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[COMPANY NAME] INFORMATION AUDIT QUESTIONNAIRE __________________________________________________________________ Thank you for participating in the [company name] information audit. If you have any questions regarding the completion of this questionnaire please contact [name, position, location] by phone [extension number] or email [email address]. Please submit the completed questionnaire by [date]. __________________________________________________________________ PERSONAL DETAILS
(these details are required for communication purposes only and will not be disclosed)
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1.1 Please describe the tasks that you perform, and describe the information that you need to complete your tasks successfully? TASK Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 INFORMATION REQUIRED
1.2 Where do you currently get this information? Please list all resources, whether print, electronic or personal. Please rate the importance of the resource to the task it supports on a scale from 1-5 1 - not presently used or no perceived benefits 2 - provides indirect or minor support 3 - contributes directly to the task but not essential 4 - provides significant benefits or adds value 5 - critical
RESOURCE
TASK NUMBER
SOURCE
FORMAT
IMPORTANCE (1-5)
1.3 What reports or other types of information does your business unit or section make available to other sections of the organization, or to entities outside the organization?
RESOURCE PROVIDED TO (BUSINESS UNIT / SECTION / EXTERNAL ENTITY) FORMAT FREQUENCY
1.4 How does the information you get compare with what you need to complete your tasks? (ie ideally what would you like to have that is not currently available to you). Use the scale from 1-5 to indicate the importance of the required resource. 1 - not task-specific - of general benefit 2 - to provide indirect or minor support 3 - to contribute directly to the task but not essential 4 - to provide significant benefits or added value 5 - critical TASK REQUIRED RESOURCE IMPORTANCE (1-5)
1.5
Please rate the importance of the following characteristics when choosing/using information resources.
1 Unimportant 2 3 Important
Accessibility/availability/convenience Accuracy Adequacy / relevance Comprehensiveness Cost Currency Delivery method Technical accuracy Timeliness Other (please specify)
1.6 Please rate the importance of the following resources that are made available by the Information Unit. 1 - don't use 2 - provides indirect or minor support to business unit tasks 3 - contributes directly to business unit tasks but not essential 4 - provides significant benefits or added value to business unit tasks 5 - critical
Don't use
1 2 3 4
Critical
5
Electronic
AAP ABI Inform Bloomberg Contents page service Current awareness (daily) Subject-specific Current awareness (weekly) Industry-specific Current contents Disclosure Electric Library Elsevier GeoWeb INFORMIT Databases Dialog Databases MAID Medline OVID Databases Reuters Business Briefings Silverplatter UnCover
Print
Chemical Abstracts Current contents Consolidated Annual Reports Contents page service Handbooks/Directories Internal Technical Reports Journal 1 [title] Journal 2 [title] Journal 3 [title] Journal 4 [title] Journal 5[title] Journal 6[title] Journal 7[title] Journal 8[title] Journal 9[title] Journal 10 [title] Legislation/Government Reports Technical Standards
Please complete this questionnaire by [date] and SUBMIT. If you have any questions about how to complete it, please contact [person] by phone [phone number] or email [email address]. Thank you [name] [position title] [date]