An organisational competency framework to ensure the effective delivery of medicines management functions and responsibilities
Acknowledgements
Author Project lead Production Published by: Website: Cathy Picton Gill Harvey Head of Medicines Management Stephen Beer Web and Publications Officer Merissa Bellew Web and Publications Manager National Prescribing Centre Ground Floor Building 2000 Vortex Court Enterprise Way Wavertree Technology Park Liverpool L13 1FB Tel No: 0151 295 8691 Fax No. 0151 220 4334 www.npc.nhs.uk
to support the NHS, and those working for it, to improve quality, safety and value for money, in the use of medicines for the benefit of patients and the public.
The NPC work programme is designed to support the specific needs of commissioners, providers and individuals with an involvement in prescribing and medicines use. In order to improve the flexibility, accessibility and timeliness of its support, the NPC provides key NHS audiences with a range of choices for accessing outputs. This includes making use of opportunities provided by electronic learning environments, as well as more traditional approaches. Additional materials to complement this guidance are available through the NPC website: www.npc.nhs.uk
Foreword
I am pleased to introduce you to this Organisational Competency Framework covering the skills and competencies needed by commissioning consortia in order to fulfil the Boards responsibilities for medicines management. Why is medicines management so important? The prescription of a medicine is the most frequent therapeutic intervention in primary care; most self care is supported by direct access to a medicine and in hospital settings the use of specialised medicines has transformed the treatment of many diseases. To put it another way, we would not have the health services we have today without access to modern medicines. Great progress has been made in improving the quality and cost effectiveness of prescribing in the 20 years since the Improving Prescribing Scheme was introduced - we have much to celebrate but much more to do. We must now build on the successes of the Improving Prescribing Scheme and embrace the idea that getting medicines use right or optimising the use of medicines has the potential to not just improve outcomes for our patients but, in many cases, to support us in redesigning care pathways in ways which reduce overall system costs. We have no alternative but to seek both these goals if we are to meet the needs of patients within the resources which will be available to us in the future. Alongside these opportunities we must also recognise the financial risk - around 14% of consortia budgets will pay for medicines, not just those directly prescribed but also many of the medicines used in hospital. So the task ahead is much more than just controlling prescribing costs, it is about realising the full benefits that optimal medicines use can deliver for our patients and for our Health Service. Given this context it must be apparent that every commissioning consortium will require access to the skills and competencies needed to optimise the use of medicines and to ensure that the expected patient outcomes and pathway redesigns are delivered. This Skills and Competency Framework and Self Assessment Tool, which has been co-produced with colleagues from consortia, PCTs, the National Prescribing Centre and DH, is designed to assist Consortia Boards to assure themselves that this is the case. I hope you will find it helpful and would welcome feedback to gill.harvey@nice.org.uk
Peter Rowe National QIPP Lead for Medicines Use and Procurement Department of Health Richmond House - Room 207 79 Whitehall SW1A 2NS Email: Peter.Rowe@dh.gsi.gov.uk PA: Jackie.Pennant@dh.gsi.gov.uk
Care Quality Commission investigations into failing services continue to highlight poor medicines management services as a contributory factor in some cases.4, 5
Useful links
Accountable Officer for Controlled Drugs: Under the Department of Healths legislation governing controlled drugs, all NHS trusts and independent (private or voluntary) hospitals that are designated bodies must appoint an accountable officer to be responsible for the safe management and use of controlled drugs in their organisation. (Care Quality Commission: www.cqc.org.uk) Area Prescribing Committees (APC): An area prescribing and medicines management committee (APC) is a strategic local group whose members are clinicians, providers and commissioners working together to ensure that patients have safe and consistent access to medicines in the context of care pathways which cross multiple providers. See Managing medicines across a health community: A fitness for purpose framework for area prescribing and medicines management committees (NPC 2009) Better Care Better Value (BCBV) indicators: Aimed primarily at commissioners and acute hospital providers, BCBV indicators reveal the potential to make significant cash or resource savings whilst improving quality Care Quality Commission (CQC): the independent regulator of health and social care in England www.cqc.org.uk CfWI (Centre for Workforce Intelligence): The CfWI is the new national authority on workforce planning and development providing advice and information to the NHS and social care system Commissioning Outcomes Framework: A set of overarching indicators that will frame the NHS Commissioning Boards responsibilities (see below for NHS Commissioning Board) CQUIN: the Commissioning for Quality and Innovation (CQUIN) payment framework, which makes a proportion of providers income conditional on quality and innovation ePACT: ePACT is a service for pharmaceutical and prescribing advisors which allows on-line analysis of the previous sixty months prescribing data held on NHS Prescription Services Prescribing Database Framework for Joint Working with the Pharmaceutical Industry Beyond Sponsorship: A toolkit designed to help the NHS meet the challenges of a rapidly evolving health service by providing practical advice and tools that support joint working projects with the pharmaceutical industry GMS QOF: General Medical Services Quality & Outcomes Framework GP Commissioning Consortia: as defined in the Department of Health White Paper Equity and excellence: liberating the NHS, these are consortia of GP practices, working with other health and care professionals, and in partnership with local communities and local authorities, to commission the great majority of NHS services for their patients HealthWatch England: an independent consumer champion within the Care Quality Commission Individual Funding Request (IFR): An IFR is a request to a PCT to fund healthcare for an individual who falls outside the range of services and treatments that the PCT has agreed to commission. Supporting rational local decision-making about medicines (and treatments). A handbook of good practice guidance (NPC, 2009) Joint Strategic Needs Assessment (JSNA): a process that identifies current and future health and wellbeing needs in light of existing services, and informs future service planning taking into account evidence of effectiveness Local decision-making (LDM) programme: NPCs programme of ongoing support for local NHS organisations (http://www.npc.nhs.uk/ local_decision_making) linked to the NHS Constitution Medicines Management: A system of processes and behaviours that determines how medicines are used by patients and by the NHS. (Modernising Medicines Management, NPC 2002) Medical Education England (MEE): MEE is an Independent Advisory Non-Departmental Public Body with a remit for medicine, dentistry, pharmacy and healthcare science Monitor: The independent regulator established in January 2004 to authorise and regulate NHS foundation trusts. www.monitor-nhsft.gov.uk
References
NHS Constitution rights: You have the right to drugs and treatments that have been recommended by NICE for use in the NHS, if your doctor says they are clinically appropriate for you. You have the right to expect local decisions on funding of other drugs and treatments to be made rationally following a proper consideration of the evidence. If the local NHS decides not to fund a drug or treatment you and your doctor feel would be right for you, they will explain that decision to you. Implementation of this right is supported by NPCs local decision-making (LDM) programme see earlier. NHS Constitution NICE: National Institute for Health and Clinical Excellence www.nice.org.uk NHS Commissioning Board: as defined in the Department of Health White Paper Equity and excellence: liberating the NHS, the NHS Commissioning Board is the proposed entity that will have the responsibility for holding consortia to account and for allocating and accounting for NHS resources Payment by Results (PbR): the tariff based hospital payment system that has transformed the way funding flows around the NHS in England; see A simple guide to Payment by Results Department of Health, September 2010. (See also, What you need to know about prescribing, the drugs bill and medicines management: A guide for all NHS managers. NPC December 2008) Patient Group Direction (PGD): a written instruction for the supply and/or administration of a licensed medicine (or medicines) in an identified clinical situation, signed by a doctor or dentist and a pharmacist. It applies to groups of patients who may not be individually identified before presenting for treatment. (NPC, Patient Group Directions, a practical guide and framework of competencies for all professionals using patient group directions, December 2009) QIPP agenda for medicines: Part of a broad spectrum of initiatives being developed by DH as a rounded package of Quality, Innovation, Productivity, and Prevention (QIPP) activities. The supporting document, Key therapeutic topics 2010/11 Medicines management options for local implementation (NPC 2010) focuses on medicines use and their procurement 1. National Institute for Health and Clinical Excellence (2009) costing statement: Medicines adherence: involving patients in decision about prescribed mecdicines and supporting adherence. http://guidance.nice.org.uk/CG76/costingstatement/pdf/english 2. National Prescribing Centre (2010). Ensuring the delivery of prescribing, medicines management and pharmacy functions in primary and community care. An organisational competency framework and key functions checklist. Working document. http://www.npc.nhs.uk/qipp/resources/competency_framework. pdf 3. NPC (2008). What you need to know about prescribing, the drugs bill and medicines management. http://www.npc.nhs.uk/resources/nhs_guide_for_managers.pdf 4. Healthcare commission. Investigation into Staffordshire Ambulance Service NHS Trust. April 2008. www.jrcalc.org.uk/hcr0408.pdf 5. Care Quality Commission (2010). Investigation into the mental health care for older people provided by Devon Partnership NHS Trust. www.cqc.org.uk/_db/_documents/20100614_Devon_ Partnership_NHS_Trust_investigation_Full_report_Final.pdf
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Rating Scale:
5: Our Commissioning Consortia Board has the strategies, structures and processes in place to enable it to deliver its medicine management functions fully 4: Our Commissioning Consortia Board has almost developed its strategies, structures and processes to enable it to deliver its medicines management functions 3: Our Commissioning Consortia Board has started to develop its strategies, structures and processes for the delivery of its medicines management functions at a basic level 2: Our Commissioning Consortia Board has met to discuss its responsibility for medicines management functions but as yet has not defined its strategy, structures or processes 1: Our Commissioning Consortia Board is not yet supporting the delivery of its medicines management functions
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This comprehensive document contained a detailed key functions list which underpinned the development of the competencies that commissioning organisations in the NHS would require moving forward. The document was published in November 2010 as a working resource for Primary Care Trusts (PCTs) and Strategic Health Authorities (SHAs) to assist with transition planning as they hand over their responsibilities to Commissioning Consortia and the National Commissioning Board. Anecdotal evidence suggests that this document has been heavily used by the NHS. As Commissioning Consortia began to form it was recognised that Consortia needed a version of the competency framework specifically aimed at their Boards. A small steering group was given the task of developing that resource which was user tested with GPs and medicines management leads. The framework in this document has been refined to take account of changes to the commissioning landscape since November 2010 and has been designed to be a relatively short, practical tool to engage Consortia Board members in discussions about how best to deliver on their medicines management functions.
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Appendix 3: Acknowledgements
Steering group Ryszard Gill Clive Jill Jonathan Lelly Catherine Steve Carol Janice Peter Bietzk Harvey Jackson Loader Mason Oboh Picton Pike Roberts Steele Rowe General Practitioner Head of Medicines Management Chief Executive Associate Director Medicines Management National Clinical Director for Primary Care and Community Pharmacy Consultant Pharmacist, Care of the Elderly Commissioned Project Lead General Practitioner Pharmacy lead Deputy Chief Pharmacist, Croydon PCT National QIPP Lead for Medicines Use and Procurement West Essex PCT National Prescribing Centre National Prescribing Centre NHS South West Department of Health NHS Lambeth For National Prescribing Centre Coastal West Sussex GP Commissioning Federation East of England NHS NHS Croydon Department of Health
User testing groups Rachel Rebecca Helen John Steve Peter Julie Andy Andrea Ainger Birchall Burgess Hickey Hulme Johnstone Landale Lee Loudon Principal Pharmacist Pharmacy Adviser GP Prescribing Lead South Manchester Lead Pharmacist Medicines Governance Assistant Director of Medicines Management General Manager Head of Medicines Management General Practitioner Head of Medicines Management NHS North Yorkshire NHS Western Cheshire South Manchester PBC Western Cheshire PCT NHS Derbyshire County Liverpool Healthcare Calderdale PCT NHS Wirral NHS Cumbria
Coastal West Sussex Commissioning Federation tested a draft version of this document in a half day workshop with their medicines management team, consortia chair and GP prescribing lead. Representation from the three Wirral Commissioning Consortia tested a later draft of the document in a meeting with the NHS Wirral Head of Medicines Management
Ground Floor, Building 2000, Vortex Court, Enterprise Way, Wavertree Technology Park, Liverpool L13 1FB Tel: 0151 295 8671 www.npc.nhs.uk National Institute for Health & Clinical Excellence 2011