Section 1: Glossary of Terms ................................................................................... VIII – 1 – 1
Glossary of Terms................................................................................................ VIII – 1 – 1
Section 2: Funding Methods .................................................................................... VIII – 2 – 1
Current Funding Level......................................................................................... VIII – 2 – 1 Funding Methods ................................................................................................. VIII – 2 – 2 Advanced Funded ................................................................................. VIII – 2 – 2 Pushed Cash/Just-In-Time ................................................................... VIII – 2 – 3 Cash Monitoring 1 (HCM1) ................................................................. VIII – 2 – 4 Cash Monitoring 2 (HCM2).................................................................. VIII – 2 – 4 Reimbursement ..................................................................................... VIII – 2 – 5 Relationship between DL Processing Options and Funding Controls.. VIII – 2 – 7 Relationship between Pell Processing Options and Funding Controls. VIII – 2 – 7
Section 3: Pell Grant Calculation Table ................................................................. VIII – 3 – 1
Section 4: State, Jurisdiction, and Country Codes ................................................ VIII – 4 – 1
Phase-In Participant State/Jurisdiction/Country Codes ....................................... VIII – 4 – 1 Full Participant State/Jurisdiction/Country Codes .............................................. VIII – 4 – 3 Full Participant State/Jurisdiction Codes ............................................. VIII – 4 – 3 Full Participant Country Codes ............................................................ VIII – 4 – 4
Section 5: System Security ....................................................................................... VIII – 5 – 1
Privacy Notice...................................................................................................... VIII – 5 – 1 COD Website Access .......................................................................................... VIII – 5 – 1 System Administrator Request ............................................................ VIII – 5 – 2 Rules of Behavior ............................................................................................... VIII – 5 – 4 Introduction .......................................................................................... VIII – 5 – 4 Physical Security .................................................................................. VIII – 5 – 4 Computer Virus Protection .................................................................. VIII – 5 – 5 Computer System Responsibilities ...................................................... VIII – 5 – 5 Unofficial use of Government equipment ............................................ VIII – 5 – 6 Work at home ....................................................................................... VIII – 5 – 7 Dial-in access ....................................................................................... VIII – 5 – 7 Connection to the Internet .................................................................... VIII – 5 – 8
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Volume VIII – Appendices Email .................................................................................................... VIII – 5 – 8 Copyright ............................................................................................. VIII – 5 – 8 User IDs ............................................................................................... VIII – 5 – 9 Passwords ............................................................................................. VIII – 5 – 9 Users .................................................................................................. VIII – 5 – 10 Other Policies and Procedures ........................................................... VIII – 5 – 10
Section 6: School Processing Options...................................................................... VIII – 6 – 1
Overview ............................................................................................................. VIII – 6 – 1 Promissory Note Print Option .............................................................. VIII – 6 – 2 Promissory Note Type Option ............................................................. VIII – 6 – 2 Disclosure Statement Print Option ....................................................... VIII – 6 – 3 Administrative Cost Allowance Option ............................................... VIII – 6 – 4 Number of Future Days to Display Disbursements ............................. VIII – 6 – 4 Pell Grant Error Processing Option ..................................................... VIII – 6 – 5 Full or Standard Response ................................................................... VIII – 6 – 5 Response Records Generated Based on Web Activities ...................... VIII – 6 – 6 Common Record Response Document Length Option ........................ VIII – 6 – 6 School Report Options........................................................................... VIII – 6 - 7
Section 7: Print Specifications and Forms.............................................................. VIII – 7 – 1
Print Specifications .............................................................................................. VIII – 7 – 2 Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications ............................................................................................................... VIII – 7 – 2 Direct Loan PLUS Disclosure Statement Print Specifications ........... VIII – 7 – 15 Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print Specifications...................................................................................... VIII – 7 – 21 Direct PLUS Loan Master Promissory Note (MPN) Print Specifications ............................................................................................................. VIII – 7 – 23 ESOA Print Specifications.................................................................. VIII – 7 – 26 Direct Loan Forms ............................................................................................. VIII – 7 – 31 Creating Master Promissory Note Paper Manifests............................ VIII – 7 – 31 Direct Subsidized/Unsubsidized Loan MPN ...................................... VIII – 7 – 34 Direct PLUS Loan MPN..................................................................... VIII – 7 – 34 Endorser Addendum for Direct PLUS Loan MPN ............................. VIII – 7 – 34 Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities Statement (BRR)................................................................................. VIII – 7 – 34 Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR) ............................................................................................................. VIII – 7 – 34 Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD) ............................................................................................................. VIII – 7 – 34
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Volume VIII – Appendices Direct PLUS Loan Plain Language Disclosure (PLD) ....................... VIII – 7 – 35
Section 8: COD Reports ............................................................................................ VIII – 8 - 1
Pell Grant Reports.................................................................................................VIII – 8 - 2 Pell Grant Report Options...................................................................... VIII – 8 - 2 Pell Grant Data Requests .......................................................................VIII – 8 - 3 Data Request Acknowledgement...........................................................VIII – 8 - 8 Data Request Edit Codes .....................................................................VIII – 8 - 12 Multiple Reporting Record (MRR)...................................................... VIII – 8 - 16 Reconciliation Report ..........................................................................VIII – 8 - 23 Year-to-Date Record (YTD) ................................................................VIII – 8 - 26 SSN/Name/Date of Birth Change Report ............................................VIII – 8 - 52 Electronic Statement of Account (ESOA) ........................................... VIII – 8 - 53 Pending Disbursement List Report ......................................................VIII – 8 - 61 Funded Disbursement List Report .......................................................VIII – 8 - 63 Verification Status Report.................................................................... VIII – 8 - 65 Pell POP Report ...................................................................................VIII – 8 - 68 Direct Loan Reports............................................................................................VIII – 8 - 72 Direct Loan Reports Options ...............................................................VIII – 8 - 72 School Account Statement (SAS)........................................................VIII – 8 - 74 Pending Disbursement List Report ....................................................VIII – 8 - 128 Funded Disbursement List Report .....................................................VIII – 8 - 130 30 Day Warning Report .....................................................................VIII – 8 - 132 Inactive Loans Report ........................................................................VIII – 8 - 135 Duplicate Student Borrower Report................................................... VIII – 8 - 137 SSN/Name/Date of Birth Change Report ..........................................VIII – 8 - 139 Direct Loan Rebuild Process .............................................................VIII – 8 - 141 Entrance Counseling File/Report.......................................................VIII – 8 - 199 Exit Counseling File/Report ..............................................................VIII – 8 - 201 Delinquent Borrower Report..............................................................VIII – 8 - 211
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