column 2 Reflect the description of specific sources of revenue, such as Taxes on Goods and Services; Fines and Penalties on Tax Revenue; Operating and Service Income (Rents, Interest, etc); Income from Public Enterprises/Investments (Dividends, etc); Miscellaneous Income (Sale of waste materials, Gains on foreign exchange, etc). Indicate under this column the corresponding account code of the revenue/income per NGAS. State the legal basis authorizing the collection of revenues. The amounts in this column shall reflect the FY 2011 revised Budget of Expenditures and Sources of Financing (BESF) figures based on the latest macroeconomic assumptions and fiscal program approved by the DBCC. State the reason/justification for the revision in the FY 2011 estimate. Column 6 The amounts in this column shall be based on the agencys Detailed Statement of Income and Expenses as of December 31, 2011. The amounts in this column shall reflect the FY 2012 revised BESF figures based on the latest macroeconomic assumptions and fiscal program approved by the DBCC. State the reason/justification for the revision in the FY 2012 estimate.

Column 3 Column 4 Column 5

Column 7

Columns 8-10 Column 11 -

Reflect the projected income based on existing conditions. State in this column the assumption/basis in the projection of income. Significant increase/decrease in the income projection for FY 2013 vis--vis prior and current year level must be fully justified. Reasons for material deviations of income realization in 2011 compared with the FY 2011 income estimate shall also be justified.

BP 100-A: STATEMENT OF REVENUES AND EXPENDITURES FY 2011-2015

DEPARTMENT: AGENCY: AMOUNT IN P'000 2013 Estimate
Revenue (10) Expenditure (11)

SOURCE OF REVENUE
(1)

DESCRIPTION SOURCE OF REVENUE

(2)

ACCOUNT CODE
(3)

LEGAL BASIS
(4)

Balance as of 1/1/2011
(5)

2011 Actual
Revenue (6) Expenditure (7)

2012 Estimate
Revenue (8) Expenditure (9)

2014 Estimate
Revenue (12) Expenditure (13)

2015 Estimate
Revenue (14) Expenditure (15)

REMARKS
(16)

Special Account in the General Fund A. Annually Appropriated B. Automatically Appropriated

- Earmarked Collections - Local Grants - Foreign Grants

PREPARED BY:

APPROVED BY: ________________________________ HEAD OF OFFICE/AGENCY

DATE:

CHIEF ACCOUNTANT

DAY/MO/YEAR

BP 100-A: STATEMENT OF REVENUES AND EXPENDITURES Instructions

This form shall reflect all revenues collected by agencies which are deposited in the National Treasury under Special Account in the General Fund. Column 1 Reflect the specific type of revenue under the Special Account in the General Fund. The revenues shall be disaggregated into annually appropriated, automatically appropriated and local/foreign grants (grants with more than a year of implementation). Reflect the description of specific sources of revenue, such as Taxes on Goods and Services; Fines and Penalties on Tax Revenue; Operating and Service Income (Rents, Interest, etc); Income from Public Enterprises/Investments (Dividends, etc); Miscellaneous Income (Sale of waste materials, Gains on foreign exchange, etc). Indicate under this column the corresponding account code of the revenue/income per NGAS. State the legal basis authorizing the collection of revenues. The amount in this column shall reflect the cash balance of the special fund as of January 1, 2011. The amounts in this column shall be based on the agencys Detailed Statement of Income and Expenses as of December 31, 2011. The amounts in this column shall be based on the revised FY 2012 BESF figures consistent with BP Form 100. Reflect the projected income and expenditures based on existing conditions. State in this column the assumption/basis in the projection of income. Significant increase/decrease in the income projection for FY 2013 vis--vis prior and current year level must be fully justified. Reasons for material deviations of income realization in 2011 compared with the FY 2011 income estimate shall also be justified.

Column 2

Column 3 Column 4 Column 5 Column 6-7

Column 8-9

Columns 10-15 Column 16 -

BP 200: COMPARISON OF APPROPRIATIONS AND OBLIGATIONS FY 2011-2013

DEPARTMENT: AGENCY:

PARTICULARS

2011 ACTUAL

AMOUNT IN P'000 2012 CURRENT

2013 PROPOSED

NEW GENERAL APPROPRIATIONS General Fund Special Account in the General Fund-Built-in Fiduciary Fund AUTOMATIC APPROPRIATIONS Retirement and Life Insurance Premiums Grant Proceeds Special Account Customs Duties and Taxes Proceeds from Sale of Non-serviceable, Obsolete and Other Unnecessary Equipment Tax Refund Pension for Ex-Presidents or their surviving spouses CONTINUING APPROPRIATIONS Agrarian Reform Fund Unobligated Allotments Maintenance and Other Operating Expenses (R.A. 10147) Capital Outlays ( R.A. 10147) Unreleased Appropriations Maintenance and Other Operating Expenses (R.A. 10147) Capital Outlays (R.A. 10147) BUDGETARY ADJUSTMENTS: Transfer(s) to: Specify Transfer(s) from: Agrarian Reform Fund Calamity Fund Contingent Fund Miscellaneous Personnel Benefits Fund Pension and Gratuity Fund Priority Development Assistance Fund Unprogrammed Funds (Specify) Others (Specify) TOTAL AVAILABLE APPROPRIATIONS LESS: Unused Appropriations Unobligated Allotment Unreleased Appropriation TOTAL OBLIGATIONS

PREPARED BY: ____________________________ BUDGET OFFICER ____________________________ DAY/MO/YEAR

CERTIFIED CORRECT: ___________________________ CHIEF ACCOUNTANT

DAY/MO/YEAR

BP 201 - SUMMARY OF OBLIGATIONS AND PROPOSED PROGRAMS/PROJECTS In Thousand Pesos

DEPARTMENT:
2013 PROPOSED PROGRAM 2011 ACTUAL PROGRAM/ ACTIVITY/ PROJECT Key Program Code(s) Region Maint. Personal & Other Capital Services Operating Outlays Expenses
(3) (4) (5) (6)

AGENCY:
REQUIREMENTS FOR 2013 NEW PROPOSALS TOTAL PROPOSED PROGRAM 2014 2015

2012 CURRENT WITHIN THE CEILING ABOVE THE CEILING

Total

Maintenance Maintenance Maintenance Maintenance Maintenance Maintenance Personal and Other Capital Total Personal and Other Capital Total Personal and Other Capital Total Personal and Other Capital Total Personal and Other Capital Total Personal and Other Capital Total Services Operating Outlays Services Operating Outlays Services Operating Outlays Services Operating Outlays Services Operating Outlays Services Operating Outlays Expenses Expenses Expenses Expenses Expenses Expenses
(8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (21) (22) (23) (24) (25) (26) (27) (28) (29) (30) (31)

(1)

(2)

(7)

A. PROGRAMS I. General Administration and Support a. Program 1 1. Activity 1 2. Activity n Sub-total b. Program n 1. Activity 1 2. Activity n Sub-total TOTAL A.I II. Support to Operations a. Program 1 1. Activity 1 2. Activity n TOTAL A.II III. Operations a. Program 1 1. Activity 1 2. Activity n TOTAL A.III TOTAL PROGRAMS B. PROJECTS I. Locally-Funded Projects a. Project 1 b. Project n Sub-Total II. Foreign-Assisted Projects a. Project 1 Peso Counterpart Loan Proceeds Cash Non-Cash Sub-Total TOTAL OBLIGATIONS

PREPARED BY:

APPROVED BY:
_____ ______________________________

DATE:

BUDGET OFFICER

PLANNING OFFICER

HEAD OF OFFICE/AGENCY

DAY/MO/YR

BP 200: COMPARISON OF APPROPRIATIONS AND OBLIGATIONS Instructions

This form shall be prepared as follows: Column 1 PARTICULARS. Indicate the specific sources of appropriations, such as New, Supplemental, Automatic, Continuing Appropriations, or Special Purpose Funds made available to the agency during a particular Fiscal Year. FY 2011 Actual. The New General Appropriations shall be based on FY 2011 GAA. Automatic Appropriations and Budgetary Adjustments shall be based on actual allotment received. The amounts shall be based on the agencys Statement of Allotments, Obligations and Balances as of December 31, 2011. FY 2012 Current. Represents the FY 2012 New General Appropriations, Automatic Appropriations and unreleased appropriations/unobligated allotment authorized to be treated as Continuing Appropriations. The New General Appropriations shall be based on FY 2012 GAA. Continuing Appropriations pertains to the Unobligated Allotment for Maintenance and Other Operating Expenses (MOOE) and Capital Outlay (CO) of the immediately preceeding year. This shall be consistent with the Registry of Allotment and Obligations. FY 2013 Proposed. Represents the summary of the FY 2013 budget proposal to be funded from the GAA, including Automatic Appropriation.

Column 2

Column 3

Column 4

BP 201 - SCHEDULE A OBLIGATIONS, BY OBJECT OF EXPENDITURES PERSONAL SERVICES (IN P'000)

DEPARTMENT: AGENCY: APPROPRIATION SOURCE (Please Check): New Appropriations (Regular Agency Budget) Automatic Appropriations Continuing Appropriations Others YEAR (pls. check): 2011 - Actual Obligation 2012 - Current Program 2013 - Total Proposed Program Within the Ceiling Above the Ceiling

PROGRAM/ ACTIVITY/ PROJECT

Key priation Program Code(s) Code

Appro(2) (3)

Salaries of Permanent Positions

(4)

SALARIES AND WAGES Less: Wages Lapses/ Net of Savings from Unfilled Positions
(5)

Total Salaries and Wages

(8)

Uniform/ Clothing PERA RATA Allow ance

(11)

Subsistence, Laundry & Quarters Allow ance

(12)

OTHER COMPENSATION Allowances for Productivity Incentive Benefits

(13

OTHER BENEFITS Year-end Hazard Duty Pay

(15) (16)

FIXED PERSONNEL EXPENDITURES Total Retirement PAG-IBIG & Life Insurance Premiums
(24)

Total Other Compensation

(19

PHIL HEALTH Contribution

(26) (27)

Total ECIP Fixed Personnel Exp

(28) (29)

Salaries of Permanent Positions

(6)

NonPermanent Positions
(7)

Personnel Assigned Abroad

(14)

Honoraria

Longevity Pay
(17)

Bonus/ Cash Gift

(18)

Terminal Leave Benefits

(20)

Pensions Retirement Benefits

Other Benefits

Contribution

TOTAL

(1)

(9)

(10)

(21)

(22)

(23)

(25)

A. PROGRAMS I. General Administration and Support a. Program 1 1. Activity 1 2. Activity n Sub-total b. Program n 1. Activity 1 2. Activity n Sub-total TOTAL A.I II. Support to Operations a. Program 1 1. Activity 1 2. Activity n Sub-total TOTAL A.II III. Operations a. Program 1 1. Activity 1 2. Activity n TOTAL A.III TOTAL PROGRAMS

B. PROJECTS I. Locally-Funded Projects a. Project 1 b. Project n Sub-total II. Foreign-Assisted Projects a. Project 1 Peso Counterpart Loan Proceeds Cash Non-Cash Sub-total TOTAL OBLIGATIONS

PREPARED BY:

CERTIFIED CORRECT :

APPROVED BY::

DATE:

____________________________________________

BUDGET OFFICER

__________________________ PLANNING OFFICER

___________________________ CHIEF ACCOUNTANT

____________________________ HEAD OF OFFICE/AGENCY

___________________________ DAY/MO/YR

* Including Associated Cost by P/A/P

BP 201: SUMMARY OF OBLIGATIONS AND PROPOSED PROGRAMS/PROJECTS Instructions

1.0 This form shall be prepared as a summary of BP 201-Schedules A, B and C. The form shall also include an identification of programs/activities/projects (P/A/Ps) or components thereof that address specific commitments of the government; including appropriate justification as may be necessary. It shall be accomplished as follows: Indicate under this Column P/A/Ps in the same level of detail as required in BP 201-Schedules A, B & C. (Please refer to BP 201: Schedules A, B & C Instructions for the details.) Indicate under this Column the appropriate codes for the specific key result areas of the Presidents Social Contract embodied under E.O. No. 43, addressed by the P/A/P under Column (1). The codes of specific key result areas are as follows: Codes 1 2 3 4 5 Key Result Areas Transparency, Accountability and Open Governance Poverty Reduction and Empowerment of the Poor and the Vulnerable Rapid, Inclusive and Sustained Economic Growth Just and Lasting Peace and the Rule of Law Integrity of the Environment and Climate Change Adaptation and Mitigation

Column (1)

Column (2)

In addition to the above-cited codes for specific key result areas, P/A/Ps should likewise be properly identified that address the following specific commitments of the government: Codes 6 7 Specific Commitment Millennium Development Goals (MDGs) Designated Statistics

In case where a particular P/A/P will address a specific key result area and a specific commitment, please indicate the appropriate codes. If a particular P/A/P and its components do not address any of the above-mentioned key result areas of the government, just leave the space blank. Column (3) Column (4-7) Column (8-11) Column (12-23) Indicate under this Column the region of the program/project implemented. Indicate under these Columns the 2011 Actual Obligations by Expense Class (PS, MOOE and CO) of the Agency. Indicate under these Columns the 2012 Current Program by Expense Class (PS, MOOE and CO) of the Agency. Indicate under these Columns the 2013 Proposed Program by Expense Class (PS, MOOE and CO) of the Agency. This shall correspond, for each P/A/P, to the sum of the Total 2013 proposed program in Schedules A, B and C, within the ceiling and above the ceiling. Indicate under these columns the requirements of the new programs/projects based on FY 2013 Above the Ceiling proposals which have funding implications in FY 2014 and 2015 and the requirements of the new programs/projects for 2014 and 2015. This requires submission of the New Spending Proposal Forms pursuant to Budget Circular No. 2008-2.

Column (24-31)

Note: In a separate sheet, indicate the specific details of the key programs.

BP 201 - SCHEDULE B OBLIGATIONS, BY OBJECT OF EXPENDITURES MAINTENANCE AND OTHER OPERATING EXPENSES

DEPARTMENT:

AGENCY:

APPROPRIATION SOURCE (Pls. Check) New Appropriations (Regular Agency Budget) Automatic Appropriations Continuing Appropriations Others

Year (Pls. Check) 2011 - Actual Obligation 2012 - Current Program 2013 - Total Proposed Program Within the Ceiling Above the Ceiling Confidential and Intelligence Expenses

PROGRAM/ ACTIVITY/ PROJECT

Appro Code

Key Travelling Training Supplies Utility CommuProgram Expenses and and Expenses nication Code(s) Scholar- Materials Exp
ship

Member ship Due, Contributions to Organizations

Awards Adver- Printing and tising and Indem- Expenses Binding nities

Rent

Represen tation Expenses

Transportation and Delivery Expenses

Storage Expenses

SubscripSurvey Rewards tion Expenses and Other Expenses Claims

Professional Services

Repair and Maintenance

Subsidies and Donations

Extraordinary and Misc. Expenses

Taxes, Insurance and Other Fees

Interest

TOTAL

(1)
A. PROGRAMS I. General Administration and Support a. Program 1

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

(14)

(15)

(16)

(17)

(18)

(19)

(20)

(21)

(22)

(23)

(24)

(25)

(26)

(27)

1. Activity 1 2. Activity n CO Region 1 Region 2 Program n 1. Activity 1 2. Activity n CO Region 1 Region 2 TOTAL A.I

b.

II. Support to Operations a. Program 1

1. Activity 1 2. Activity n CO Region 1 Region 2 TOTAL A.II

III. Operations a. Program

1 1. Activity 1 2. Activity n TOTAL A.III

B. PROJECTS I. Locally-Funded Projects a. Project 1 b. Project n

CO Region 1 Region 2 Sub-Total

II. Foreign-Assisted Projects a. Project 1 Peso Counterpart Loan Proceeds

Cash Non-Cash Sub-Total

TOTAL OBLIGATIONS PREPARED BY: ________________________ BUDGET OFFICER __________________________ PLANNING OFFICER CERTIFIED CORRECT: _________________________________ CHIEF ACCOUNTANT APPROVED BY: __________________________ HEAD OF OFFICE/AGENCY DATE: ____________________ DAY/MO/YR

BP 201 - SCHEDULE C OBLIGATIONS, BY OBJECT OF EXPENDITURES CAPITAL OUTLAYS (IN P'000)

DEPARTMENT: AGENCY: APPROPRIATION SOURCE (Pls. check) New Appropriations (Regular Agency Budget) Automatic Appropriations Continuing Appropriations Others YEAR (Pls. check) 2011 - Actual Obligation 2012 - Current Program 2013 - Total Proposed Program Within the Ceiling Above the Ceiling

Land and PROGRAM/ ACTIVITY/ PROJECT Appropriation Code

Buildings and Structures Outlay

Office Equipment Furniture & Fixtures

Machineries and Equipment Outlay Transport Equipment Public Infrastructures Reforestation Projects Loans Outlay Livestock and Crops Outlay Work Animals Outlay TOTAL

Key Program Code(s)

(3)

Investments Outlay

Land Improvements Outlay

(1)

(2)

(4)

(5 )

(6)

(7)

(8)

(9)

(10)

(11)

(12)

(13)

(14)

(15)

A. PROGRAMS I. General Administration and Support a. Program 1 1. Activity 1 2. Activity n Sub-total b. Program n Sub-total TOTAL A.I II. Support to Operations a. Program 1 1. Activity 1 2. Activity n Sub-total b. Program n TOTAL A.II III. Operations a. Program 1 1. Activity 1 2. Activity n TOTAL A.III TOTAL PROGRAMS B. PROJECTS I. Locally-Funded Projects a. Project 1 Region 1 Nationwide b. Project n II. Foreign-Assisted Projects a. Project 1 Peso Counterpart Loan Proceeds Cash Non-Cash Region 1 Nationwide Sub-Total TOTAL OBLIGATIONS PREPARED BY:
Note: (1) The columns "Public Infrastructures" shall refer to capital outlays of DPWH and DOTC, including the Schoolbuildings Program of DepEd and the communal irrigation projects of NIA-DA. (2) Equipment Outlay should include the list, technical specifications and unit cost of proposed equipment, inventory of similar items and should be fully justified.

APPROVED BY: CERTIFIED CORRECT BY:

________________________ _____________________________

DATE:

__________________

BUDGET OFFICER

PLANNING OFFICER

CHIEF ACCOUNTANT

HEAD OF OFFICE/AGENCY

DAY/MO/YEAR

APPROPRIATION/FUND SOURCE NEW GENERAL APPROPRIATIONS General Fund Special Account in the General Fund Fiduciary Fund AUTOMATIC APPROPRIATIONS Retirement and Life Insurance Premiums Special Account Grant Proceeds Customs Duties and Taxes Proceeds from Sale of Non-serviceable, Obsolete and Unnecessary Equipment Net Lending Debt Amortization Interest Payment on NG Debt Others CONTINUING APPROPRIATIONS Unobligated Allotments Others SUPPLEMENTAL APPROPRIATIONS Special Appropriations Enacted by Congress OTHERS Transfers from Special Purpose Funds Inter-Agency Transfers 6.0

CODE 01 02 03 10 11 12 13 14 15 16 17 18 21 22 30 40 41

Column (3): Key Result Areas Code(s) - Indicate under this Column the appropriate codes for the specific key result areas under the Social Contract of the President, addressed by the P/A/P under Column (1). See and follow instructions for Column (2) of BP201 Summary. Column (4 to last column) The applicable sub-object codes enumerated under ANNEX A for each major expense category should be identified in a separate sheet e.g, Travelling expenses should be segregated into local and foreign a. For PS: Refer to Part I of Specific Guidelines For Other Compensation not enumerated in BP201-A, additional column/s can be provided as applicable. b. For MOOE: Refer to Part II of Specific Guidelines c. For CO: Refer to Part III of Specific Guidelines

7.0

NOTE:

The proper and complete coding of columns (2) and (3) are extremely important under the computerized budget preparation process of the DBM. DBM will pilot-test the on-line submission of BP Form 201-A to C by concerned agencies/departments. However, it is understood that agencies/departments shall likewise submit hard copies of the said BP forms on the deadline dates specified in the NBM.

BP 201: SCHEDULES A, B AND C Instructions

I. GENERAL INSTRUCTIONS 1.0 These series of forms shall be prepared for each agency, each appropriation source, and for each year (FYs 2011-Actual, 2012Current, 2013-Total Proposed Program). The 2013 proposed program shall reflect the budget proposals within the ceiling, above the ceiling and total proposals. Programs, activities or projects funded from the Special Purpose Funds (SPFs), such as the Calamity Fund, Contingent Fund, Pension and Gratuity Fund, etc., shall be separated from those funded under the regular agency budget but shall be properly identified under the Program/Activity/Project column. Column 1: Program/Activity/Project (P/A/P) - entries under this column shall reflect each program, each activity under the program, each locally-funded project and each foreign-assisted project (broken down by peso counterpart, loan proceeds or grant proceeds), the recipient regions and, whenever possible, the province or municipality. P/A/Ps shall follow the general categorization in the General Appropriation Act as follows: General Administration and Support, Support to Operations, and Operations. 2.1 2.2 All P/A/Ps with regional components shall be reflected by region after the program/activity/project statement. For centrally managed program/project (e.g. farm-to-market roads, irrigation projects) implemented in the regional level, indicate the detailed breakdown of the regional component. Agencies shall indicate the detailed breakdown of the regional component by province or municipality. The data shall form part of the DBM database but may not appear in the annual GAA.

2.0

2.3

3.0 4.0 5.0

For DepEd, each school shall be reflected as a separate entry under each activity and shall be classified by division in the budget proposal. For DOH, each hospital shall be reflected as a separate entry under each activity. Column 2: The series of activities listed under Column 1 shall be further classified by Appropriation Code as follows:

BP 202 : PROFILE AND REQUIREMENTS OF LOCALLY-FUNDED PROJECTS

(in P'000)

1. PROJECT NAME:

2. IMPLEMENTING AGENCY/IES: 3. PROJECT DESCRIPTION/OBJECTIVES:

4. KEY PROGRAM/COMMITMENT [CODES]: 5. IMPLEMENTATION PERIOD: Original Start: Completion: 6. TOTAL PROJECT COST: Total Year Revised Original Revised Reason/s 1st 2nd 3rd . . N 7. PROJECT COMPONENT & APPROVED ALLOCATION: Total (P) Component Original Revised Component 1 Component 2 Component 3 . . Component n TOTAL, NG Revised

2011 cum.

2012

2013

2014

2015

Bal.

8. COST STRUCTURE BY EXPENSE CLASS: Total (P) 2011 Original Revised cum. PS MOOE CO TOTAL, NG 9. BUDGET BY LOCATION: Total (P) 2011 Location Original Revised cum. Region I to n Province I to n District I to n Municipality I to n TOTAL 10. PHYSICAL TARGET AND ACCOMPLISHMENT Total Performance Indicator MFO No. Original Revised 2011 cum.

2012

2013

2014

2015

Bal.

2012

2013

2014

2015

Bal.

2012

Target (No) 2013

2014

2015

Accomplishment (%) 2011 cum. Slippage

11. IMPLEMENTATION PROBLEMS:

Prepared by: PROJECT DIRECTOR/ BUDGET OFFICER _____________________ PLANNING OFFICER

Certified Correct by: ___________________ CHIEF ACCOUNTANT

Approved by: __________________ HEAD OF AGENCY

______ DATE

INSTRUCTIONS BP 202 : PROFILE AND REQUIREMENTS OF LOCALLY-FUNDED PROJECTS

Notes: 1) Accomplish this form for each locally-funded project of the agency whether new or on-going for projects P10M and above. This same form shall also be accomplished by agencies providing grants-in-aid.

Box No. 1

Indicate the Project Name as identified in the project document or as approved by pertinent approving authorities such as the Investment Coordination Committee (ICC), if applicable. For any change in Project Name, indicate the old name enclosed in parenthesis.
Illustration: Water Supply and Sanitation Project (Formerly Water Supply Project)

Box No. 2

Identify the name of the implementing agency submitting the form. Indicate the role of the agency in project implementation (lead or participating) in parenthesis after the name of the agency.
Illustration: DOH (Lead Agency) or NBI (Participating Agency)

Box No. 3 Box No. 4 Box No. 5

: : :

Provide a brief description of the project and its objectives. Indicate the key programs/commitments of the Administration, addressed by the P/A/P under BP 201. Provide the time frame within which the project must be completed, specifying the day, month and year of project start and completion both original and revised (if applicable). Cite the frequency and the particular year/s when the project has been revised and the reason/s for revisions. Total project cost refers to the amount necessary to undertake and complete the project. Include original and revised, if applicable. List down all the components of the project and their corresponding costs, original and revised, if applicable. Present the project cost and financial status of the project for the period/years indicated according to Expense Class (Personal Services, Maintenance and Other Operating Expenses and Capital Outlay). Identify the region/province/municipality or areas to be covered by the project.

Box No. 6

Box No. 7 Box No. 8

: :

Box No. 9

For boxes 7, 8 and 9: Column 2011 Cumulative 2012 2013 Refers to the cumulative actual obligations as of December 31, 2011. Refers to the 2012 appropriation per GAA including unobligated allotments as of December 31, 2011. Refers to the 2013 proposed program for each locally-funded project.

Box No. 10

List down the projects physical targets in absolute terms and the corresponding accomplishments for the periods/years indicated. Specify the pertinent performance measurement indicators using as basis the components/categories used in Box No. 7. Indicate the appropriate MFO number/s as attached to the project in MFO Budget Matrix Form A. Express slippage/overperformance as the difference between target and accomplishment in relative terms. Enclose slippage data in parenthesis. Identify the major implementation problems encountered or expected in the course of project execution if any. Include the causes of cost overruns which is the difference between the original cost and the revised cost.

Box No. 11

BP 203: REQUIREMENTS OF FOREIGN-ASSISTED PROJECTS

(In Thousands of Indicated Currency)
PROJECT ID:
1. ALLOCATION BY PROJECT CATEGORY CUMULATIVE as of December, 2010 LP GOP Total Non-Cash 2011 ACTUAL LP GOP Non-Cash 2012 CURRENT LP GOP Non-Cash 2013 PROPOSED LP GOP Non-Cash 2014 PROPOSED LP GOP Non-Cash 2015 PROPOSED LP GOP Non-Cash

PROJECT TITLE:

Cash Category 1 PS MOOE CO Category 2 PS MOOE CO Category 3 PS MOOE CO

Cash

Total

Cash

Total

Cash

Total

Cash

Total

Cash

Total

2. ALLOCATION BY PROJECT COMPONENT CUMULATIVE as of December, 2010 LP GOP Total Cash Non-Cash Component 1 PS MOOE CO Component 2 PS MOOE CO Component 3 PS MOOE CO 3. ALLOCATION BY LOCATION CUMULATIVE as of December, 2010 LP GOP Total Non-Cash 2011 ACTUAL LP GOP Non-Cash 2012 CURRENT LP GOP Non-Cash 2013 PROPOSED LP GOP Non-Cash 2014 PROPOSED LP GOP Non-Cash 2015 PROPOSED LP GOP Non-Cash 2011 ACTUAL LP GOP Cash Non-Cash 2012 CURRENT LP GOP Cash Non-Cash 2013 PROPOSED LP GOP Cash Non-Cash 2014 PROPOSED LP GOP Cash Non-Cash 2015 PROPOSED LP GOP Cash Non-Cash

Total

Total

Total

Total

Total

Cash PMO Central Office Region I Region II Region n

Cash

Total

Cash

Total

Cash

Total

Cash

Total

Cash

Total

4. PHYSICAL/FINANCIAL TARGET / ACCOMPLISHMENT OUTPUT / INDICATOR 1 2 3 SUMMARY / OVERALL, % Physical Financial/Budget Time Elapsed 5. IMPLEMENTATION PROBLEMS / ISSUES / HIGHLIGHTS CUMULATIVE Physical Financial 2011 ACTUAL Physical Financial 2012 CURRENT Physical Financial 2013 PROPOSED Physical Financial 2014 PROPOSED Physical Financial 2015 PROPOSED Physical Financial

Prepared:

Certified Correct:

Approved:

Budget Officer

Planning Officer

Chief Accountant

Project Director/Manager

INSTRUCTIONS
BP 203 and 203-A: REQUIREMENT OF FOREIGN-ASSISTED PROJECTS AND FOREIGNASSISTED PROJECT PROFILE
NOTE: Accomplish one form for every foreign-assisted project. For project with multi-implementing agencies (with one or multi-donors/creditors), each implementing agency shall accomplish the form for its own component. In addition, the lead/executing agency shall be responsible for the submission of an overall project profile. Complete all information requested.

Frequency of Submission BP 203 BP 203-A Yearly during budget preparation/consultations. Once during the projects implementation and if there are approved revisions (total project cost, loan cancellation, etc.) an updated form shall be submitted. BP 203 For boxes 1, 2, 3 and 4: Column 2011 Actual Refers to the projects 2011 actual obligations. The amounts should be disaggregated as to expense class, category, component and allocation by location. Refers to the 2012 current program of each FAP. It also includes reprogramming/realignment, automatic appropriations, unobligated allotment and additional programming from Special Purpose Funds. The amounts should be disaggregated as to expense class, category, component and allocation by location. Refers to the 2013 proposed program for each FAP. This shall correspond to the program in Schedules A, B and C and if possible, to the allocation (for the year) per approved FOA as indicated in Part I, Item 15. The amounts should be disaggregated as to expense class, category, component and allocation by location. For Box 4: Cumulative As of Dec. 31, 2011 A. Physical Refers to the actual accomplishment of the project from the start up to December 31, 2011. B. Financial Refers to the actual obligations incurred from the start of the project up to December 31, 2011.

2012 Current

2013 Proposed

For Box 5: Refers to the problems/issues encountered during its implementation. May indicate the following information for tracking purposes: (1) target/completion date; (2) responsibility centers; (3) status/remarks; (4) revised action plan/target date; etc. NOTE: All proposals for new loan-assisted projects must have been approved by the Investment Coordination Committee (ICC)-Cabinet Committee Level as of March 31, 2012 and appraised for funding implications for the years 2012 to 2015

BP 203-A: FOREIGN-ASSISTED PROJECT PROFILE

1. 2. 3. 4. 5. 6. 7. Project I.D. Project Title Donor / Creditor Loan / Grant No. Implementing Agency/ies Executing Agency/ies Implementation Schedule / MILESTONES : : : : : : : ORIGINAL REVISED 13. LOAN TERMS AND CONDITIONS Foreign Exchange Used ICC : Project Appraisal : Loan Negotiation : Financing Ratio : LOAN AMOUNT (In Original Currency) : ALLOCATION OF PROCEEDS OF LOAN (In Original Currency per Loan Agreement) : Category Category I (Specify) Category n

ICC-TB Approval ICC-Cabinet Committee Approval ICC-NEDA Board Approval FOA Issuance Loan Signing Loan Effectivity Project Duration Physical Start Physical Completion Loan Closing Date 8. Total Project Cost (TPC) 9. Sector 10. Sub-sector 11. Project Description / Objectives

Original

Revised

% Share

: : : :

LOAN CANCELLATIONS Amount : Effective Date : Interest During Construction (IDC) Interest Rate Service Charge Management Fee Commitment Fee Overdue Charge Maturity Period Grace Period

12. Project Location/s

: : : : : : : :

14. COST BY FUND SOURCE & AVAILMENT MODE TOTAL PROJECT COST (TPC) ORIGINAL REVISED Original Original Currency Phil Peso Currency Phil Peso Loan Proceeds Working/Imprest Fund Direct Payment Others (Specify) Grant Proceeds Working Fund / Cash In Kind / Non-Cash Government of the Philippines (GOP) National Government (NG) Local Government Units (LGUs) Others Government-Owned & Controlled Corporation (GOCC) Government Funding Instituton (GFI) Beneficiary/ies Availment as of (latest budget year) Loan/Grant Proceeds Peso Counterpart

Amortization / Debt Service Schedule

: Amount (In OC)

Date Due 1. Repayment of Principal I

2. Repayment of Principal II (If Applicable)

15. FORWARD OBLIGATIONAL AUTHORITY LOAN PROCEEDS PS YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 TOTAL, NG Cash MOOE CO TOTAL PS Non-Cash MOOE CO TOTAL PS PESO COUNTERPART MOOE CO TOTAL PS TOTAL MOOE CO TOTAL

16. ALLOCATION BY PROJECT CATEGORY LOAN PROCEEDS PS Category 1 Category 2 Category 3 Cash MOOE CO TOTAL PS Non-Cash MOOE CO TOTAL PS PESO COUNTERPART MOOE CO TOTAL PS TOTAL MOOE CO TOTAL

17. ALLOCATION BY PROJECT COMPONENT

LOAN PROCEEDS PS Component 1 Component 2 Component 3 Cash MOOE CO TOTAL PS Non-Cash MOOE CO TOTAL PS

PESO COUNTERPART MOOE CO TOTAL PS

TOTAL MOOE CO TOTAL

18. ALLOCATION BY LOCATION LOAN PROCEEDS PS Cash MOOE CO TOTAL PS Non-Cash MOOE CO TOTAL PS PESO COUNTERPART MOOE CO TOTAL PS TOTAL MOOE CO TOTAL

PMO Central Office Region I Region II Region n

19. PHYSICAL / FINANCIAL TARGET by Major Indicator/Output

OUTPUT / INDICATOR

Physical

Y1 Financial

Physical

Y2 Financial

Physical

Y3 Financial

YN Physical Financial

TOTAL Physical Financial

1 2 3

SUMMARY % to total

BP 203-A Item 1 Item 2 The projects nickname as agreed and recognized during the ICC deliberations. The official title, project name identified in the project appraisal/loan documents. For any change, indicate the old title enclosed in parenthesis. Illustration: RP-German Community Forestry Project, Quirino (Formerly RP-German Integrated Rainforest Management Project) The name of the lending institution/donor agency financing the project. Identified loan/grant number in the loan/grant agreement. The national government agency/government-owned and controlled corporation (NGA/GOCC) tasked with the implementation of the project. The lead NGA/GOCC tasked with the implementation of the project. Historical background of the project from its deliberation, approval, implementation and completion. As approved by the ICC and as negotiated or noted by the lending institution. Sectoral classification under which the project is categorized. Sub-sectoral classification of the project. Brief description/objectives/purpose of the project Areas to be covered by the project down to province/municipality (if applicable) Terms and conditions of the loan agreement Project cost by mode of availment and funding source in original currency and its peso equivalent. Foreign exchange used should be the ICC rate. Provide a summary data of total loan proceeds availment and peso counterpart after the total cost. Funding source are loan/grant proceeds and peso (GOP) counterpart fund. Disaggregate loan/grant proceeds by mode of availment (working/imprest fund, direct payment) while GOP for costs which are borne by the Government of the Philippines including imputed/attributed to regular agency budgets. Cumulative budget status for specified periods/years.

Item 3 Item 4 Item 5 Item 6 Item 7

Item 8

Item 9 Item 10 Item 11 Item 12 Item 13 Item 14

Item 15

Items 16 &17

Allocation by project category/component of the NG as reflected in the loan/grant agreement, by loan/grant proceeds and peso (GOP) counterpart fund. Include under each component the expense class (personal services, maintenance and other operating expenses and capital outlay). The cash and non-cash allocation under the loan proceeds for each expenditures may also be included. Project Category - items of expenditures reflected under the allocation of proceeds of loan (i.e. equipment, consultancy, etc.) See attached category grouping. - group of activities performed to achieve a specific major final output (MFO) (i.e. rural infrastructure, reforestation).

Project Component

Item 18 Item 19

If possible, indicate the allocation of the project cost by region, etc. Physical targets and accomplishments by major performance indicator in absolute numbers should correspond with a breakdown by project component for the periods/years indicated. Express slippage/overperformance as the difference between target and accomplishment in relative terms. Enclose slippage data in parenthesis.

BP 205: STAFFING SUMMARY OF NON-PERMANENT POSITIONS

(IN P'000)
DEPARTMENT: PROJECT TITLE: AGENCY: YEAR: PARTICULARS: 2011 Actual Obligation Contractual 2012 Current Program Emergency/Casual 2013 Total Proposed Program Substitute Teachers Within the Ceiling Above the Ceiling Other Related Personnel OTHER COMPENSATION YEB (8) U/CA (9) PIB (10) HIC (11) RATA (12) PAG-IBIG (13) ECIP (14) RLIP (15) Total Other Compensation (16) Total Annual Compensation Per Position (17) Total Compensation (18)

Organizational No. of Equivalent Unit Positions Man-Years (1) (2) (3)

Position Title (4)

Annual Salary Authorized Grade Salary PERA (5) (6) (7)

P/A/P Attribution (19)

PREPARED BY:

APPROVED BY:

DATE:

_____________________________ PERSONNEL OFFICER

_____________ DAY/MO/YR

BP 205: STAFFING SUMMARY OF NON-PERMANENT POSITIONS Instructions

This form shall be used to present the particulars of non-permanent positions in all government agencies. It shall be accomplished as follows: Column (1) Organizational Unit - the bureau, division, project management office and related organizational unit where the position is assigned Number of Positions - the number of positions for the position title indicated in Column (4) Equivalent Man-Year - man-year of employment computed by adding the total number of months rendered by all employees hired during the year by type of position, divided by 12 months Position Title - to consist of the approved classification of positions for existing items whose creation is proposed to be renewed Salary Grade - the Salary Grade Allocation of the position as indicated in the IOS Annual Authorized Salary - the hiring rate of the position Other Compensation shall be computed based on Item 2 of Annex A Total Other Compensation the sum of columns 7 to 15 Total Annual Compensation Per Position - the sum of columns 6 and 16 Total Compensation the product of columns 3 and 17 P/A/P Attribution - the program/project/activity letter-number code as indicated in the General Appropriations Act under which each position is assigned

Column (2) Column (3)

Column (4)

Column (5) Column (6) Column (7-15) Column (16) Column (17) Column (18) Column (19)

BP 208 LIST OF RETIREES FOR PAYMENT OF TERMINAL LEAVE AND RETIREMENT GRATUITY BENEFITS FY 2013
DEPARTMENT: AGENCY: Mandatory Optional

TERMINAL LEAVE NAMES OF RETIREES Position at Ret. Date Birth

(1) (2) (3)

RETIREMENT GRATUITY Total Creditable Service

(10)

Date (Mo/Day/Year) Orig. Appt.

(4)

Ret.
(5)

Highest Monthly Salary (Per NOSA)

(6)

No. of Leave Credits Earned VL SL

(7) (8)

Amount
(9)

No. of Gratuity Months

(11)

Amount
(12)

PREPARED BY:

APPROVED BY:

DATE:

PERSONNEL OFFICER

HEAD OF OFFICE/AGENCY

DAY/MO/YR

BP 208 LIST OF RETIREES

FOR PAYMENT OF TERMINAL LEAVE AND RETIREMENT GRATUITY BENEFITS

This form shall be accomplished by departments/agencies providing TL and RG benefits. This form shall contain the following: Column (1) Column (2) Name of Retiree Position as of Retirement Date indicate Position or Class ID as provided under the Index of Occupational Services, Position Titles and Salary Grades. Indicate the unique Item No. of the retiree under the PSIPOP. Date of Birth of Retiree (mo/dd/yr) Date of Original Appointment of Retiree (mo/dd/yr) Effectivity of Retirement (mo/dd/yr) Monthly Salary as of Retirement Date used in the computation of the benefits due (as prescribed to be derived from the Notice of Salary Adjustment NOSA) For Terminal Leave, Number of Vacation Leave (VL) Credits Earned which is used in the computation of the amount due For Terminal Leave, the Number of Sick Leave (SL) Credits Earned which is used in the computation of the amount due Computed Amount of Terminal Leave Benefit due each subject retiree For Retirement Gratuity Benefit, the Total Creditable Service which may be derived from the service record of the retiree and used in the computation of the amount due Number of Gratuity Months used in the computation of the amount due. As prescribed, the total creditable service is converted into gratuity months as follows: Column (12)
NOTE:

Column (3) Column (4) Column (5) Column (6)

Column (7) Column (8) Column (9) Column (10)

Column (11)

1 gratuity month for each creditable year of service not exceeding 20 years 1.5 gratuity months for each creditable year of service over 20 years but not exceeding 30 years 2 gratuity months for each creditable year of service over 30 years

Computed Amount of Retirement Gratuity Benefit due each subject retiree

Submission of this form is being emphasized for better programming of funds. In the absence of the list of retirees, agencies are not allowed to charge from the Retirement Benefits Fund for the payment of RG/TL benefits.

BP 300: FY 2013 PROPOSED PROVISIONS

DEPARTMENT: AGENCY:

AUTHORIZED FOR 2012 (Provision in the FY 2012 GAA)

PROPOSAL FOR FY 2013

JUSTIFICATION (Proposal should include both legal and practical considerations/justifications)

A.

SPECIAL PROVISIONS

B.

GENERAL PROVISIONS

PREPARED BY: __________________________ BUDGET OFFICER

APPROVED BY: __________________________ HEAD OF OFFICE/AGENCY

DATE: _______________ DAY/MO/YR

BP 300: FY 2013 PROPOSED PROVISIONS Instructions

1.0 2.0 In the first column, indicate the special/general provisions authorized under the FY 2012 General Appropriations Act. In the second column, state whether the existing provisions are for retention or deletion in the FY 2013 budget. State also new and/or proposed amendments to the existing provisions, if any. In case of amendments to the existing provisions, put in all capital letters and boldface newly inserted word/s and phrase/s and double strikethrough deleted ones. In the third column, cite both legal considerations/justifications including supporting necessary. and practical documents, if

3.0

BP 500: STATEMENT OF OTHER RECEIPTS/EXPENDITURES FY 2011 - 2013

DEPARTMENT/AGENCIES: AGENCY:

NATURE OF RECEIPTS

FUND CODE

LEGAL BASIS

NATURE OF EXPENDITURES

Cash in Bank Balance as of January 1, 2011

2011 ACTUAL Receipt Expenditure

AMOUNT IN P'000 2012 ESTIMATES Receipt Expenditure

2013 PROPOSED Receipt Expenditure

1. Revolving Fund

2. Others Free Portion

Earmarked Portion

PREPARED BY:

APPROVED BY:

DATE:

_________________________ CHIEF ACCOUNTANT

__________________________________ HEAD OF OFFICE/AGENCY

_____________________ DAY/MO/YR

BP 500: STATEMENT OF OTHER RECEIPTS/EXPENDITURES Instructions

1.0

This form shall be used to report all receipts which are authorized to be deposited with government financial institutions and used by agencies. Revolving Fund - is a self-perpetuating and self-liquidating special fund derived from business-type activities of agencies recorded and deposited in an authorized government depository bank and maybe made available for the operational expenses of the agency concerned. Others other receipts of agencies, such as receipts from loaning operations, etc. and further disaggregated into free and earmarked portion. For SUCS, these include tuition and matriculation fees and other internally generated income of the university/college pursuant to the provisions of R.A. No. 8292 entitled, Higher Education Modernization Act of 1997. For DOH, these include hospital income such as hospital fees; medical, dental and laboratory fees; rent income derived from the use of hospital equipment/facilities; proceeds from sale of hospital therapeutic products, prosthetic appliances and other medical devices; diagnostic examination fees; donations in cash from individuals or nongovernment organizations that are satisfied with hospital services, which are in turn given as assistance to indigent patients pursuant to the provisions of DOH, DOF and DBM Joint Circular No. 2003-1.

2.0 3.0 4.0

Fund Code represents the fund where the collections are accounted for. Legal Basis indicate the appropriate legislation or issuance authorizing the collection and use of the receipts. Nature of Expenditures indicate the nature of expenditures authorized to be incurred, chargeable against the receipts.

BP 600: FY 2013 ANNUAL GAD PLAN AND BUDGET Department: Agency: Major Final Output: Program/ Activity/Project Gender Issue/Concern GAD Objective Identified GAD Activity Target GAD Performance Indicator GAD Budget

TOTAL Prepared by: CHAIRPERSON OF GAD FOCAL POINT Approved by: HEAD OF AGENCY Date: DAY/MO/YR

BP 600: ANNUAL GAD PLAN AND BUDGET Instructions This form presents the agency GAD plan and budget for FY 2013. Column (1) Program/Activity/Project The objective for reviewing the agency mandate and existing P/A/P(s) is to surface the gender issues that the agency should address. Agency P/A/P(s) to be reviewed must be major, centerpiece programs. The Gender Equality and Womens Empowerment Framework shall be the guiding framework in reviewing the agencys existing P/A/P(s). Sex-disaggregated data must also be used when analyzing the agencys existing P/A/P(s). The Framework Plan for Women, the Philippine Plan for Gender-responsive Development and the Convention on the Elimination of All Forms of Discrimination Against Women may serve as references for identifying the gender issues that the agency must address. Consultations with gender-aware women and the agencies clientele should likewise be undertaken to validate and further define the gender issues articulated in the above-mentioned documents. Agencies without sex-disaggregated data must identify the disaggregation of data by sex as a GAD activity to be prioritized for implementation so as to avoid reporting the same problem in the following years. Column (2) Gender Issue/Concern The objective of this action then is to prioritize the gender issues that the agency will commit to address within the year. A gender issue can be classified as client-focused or organization-focused. A clientfocused gender issue articulates the extent of disparity of women and men over benefits from and contribution to a program and/or project of the agency. On the other hand, an organization-focused issue points to the gap in the capacity of the organization to integrate a gender dimension in the activities of its programs and projects. The GAD Focal Point, however, must ensure that gender issues that have not been prioritized shall be addressed by the agency in the next planning year. Column (3) GAD Objective The objective at this point is to clarify and spell-out what the agency intends to accomplish vis--vis each gender issue that the agency commits to address. The GAD objective must describe the intended outcome rather than merely state the intended activities of the agency. It must be specific, measurable, attainable, realistic and time-bound. Identifying intended outcomes will help the agency identify appropriate GAD activities; keep its direction and ensure proper focus during implementation; and assess its accomplishments and gains vis--vis the gender issues identified.

BP 600-A: ANNUAL GAD ACCOMPLISHMENT REPORT FY 2011 Agency _______________________________ Program/Activity/ Project (1) Gender Issue (2) GAD Activity (3) Results (4) Cost (5) Remarks (6)

Prepared by: CHAIRPERSON OF GAD FOCAL POINT

Approved by: HEAD OF AGENCY

Date: DAY/MO/YR

BP 600-A: GAD ACCOMPLISHMENT REPORT Instructions Column (1) Programs/Activities/Projects Agencies which have reviewed their programs/activities/projects for genderresponsiveness will proceed by filling up all the sections. Beginners in gender mainstreaming or those agencies which have yet to create the environment supportive of gender mainstreaming will start with the second section of the form. Beginners in gender mainstreaming are those which have yet to: make key people in the agency appreciate and understand gender; formulate internal policies that will support gender mainstreaming in the agency; create mechanisms for GAD such as Focal Point and trainers pool; and develop sexdisaggregated databases. To assess the progress in gender mainstreaming, agencies may use the Gender Mainstreaming and Evaluation Framework (GMEF). It is a self-assessment tool which will help agencies determine where they are in the gender mainstreaming continuum and formulate measures towards progress. The GMEF is available for viewing and free download at www.ncrfw.gov.ph. Hard copies may be purchased at the NCRFW library. Entries to this section shall include the title, objectives, target clientele, and the total budget of the program, project or mainstream activities. Column (2) Gender Issue An issue may be reported as a gender issue if it: articulates the extent of disparity of women and men over benefits from and contribution to a program and/or project of the agency (Client-Focused Issues), or points to the gap in the capacity of the organization to integrate a gender dimension in the activities of its programs and projects (OrganizationFocused Issues).

A gender issue is best drawn from a gender analysis or diagnosis and is supported by data and statistics. The supporting data tells about the extent and magnitude of the gender issue or bias being presented. Column (3) GAD Activity The GAD activity is a component of the regular programs, activities and projects of the agency. An activity may be reported as a GAD activity if it seeks to: promote the equality between women and men in the distribution of benefits and the opportunity to contribute to an agency program or project; and/or address the gaps in knowledge, skills, and attitudes of key personnel on gender mainstreaming.

It is important to note that in most areas of life, there are significant disparities between women and men. In order to address the disparities, agencies have to uphold positive actions to promote the interest of women. For example, in promoting womens participation and involvement in farmers cooperatives, it is not of value for agencies to target and report 50% men and 50% women as participants since this will not change the existing status of women as against men. In the same token, activities that target women without clear articulation as to how they will contribute to closing in gender gaps are likewise of little value. Examples of this are: procurement of violet uniforms for the agencys women choral group members, laser tooth extraction for employees, purchase of mineral water for employees, and construction of structures such as covered path walks and tennis court. GAD activities may target women, men or both. Activities that have targeted men may be reported as GAD activity for as long as the objective is to correct gender disparities as in the case of establishing a network of men against sexual harassment in the workplace or training and encouraging men to share in parenting and child-rearing responsibilities. Agencies, especially those which are new in gender mainstreaming may report activities that are intended to develop or strengthen their institutional capacity for gender mainstreaming. Column (4) Results This section shall reflect the consequences of the activity that has been conducted. It shall provide a description of the change that has occurred after implementing the activity. There are two types of results that have to be reported. The immediate results of the activity (output) and the more distant change (outcome) that are anticipated or actually have occurred as a result of a series of related activities and achieving a combination of outputs. In cases where many activities are required to come up with an output, it is recommended that the agency reflects all these activities in the report. Column (5) Cost To avoid double counting and attributing the entire program or project cost as GAD Budget, agencies will only report the actual cost for the conduct of the GAD activities. The agency shall specify whether the funding was sourced from overseas donors or from the GAA or from both. Column (6) Remarks Agencies are encouraged to report any deviation from their proposed plan and budget and provide the reasons for the deviation as well as the factors that have facilitated or hindered the implementation of gender mainstreaming in the agency.

ANNEX C
FY 2013 BUDGET PREPARATION CALENDAR

tI

..

FY 2013 BUDGET PREPARATION CALENDAR

ACTIVITY
1. Issuance of Budget Call

DATE
December 29, 2011 January 16, 2012 PM January 17, 2012 AM January 17, 2012 PM January 18 & 19, 2012 January 24, 2012

2. Budget Forum i. DBM Officials and Staff ii. National Government Agencies iii. Corporate Budget Forum 3. DBM-RO/Agency ROs Budget Forum on the FY 2013 National Budget 4. Issuance of Indicative Budget Ceilings and Macroeconomic Assumptions and Fiscal Targets 5. Consultations of Agencies On-going Programs and Projects with: - Regional Development Councils - Civil Society Organizations - Other Stakeholders under the bottom-up budgeting

February March, 2012 February March, 2012 January March, 2012

6. Deadline of Submission of B.P. Form No. 201 A, B, C Past Years Actual March 15, 2012 Obligation and Current Year Appropriation 7. Deadline of Submission of FY 2013 Budget Proposals 8. Technical Budget Hearings with Agencies 9. DBM Budget Review 10. DBCC Deliberation 11. Presentation to the President and the Cabinet of the FY 2013 Proposed Budget Levels of Department/Agency/Special Purpose Funds 12. Sending of Confirmation Letters to Agencies 13. Finalization of National Expenditure Program (NEP), Budget of Expenditures and Sources of Financing (BESF) Tables, Staffing Summary, Budget Message, Details of Selected Programs/Projects, Organizational Performance Indicator Framework (OPIF) Book 14. Printing of FY 2013 Budget Documents 15. Submission of the FY 2013 Budget Documents to the President 16. Submission of the Presidents Budget to Congress April 9, 2012 April 11 - 25, 2012 May 9 31, 2012 June 14 - 15, 2012 June 21, 2012 June 25 -29, 2012 June 30 - July 6, 2012

July 9 -19, 2012 July 20, 2012 July 24, 2012