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PROJECT COMMUNICATION PLAN

Project Name: Project Manager:

Project Communication Plan Template Rev. 2.0, 09/07/2003

<Enter Project Name Here> <Enter Project Manager's Name Here>

Document Version:
(Example: V1.0 - date, author initials, comment; V1.1 ...)

Location/Access:
(Where this plan is kept and how stakeholders can access it)

Plan Modification Rules: Who may change it: Only the Project Manager or designee has the authority to change this plan This plan may be updated at any time Under what circumstances: Approval required: None Announcement required: Announce changes at the next regular Project Team meeting

Assumptions:

1. All Stakeholders have access to e-mail

Instructions:

1. Fill in Project Name and Project Manager's Name above 2. Fill in Document Version to capture reason for major changes and to maintain history of document at end of each project phase 3. Enter location where this document may be found and how stakeholders may access it 4. Some pages in this template contain example data. Customize all data to suit your project.

PROJECT COMMUNICATION PLAN


Stakeholder/Group & Contact Information (Recipient) Information Required From Whom (Sender) Schedule of Delivery Means of Delivery Start Date
(MM/DD/YYYY)

Role

Format

End Date
(MM/DD/YYYY)

Comments

This person or group Sponsors

in this role Sponsor

needs this information Project Status

from this person or group Project Manager

on this schedule Monthly, 4 days in advance of IRMC meetings Weekly Daily Monthly

delivered by Written report and 30 min meeting oral reports Update status files Executive Committee meetings

in this format Standard Project Status Form Team meetings Update status files Formal presentation

starting this date

and ending this date Project completion

Name, 890-xxxx, name@ci.raleigh.nc.us Name, 890-xxxx, name@ci.raleigh.nc.us Executive Committee

Project Manager Project Manager Management oversight

Project Status Project Status Project Status

Project Team Project Team Project Manager

Project start Project start Project start

Project completion Project completion Project completion

Status files are kept on central shared server xxx

PROJECT COMMUNICATION PLAN


Group Name Sponsors Member Name (* = primary) * Name1 Name2 Name3 * Name1 Name2 Name3 * Name1 Name2 Name3 * Name1 Name2 Name3 * Name1 Name2 Name3 * Name1 Name2 Name3 Phone Number 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx 890-xxxx

Project Team

Risk Mgt Team

Quality Team

Team Name

Team Name

E-mail name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us name@ci.raleigh.nc.us

PROJECT COMMU
Meeting Name Team Meeting Purpose Project status, problemsolving, review upcoming project targets Schedule Weekly on xxx from xx:xx Rm. xxx to xx:xx Place

UNICATION PLAN
Contact Name, 890-xxxx, name@ci.raleigh.nc.us Location of Agendas, Mintues Attendees Project Team, Vendor, name1, name2, name3