Metro Track Occupation Protocol (Marked Up) October 2012 20121003

Metropolitan Railway Network Track Occupation Protocol
L1-XXX-XXXXXX Revision: 02 Effective from xx April 2011
Approval
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Name Compiled byDocument Author Endorsed by (Author) Bill KreykesAdam Graves Bill Kreykes
Position Network Program Planning Manager, Timetables Manager, Timetables
Signature/Date
Approval
Norm Grady
Network Planning and Development Manager
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Scott Short Document Endorsers Karen Wilson
Manager Network Scheduling and Strategy Commercial Contracts Manager Manager Network Planning and Development
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Approving Manager
Robb van Toledo
Amendment Record
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Approval Date
Version
Description 1. Initial issue under MTM. Replace CONNEX document cml-8.13-pr-469 2. Revised the responsibilities of various positions. 3. Reviewed and revised the Reference section. 4. Revised the format of the procedure. 5. Updated the Protocol with new SQE documentation numbering system 6. The Commercial Department has submitted an Access Arrangement Renewal to the Essential Services Commission on 31 March 2011. This revision will incorporate any changes made in the submission. 1.6. Reviewed and revised the protocol following a peer review. 7. Changed the frequency of the Protocol Committee meetings. 8. Commercial Department has submitted the revised protocol to the Essential Services Commission for approval and this revision incorporates changes (if any) made by the Essential Services Commission.
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xx April 2011
01
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10/08/2012
02
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Table of Contents
1. 2. 3. 4. 5. 6. 6.1. 6.2. 6.3. 7. 7.1. 7.2. 8. 9. 10. 11. 12. 12.1. 12.2. 13.
Purpose and Scope ..................................................................................................... 4 Definition ...................................................................................................................... 4 Occupation Committee ............................................................................................... 6 Functions of Occupation Committee ......................................................................... 6 Meetings of the Occupations Committee: ................................................................. 7 Notice Of Track Occupations ..................................................................................... 7 Contents of Notice of Track Occupation ........................................................................ 7 Types of Track Occupations .......................................................................................... 7 Consideration of Notice of Track Occupation ................................................................ 8 Implementation of Track Occupation ........................................................................ 9 Operator's Agreement.................................................................................................... 9 Track Occupation Management..................................................................................... 9 Regulations and Safeworking Arrangement ........................................................... 10 Cancellation of Approved Track Occupations........................................................ 10 Job Titles and Position Names................................................................................. 11 References.................................................................................................................. 11 Documents ................................................................................................................. 11 Minutes of meetings ..................................................................................................... 11 Schedules of Train Paths............................................................................................. 11 Note ............................................................................................................................. 11
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1.Purpose and Scope
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1.
1.1.
Purpose
This procedure describes the processes by which all Track Occupations (other than Mandatory Occupations) are planned and implemented on the Access Provider's Network. It This procedure describes the implementation of the Train Operating Protocol, Scheduling to the Track Access Agreement and the representation of the Track Occupation Protocol Committee.
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2.
2.1.
Scope
The scope of this procedure highlights the objective of the Track Occupation process and associated procedures to maximise the essential work that can be carried out within a Track Occupation, whilstwhile avoiding or minimising the delay to Services and hence to reduce the severity and number of Track Occupations required.
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2.Definition
3. Abbreviations and Acronyms
PTV: Public Transport Victoria - a statutory department established under the Transport Act - formerly the Department of Transport (DoT). VLP: V/Line Pty Ltd, Bourke Street, Melbourne. It is the regional public transport operator in the State of Victoria.
4.
Definitions
Access Agreement: An agreement between an Operator and the Access Provider pursuant to which the Operator is given access to the Access Provider's Network.
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Access Provider: Metro Trains Melbourne (MTM).
Director: The Director of Public Transport under the Transport Act.

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Lease Agreement: The lease titled Infrastructure Lease Train between the Director, VicTrack and the Access Provider dated 31 August 2009, as amended.
Mandatory Occupation: A Track Occupation by the lessor of the Access Provider's Network occurring pursuant to the Lease Agreement.
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Metropolitan Master Timetable: In relation to the Access Provider's Network, the timetable showing all Scheduled Train Paths for Trains on the Network, as amended from time to time by the Access Provider.
Network: In relation to the Access Provider, the land and infrastructure leased by the Access Provider under its Lease Agreement from time to time, including all rail track and support infrastructure, electrical infrastructure for traction and other power including overhead lines and lighting systems, signalling systems for regulating and control of traffic, communication systems for operational and administrative purposes including passenger information, bridges, culverts, pedestrian overpasses and underpasses, equipment relating to car parks and control centres for the control of power, signalling and traffic operations, but excluding:
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buildings
Buildings (including stations, platforms, stops, advertising hoarding, sheds and shelters); carCar parks; terminalsTerminals, storage and receival facilities; workshopsWorkshops, locomotive depots and fuel points; and privatePrivate sidings that are not leased to the Access Provider, but includes any infrastructure leased to the Access Provider which passes through, or is immediately adjacent to, any of the infrastructure or facilities referred to in paragraphs (a) to (e) above.
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Operator: A person operating Trainstrains on the Access Provider's Network, other than the Access Provider.
DoT : Department of Transport, a statutory department established under the Transport Act.
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Rolling Stock: Any vehicle that operates on or /uses a railway track including a locomotive, light inspection vehicle, road/rail vehicle, trolley, carriage, diesel multiple unit and wagon (but does not include a vehicle designed to operate both on and off a railway track when the vehicle is not operating on a railway track).
Scheduled Train Paths: In relation to the Access Provider's Network, an Operator's or the Access Provider's Train Paths on the Network set out in the Metropolitan Master Working Timetable, as those Scheduled Train Paths are permanently varied from time to time.
Service: A service for the carrying of freight or passengers by railway provided by the Access Provider or an Operator on the Access Provider's Network.
Track Occupation: In relation toAbsolute Occupation of a defined section of the Access Provider's Network, access in order to carry out inspections, repairs,
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maintenance, up-grade work, improvements, additions or any other works which could interfere with the Access Provider's or an Operator's Services on the Network.
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Train: Rolling Stock coupled together to operate as a single unit.
Train Path: The particular time interval, including an entry time and day and an exit time and day, through which a Traintrain may travel over a segment of the Access Provider's Network from an origin to a destination and may include stopping points.
5.
VLP: V/Line Pty Ltd, Bourke Street,Roles and Responsibilities

The Manager - Network Planning and Development, Metro Trains Melbourne. It is (MTM), and any party seeking access to the regional public transport operatorMTM Network are responsible to ensure all roles and responsibilities identified in the State of Victoria.
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this procedure are undertaken. Copies of documents are available electronically within MTMs organisation and to third parties on request to the Manager - Network Planning and Development. All parties shall ensure their hard copy of this procedure is at the latest, correct, version. Suspected errors and omissions or requests for change shall be reported to the Manager - Network Planning and Development.
6.
6.1.
Process
Occupation Protocol Committee Metro must have an OccupationsOccupation Protocol Committee comprising:
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Chairperson of the Committee Program Planning Manager Access/Scheduling- Operations, Metro Trains; or delegates;
Members of the Committee: Representatives of Metro infrastructure divisions; One representative of each Operator; Metro TrainsTrains Rail Safety representative
Optional Committee Attendees (as requested by the Chair) Representatives of Metro Infrastructure divisions
MTM Project Managers for selected major projects, and;. Rail Safety Officer, Metro Trains.
6.2.
Functions of Occupation Protocol Committee
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The OccupationsOccupation Protocol Committee is a forum to enable the Access Provider to liaise with Operators in relation to proposed Track Occupations and Track Occupations generally so as to:. The Occupation Protocol Committee is not to be confused with the MTM Occupations Committee, or T-12+ Planning Forum, which provide an internal forum for the planning and management of the integrated
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Occupations Schedule. The function of the Occupation Protocol Committee is explained in section 6.2.1 6.2.3.
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6.2.1. Enable Operators to communicate their interests in Track Occupation planning and implementation to the Access Provider.
6.2.2. Facilitate agreement being reached between the Access Provider and an Operator on any aspect of a planned Track Occupation where the Operator's Access Agreement provides that the Operator's agreement is required in relation to that aspect of the planned Track Occupation before it can be implemented; and.
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6.2.3. Otherwise facilitate agreement between the Access Provider and all Operators on matters relating to Track Occupations including the following (recognising that such matters are ultimately in at the discretion of the Access Provider, subject to any Access Agreement):
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theThe number of Track Occupations taken on any line section in any one year;
theThe timing of Track Occupations and amendments made to the Operator's Scheduled Train Paths as a consequence of Track Occupations;
leadThe times for requesting Track Occupations and providing detailed works plans for Track Occupations.
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6.3.
Meetings of the OccupationsOccupation Protocol Committee:
The Occupations Committee will meet weekly at a time and place advised by the Access Provider to all members of the Occupations Committee.
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The Occupation Protocol Committee will meet on a frequency to be determined by the membership but at intervals not greater than monthly. The recommended frequency is fortnightly. Any urgent or important matters will continue to be communicated via email. 6.4. Notice Of of Track Occupations
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Subject to section 6.2, If the Access Provider wishes to have a Track Occupation on the relevant Access Provider's Network, the Access Provider must notify each Operator who haswith access pursuant to Scheduled Train Paths to any part of the Network which is the subject of the proposed Track Occupation a reasonable time prior to the Track Occupation being implemented (or if relevant lead times for all Track Occupations have been agreed by the OccupationsOccupation Protocol Committee, in accordance with such agreed lead times).
6.5.
Contents of Notice of Track Occupation
Any notice of a Track Occupation must specify:
the areaArea of the proposed Track Occupation (the boundaries of which are not necessarily limited to the work site and may extend to signalling boundaries or locations where Trainstrains can switch to another track or route); the timingTiming of the proposed Track Occupation; and the conditionsConditions under which the relevant works will be carried out as listed in section 6.2 below.:
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6.2.Types of Track Occupations
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Infrastructure work may be carried out under any of the following conditions:
6.2.1.Under Own Protection (Non-Occupation)
Infrastructure work may be performed between Scheduled Train Paths. It is common for work to be done in this manner without affecting Train running, however, at times, some delays may arise from reducing speed through or around the work site.
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(i)
Closedown Track Occupation
A Closedown Track Occupation is a major prolonged Track Occupation that impacts on Services conducted at the following times:
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Trains arriving or /departing from Richmond Station or North Melbourne Station between 0701 hours and 0930 hours; or Trains arriving or /departing Richmond Station or North Melbourne Station between 1501 hours and 1900 hours.
(ii)
Total Track Occupation and All Lines Closed
A Total Track Occupation is a Track Occupation of all tracks, or the track on single lines, with no alternative route around the work site.
(iii)
Diversion
A Diversion occurs when Track Occupations occur in multiple track areas, (i.e. 2two or more tracks) where alternative routing can be set up around the work site using unaffected adjacent tracks.
(iv)
Re-routing
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Re-routing occurs when it becomes necessary to operate Trainstrains via an alternative rail corridor to reach their normal destinations. This may arise from a Track Occupation closing all lines or where there is insufficient track capacity to divert all Trainstrains past the work site, hence requiring some Trainstrains to be re-routed.
6.2.6.Booking Out (Non Occupation)
This process is applied for urgent or short notice work and involves the supervisor of the works arranging with signallers to re-route Trains or to prevent Trains proceeding whilst works are in progress.
In each case the impact to Services will vary and where a Track Occupation is necessary the impact will depend on any specific conditions which may apply to the Track Occupation.
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6.6.
Consideration of Notice of Track Occupation
Any notice of/change to a Track Occupation must be reviewed and discussed at a subsequent meeting of the OccupationsOccupation Protocol Committee.
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7.
Implementation of Track Occupation
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7.1.
Operator's Agreement
The Access Provider may only implement a Track Occupation:
If permitted, and on the conditions set, by any relevant Access Agreement; and On the conditions (if any) to which it and all Operators affected by the Track Occupation have agreed to in the OccupationsOccupation Protocol Committee in accordance with Function of OccupationsOccupation Protocol Committee.
7.2.
Track Occupation Management
The management of With respect to Track Occupations on the Access Provider's Network is provided by the Manager, Access/Scheduling and the Manager, Rail Safety of, the Access Provider, who are is responsible for the following:items outlined in sections 7.2.1 7.2.8.
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7.2.1. To document and maintain current Track Occupation requests and approved Track Occupations;.
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7.2.2. To determine Traintrain movements to and /from Track Occupation sites in conjunction with the affected Operators;.
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7.2.3. To arrange with Operators for works Traintrain and track machine movements associated with the Track Occupation;.
7.2.4. To maintain a works order registration system;.
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7.2.5. To determine safe workingSafeWorking requirements of a Track Occupation and obtain all necessary approvals;.
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7.2.6. To undertake the necessary steps for any Variations to timetables required due to a Track Occupation;
7.2.7. To prepare and issue the necessary Traintrain notices and circulars; and.
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7.2.8. To record key performance indicators, (e.g. overruns, cancelled Track Occupations and Train delays).
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8.
Regulations and SafeworkingSafeWorking Arrangement
8.1.
The safety of rail traffic and workers within work sites under altered Train operationsOperations is essential and all works and Track Occupations must be conducted in accordance with any Law from time to time and any safety requirements as they arise.
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8.2.
The Manager, Rail Safety of the Access Provider is responsible for determining all safeworkingSafeWorking requirements applying to each Track Occupation on the Access Provider's Network and will arrange for their publication and distribution to the relevant parties.
8.3.
Applicable regulations and special instructions relating to Train operationsOperations affecting a Track Occupation on the Access Provider's Network, as well as site protection requirements for infrastructure workers, must be set out in the special circulars and issued to the relevant parties by the Manager, Rail Safety of the Access Provider.
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8.4.
The Access Provider's Manager, Rail Safety must determine all safeworkingSafeWorking requirements applying to a Track Occupation and must issue to all relevant persons involved in a Track Occupation a special circular specifying all the applicable safeworkingSafeWorking requirements (including any applicable regulations, special instructions and site protection requirements for infrastructure workers).
9.
Cancellation of Approved Track Occupations
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9.1.
The Access Provider may cancel a Track Occupation of which notice has been given under this Protocol only if extreme circumstances require the cancellation and: The works manager has informed the respective MTM Occupations Management team and, if cancellation is to occur after the O circular has been issued, the works manager must also inform the Access Providers Senior Network Controller (METROL, Current Operations)
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Notice is given to each affected Operator; and

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If VLP is an affected Operator and is not given notice of the cancellation at or /earlier than midday on the day which is eight days before the day of the cancelled Track Occupation, the Access Provider agrees to reimburse VLP for any direct costs incurred by such parties in planning for alternative means of transport for their passengers for the period of the planned Track Occupation upon proof of such costs being incurred being provided. If an occupation is to be cancelled at late notice, the works manager must inform the respective Projects or Infrastructure Occupations Management. If this occurs after the O circular has been issued, the works manager must also inform METROL and MTM operations. 9.2 Parties responsible for a Track Occupation or other parties undertaking supplementary works within a Track Occupation must ensure the appropriate resourcing of their activities is made, including the supply of locomotives and Traintrain crews to undertake the planned works.
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METROPOLITAN RAILWAY NETWORK TRACK OCCUPATION PROTOCOL

L2-NPD-PRO-001 Version: 1 Effective from: 10/08/2012
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If a Track Occupation is disrupted whilstwhile it is in force due to the works not proceeding as planned or an Operator's request, due to an unrelated disruption, the Access Providers Senior TrainNetwork Controller (METROL) responsible for the site of the planned Track Occupation, is to be notified. A decision must then be made by the Access Providers Senior TrainNetwork Controller (METROL) in accordance with the Train Operating Protocol to cancel the balance of the Track Occupation or, with the concurrenceagreement from affected Operators, continue to run the Track Occupation but with an extended Variation to the timetable for the affected Trainstrains.
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10.
Job Titles and Position Names
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A reference to a position or title refers also to any replacement for that position or title or any person fulfilling substantially the same role.
11.References
11. Records and Enquiry
Nil.
12.
Related Documents
To assist in the application of this Protocol, reference may be made to the following documents: Train Operating Protocol; 1994 Book of Rules & Operating Procedures 1994; Addenda to the Metropolitan Master Working Timetable; Metropolitan Master Working Timetable.
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12.Documents
12.1.Minutes of meetings 12.2.Schedules of Train Paths
13.Note
Approving Manager: Manager Network Planning and Development
Approval Date: 10/08/2012
Next Review Date 31/07/2013 Page 19 of 20
PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION
METROPOLITAN RAILWAY NETWORK TRACK OCCUPATION PROTOCOL

L2-NPD-PRO-001 Version: 1 Effective from: 10/08/2012
Formatted: Font: 8 pt Formatted: Bullets and Numbering
13.1.This version 1 of the protocol updated the changes in responsibilities and the document document is re-formatted to align with the Metros new SQE documentation requirement. 13.2.The review and amendment of this Protocol must align with the Access Arrangement Renewal carried out the Commercial Department with Essential Services Commission. Therefore, any future review / amendment on this Protocol internally internally must check and confirm with Commercial Department.
- End of Document L1-PRJ-PRO-003: Occupations Management Procedure.
13.
References and Legislation

Nil.
Approving Manager: Manager Network Planning and Development
Approval Date: 10/08/2012
Next Review Date 31/07/2013 Page 20 of 20
PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION
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Metro Track Occupation Protocol (Marked Up) October 2012 20121003

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Metro Track Occupation Protocol (Marked Up) October 2012 20121003

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Metropolitan Railway Network Track Occupation Protocol

L1-XXX-XXXXXX Revision: 02 Effective from xx April 2011

Position Network Program Planning Manager, Timetables Manager, Timetables

Network Planning and Development Manager

Metropolitan Railway Network Track Occupation Protocol

Scott Short Document Endorsers Karen Wilson

Robb van Toledo

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Metropolitan Railway Network Track Occupation Protocol

Metropolitan Railway Network Track Occupation Protocol

1.Purpose and Scope

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Metropolitan Railway Network Track Occupation Protocol

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Access Provider: Metro Trains Melbourne (MTM).

Director: The Director of Public Transport under the Transport Act.

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Metropolitan Railway Network Track Occupation Protocol

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Metropolitan Railway Network Track Occupation Protocol

Metropolitan Railway Network Track Occupation Protocol

Train: Rolling Stock coupled together to operate as a single unit.

VLP: V/Line Pty Ltd, Bourke Street,Roles and Responsibilities

Metropolitan Railway Network Track Occupation Protocol

Functions of Occupation Protocol Committee

Metropolitan Railway Network Track Occupation Protocol

Metropolitan Railway Network Track Occupation Protocol

Meetings of the OccupationsOccupation Protocol Committee:

Contents of Notice of Track Occupation

Any notice of a Track Occupation must specify:

6.2.Types of Track Occupations

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Metropolitan Railway Network Track Occupation Protocol

6.2.1.Under Own Protection (Non-Occupation)

Closedown Track Occupation

Metropolitan Railway Network Track Occupation Protocol

Total Track Occupation and All Lines Closed

6.2.6.Booking Out (Non Occupation)

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Metropolitan Railway Network Track Occupation Protocol

Consideration of Notice of Track Occupation

Metropolitan Railway Network Track Occupation Protocol

Implementation of Track Occupation

The Access Provider may only implement a Track Occupation:

Track Occupation Management

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7.2.4. To maintain a works order registration system;.

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Metropolitan Railway Network Track Occupation Protocol

Metropolitan Railway Network Track Occupation Protocol

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Regulations and SafeworkingSafeWorking Arrangement

Cancellation of Approved Track Occupations

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Notice is given to each affected Operator; and

Metropolitan Railway Network Track Occupation Protocol