AIESEC in Croatia Compendium Guide

AIESEC in Croatia
Compendium
Last update: April 2012
Compendium AIESEC in Croatia Last update: Apr. 2012
TABLE OF CONTENTS
I CONSTITUTION 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 4.1 4.2 4.3 4.4 4.5 4.6 4.7 5.1 5.2 5.3 5.4 5.5 5.6 5.7 NAME THE AIESEC WAY PHILOSOPHY MEMBERSHIP AIESEC IN CROATIA THE LEGISLATIVE MEETING OF MEMBERS FINANCES AMENDMENTS TO THE CONSTITUTION AND DISSOLUTION GENERAL PROVISIONS REGISTERED OFFICE CHAIRPERSON ROLL CALL QUORUM VOTING MINUTING REPRESENTATION MOTIONS AMENDMENTS ORDER OF PRECEDENCE POINTS OF ORDER CONDUCT OF MEETING STANDING ORDERS MEMBERS OF AIESEC IN CROATIA GENERAL ASSEMBLY POWERS AND DUTIES OF THE GENERAL ASSEMBLY BOARD OF PRESIDENTS POWERS AND DUTIES OF THE BOARD OF PRESIDENTS MEMBER COMMITTEE POWERS AND DUTIES OF MEMBER COMMITTEE LOCAL COMMITTEE POWERS AND DUTIES OF LOCAL COMMITTEE OTHER BODIES WITHIN AIESEC IN CROATIA SUPERVISORY GROUP ALUMNUS MEMBER COMMITTEE PRESIDENT ELECTIONS MEMBER COMMITTEE ELECTIONS MEMBER COMMITTEE DISCHARGE VOTE LOCAL COMMITTEE PRESIDENT ELECTIONS LOCAL COMMITTEE EXECUTIVE BOARD ELECTIONS MEMBERS ATTENDING NATIONAL AND INTERNATIONAL CONFERENCES MEMBERS APPLYING FOR CEED AIESEC IN CROATIA MEMBERSHIP APPLICATION TO BE A MEMBER MEMBERSHIP CRITERIA PROCEDURE FOR MEMBERSHIP REVIEW REMOVAL OF MEMBERSHIP CRITERIA FOR INDIVIDUALS TO BE MEMBERS OF AIESEC IN CROATIA PROCEDURE OF INDIVIDUAL MEMBERSHIP REVIEW 2
II THE STANDING ORDERS OF AIESEC
III ORGANIZATIONAL STRUCTURE
IV ELECTION AND SELECTION PROCEDURE
V MEMBERSHIP
VI NATIONAL MEETINGS 6.1 6.2 6.3 6.4 6.5 7.1 7.2 7.3 7.4 8.1 8.2 8.3 1. 2. 3. 4. DEFINITION FUNCTIONAL MEETING WINTER LEADERSHIP DEVELOPMENT CONGRESS SPRING LEADERSHIP DEVELOPMENT CONGRESS HOSTING A NATIONAL MEETING COMMON FINANCIAL REGULATIONS FINANCIAL REGULATIONS FOR THE MC FINANCIAL REGULATIONS FOR THE LC INTERNAL AUDIT CONFLICT MANAGEMENT PENALIZATION INTERPRETATION CODE OF ETHICS INTERNAL AUDIT CYCLE
ELECTION AND SELECTION PROCEDURE EXPLANATION
VII FINANCIAL REGULATIONS
VIII CLOSING REGULATIONS
IX APPENDIX
EXTERNAL RELATIONS PRINCIPLES
I - CONSTITUTION
1.1 Art. 1 1.2 Art. 2 Name The name of the foundation shall be AIESEC. The AIESEC Way What is AIESEC: AIESEC is a global, non-political, independent, not-for-profit organization run by students and recent graduates of institutions of higher education. Its members are interested in world issues, leadership and management. AIESEC does not discriminate on the basis of race, colour, gender, sexual orientation, creed, religion, national, ethnic or social origin. What we envision: Peace and fulfillment of humankind's potential. Our impact: Our international platform enables young people to explore and develop their leadership potential for them to have a positive impact in society. The way we do it: AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment Philosophy Our Values: Activating Leadership We lead by example and inspire leadership through actions and results. We take full responsibility for developing the potential of other people. Enjoying Participation We have a dynamic environment created by active and enthusiastic involvement of individuals. We enjoy being involved in AIESEC. Striving for Excellence We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve our results. Living Diversity We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual. Acting Sustainable We act in a way that is sustainable for our organisation and society. Our decisions take into account the needs of future generations. Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfil our commitments and conduct ourselves in a way that is true to our ideals. Art. 7 English is the sole official language of the foundation.
Art. 3 Art. 4
Art. 5
1.3 Art. 6
Art. 8 Art. 9
The logo approved at Presidents Meeting 1990 (Hong Kong) is the official logo of the foundation. AIESEC adopts the AIESEC Code of Ethics as described in the Appendix along with its supportive structures mentioned.
Art. 10 The area of jurisdiction of this Compendium is limited to the geographical region of the Republic of Croatia. 1.4 Membership
Art. 11 The foundation shall consist of associations (Member Committee and Local Committee(s)) of students and recent graduates of institutes of higher education who are interested in world issues, leadership and management without academic distinction and/or preferences. Art. 12 Prior to being admitted as a member, any applicant must fulfill the requirements defined in the Compendium. Art. 13 The foundation and all its entities shall be represented nationally by one common global name. That name shall be AIESEC. Art. 14 Admission, expulsion or removal of the membership shall be decided through the procedures defined in the Compendium. All decisions will only be valid upon ratification by at least two-thirds of the voting members on Winter Leadership Development Congress if not specified otherwise. No member shall be expelled except upon eight weeks notice from the Member Committee by registered mail specifying the ground upon which expulsion is based. Art. 15 Any member may resign at any time by giving four weeks notice to be delivered in writing to the Member Committee, which shall so inform the General Assembly of AIESEC in Croatia. The notice has to be signed by the LCP or the temporary representative of the LC and stamped with the LC stamp. Art. 16 A member who resigns or is expelled / removed shall forfeit the right to any part of the assets and liabilities of the foundation. The member shall also return all assets and liabilities belonging to the foundation at their cost to the Member Committee. Art. 17 A member who resigns or is expelled / removed may not utilize the AIESEC name for any purpose, activities or communication. 1.5 AIESEC in Croatia
Art. 18 The foundation shall be administered by Member Committee (MC) of AIESEC in Croatia consisting of a President (MCP), a number of Vice-Presidents (VPs) and a number of support staff, all physical persons. Art. 19 If the Member Committee is incomplete (missing any of the members as described in the Art.18) it still retains all of its powers. Art. 20 The President is appointed by the General Assembly at the annual Winter Leadership Development Congress according to the procedure defined in the Compendium. Art. 21 The Vice-Presidents are nominated by the General Assembly and appointed by the President according to the procedure defined in the Compendium. The support staff is appointed by the President at the legislative meetings. Art. 22 Individuals can be appointed through elections or appointed by the MCP but shall not serve for more than: 1) Three terms in the MC 5
2) Two terms in the MC on the same function Art. 23 For the purpose of the Legislative meetings of AIESEC in Croatia, MC shall have one vote. This vote shall be the result of the consensus of the simple majority of MC members. In the case of a lack of consensus the MCP has executive powers. Art. 24 The MC shall have full power of management and administration, subject to the prerogatives of the legislative meeting. Art. 25 The General Assembly delegates the management of the foundation to the Member Committee President. Art. 26 The General Assembly may rescind its delegation of management of the foundation to the Member Committee President should he/she not perform in accordance to the Constitution of the foundation and his/her role described in the Compendium. Art. 27 The MCP shall be responsible for carrying out the decisions of the legislative meetings of AIESEC in Croatia. Art. 28 The President will cease to hold office: a) b) c) d) e) f) g) By his/her death; By his/her resignation; Impeachment as defined in the Compendium; Because he/she applies for a temporary moratorium; By the appointment of a guardian over him/her by the court; By removal from office by the court in the cases provided for in the law; At the end of his/her term.
Art. 29 Any member of the MC shall cease to hold office as set forth under Art. 28. 1.6 The legislative meeting of members
Art. 30 All members shall together constitute the Legislative meeting of members of AIESEC in Croatia, which comes together on the occasion of the foundations annual legislative meetings being Winter Leadership Development Congress and Spring Leadership Development Congress. These two are the legislative conferences. Art. 31 Additional legislative meetings may be convened by the MC of AIESEC in Croatia or by two-thirds majority request of the General Assembly in communication with AIESEC in Croatia members. Art. 32 The legislative meeting of members shall have all powers for the performance and execution of the purposes of the foundation. Art. 33 Legislative meetings shall validly be held if at least simple majority of the foundations voting members are present. Art. 34 Only full members (as described in the Compendium) shall be entitled to vote at legislative meetings. Each member shall have one vote. Art. 35 A member may be represented at the legislative meetings by another voting member. No member shall hold more than one proxy. Only in case theres no simple majority of voting members present, proxies are valid. Art. 36 The decisions of the legislative meetings shall be carried by a simple majority vote of all voting members present or represented, except if the Constitution or Standing Orders provide otherwise. Art. 37 The Chairperson of Legislative meetings of AIESEC in Croatia shall be the Member Committee President. 6
1.7
Finances
Art. 38 The capital of the foundation will be formed by delivering The AIESEC Way, contributions of members, subsidies, gifts, legacies and other contributions. Art. 39 All assets and liabilities are the financial responsibility of the foundation and members shall not be personally liable. Art. 40 The use of funds and the bookkeeping of the MC shall be governed by the foundations financial regulations as described in the Compendium. The use of these funds may be amended by a two-thirds majority vote at a legislative meeting. Art. 41 The financial year of the foundation shall extend from 1 January to 31 December. Art. 42 AIESEC in Croatia shall keep filed records of its operations for a period of five years. The records of the main book and cash statements shall be kept for a period of eleven years and the records of the additional books for the period of 7 years. 1.8 Amendments to the Constitution and Dissolution
st st
Art. 43 Any proposal regarding amendments to the Constitution and dissolution shall emanate from the MC or two members. Art. 44 The MC shall advise the members of the foundation at least four weeks in advance of the date of the legislative meeting that will deliberate on such a proposal. Art. 45 The General Assembly of AIESEC in Croatia is charged with the executive authority of amending the Constitution and dissolving the foundation. Art. 46 Approval for an amendment to the Constitution shall be granted if it receives a twothirds majority vote of the full members of the foundation in a Legislative meeting where three quarters of all members are physically present. Art. 47 Approval for the foundation to be dissolved shall be granted by a unanimous vote of all members of the foundation. Art. 48 If a Legislative meeting is not complete whereby a resolution to alter/dissolve the Constitution is discussed, a second meeting shall be convened not earlier than two and no later than 4 weeks after the first meeting. This meeting, irrespective of the number of AIESEC in Croatias members physically present or represented may adopt a lawful amendment to the Constitution as per article 45 & 46. 1.9 General provisions
Art. 49 Anything which is not provided for by the present Constitution shall be settled according to the provisions of the Croatian Law. 1.10 Registered office
Art. 50 The registered office of the foundation shall be in Zagreb, and at present is at: AIESEC Hrvatske Zagrebaka kola Ekonomije i Managementa Jordanovac 110 10 000 Zagreb It may be relocated to any other address by a decision of the MC if it feels there is a need to do so. In the event of such a scenario all members shall be informed of the change before it takes place and a confirmation should be sent once the change takes place. 7
II THE STANDING ORDERS OF AIESEC

2.1 2.1.1 Chairperson The Chairperson of Legislative meetings of AIESEC in Croatia shall be the MCP. If the MCP is unable to preside over the Legislative meeting he/she will nominate a substitute Chairperson which has to be ratified by two-thirds of voting members. The Chairperson shall be the sole interpreter of the Standing Orders. MCP shall be the final interpreter of the provisions of the Compendium, apart from Standing Orders. Roll Call In order to avoid confusion during voting, a Roll Call shall be taken at the commencement of all Sessions of Meetings. Further, should delegates subsequently join / leave the session, they shall inform the Secretary of their presence / absence and this shall be recorded in the minutes. Quorum Legislative meetings shall validly be held if at least simple majority of the foundations voting members are present or represented by proxy. Voting Only full members shall be entitled to vote at legislative meetings. Each member shall have one vote. Proxy voting at Legislative meetings shall be permitted. Such proxy representation shall be in writing and submitted to the Secretary of the meeting. The proxy shall be signed by the Local Committee President (LCP) and one more Local Committee VicePresident (LC VP). Proxies shall not be used to propose or second a motion. Only voting members can receive a proxy vote. No member may receive more than one proxy. In voting, motions shall be carried by a simple majority, unless the Constitution or Standing Orders provide otherwise. The casting of votes shall be in the following order: Votes for, votes against, abstentions. If the numbers of votes for and against a motion are equal, the motion shall be regarded as not carried. Members abstaining shall be considered as non-voting unless otherwise specified. For the purpose of the Compendium simple majority shall be defined as follows: Simple majority is when more votes are in favour of the motion than against it. Minutes Minutes must be taken during all plenary sessions of legislative meetings. For the purpose of minuting, the Chairperson shall nominate a Secretary of the Legislative meeting which shall be ratified by simple majority of voting members. Representation MC and all members shall be allowed to attend and speak at all sessions of the Legislative Meeting. 8
2.1.2 2.2 2.2.1 2.2.2 2.3 2.3.1 2.4 2.4.1 2.4.2
2.4.3 2.4.4 2.4.5
2.4.6 2.5 2.5.1 2.5.2 2.6 2.6.1
2.6.2 2.7 2.7.1 2.7.2 2.7.3 2.7.4
Observers and guests of the legislative meetings shall only be heard with the permission of the Chairperson. Motions No matter shall be discussed unless it concerns an approved subject on the Agenda, except at the discretion of the Chairperson. No motion or amendment shall be open for discussion until it has been seconded, but the proposer shall have the right to speak on a Motion in order to find a seconder. A motion shall only be open for discussion or amendment after the proposer and seconder have been given the opportunity to speak in support of the motion. No motion or amendment, which has been accepted by the Chairperson, shall be withdrawn without the consent of the meeting. Neither shall any addendum be added to a motion once accepted without consent. The following forms of legislation shall be allowed at legislation meetings: Motions - which remain indefinitely in the Compendium unless amended or deleted by subsequent legislative meetings. One Year Motions - which are binding until the legislative meeting one year from the one at which the motion is passed. Two Year Motions - which are binding until the legislative meeting two years from the one at which it is passed. Mandates - to a recognised body of the Association binding for a specified period of time, to perform a function outside the ordinary course of duty. The mandate must be discussed with and accepted by the body.
2.7.5
2.7.6 2.8 2.8.1 2.8.2 2.8.3
All Full Members shall have the right to propose motions and amendments and to second a motion proposed by another member. Amendments No amendment shall be moved which, by the Chairperson's ruling, rescinds, negates or destroys the original motion. No other amendment shall be moved until the first amendment has been disposed of, but notice of further amendments may be given. If an amendment is rejected, other amendments may be moved on the original motion. If an amendment is carried, the motion as amended shall become the motion and shall be the question to which any further discussion may be moved or upon which the final vote is taken. Order of Precedence That the Chairperson shall allow the following Procedural Motions to be put when there is already a proposition on the floor, in the following order of precedence: 1 That the motion now be put. 2 A motion to postpone or adjourn the matter to a specified later meeting. 3 A motion to refer matter to a committee or sub-committee for investigation and report. 4 A motion to limit the debate to a certain specified time period. 5 That a matter lies on the table. 9
2.9 2.9.1
6 7
A motion of no confidence in the Chair. A motion to adjourn the meeting to a later specified date.
Motions provided for by clause 1, 4 and 5 must receive a majority of two-thirds of the votes cast excluding abstentions. 2.9.2 If the motion "That the motion now be put" has been seconded, no further discussion of the original question shall be allowed but a member may give notice of his/her desire to speak further on the original question. If the motion is carried, only the proposer of the original question under discussion shall be allowed to speak before the original question is put to the vote. If the motion "to limit debate to a certain specified period of time" is carried, the Chairperson shall draw up a list of those wishing to make their first speech on the subject and allot each one an equal proportion of the specified period. The proposer shall be allowed five minutes to sum up before the original motion is put to a vote. Should any procedural motion under Section 2.9.1 be defeated, fifteen minutes (15) shall elapse before such a motion may be proposed again, unless the Chairperson is of the opinion that the circumstances have materially altered in the meantime. Points of Order
2.9.3
2.9.4
2.10
2.10.1 In addition to a discussion on a motion, the Chairperson shall allow the following points in order of precedence: 1 2 Point of Order Point of Information
2.10.2 A point of order must be heard at all times and the Chairperson shall give his/her ruling before the motion is further discussed. Points of order shall deal with the conduct of procedure of the debate. The member rising to put the point of order shall prove one or more of the following: 2.11 That the speaker is addressing an issue that is not relevant to the current topic. That the speaker is using unparliamentarily language. That the speaker is infringing upon the Constitution or Standing Orders.
Conduct of meeting
2.11.1 A speaker shall direct his/her speech directly to the motion or amendment under discussion. If no definite motion or amendment is before the meeting, the speaker shall direct his/her speech strictly to the point on the agenda under discussion. 2.11.2 Every member shall address himself/herself solely to the Chairperson. 2.11.3 The Chairperson shall have the right to make a speakers list and close it according to his/her discretion. 2.12 Standing Orders
2.12.1 Standing Orders may be changed at any Legislative meeting provided there is a twothirds majority of voting members at the meeting.
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III ORGANIZATIONAL STRUCTURE

3.1 3.1.1 Members of AIESEC in Croatia The following entities are recognized as official entities of AIESEC in Croatia: General Assembly Board of Presidents Member Committee Local Committee 3.1.2 The following Local Committees are designated as Full Members of AIESEC in Croatia: AIESEC in Osijek AIESEC in Rijeka AIESEC in Split 3.1.3 The following Local Committees are designated as Members-in-Alert of AIESEC in Croatia: AIESEC in Varadin 3.1.4 The following entities are designated as Initiatives Group of AIESEC in Croatia: AIESEC in Zagreb 3.2 General Assembly The General Assembly shall consist of the Member Committee, Full Members and Members in Alert. 3.3 3.3.1 Power and Duties of the General Assembly The General Assembly has powers to carry out the aims and objectives as set out in the Constitution. Its role is to serve as the ultimate and final decision making body of the association. The General Assembly may form a special committee directly responsible to it, to undertake a specific task. The General Assembly shall specify the powers and duties of such a committee and the time-frame in which the committee is performing its tasks. The person in charge of this committee shall be directly responsible to the Member Committee President for its day to day functioning. 3.4 Board of Presidents The Board of Presidents shall consist of the Member Committee President and Local Committee Presidents. 3.5 3.5.1 3.5.2 3.6 Power and Duties of the Board of Presidents The Board of Presidents has the power to represent the General Assembly on Legislative meetings of AIESEC in Croatia. Outputs from all Legislative meetings must be sent to the Board of Presidents no longer than 10 days after the meeting. Member Committee 11
3.6.1 3.6.2
The Member Committee shall consist of the Member Committee President, a number of Vice-Presidents and a number of support staff, all physical persons. The Member Committee President shall be the chief executive officer of the association. He shall be responsible for carrying out the decisions of the legislative meetings of AIESEC in Croatia and shall exercise general control and supervision over the affairs of the association. All members of the Member Committee shall officially hold office for a one-year term st th from July 1 June 30 of the year. All elected members of the Member Committee are to attend SLDC and start work in st the office from June 1 of the year to allow for one month of in-person transition and year planning before the official term starts. Power and Duties of the Member Committee The role of the Member Committee is to enable the LCs to perform according to The AIESEC Way and ensure sustainable country development. The MC shall have full power of management and administration, subject to the prerogatives of the legislative meeting. The Member Committee may form a special committee directly responsible to it, to undertake a specific task. The Member Committee shall specify the powers and duties of such a committee and the time-frame in which the committee is performing its tasks. The person in charge of this committee shall be directly responsible to the Member Committee President for its day to day functioning.
3.6.3 3.6.4
3.7 3.7.1
3.8 3.8.1
Local Committee The following entities are recognized as official entities of a Local Committee: General Assembly Local Committee President Executive Board
3.8.2
The General Assembly has powers to carry out the aims and objectives as set out in the local Constitution. Its role is to serve as the ultimate and final decision making body of the local association. The General Assembly may form a special committee directly responsible to it, to undertake a specific task. The General Assembly shall specify the powers and duties of such a committee and the time-frame in which the committee is performing its tasks. The person in charge of this committee shall be directly responsible to the Local Committee President for its day to day functioning.
3.8.3
The Local Committee President shall be the chief executive officer of the local association. He shall be responsible for carrying out the decisions of the legislative meetings of AIESEC in Croatia on the local level, decisions of LC legislative meetings and shall exercise general control and supervision over the affairs of the local association. The Executive Board shall consist of the Local Committee President, a number of Vice-Presidents and a number of support staff, all physical persons. The EB shall have full power of local management and administration, subject to the prerogatives of the legislative meeting.
3.8.4
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All members of the Executive Board shall officially hold office for a one-year term from st June 1st until May 31 of the next year. If, in exceptional cases, Executive Board st members start their term later, the finish date of the term still remains May 31 of that term. 3.9 3.9.1 3.10 Power and Duties of the Local Committee The role of the Local Committee is to provide the highest number of high quality complete AIESEC experiences. Supervisory Group
3.10.1 The Supervisory Group shall convene to give input and advice to AIESEC in Croatia and also to monitor their activities and finances, using their professional experience for the growth and development of AIESEC in Croatia. Its role will be: Monitoring main activities of MC and assessing performance of MC based on stated targets for the year which are included in the national and MC year plan Monitoring finances of MC and approving major investments and exceptional expenditure outside of the budget greater than 7500 kn and any changes in the budget regarding monetary compensation of any nature for the MC and NST Giving strategic advice based on their assessment of AIESEC in Croatias performance and results Overseeing legal and governance related issues and MC team structure Reporting to National Plenary on MCs performance and presenting recommendations Approving the salary level for MC members before the start of the term and approving any changes in the salary Approving the annual budget and year plan of the MC Providing regular mentorship, advice, and support for the MC in their areas of expertise Participate in certain national task forces and subcommittees to provide external insight
The Supervisory Group shall not have any decision-making power, or legal and financial responsibility for the operations of AIESEC in Croatia. The Supervisory Group shall have non-binding authority to approve financial decisions, especially if they are of the threatening character to the AIESEC in Croatia. 3.10.2 Each member of the Supervisory Group will serve a two-year term that can be renewed. This term can be extended by invitation of MC and the approval of the Supervisory Group. New members of Supervisory Group can be selected on any legislative meeting in the year since each member is selected for a period of 2 years. The Supervisory Group will consist of up to eight people, each representing themselves individually, with the following profiles: Current executives or managers with a strong understanding of, and commitment to AIESEC and AIESEC in Croatia; Former AIESEC in Croatia members and other alumni; Retired executives or managers; The former president of AIESEC in Croatia, for a one-year term
If the outgoing MCP is unable to fulfill the requirements of being a member of the Supervisory Group, then he/she should let the incoming MCP know by May 1st of the year of his/her term. By the same time, he/she should nominate someone from his/her team that fulfils the following criteria: Availability to attend all Supervisory Group meetings 13
Experience with important agenda items of the organization Having a discharge vote The outgoing MCP should also notify the current Supervisory Group members of the reasons of not being able to be a member and also which person he/she is endorsing and why. The Supervisory Group should discuss the issue and give the final confirmation to MC before the General Assembly ratifies the new member. AIESEC in Croatia is responsible to contact the recommended person. A decision should be made before S LDC.
If the ex-MCP becomes unavailable during his/her Supervisory Group term, then the above procedure is being followed before the next legislative meeting. 3.10.3 The Supervisory Group shall meet at least four times per year, once in each quarter. Both the incoming and outgoing MC teams shall be present on at least one of these meetings. For each meeting, an update on current year's budget shall be sent two weeks before the actual meeting. Recommendations should be given by the Supervisory Group, to which the AIESEC in Croatia shall be held accountable. 3.10.4 The Supervisory Group of AIESEC in Croatia shall be reporting to the National Plenary during W LDC and S LDC concerning the performance of AIESEC in Croatia, in terms of their performance in their operation and financial situation. The report shall be presented by the Chairman of the Supervisory Group, and should include their assessments of the MC and AIESEC Croatias performance in the current year, and be followed with suggestions on the direction of how AIESEC in Croatia should proceed in the upcoming terms. In case the Chairman of the Supervisory Group is not present in a conference, another member of the Supervisory Group shall present the report. In case no member of the Supervisory Group can attend the W LDC or S LDC, AIESEC in Croatia shall be eligible to make the presentation. 3.10.5 Election procedure for Supervisory Group: When the Supervisory Group is first formed, the MC of AIESEC in Croatia will nominate members for the Supervisory Group and they will be voted upon by the General Assembly. After the first members of Supervisory Group are selected, both the Member Committee and the Supervisory Group can nominate candidates who they consider suitable additions to Supervisory Group. The General Assembly would then be voting upon the admission of new Supervisory Group members. Supervisory Group members should be approved by a simple majority. 3.11 Alumnus
3.11.1 An alumnus is an individual who is not taking an active role in the organization but who shows interest to continue contributing for its goals and that meets the following criteria: Mandatory criteria: Minimum one year and a half active in AIESEC Completed a leadership role in the organization User of myaiesec.net account and Exchange Certificate Excusable criteria: Participation in at least one Leadership Development Congress Went on an internship, CEED or international MC To become an alumnus, a member must graduate
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3.11.2 The motion to be approved should be proposed by the individual member, defining the member's wish to change his/her status and the reasons supporting the proposal. 3.11.3 If one of the excusable criteria is not met, a member can send a request letter to the Executive Board to be excused from the missing criteria and the General Assembly of the LC decides whether a member is an alumnus. 3.11.4 If a member has two or more criteria missing, he/she cannot be accepted as an alumnus. 3.12 National Support Team
3.12.1 The role of national support teams are to provide support in the development of national strategies, ensure their implementation, and supporting the realization of priorities in areas of responsibility along with the Member Committee Team of AIESEC in Croatia. National support teams have no legal powers of their own, but work as a body within the MC. If any team member in a national support team is not fulfilling his/her responsibilities, the MC Team may resign him/her at anytime. 3.12.2 It is the sole responsibility of the MC Team to establish the size, structure and selection process of national support teams and may revise this as necessary. 3.12.3 Each member of a national support team has their work presented at each national conference and receives a discharge vote from the MC at the end of their term based on the assigned and agreed Job Description and responsibilities. Discharge vote results are then announced to BoP members.
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IV ELECTION AND SELECTION PROCEDURE

4.1 4.1.1 4.1.2 Member Committee President Elections Elections to the function of the MCP shall be held at the annual Winter Leadership Development Congress. To apply for Member Committee President an applicant must be a full member of AIESEC in Croatia. Applicant must have a previously finished or current leadership experience comprising of either a LCP term or a MC term. Applicant must have actively participated in at least 3 W LDCs including the one during which they are going through the MCP election process. Applicant must have actively participated in at least 1 international conference. In case an applicant does not fulfil all criteria stated in this article, he shall write a letter to the MCP asking for approval to continue with the election process. The letter has to be delivered to the MCP along with the application. 4.1.3 MCP shall release the official MCP application at least 30 days prior to opening plenary of W LDC. Applicant must submit an application to the MCP at least 14 days prior to opening plenary of W LDC. Applicant must submit two endorsement letters with their application. One of the endorsement letters must be from their LC or MC and the other one can be from any LC or MC except their own. The MCP shall send out the application and endorsement letters to the LCs after the application deadline, and shall enable the General Assembly to interact virtually with the applicant in the duration of minimum 7 and maximum 10 days. If an applicant wants to withdraw his application, the deadline for withdrawal is opening plenary of W LDC. 4.1.4 Voting Procedure A voter shall be any individual who is a full member of AIESEC in Croatia. Members which are in AIESEC for less than 5 months have all together one vote per LC. The voting should be conducted as described in Appendix 3. 4.2 4.2.1 Member Committee Elections Elections to the function of the MC shall be held between 1 of January and 15 of February. The General Assembly shall decide on W LDC on the exact date of the elections. To apply for Member Committee an applicant must be a full member of AIESEC in Croatia or the AIESEC country of his origin. Applicant must have a previously finished or current leadership experience comprising of either an EB term, LCP term or a MC term. An applicant from AIESEC in Croatia must have actively participated in at least 2 W LDCs. 16
st th
4.2.2
Applicant must have actively participated in at least 1 international conference. In case an applicant does not fulfil all criteria stated in this article, he shall write a letter to the MCP asking for approval to continue with the election process. The letter has to be delivered to the MCP along with the application. 4.2.3 MCP shall to release the official MC application at least 30 days prior to the official date of the elections. Applicant must submit an application to the MCP at least 14 days prior to the official date of the elections. Applicant must submit two endorsement letters with their application. One of the endorsement letters must be from their LC or MC and the other one can be from any LC or MC except their own. The MCP shall send out the application and endorsement letters to the LCs after the application deadline, and shall enable the General Assembly to interact virtually with the applicant in the duration of minimum 7 and maximum 10 days. If an applicant wants to withdraw his application, the deadline for withdrawal is three days before the official date of the elections. 4.2.4 Voting Procedure A voter shall be any individual who is a full member of AIESEC in Croatia and should be conducted as described in Appendix 3. 4.3 4.3.1 Member Committee Discharge Vote Discharge vote is the vote given individually to the MC members at W LDC and S LDC for the goals achieved and work done based on the MC year plan and MC budget. It evaluates membership satisfaction with the responsibilities fulfilled or not by the MC. 4.3.2 Voting Procedure A voter shall be any individual who is a full member of AIESEC in Croatia and should be conducted as described in Appendix 3. 4.3.3 The consequences of discharge vote are the following: If the discharge vote is given to the MC member than that person has fulfilled her/his role and responsibilities. If the discharge vote is not given to the person than next should be respected: o o Person who didnt receive the discharge vote cannot go on an internship from any entity in the country Person who didnt receive the discharge vote cant be selected for another national leadership position and the country will not support the persons application for any other international leadership position.
When voting on W LDC consequences are connected to fulfillment of the responsibilities until the S LDC. If until then not fulfilled than the consequences from this article are put in place.
4.3.4
If a person is expelled or resigns from the MC at any point of time, the consequences stated in the previous article are applied.
17
4.3.5
If it happens that the person is selected for a leadership position prior to second discharge vote on S LDC and on S LDC that person doesnt get the discharge vote, than the elections for the person need to be repeated. Local Committee President Elections Elections to the function of the LCP shall be held between 1 of February and 15 of March. The official date of the election meeting of the local General Assembly shall be agreed upon by the Board of Presidents at Winter Leadership Development Congress. Additional rounds of elections can be held on any date agreed upon by Board of Presidents. To apply for Local Committee President an applicant must be a full member of AIESEC in Croatia and the LC which conducts the elections. Applicant must have a previously finished or current leadership experience comprising of an EB term. Applicant must have actively participated in at least 2 W LDCs. Applicant must have actively participated in at least 1 international conference. Applicant cannot apply for the function of the LCP if he held LCP function for two terms or is currently LCP for the second term. In case an applicant does not fulfil all criteria stated in this article, he shall write a letter to the LCP asking for approval to continue with the election process. The letter has to be delivered to the LCP along with the application.
st th
4.4 4.4.1
4.4.2
4.4.3
LCP is obliged to release official LCP application at least 12 days prior to the election meeting of the General Assembly. Applicant must submit an application to the LCP at least 5 days prior to the election meeting of the General Assembly. Applicant must submit one endorsement letter with their application, which can be from any individual who is a full member of AIESEC in Croatia or any other official AIESEC entity. The LCP shall send out the application and endorsement letter to the LC members after the application deadline. If an applicant wants to withdraw his application, the deadline for withdrawal is 3 days prior to the election meeting of the General Assembly.
4.4.4
Voting Procedure A voter shall be any individual who is a full member of AIESEC in Croatia and a full member of the LC which conducts the elections. The voting should be conducted as described in Appendix 3.
4.5 4.5.1
Local Committee Executive Board Elections Elections to the function of the EB shall be held between 15 of February and 31 of March. The official date of the election meeting of the local General Assembly shall be agreed upon by the Board of Presidents at W LDC. Additional rounds of elections can be held on any date agreed upon by Board of Presidents. To apply for Local Committee Executive Board an applicant must be a full member of AIESEC in Croatia and the LC which conducts the elections. 18
th st
4.5.2
Applicant must have actively participated in at least 1 W LDC. Applicant cannot apply for the function of the EB if he held EB function for two terms or is currently in EB for the second term. In case an applicant does not fulfill all criteria stated in this article, he shall write a letter to the LCP asking for approval to continue with the election process. The letter has to be delivered to the LCP along with the application. 4.5.3 LCP is obliged to release official EB applications at least 12 days prior to the election meeting of the General Assembly. Applicant must submit an application to the LCP at least 5 days prior to the election meeting of the General Assembly. Applicant must submit one endorsement letter with their application, which can be from any individual who is a full member of AIESEC in Croatia or any other official AIESEC entity. The LCP shall send out the application and endorsement letter to the LC members after the application deadline. If an applicant wants to withdraw his application, the deadline for withdrawal is 3 days prior to the election meeting of the General Assembly. 4.5.4 A voter shall be any individual who is a full member of AIESEC in Croatia and a full member of the LC which conducts the elections. The voting should be conducted as described in Appendix 3. Members attending National and International conferences Any individual who is a new or full member of AIESEC in Croatia can attend any national conference provided that he fits the delegate profile. Only full members of AIESEC in Croatia or members with previous facilitating experience can be appointed facilitators. Any individual who is a new or full member of AIESEC in Croatia can be appointed OC. The official list of delegates shall be sent by the LC VP Talent Management to the MC VP Talent Management after the delegate application deadline and latest 2 days prior to opening plenary of the Conference. Prior to the opening plenary of the conference each participant shall sign a liability statement and originals of all liability statements shall be given to the MC. The LC shall keep copies of liability statements of their participants. The MC has the power to forbid participation at the conference to any individual who doesnt sign the liability statement. A liability statement template is attached as an appendix to this Compendium. 4.6.2 Any individual who is a full member of AIESEC in Croatia can attend any International Conference provided that he fits the delegate profile, subject to approval from the MC. The official list of delegates interested shall be sent by the LC VP Talent Management to the MC VP Talent Management at latest 96 hours before the application deadline. The MC VP Talent Management then has to respond to the LC VP Talent Managements regarding the applicants approvals within a 72 hour period. Should the applicant not receive a response within the allotted time, it is assumed that the delegate has received approval. Should a members application not be approved, reasons for not approving the member will be provided to the LC VP Talent Management at the same time.
4.6 4.6.1
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4.7
Members applying for CEED Any individual who is a full member of AIESEC in Croatia can apply for a CEED opportunity offered by another AIESEC entity provided that he fits the profile required. An official announcement of CEED application shall be sent by the LC VP TM or the applicant himself to the MC VP TM before the CEED application deadline.
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V MEMBERSHIP
5.1 5.1.1 AIESEC in Croatia Membership There shall be two kinds of membership: a) Full member b) Member in Alert The following criteria must be met for Local Committees to be considered as full members of AIESEC in Croatia: a) Pay LC fees (defined by this Compendium) and cover other financial obligations towards AI and MC. The record of the payment of the financial obligations will be run from the day of payment. The bi-annual AI fee has to be paid to the MC at least 10 days prior to the deadline set by AIESEC International. All fees will be calculated for all members and IGs. b) LC shall submit performance reports twice per term in the Croatia Presidents Community or through other communication tool determined by MCP. The MCP shall be responsible for the creation and release of the report template. The template shall be submitted to the LCPs at least 15 days before the opening plenary of W LDC and S LDC. The LCs shall have 10 days to fill in the performance report. c) LC shall submit financial reports to the MC two times per year in the template provided by the MC in the deadline proposed by MC. If a deadline is not set then financial reports shall be submitted minimum 5 days before the opening plenary of W LDC and S LDC. d) Submit the quarterly financial report for the government to the MCVPF at least 2 weeks prior to the deadline for review. Also, report shall be submitted to government before official deadline. e) Ensure representation at all regular legislative meetings of AIESEC in Croatia and at all physical meetings of the Board of Presidents arranged at least four weeks in advance. f) Realize a total of at least eight exchanges through the International Internship Exchange Program, as stated in the records of Exchange module in myaiesec.net. g) Of those eight exchanges, send at least three EPs through the International Internship Exchange Program, as stated in the records of Exchange module in myaiesec.net. h) Of those eight exchanges, receive at least three EPs through the International Internship Exchange Program, as stated in the records of Exchange module in myaiesec.net. 5.1.3 5.1.4 If the LC fails to fulfill even one membership criteria, its status is automatically changed into Member in Alert at W LDC. LC can remain in Member in Alert status for one year, after which its status is reviewed at W LDC. a) If the LC still does not fulfill one criterion, the General Assembly can vote if the LC shall retain membership in AIESEC in Croatia. If General Assembly votes for the LC to retain membership, its Member in Alert status is prolonged for one additional year. If the LC does not meet all of the Membership criteria after the second year of being Member in Alert, it is automatically excluded from membership in AIESEC in Croatia.
5.1.2
21
b) If the LC fails to meet two or more of the membership criteria, it is automatically excluded from membership in AIESEC in Croatia. By termination of the LCs membership in AIESEC in Croatia, the LC loses all rights and responsibilities connected to that membership. 5.2 5.2.1 Application to be a Member An Initiative Group is a group of students who are officially recognized as having the temporary approval to use AIESECs name and brand to establish formal AIESEC activities in the area designated with the support of the other entities of AIESEC in Croatia. Any group of students interested to run AIESEC activities can apply to be accepted as Initiative Group of AIESEC in Croatia if it submits a proposal to the Board of Presidents with a re-establishment plan and the support of a partner entity and is approved by the General Assembly.
5.2.2
5.2.3 Any entity that has lost its membership may not be reconsidered as an Initiative Group before all debts owed to the Association or any of its entities are paid. 5.2.4 Upon recognition as an Initiative group, MC will grant a bank sub account and the approval to use AIESEC name and brand. These will only be used for fulfilling full membership criteria. Authorization is needed for each use of AIESEC name, brand and the bank account. External communication of the Initiative Group shall be under supervision of the MC. If the Initiative Group fails to fulfill full membership criteria for two consecutive years it shall be excluded from membership and shall not be able to re-apply for membership for one year. Partner entity criteria 5.2.7 Full membership status Commitment to support in terms of Human Resources until one year after IG will gain full membership Partner entity budget should be able to cover all the expenses of budget and plan of the first 6 months of the IG
5.2.5
5.2.6
Partner entity responsibilities Create one-year action plan and budget for the Initiative Group that shall be reviewed quarterly and sent to MC and BoP whenever an update takes place Pay all fees for IG. Partner entity of IG shall be liable to pay for all services received by their IG. If a partner entity stops being the partner of an IG, they continue to be liable to for paying for the services received by IG, until IG finds another partner entity Partner entity is financially liable for all IGs internal and external debts up to HRK15.000 in total. All additional debts will be covered by National plenary and split according to national financial breakdown
5.3 5.3.1
Obtaining Initial Membership For an Initiative Group to join the National Assembly and gain Full Membership of AIESEC, it must complete all the following: It has to collect all the necessary paperwork for registration as an organization (association) in the city council and university, if applicable, and present it to the MC 22
5.3.2
It has to have office with permanent access to e-mail, internet, fax, mailbox, phone and computer It has to have set up the basic bodies such as President, Executive Board and General Assembly With the help of MC or already existing LC, it has to send and receive at least two EP through the International Internship Exchange Program. It has to submit the year plan and the budget to the MC by the deadline specified by the MC
Admission into membership in AIESEC in Croatia can be discussed and decided upon by the General Assembly only at W LDC and S LDC. Upon admission into membership in AIESEC in Croatia, the Initiative Group receives Full Member status. Procedure for Membership Review The Board of Presidents is responsible to track member performance, as well as all membership criteria, and perform the membership review.
5.4
5.5 5.5.1 5.5.2 5.5.3 5.6. 5.6.1
Removal of Membership The Board of Presidents will at W LDC discuss the status of all members and if applicable make a decision regarding removal of membership. The official countdown of membership criteria will be 5 days before the first day of W LDC. The decisions of the BoP shall be ratified by two thirds of all voting members. Criteria for Individuals to be Members of AIESEC in Croatia There shall be three kinds of individual membership: a) Full member b) New member c) Inactive member
5.6.2
The criteria for an individual to be full member of AIESEC in Croatia are: - MyAIESEC.net user account registered in the proper stage within the respective entity that the user has membership - Exchange Certificate - Clearly defined role in the LC or MC in the past 3 months (as per organizational structure of the LC or MC and described through a Job Description) - Participation on at least one national conference in the last 12 months - Member of AIESEC for more than 4 months - For LC members, attendance at minimal of 70% of LC meetings, according to the report of the TM responsible with approval of the Executive Board
5.6.3 5.6.4 5.7. 5.7.1
Any individual that joins an official AIESEC entity is recognized as a new member of AIESEC in Croatia. No member can be a part of two entities at any one time. Procedure of Individual Membership review LC is responsible to send a database of full members and any updates regarding individual membership criteria to the MC 5 days before W LDC, S LDC and MC elections for voting purposes. During the first day of W LDC and S LDC these databases should be reviewed taking in consideration the attendance to the National Conference Criteria. 23
5.7.2
The following criteria shall be reviewed bi-annually, before the deadlines specified by the MC: - clearly defined role in the LC (as per the organizational structure of the LC and described with a Job Description) - participation on at least one national conference in a term A new member shall have one year to fulfil full membership criteria. If a new member fails to fulfil full membership criteria within a year he will automatically be excluded from membership in AIESEC in Croatia. A full member that fails to fulfil membership criteria will be treated as inactive member. An inactive member shall have no rights or obligations of a full member. An inactive member can, if he fulfils membership criteria, regain full member status. If an individual has an inactive member status for a year he will automatically be excluded from the membership in AIESEC in Croatia.
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VI NATIONAL MEETINGS
6.1 6.1.1 Definition AIESEC in Croatia shall have the following National Meetings every year: Autumn Functional Meeting (AFM) Winter Leadership Development Congress (WLDC) Spring Leadership Development Congress (SLDC) 6.1.2 Additional meetings may be convened upon a four-week notice by the Member Committee at the request of at least two thirds of the voting members at a Legislative meeting. The dates for the meetings will be set by the Board of Presidents within the following timeframes: a) AFM: end of September or beginning of October every year st th b) WLDC: between 1 and 20 of December every year st th c) SLDC: between 1 and 20 of May every year Conference Cycle Autumn Functional Meeting: Role: Functional Meeting shall be a conference where the initiatives for the term are discussed and re-evaluated, IC follow-up is brought to the local level and functional skills are developed. Delegate profile: Executive Board members, Executive Board Coordinators and local projects OCPs. 6.2.2 Winter Leadership Development Congress: Role: WLDC shall be a regular legislative conference where the next MCP is elected, performance of the term is evaluated, and new members introduced to national AIESEC network. Delegate profile: all members of AIESEC in Croatia. 6.2.3 Spring Leadership Development Congress: Role: SLDC shall be a regular legislative conference where the performance of the term is evaluated, national strategies and direction for the next term are established and new members introduced to national AIESEC network. Delegate profile: all members of AIESEC in Croatia. 6.3 6.3.1 Selection of National Meeting Hosts The bids for national conferences shall be released by the MCP: for W LDC one year and 14 days prior for S LDC one year and half, and 14 days prior for FM 14 days prior to S LDC The selection of the hosting LC shall be done by the Board of Presidents at the: W LDC for the next W LDC W LDC for the second upcoming S LDC S LDC for the next FM
6.1.3
6.2 6.2.1
6.3.2
25
6.3.3
The bidding LC will be required to present Feasibility Report of the conference at least 5 days prior to the selection for the hosting LC. An updated report must be presented at every successive conference. Contents of the Feasibility Report (FR) Written confirmation for a primary venue, with photographs of venue, plenary hall, and accommodation spaces, as well as details of two other alternative venues considered. Budget, clearly stating cost of food and accommodation only as the delegation fee, for both primary and alternative venues. A marketing plan for the conference of the LC, clearly stating what the fundraising strategy will be, what partnerships the LC planning to leverage from this conference, based on the raising amount for the conference. A clear plan as to how the LC is going to manage its human resources for the conference, without affecting the work of the LC. The OC must work independently from the LC members and it must be ensured that LC members do not get involved in work for the conference. A proposed cost per delegate that would be charged to the LCs for the conference
6.3.4
6.4 Conference Responsibilities 6.4.1 Organising Committee Requirements A presentation must be made at every national conference after the Feasibility Report is approved preceding the one that is being hosted by the local committee publicising the conference. There should be a compulsory Organising Committee Finance Controller. The OC of the National meeting shall send mailings to the MC and the LCs stating the progress of the project. Through these mailings, the following information must reach the MC and the LCs at least one month before the conference: 1. Address of the Venue (include website if any) 2. Address of the Pre and Post Stay. 3. Transport Information Costs breakdown all costs incurred by required facilitators will be divided among the LCs according to the National Fees Breakdown, but will be subsidized from a % of the earnings from DLD Sales, the % being agreed upon by the Board of Presidents 1 month prior to the conference all costs associated to any additional facilitators or guests invited by the MC will be covered by the MC the Organising Committee will be responsible for covering all costs incurred by the OC, the difference in costs between the bid price per delegate and the cost per delegate and any additional costs incurred. Other requirements The delegate fee for members shall not exceed the agreed Bid Price being charged to LCs. A stipulated amount of the entire delegation fee, agreed by the MC and the LC, of every LC must be paid a minimum of 1 week in advance. The MC shall prepare the agenda of the National Meeting and a copy sent to each LC at least one week in advance. The agenda of the special events needs to be sent to the OC at least 30 days in advance. Discharge of National Meeting Hosts A discharge report has to be submitted to the MCP by the hosting LC for review made by the Board of Presidents for the LC to be discharged at the next national meeting.
6.4.2
6.4.3
6.5 6.5.1
26
6.5.2
Discharge reports will include: An externally audited Income and Expenditure Statement of the conference, with the break-ups of every expenditure and notes to the complete budget. All the receipts and Payments vouchers, with proof of bills in case of payments. A Final marketing report stating who the supporters of the conference were, and what benefits were offered to them in return. All books of accounts maintained should be available for the reference at any point of time. A comprehensive report on how the OC functioned, what the learning the OC has made from hosting the conference and what recommendations the OC has for the future OCs. The Organising Committee should not be discharged locally until and unless the Local Committee is discharged of its duties nationally. The LC remains accountable to the National Association until the time its discharge report is accepted by the Board of Presidents and then passed by the Plenary. In addition, the OC cannot be discharged until the conference has been discharged Conference Penalties Hosting LCs that do not fulfill their responsibilities will be penalized in the following manners: Non presentation of feasibility report by the LC before the specified deadline will be penalised 1000 Kn If the feasibility report does not confirm to the specifications in 6.5 the LC will be penalised 1000 Kn If the LC has presented information in FR which is not true at the time of the conference will be penalised 1000 Kn If the LC is not discharged within the next national conference the LC will be fined 1000 Kn. The LC would be fined successively for all the next conferences until the LC is discharged.
6.5.3
6.6 6.5.1
27
VII FINANCIAL REGULATIONS

7.1 7.1.1 Common Financial Regulations The common financial regulations shall be followed by all official entities of AESEC in Croatia: The money received from any of the allowed sources of income shall be spent according to the article 7.1.3. Finance responsible shall keep the record of all the bills and the cash flow on a monthly basis. The annual budget, as well as all the reviews of the budget shall be done by the President along with the finance responsible in order to make sure the adequate amount of money will be budgeted for the proposed activities of the LC during the term. Annual budget and revised budgets shall be submitted for review to the MC finance responsible for every month by the 15th of the month after the period for which the budget (report) is being done. An exception to this rule shall be made for December, when the dates should be determined separately, depending on the dates of W LDC for that particular year. The MC finance responsible shall review the budgets and financial reports sent in by the LCs within 7 working days and give his feedback to the LC finance responsible. MC must submit quarterly financial reports for the government to the LCs/BoP at the same time when LCs submit their quarterly reports to the MC. No entity shall be allowed to use any members personal bank account in order to transfer the money of the entity.
7.1.2
The following books shall be used in recording all the transactions: 1. Book of transactions 2. Book of claims/obligations 3. Book of assets These books shall be updated at least once quarterly and submitted along with the rest of the reports to the MC finance responsible for review.
7.1.3
The official entities in AIESEC in Croatia are allowed to make the following types of expenses: Membership fees: AI fee, SPOH fee, Trainers fee Administrative costs: o Legal fees (payment for re-registration, for translations of official documents, etc.) o Financial fees (fees paid to the bank for maintaining the bank account, etc.) o Toners and paper for printer o Cost of photocopying materials o Office supplies: scissors, post-its, scotch tape, markers, pins, folders, pin boards, etc. Meetings: o Fees for national and international meetings (conferences, meetings, etc.) o Travel costs for national and international meetings Projects (conferences): o Logistical costs: food and/or accommodation for participants, papers, scissors, markers, costs of buying/renting technical equipment (such as computers, LCD projectors, audio equipment, microphones etc.)
28
7.2 7.2.1 7.2.2
Costs of promotion: all costs connected to making promotional materials for the project paper, costs of printing and photocopying posters, brochures, leaflets, etc., fees for putting ads in the newspapers, on radio, TV, etc. o Other costs: costs of cleaning materials (detergents, soap, cloths, brooms, toilet paper, paper tissues, etc.), costs of telecommunication (GSM credits for OC), costs of food for the duration of the pre-meeting for the facilitators in the maximum amount of 600kn. Exchange costs: o Legal fees for intern visas, costs of organizing reception activities for the intern (excursions, visits to museums, etc.) o Costs of organizing Info meetings, costs of organizing Assessment Center and OPS (these should be regarded as projects and the costs should be divided as logistical, promotional and other costs, as in the previous point), cost of returning EP down payment. Unexpected costs costs that came up during the term and were not expected (i.e. stated in the projected budget turned over at the beginning of the term) o
Financial Regulations for the MC Within the Member Committee each term a physical person responsible for finance shall be appointed. The Member Committee shall submit its budget for the term to the General Assembly during the first month of the term, in order for it to be reviewed and approved by the General Assembly latest at the Functional Meeting. MC budget shall be reviewed quarterly and adjusted according to the cash flow during the previous months. An external advisor shall review the budget and give feedback on it. Financial Regulations for the LC Within the Local Committee Executive Board each term a physical person responsible for finance shall be appointed. National contribution from LCs will be divided proportionally based on LC performance in the previous 12 months, the market potential in its city, and a equal distribution to all LCs. The National Fees Breakdown would be divided in the following manner: o Performance Based Criteria (60%) Total LC Expenses excluding hosting national conferences (30%), weighted exchange units (15%), and number of members (15%). o Market Potential in city (25%) according to http://www1.biznet.hr/ Number of firms with more than 10 employees (15%) and number of firms with more than 50 employees (10%) o Equal Distribution among the LCs (15%) Weighted exchange units are measured with realized TNs having a weight of four and realized EPs having a weight of 1. The National Fees Breakdown percentages are to be recalculated two times a year on Winter and Spring Leadership Development Congresses. The LCs fees are as follows: AI Fees: Amount of AI Fees contributed per LC is distributed in the following manner: o For exchange and member costs, they are allocated directly to the LC with the exchange/member o For LC costs, they are allocated to each LC equally o For country costs and Travel Cost Sharing, they are allocated according to the National Fees Breakdown. 29
7.3 7.3.1 7.3.2
7.3.3 7.3.4 7.3.5
Monthly MC fee: a total of 1.500,00 kn shall be paid to the MC bank account to cover the living expenses of the MC members. Ratio for each LC is governed by the National Fees Breakdown. Trainers Fee: the first fee shall be paid in December in the amount of 600 kuna per LC and the second fee shall be paid in June in the amount of 205 kuna per LC.
7.3.6
The LCs shall pay the fees described in the article 7.3.2 on the MC account within 15 days after receiving the official invoice either electronically or confirmed by the stamp of the post office. If the LC fails to pay the fees in the due time, interests will be charged on monthly basis, calculated according to the formula used by AI to calculate charging the interest rates to countries that do not pay their financial obligations on time and which is as follows: K= (KAI * P) / UP K interest paid by the LC KAI interest charged by AI, which is distributed (paid) by the LCs. That percentage is 3% fixed percentage on global level. P percentage the LC pays out of the entire amount UP sum of all the percentages of the LCs that did not pay their financial obligations on time By paying the membership fee and the interests, LC is no longer a part of the group of LCs that has to pay the interests, i.e. UP has to be re-calculated for the following month.
7.3.7
The LC audits shall be conducted twice a year on a physical meeting. The first one will take place during W LDC where reports for the first part of the term will be reviewed and the second one upon agreement between the MC finance responsible and LC finance responsibles where the reports from the second part of the term will be reviewed. The second meeting shall be held latest by the end of July. For the audits the LC finance responsible shall present all financial reports along with all the receipts from the period the report is made for, in order for these to be validated by the MC finance responsible. If any of the receipts are missing, penalties will be enforced, according to the penalty system. Penalty system is as follows: Criteria failed to be met Points Financial report turned in up to 2 days after the deadline 3 points Financial report turned in from 3 to 5 days after the deadline 5 points Financial report turned in more than 5 days after the deadline 10 points Budget turned in up to 2 days after the deadline 3 points Budget turned in from 3 to 5 days after the deadline 5 points Budget turned in more than 5 days after the deadline 10 points Fees paid after the deadline regular interest rate charged Missing bills 1 (per bill) No. of points Penalty 25 and more the penalty fee of 750 kuna 15 24 the penalty fee of 500 kuna 5 14 the penalty fee of 250 kuna If the LCs does not pay the penalty fees by W LDC , it will automatically loose full membership status. In case the LC is already in Member in Alert status this criterion shall be counted as an additional criterion thus adding to the full membership criteria described in the article 5.1.2.
7.3.8
7.3.9
7.4
Internal Audit
30
7.4.1
The objectives of the internal audit shall be: To check that the objectives and priorities of the year-plan match with the resources spent or budgeted to be spent To make sure that all compendium requirements with regard to finance are fulfilled To ensure that the limited resources of MC are expended in optimum manner To give advice to the MC and VP/Coor F on book-keeping principles, aspects of financial management and any other related advice To review the operation, legal and financial position of AIESEC in Croatia Internal audit shall be done by national Internal Auditor. The Internal Auditor shall present a consolidated list of potential motions in accordance with the recommendations made in the Internal Audit report. This list should be submitted at the Winter Leadership Development Congress and Spring Leadership Development Congress. The Internal Auditor shall be an independent body and report to National Plenary. The length of term for Internal Auditor shall be for 12 months the same as AIESEC in Croatia, to include 2 audits. Required profile of Internal Auditor shall be members who have been Executive Board and have at least 2 years of AIESEC experience AND who are independent of the current management team during his/ her term of office as Internal Auditor. Preferred profile of Internal Auditor shall be members who have been Local Committee President or higher degree. The Internal Auditor shall be elected according to the same voting procedure as MCP and shall be voted during S LDC. Internal Auditor will open and collect applications for Internal Auditor. The deadlines for application shall be (at latest) May 5th for each term. Presence in the conference is recommended but not required.
7.4.2
7.4.3
Internal Audit Cycle shall be conducted according to the Appendix 3.
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VIII CLOSING REGULATIONS

8.1 Conflict Management Should any conflict situations arise where the matter cannot be resolved by following the regulations in the Compendium, MC will propose and BoP will appoint a board which will be responsible for making a judgment and resolving the situation. If MC is one of the conflicted sides, the board can be appointed by two LCs which do not have a role in the conflict. The board must consist of at least 2 neutral representatives from other LCs (which are not one of the parties in the conflict), MC or an external (an individual who is either an alumnus of AIESEC in Croatia or has never been a member of AIESEC). The board must reach a decision within 14 days from the moment all the relevant information is submitted to it. The board's ruling is considered final and valid. 8.2 Penalization Should any situations arise where an entity is breaking the Compendium, MC will propose and BoP will appoint a board which will be responsible for making a judgment and resolving the situation. If MC is the one breaking the Compendium, the board can be appointed by two LCs which do not have a role in the situation. The board must consist of at least 2 neutral representatives from other LCs (which are not one of the parties in the conflict), MC or an external (an individual who is either an alumnus of AIESEC in Croatia or has never been a member of AIESEC). The board must agree on the penalty within 14 days from the moment all the relevant information is submitted to it. The board's ruling is considered final and valid. 8.3 Interpretation MCP is the supreme interpreter of the AIESEC in Croatia Compendium.
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IX LIMITED PERIOD MOTIONS AND MANDATES
A. B.
One-Year Motions: Existing/Recent Mandates:
That AIESEC Osijek be mandated to host WLDC 2011. (SLDC 2011) Status: To be fulfilled That AIESEC Zagreb be given Initiative Group status with the Member Committee as the partner entity, according to the proposal provided. A maximum of 7500 kn from AIESEC Zagrebs bank account will be provided to be used by the Member Committee to use as investments to improve the start-up process of the entity. (SLDC 2011) Status: Fulfilled That AIESEC Rijeka shall be mandated to host SLDC 2012. (AFM 2011) Status: To be fulfilled That AIESEC Varadin will get extended membership right as a Member-in-Alert until Winter Leadership Development Congress 2012. Status: To be fulfilled That AIESEC Varadin will be mandated to fulfill membership criteria by WLDC 2012. Status: To be fulfilled
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X APPENDIX
1. Code of Ethics
The principles of AIESECs the Code of Ethics consists of overall adherence to integrity, excellence, transparency, accountability, and respect for human dignity. INDEPENDENCE We shall always be able to act in a manner consistent with our The AIESEC Way, without limitation from external pressures. Our membership should be involved in our major decision making processes. Political interferences - We aim to be politically independent: no partnership shall 1 commit us to a direct political agenda .We will not allow any political movements to influence or interfere with the political neutrality that is crucial to the nature of AIESEC. Our governance, programs and policies shall be non-partisan, independent of specific governments, political parties and the business sector. In addition, we will diversify our sources of income so as not to become dependent on any one source that could compromise our The AIESEC Way. PARTNERSHIPS AND ETHICAL FUNDRAISING AIESEC seeks to partner with organizations that can assist us in developing characteristics in individuals that we believe are critical in creating change agents. We seek to work in genuine partnership with local communities, NGOs, companies and other organizations with awareness of sustainable development responding to local needs. We shall not partner with organizations that directly promote war or violence. We shall not partner with organizations that discriminate on the basis of race, colour, sex, sexual orientation, creed, religion, and national or ethnic origin. We shall not partner with organizations that negatively affect our image in the external 2 environment . We recognize that organizational integrity extends to ensuring that our partners also meet the highest standards of integrity and accountability, and will take all possible steps to ensure that there are no links with organizations or persons involved in illegal or unethical practices. Use of Donations - In raising funds, we will accurately describe our activities and needs. Our policies and practices ensure that donations further what our organization envisions. Where donations are made for a specific purpose, the donors request is honored. If we invite the general public to donate to a specific cause, each organization will have a plan for handling any shortfall or excess, and will make this known as part of its appeal. Gifts in kind - Some donations may be given as goods or services. To retain our effectiveness and independence, we will: record and publish details of all major institutional gifts and gifts-in-kind; clearly describe the valuation and auditing methods used; and ensure that these gifts contribute towards what our organization envisions. RELATIONS WITH OUR STAKEHOLDERS
Political agenda has been defined as supporting a political agenda in a country. E.g. being involved in party politics etc. For example companies engaged in the manufacture of tobacco and arms, as stated in AIESECs International compendium.
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Relations with national and local committees - We consult actively with our member and local committees in the development and implementation of policies and activities that have an impact on them. Relations within teams and committees - We treat each other with respect and consideration. We communicate and consult with each other openly and collegially and in a manner that assists each of us to fulfill our duties and responsibilities faithfully and efficiently. We undertake to ensure adequate consultation with any member before making any decision, which may impact upon that staff member. Relations with external stakeholders - We commit in keeping our promises towards our stakeholders keeping in mind our value of excellence. EQUITY AND DIVERSITY We value, respect and encourage diversity, and seek to be impartial and non-discriminatory in all our activities. To this end, each national committee will have policies that promote diversity, gender equity and balance, impartiality and non-discrimination in all our activities, both internal and external. TRANSPARENCY We are committed to openness, transparency and honesty about ourselves. We communicate actively to stakeholders about ourselves, and make relevant information publicly available. CONFIDENTIALITY We will treat information obtained while working with AIESEC with confidentiality, when its nature calls for it or when it is explicitly requested, and will not use any such information or materials to further a private interest. This obligation continues after separation from AIESEC. We will be as open as possible about all decisions and actions we take, taking into account the above-mentioned needs for confidentiality. GOOD GOVERNANCE AND PROFESSIONAL MANAGEMENT We manage our organizations in a professional and effective manner. Our policies and procedures seek to promote excellence in all respects. We should be held responsible for our actions and achievements. We will do this by: having a clear organizational structure and decision-making processes; acting in accordance with stated values and agreed procedures; and reporting on these outcomes in an open and accurate manner. The governance structure of each AIESEC entity will conform to relevant laws and be transparent. We seek to follow principles of best practice in governance. Each AIESEC entity: Ensures that resources are used efficiently and appropriately, that performance is measured, that financial integrity is assured and that public trust is maintained; Has written procedures covering the appointment, responsibilities and terms of members of the leadership team, and clear discharge mechanisms are in place; Each AIESEC entity will have a supervisory body that gives input and advice, and also monitors the activities and finances, using their professional experience for the growth and development of the association. Reporting We report at least once a year on our activities and achievements. Each AIESEC chapter, national or local, is responsible for publishing the report and ensuring that it reaches its stakeholders. Legality AIESEC has or is in the process of getting legal status for the organization and for the international internship program. 35
We seek to comply with relevant governance, financial accounting and reporting requirements in the countries where we are based and operate. Audit The annual financial report will conform to relevant laws and practices and be audited by a qualified independent accountant whose statement will accompany the report. Financial controls - Internal financial control procedures ensure that all funds are effectively used and minimize the risk of funds being misused. We shall follow principles of best practice in financial management. Evaluation - We seek continuously to improve our effectiveness. We have defined evaluation procedures for our boards, staff, programs and projects on the basis of mutual accountability. Human Resources - We recognize that our performance and success reflect the quality of our staff, volunteers and management practices, and we are committed to investing in human resource development. Remuneration and benefits should strike a balance between public expectations of volunteer-based, not-for-profit organization and the need to attract and retain the talent we need to fulfill what we envision. Our human resources policies seek to conform fully to relevant international and national labor regulations and apply the best voluntary sector practices in terms of employee and volunteer rights, health and safety at work. Human resources policies will include procedures for evaluating the performance of all staff on a regular basis. Bribery and Corruption - Human resources policies will specifically prohibit acts of bribery or corruption by staff or other persons working for, or on behalf of, the organization. Respect for human dignity and Integrity - We condemn sexual exploitation, abuse and discrimination in all its forms. Our policies will respect human dignity and integrity in all our programs and activities, and prohibit gender harassment, sexual exploitation and discrimination. Usage of Whistle-blowers - Members will be enabled and encouraged to draw managements attention to activities that may not comply with the law or what we envision and commitments, including the provisions in this Code. Conflict of Interest In our work, conflict may arise between our personal interests and the interests of AIESEC or other stakeholders. We will disclose such conflict and resolve it in a transparent manner. Non-preferential treatment - We will consider only objective criteria when recruiting our members without preference for family and friends; recruitment procedures will follow fairness principles. Usage of resources We will use AIESEC resources and properties effectively, for no purpose other than for the advancement of AIESECs objectives. Private activities - We will not engage in any activity or transactions or acquire any position or function, whether paid or unpaid, that is incompatible with or detracts from the proper performance of our duties, if that may negatively impact AIESEC image. We will not use AIESEC business relationships to solicit or obtain favors or improper benefits in private life.
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2.
Internal Audit Cycle
Two formal internal audits should be conducted each year, one in November and one in April. Additionally, the Internal Auditors will perform a monitoring function and deal with major issues that arise throughout the year. AIESEC in Croatia shall provide the Internal Auditor with appropriate documentation to conduct the internal audit, including full access to all documents and/or materials in regards of operations, financial and legal issues at least six weeks prior to the start of each internal audit. At least one week prior to the start of each internal audit the following documents will be prepared: The most updated copy of the MC budget Current Cash Flow The Internal Auditor Reports are released to the National Plenary no later than 7 days before every Legislative Meeting. The Internal Auditor should be provided with at least 30 minutes of plenary time during W LDC and S LDC to conduct a full debriefing of the results of the Internal Audit to National Plenary. The Internal Audit report shall be presented to the Supervisory Group at least two weeks before the respective meeting, including the recommendations from the internal audit and the follow up steps.
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3. Election and Selection Procedure Explanation

Member Committee President Elections Each candidate shall participate in the election process outlined below. Session 1: Each candidate shall give a 10-minute opening speech to the General Assembly. The candidate can invite a person of his choice to introduce him in front of the General Assembly. The time limit for the introduction is 3 minutes. Session 2: Each candidate shall participate in a Q&A session in front of the Board of Presidents. The MPC has the power to invite 1 external representative to this session, who has to be approved by the Board of Presidents. The BoP shall validate the candidate s application and upon the end of the session shall comprise an assessment letter for each candidate. Session 3: Each candidate shall participate in a LC Q&A session during off-agenda time. Each LC will have 30 minutes per candidate. Session 4: Each candidate shall participate in a Q&A session in front of the General Assembly. Q&A session shall last 30 minutes per candidate. At the beginning of the session the BoP assessment letter shall be read to the General Assembly. All candidates are required to leave the room during that time. When the time limit of the general Q&A for a canddidate is concluded, there is a one-time option for the general assembly to extend the time of the Q&A for an additional 15 minutes. Session 5: Each candidate shall give a 3-minute closing speech to the General Assembly. The candidate can invite a person of his choice to introduce him in front of the General Assembly. The time limit for the introduction is 3 minutes. Session 6: Immediately after all the above session, ballot papers will be distributed and the voting conducted. The candidates shall not participate in the voting and shall leave the room for the duration of the same. When a result is achieved, the Chair shall call all candidates before the General Assembly and the MCP shall declare the result. The voting shall be conducted like described below. Ballot Paper All candidates are listed in alphabetical order by surname with boxes beside each name.
Each voter has four options for voting: a) To number all candidates in order of preference b) To number some candidates in order of preference; place an "A" beside those candidates that the voter wants to abstain on; and/or, place an "N" beside those candidates that the voter definitely does not want for the position c) To place an "A" beside all candidates d) To place an N beside all candidates Explanation of each option: a) If voter feels all candidates are capable of fulfilling the job, they must rank the candidates (starting from "1" for most preferred candidate) in order of preference (ending with the last number of candidates' running). All boxes must be numbered.
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b)
c)
d)
If the voter does not have an opinion on some candidates, or does not care if those candidates are elected or not, the voter may abstain by placing an "A" beside those candidates' boxes. If the voter feels that some candidates are not capable of fulfilling the job, they should place N beside those candidates boxes. This is counted as a vote of noconfidence in those candidates. All other candidates that the voter feels can fulfil the job are the ranked in order of preference starting from "1" and ending at that number of candidates who do not have an "A" or an "N" beside their name. If the voter feels they are unable to decide on any of the candidates, or if the voter does not care who is elected or if the voter does not want to take part in the election, they may abstain by placing an "A" in all candidates' boxes. This is to be greatly discouraged. Abstentions reduce the total pool of votes, and thus reduce the figure for the simple majority needed to reach a result. If the voter has no confidence in any candidate, then an "N" should be placed in all candidates boxes.
Collecting the ballot papers: MC's ballot papers shall be collected and kept separately from the member ballot papers. Incorrectly filled out ballot papers: Any ballot paper that is left totally blank shall be counted as an abstention. Any box that is marked with a number that is greater than the number of candidates on the ballot paper shall have those boxes counted as abstentions. Any ballot paper that numbers some candidates boxes and leaves other candidates boxes blank shall have those unmarked boxes counted as abstention votes for those candidates. Any ballot paper that does not contain the initials of the MCP and the stamp of AIESEC in Croatia shall be disregarded. Any ballot paper that does not number all or some of the candidates' boxes in consecutive number order shall have the blank boxes treated as abstention votes against those candidates and all other boxes shall be treated as the prioritised ranking of the candidates. Any ballot paper that has numbered 2 boxes with the same number shall be considered valid for all the numbered votes above the "mistake". If the redistribution process means that either of the two candidates where the "mistake" occurred is now the preferred choice, the vote for that candidate shall be considered an abstention. Counting the votes Before votes are counted, cards bearing the name of each candidate, "abstention", and "no-confidence" shall be laid out on a table. The vote counters look at each ballot's number 1 preference and place the ballot paper in the according pile, or in the "abstention" or "no-confidence" pile. If a candidate receives a simple majority of the total number of non-abstention votes that candidate is the winner. If there is no result, the candidate with the least amount of number 1 votes is eliminated, and the number 2 preferences are distributed to the other candidates. Continue this process until a candidate receives a majority of the votes. If there are 2 candidates remaining, and a ballot paper votes: o "N" for one candidate, and "A" for the other, then the ballot paper is counted as a negative vote against the first candidate. o "A" for one candidate and a number for the other candidate, then the vote shall count as a vote in favour of the second candidate. o If the "no-confidence" result receives more votes than the final remaining candidate, then there is no result. o The MC casting vote shall be kept separately from the other ballot papers, and may be used only when the voting is at the stage where there is a dead lock, between the last candidate and the "no-confidence" vote, or to break a tie between two candidates who must be eliminated. 39
Counting of the votes shall be conducted by the Board of Presidents.
Eliminating a candidate If at any stage of the counting, two or more candidates have an equal number of votes and one has to be eliminated, the vote counters shall arrange all votes (excluding abstentions) in piles under each candidate by placing the ballot papers in piles according to which candidate is the least preferred on each ballot paper. An "N" vote counts as the lowest vote on a ballot paper. Only in the elimination process: if a ballot paper has an "A" for one candidate, and a number for the other candidate, then the ballot paper is counted as an abstention. The candidate who receives the most number of least preferred votes is eliminated. Announcing the result If no-result is achieved, then the MCP should declare this without calling the candidates to the plenary room. The MCP shall show the vote distribution to the General Assembly for all candidates for each round of the counting. Therefore, the result of each round of counting must be recorded. The MCP shall not declare if the MC casting vote was used. Instead, the MCP shall announce the winning candidate as having one vote more than the tied number of votes, and the losing candidate as having one vote less than the tied number of votes. For example, if the result is a 25 to 25 tie, the MC vote will be used to break the tie. The MCP will announce the result as 26 to 24.
Member Committee Elections Each candidate shall participate in the election process outlined below. Each candidate shall participate in a Q&A session in front of the Board of Presidents. The MPC has the power to invite 1 external representative to this session, who has to be approved by the Board of Presidents. Upon the end of the session the Board of Presidents shall comprise an assessment letter for each candidate. After the Q&A session the members have 3 days to cast their votes and submit them to the MCP. When a result is achieved, the MCP elect shall have 2 days to make the final decision.
The voting shall be conducted like described below. Ballot Paper All candidates are listed in alphabetical order by surname with boxes beside each name. Each voter has three options for voting: a) To place an Y beside a candidate b) To place an "A" beside a candidate c) To place an N beside a candidate Explanation of each option: a) If voter feels a candidate is capable of fulfilling the job, they shall put Y beside a candidate. b) If the voter does not have an opinion on some candidates, or does not care if those candidates are elected or not, the voter may abstain by placing an "A" beside those candidates' boxes. c) If the voter feels that some candidates are not capable of fulfilling the job, they should place N beside those candidates boxes. This is counted as a vote of no-confidence in those candidates. 40
Collecting the ballot papers: MC's ballot papers shall be collected and kept separately from the member ballot papers. Incorrectly filled out ballot papers: Any ballot paper that is left totally blank shall be counted as an abstention. Any box that is marked with anything except with letters from previously mentioned point will be counted as an abstention. Any ballot paper that marks some candidates boxes and leaves other candidates boxes blank shall have those unmarked boxes counted as abstention votes for those candidates. Counting the votes Each candidate that has a simple majority of Y votes not counting the abstentions shall be given confidence from the voters and shall be considered by the MCP elect for the final decision. Announcing the result The MCP elect shall have the final decision of appointment of the candidates in the MC.
Member Committee Discharge Vote

The voting shall be conducted like described below. Ballot Paper All MC members are listed in alphabetical order by surname with boxes beside each name. Each voter has three options for voting: a) To place an Y beside the MC member b) To place an "A" beside the MC member c) To place an N beside the MC member Explanation of each option: a) If voter feels the member fulfilled the job, they shall put Y beside the MC member. b) If the voter does not have an opinion on some MC members, or does not care if those MC members are discharged or not, the voter may abstain by placing an "A" beside those MC members' boxes. c) If the voter feels that some MC members did not fulfill the job, they should place Nbesides those MC members boxes. This is counted as a vote of no-discharge in those MC members. Collecting the ballot papers: Incorrectly filled out ballot papers: Any ballot paper that is left totally blank shall be counted as an abstention. Any box that is marked with anything except with letters from previously mentioned point will be counted as an abstention. Any ballot paper that marks some MC members boxes and leaves other MC members boxes blank shall have those unmarked boxes counted as abstention votes for those MC members. Counting the votes Each MC member that has a simple majority of Y votes not counting the abstentions shall be given discharge from the voters.
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Local Committee President Elections Each candidate shall participate in the election process outlined below. Session 1: The LCP shall send out the application and endorsement letter to the LCs after the application deadline, and shall enable the General Assembly of AIESEC in Croatia to interact virtually with the applicant in the duration of minimum 3 and maximum 5 days. Session 2: Each candidate shall participate in a Q&A session in front of the Election Committee. The Election Committee shall be comprised of the LCP and two more individuals who are full members of AIESEC in Croatia. An exception is when the LCP is a candidate himself. In such a case the LCP shall not be a member of the Election Committee, but shall be replaced with an EB member. The LCP has the power to invite 1 external representative to this session. The Election Committee shall validate the candidates application and upon the end of the session shall comprise an assessment letter for each candidate. The Election Committee shall be approved at least 7 days prior to the election meeting of the General Assembly. Session 3: The candidate shall give a 10-minute opening speech to the General Assembly. The candidate can invite a person of his choice to introduce him in front of the General Assembly. The time limit for the introduction is 3 minutes. Session 4: The candidate shall participate in a Q&A session in front of the General Assembly. Q&A session shall last 20 minutes. At the beginning of the session the Election Committee assessment letter shall be read to the General Assembly. The candidate is required to leave the room during that time. Session 5: Immediately after all the above session, ballot papers will be distributed and the voting conducted. The candidate shall not participate in the voting and shall leave the room for the duration of the same. When a result is achieved, the LCP shall call the candidate before the General Assembly and shall declare the result. The voting shall be conducted like described below. Ballot Paper All candidates are listed in alphabetical order by surname with boxes beside each name. Each voter has four options for voting: a) To number all candidates in order of preference b) To number some candidates in order of preference; place an "A" beside those candidates that the voter wants to abstain on; and/or, place an "N" beside those candidates that the voter definitely does not want for the position c) To place an "A" beside all candidates d) To place an N beside all candidates Explanation of each option: a) If voter feels all candidates are capable of fulfilling the job, they must rank the candidates (starting from "1" for most preferred candidate) in order of preference (ending with the last number of candidates' running). All boxes must be numbered. b) If the voter does not have an opinion on some candidates, or does not care if those candidates are elected or not, the voter may abstain by placing an "A" beside those candidates' boxes. If the voter feels that some candidates are not capable of fulfilling the job, they should place N beside those candidates boxes. This is counted as a vote of no-confidence in those candidates.
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c)
d)
All other candidates that the voter feels can fulfil the job are the ranked in order of preference starting from "1" and ending at that number of candidates who do not have an "A" or an "N" beside their name. If the voter feels they are unable to decide on any of the candidates, or if the voter does not care who is elected or if the voter does not want to take part in the election, they may abstain by placing an "A" in all candidates' boxes. This is to be greatly discouraged. Abstentions reduce the total pool of votes, and thus reduce the figure for the simple majority needed to reach a result. If the voter has no confidence in any candidate, then an "N" should be placed in all candidates boxes.
Collecting the ballot papers: LCPs ballot paper shall be collected and kept separately from the member ballot papers. Incorrectly filled out ballot papers: Any ballot paper that is left totally blank shall be counted as an abstention. Any box that is marked with a number that is greater than the number of candidates on the ballot paper shall have those boxes counted as abstentions. Any ballot paper that numbers some candidates boxes and leaves other candidates boxes blank shall have those unmarked boxes counted as abstention votes for those candidates. Any ballot paper that does not contain the initials of the LCP and the stamp of the LC which conducts the elections shall be counted as an abstention. Any ballot paper that does not number all or some of the candidates' boxes in consecutive number order shall have the blank boxes treated as abstention votes against those candidates and all other boxes shall be treated as the prioritised ranking of the candidates. Any ballot paper that has numbered 2 boxes with the same number shall be considered valid for all the numbered votes above the "mistake". If the redistribution process means that either of the two candidates where the "mistake" occurred is now the preferred choice, the vote for that candidate shall be considered an abstention.
Counting the votes Before votes are counted, cards bearing the name of each candidate, "abstention", and "no-confidence" shall be laid out on a table. The vote counters look at each ballot's number 1 preference and place the ballot paper in the according pile, or in the "abstention" or "no-confidence" pile. If a candidate receives a simple majority of the total number of non-abstention votes that candidate is the winner. If there is no result, the candidate with the least amount of number 1 votes is eliminated, and the number 2 preferences are distributed to the other candidates. Continue this process until a candidate receives a majority of the votes. If there are 2 candidates remaining, and a ballot paper votes: o "N" for one candidate, and "A" for the other, then the ballot paper is counted as a negative vote against the first candidate. o "A" for one candidate and a number for the other candidate, then the vote shall count as a vote in favour of the second candidate. o If the "no-confidence" result receives more votes than the final remaining candidate, then there is no result. o The LCP casting vote shall be kept separately from the other ballot papers, and may be used only when the voting is at the stage where there is a dead lock, between the last candidate and the "no-confidence" vote, or to break a tie between two candidates who must be eliminated. Counting of the votes shall be conducted by the Election Committee. Eliminating a candidate If at any stage of the counting, two or more candidates have an equal number of votes and one has to be eliminated, the vote counters shall arrange all votes 43
(excluding abstentions) in piles under each candidate by placing the ballot papers in piles according to which candidate is the least preferred on each ballot paper. An "N" vote counts as the lowest vote on a ballot paper. Only in the elimination process: if a ballot paper has an "A" for one candidate, and a number for the other candidate, then the ballot paper is counted as an abstention. The candidate who receives the most number of least preferred votes is eliminated.
Announcing the result If no-result is achieved, then the LCP should declare this without calling the candidates to the plenary room. The LCP shall show the vote distribution to the General Assembly for all candidates for each round of the counting. Therefore, the result of each round of counting must be recorded. The LCP shall not declare if the LCP casting vote was used. Instead, the LCP shall announce the winning candidate as having one vote more than the tied number of votes, and the losing candidate as having one vote less than the tied number of votes. For example, if the result is a 25 to 25 tie, the LCP vote will be used to break the tie. The LCP will announce the result as 26 to 24.
Local Committee Executive Board Elections Each candidate shall participate in the election process outlined below. Session 1: Each candidate shall participate in a Q&A session in front of the Election Committee nominated by the LCP and appointed by the General Assembly. The Election Committee shall validate the candidates application and upon the end of the session shall comprise an assessment letter for the candidate. The Election Committee shall be comprised of the LCP and two more individuals who are full members of AIESEC in Croatia. An exception is when the LCP is a candidate himself. In such a case the LCP shall not be a member of the Election Committee, but shall be replaced with an EB member. The LCP has the power to invite 1 external representative to this session. The Election Committee shall be approved at least 7 days prior to the election meeting of the General Assembly. Session 2: The candidate shall give a 10-minute opening speech to the General Assembly. The candidate can invite a person of his choice to introduce him in front of the General Assembly. The time limit for the introduction is 3 minutes. Session 3: The candidate shall participate in a Q&A session in front of the General Assembly. Q&A session shall last 20 minutes. At the beginning of the session the Election Committee assessment letter shall be read to the General Assembly. The candidate is required to leave the room during that time. Session 4: Immediately after all the above session, ballot papers will be distributed and the voting conducted. The candidate shall not participate in the voting and shall leave the room for the duration of the same.
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4. External Relations Principles

1. DEFINITIONS 1.1. ER Principles These are principles created to guide cooperation between AIESEC Croatia entities. They define the relationship between different entities in relation to partnership creation, cooperation creation and revenues sharing. 1.2. Owner entity The word entity will be used to define a committee, be it a local or member committee. The word owner specifies that this entity has an organisation on its company list and has the unique right to contact this organisation. 1.3. Co-owner entity In case several LCs are working with the same organisation, in addition to the owner there will be co-owners with a subsidiary right to contact the organisation. This right is the property of the owner entity that can give it and take it back whenever it wants. In order to take it back the owner entity has to inform the co-owner one month before the right is actually withdrawn. 1.4. ER Taskforce The ER Taskforce is composed of one ER responsible per LC and the MC ER responsible. Each of the LC ER responsible has one vote. The MC ER responsible has a tie-breaking vote. The members of the national ER support team may also join the ER Taskforce discussions but may only act as advisors without voting right. Its main responsibilities are: To keep the ER principles up-to-date and propose improvements for voting to the General Assembly; To arbitrate any conflicts arising in the AIESEC in Croatia network regarding the ER principles.
2. COMPANY LISTING 2.1. General The company list concerns companies, non-government organizations, city office and county office. One organization office can be only on the list of only one entity. Government institutions, ministries and domestic national councils and associations are under authorisation of MC. The stated organizations can be contacted by any entity informing Mc one week before first contact.
*Council example: Hrvatska Gospodarska Komora **Associtaion example: Hrvatsko Udruenje Poslodavaca
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2.2. LC Company list Each LC contains a company list comprised of organizations in the geographical area of the LC. All the subsidiaries of the companies belong to the jurisdiction of the LC where the main office of the company is situated. LC geographical areas are:
LC Osijek Osjeko - Baranjska Brodsko - Posavska Poeko - Slavonska Virovitiko - Podravska Vukovarsko - Srijemska
LC Rijeka Primorsko Goranska Istarska Liko Senjska Zadarska /
LC Split Dibrovako - Neretvanska Splitsko Dalmatinska ibensko - Kninska Zadarska
LC Varadin Koprivniko - Krievaka Bjelovarsko Bilogorska Varadinska Meimurska Krapinsko - Zagorska Zagreb
LC Zagreb
Zagrebaka Sisako Moslovaka Karlovaka /
2.3. MC company list MC company list can have no more than 100 organizations per term. Each term MC company list is determined inside national ER taskforce. MC company list is made out of: Companies that are among the top 20 companies inside their branch (example: Zagrebaka Banka is among the top 20 companies inside the finance branch) Companies with previous cooperation on national level AIESEC global partners which are automatically on the list
Government institutions, ministries and domestic national councils and associations are under MC's authorisation but are not counted inside the 100 companies. 3. COMPANY CONTACTING 3.1. Contacting from own Company list Each LC can contact any organization from its company list at any time without informing any entity.
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3.2. Contacting a company from another list Entities can only call organizations on their company list. No entity may voluntarily contact an organization that is not on their list. Should an LC wish to work with a certain organization, it is their prerogative to research on which company list it belongs to and contacts the owner entity. In order to contact an organization that is on the company list of another entity the contacting entity has to ask for permission from the owner entity. Owner entity has a veto right to forbid the contacting entity from contacting the organization from its company list. The owner entity has one week to reply to the request made for contacting an organization from their company list. If the owner entity allows the contacting entity to contact the organization from its company list it should be introduced to the organization by the owner entity. It is still up to later to agree or not to introduce the requesting entity to the organization. If the contact is established and a cooperation/partnership rises out of it, the contacting identity becomes a co-owner. Owner entity has the right to transfer its ownership to the co-owner entity if wanted. This should also be respected when contacting local / regional offices. Would the cooperation/partnership between the organisation and the co-owner entity evolve and/or change in any way from its original form, the owner entity has to be warned before any proposition is done by the co-owner. The owner entity also has a veto right in this case if the new version of the cooperation/partnership damages the partnership that the owner or any other co-owner has with the organisation. Would the organisation ask to a co-owner for new opportunities of partnership, the coowner should address that request to the owner entity which will then choose whether it wants to take care of it or to agree for the co-owner to manage it. Also, this decision has to be made keeping the partners best interest as the first priority in mind. Should an entity approach organization from another company list without having informed the owner entity, then whatever benefits accrue to the imposing entity are allowed to be taken by the owner entity. Should the benefits be specific to the imposing entity such that they cannot be claimed by the owner entity, then the owner entity has the right to pick any organisation from the imposing company list with which the imposing entity does not already work intensely. This organisation will then henceforth belong to the new owner entity. 3.3. Being contacted from another company list If an entity gets contacted by an organisation that is on the company list of another entity, it has to let owner entity know about it before anything happens and let the owner entity updated of everything happening during all the discussions and the whole cooperation/partnership, if any. If cooperation/partnership there is, the contacted entity becomes co-owner. Owner entity has the right to transfer its ownership to the co-owner entity if wanted. The owner entity has a veto right on partnerships that other entities would like to sign with its organisations. This veto can only be used if the new partnership risks damaging the partnership between the organisation and the owner or damage AIESEC in any way.
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4. PARTNERSHIP TYPES 4.1. Partnership group order Each entity when presenting their partners should have the following order: 1. 2. 3. 4. 5. Strategy Partnership Group Development Partnership Group Exchange Partnership Group Education Partnership Group Sponsorship Group
Strategy Partners always has to be emphasized in terms of font size and logo size compared to rest the Partners. 5. REVENUE SHARING MODEL 5.1. VPK (Value Percentage Ranking) The entity that... Is the owner entity of the organization Sells a product (contacting and/or meeting) Services the organization ...of the cash generated by the signed contract 5.2. Revenue Sharing Model The entity that... Sales another entities product to its organization Sells its own product to another entities organization* Sales its own product to its own organization ...of the cash generated by the signed contract
*Is only possible if one entity is being contacted by an organization from another entities company list or if the owner entity gives contact and permission to contacting entity for that organization.
Receives... 15% 15% 70%
Receives... 30% 85% 100%
Each entity needs to cover the cost of one product depending on percentage of cash generated by the signed contract. TN fee is not included in the revenue sharing model. 6. TRANSPARENCY PRINCIPLES Every entity should be transparent towards each other. This implies that it should share its knowledge, experience, ideas and solutions with the other entities. If any entity uses this shared information for its only benefit, causing any damage to the entity sharing it or any other third part, and without the authorisation of the sharing entity, sanctions will be decided according to these principles by the ER taskforce and the damaged entity.
48
7. NATIONAL PARTNERSHIPS When an organisation is partnering with more than 50% of the LCs, a meeting has to be organised by the owner entity between this organisation and the MC ER responsible to analyse the prospects of a national partnership. The MC should organise one National Partners Board meeting every year gathering all the national partners to gather their perspective on AIESEC and develop new products and programs according to their needs and the needs of the market. The MC should organise once a year a national TN Taker event gathering all partners having AIESEC interns, the AIESEC interns and Alumni. This event aims at networking and having alumni to promote re-raising and for every participant to share their experience and submit some pieces of advice to improve the exchange program while promoting other involvement opportunities. 8. NATIONAL CONFERENCE GUIDELINES The MC has the right to sell agenda time and promotional benefits while the LCs have the right to sell all other promotional benefits beside agenda time only in consultation with the MC. The split of the promotional benefits sold by the MC will be done accordingly to the revenue sharing model. Promotional benefits like banners, stalls and other benefits of a similar nature of national partners must be positioned at appropriate positions in plenary as instructed by the MC ER responsible and at all other visible spots during the rest of the conference. The MC is responsible for all agenda partners-related costs such as accommodation and meals. OC coordinators shall only communicate with the MC for partner payment, and not communicate with partners directly. The MC shall have a meeting with the OC or person responsible for the conference prior to the conference and shall set down guidelines and terms for the upcoming conference with regards to externals which will be reviewed during the course of the conference. The MC must be willing to help fundraising for specific national conferences and help in gathering support from the MC company list for the same. This should not come from an MC initiative but should be in answer to an explicit request from the OC. 9. GUIDELINES FOR SANCTIONS AND PUNISHMENTS A sanction or punishment is only attributed to an entity after decision of the ER taskforce. If any ER principle is trespassed, the trespassing entity will have to pay a fine of an amount suggested by the ER Taskforce, in addition to the financial damage that might have been caused to another entity. This fine will be transferred directly to the national development fund and the recovery of the financial damage that might have been caused will be transferred to the entity that suffered the damage. In case it is the whole AIESEC in Croatia network that suffered the financial damage, the payment will be done to the national development fund. If an entity does not fulfil their responsibilities in servicing to a National Partner, the totality of their national partnership share will be directly transferred to the development fund. This is valid from the moment the trespassing is done until the end of the term of the entity that trespassed.
49
If a situation occurs that an entity that received a sanction or punishment does not agrees with the decision or with the decision making process, the entity can ask BoP for a final opinion and decision about the case. In that case the entity has to present a request outlining the reasons and arguments, as well as, a detailed report about the situation.
5. Membership fees
The national financial model is the sole definer for the basis of LC&MC finance management. It includes all the amounts that the LC pays for the MC as well as all the services in return that the MC pays for the LC. LC's fee is comprised of 2 parts: fixed and variable. Fixed fee is based on basic costs of Member Committee without which AIESEC Croatia can't be full member of AIESEC, and variable fee is based on number of Exchange. - By compendium of AIESEC International criteria that should be fulfilled to gain status of full membership are: 2.3.5.1. (Pay all fees) 2.3.5.2. (Complete SOGA) 2.3.5.3 (Complete Internal Audit survey) 2.3.6.1 (Exchange performance) 2.3.7.1 (Legal status) 2.3.7.2. (Unqualified external audit) 2.3.7.6. (Independent bank account) 2.3.7.7 (External accountability body) 2.3.7.9. (Constitution and/or Compendium) 2.3.5.4. (Have at least one representation at IC and IPM) 2.3.7.10. (VAT or equivalent tax declaration). According to Statute of AIESEC in Croatia Member Committee should have at least four members (one Member Committee President and three Vice Presidents)
Local Committee fee 1. Fixed fee: This fee should cover all costs associated with completing global membership criteria. Evaluation of fixed fee:
Elements of fixed fee AI fee International congress International President Meeting External audit Member Committee members (4): 1 year: Term 2011/2012 99% Conference fee for MCP Conference fee for MCP
st
2 year: Term 2012/2013 99% Conference fee + travel fee for MCP Conference fee + travel fee for MCP 100% Living costs for 2 MC members for 13 months in amount of monthly personal allowance according to the law
nd
3 year: Term 2013/2014 99% Conference fee + travel fee for MCP Conference fee + travel fee for MCP + 50% of whole costs for MCPe 100% Living costs for 2 MC members for 13 months in amount of monthly personal allowance according to the law
rd
4 year: Term 2014/2015 99% Conference fee + travel fee for MCP Conference fee + travel fee for MCP + MCPe 100% Living costs for 3 MC members for 13 months in amount of monthly personal allowance according to the law + legality
th
5 year: Term 2015/2016 99% Conference fee + travel fee for MCP Conference fee + travel fee for MCP + MCPe 100% Living costs for 4 MC members for 13 months in amount of monthly personal allowance according to the law + legality
th
100% Salary for 2 MC members for 13 months in amount of 1.000,00 kn per month
50

connected expenditures 50% connected expenditures 0%
Faci fees:
100%
50%
50%
Note: Further evaluation of fixed fee 4th year: In term 2015/2016 financial model should be reviewed and based on general progress of AIESEC Croatia, number of LC's in the country, percentage of growth and financial situation of LC's, decide about possibility of covering living costs of whole Member Committee or changing principle of paying MC living fee. If there is no posibility to cover whole MC costs, it should be like it is written in table Evaluation of fixed fee, column 5th year. 2. Variable fee: based on number of Exchange Variable fee should be invoiced by percentage of TN fee and EP fees by the following rules: First raised 8 exchanges (3 TNs + 3 EPs + 2 EPs or TNs) shouldn't be invoiced because they are part of full membership criteria Number of exchange includes: number of raised EP's and TN's th Percentage that should be paid for 9 and all followed exchanges is 15% from TN fee and EP fee.
Price of TN and EP fee? Percentage for variable fee should be counted from current TN fee and EP fee, separately for each LC. Clarification: if TN fee in LC A is 5.000,00 kn, LC A should pay 15% from 5.000,00 kn; if TN fee in LC B is 10.000,00 kn, LC B should pay 15% from 10.000,00 kn. In the case if some LC from some reasons doesnt charge EP or TN fee, percentage should be counted from agreed national minimum EP fee and TN fee. Current minimum national fees are: o EP fee = 75,00 EUR; o TN GIP fee = 2.500,00 kn; o TN GCDP fee = 900,00 kn. Listed minimum EP fee and TN fee should be used until National functional teams officially accept new minimum amount of fee.
Evaluation of variable fee: To ensure that proper and predicted evaluation of fixed fee and goal to transfer financial responsibility for fulfilling global membership criteria on LC's of AIESEC in Croatia will be achieved, percentage of variable fee should not be incriesed through next five years ie during the evaluation of the fixed fee. Who should pay Membership fee?
Membership fee should be paid by: 1. Full members of AIESEC in Croatia 2. Members in Alert 3. Initiative Group of AIESEC in Croatia In the case that Initiative Group of AIESEC in Croatia is not financial sustainable or doesn't have enough money to cover Membership fee, exact amount of fee should be paid by Partner entity of that Initiative Group. In the case that partner doesn't pay exact amount, it is considered that Partner didn't fulfil all criteria requested for Full membership of AIESEC Croatia. How fixed part of fee will be divided by entities? 51
Fixed part of Membership fee will be divided between entities by National fees breakdown model. National contribution from LCs will be divided proportionally based on LC performance in the previous 12 months, the market potential in its city, and a equal distribution to all LCs. The National Fees Breakdown would be divided in the following manner: Performance Based Criteria (60%) Total LC Expenses excluding hosting national conferences (30%), weighted exchange units (15%), and number of members (15%). Market Potential in city (25%) according to http://www1.biznet.hr/ Number of firms with more than 10 employees (15%) and number of firms with more than 50 employees (10%) Equal Distribution among the LCs (15%) Weighted exchange units are measured with realized TNs having a weight of four and realized EPs having a weight of 1. Number of members is counted by APEDOG report of each LC and membership database of LC VP TM, which should be updated each month. The National Fees Breakdown percentages are to be recalculated two times per year on Spring and Winter Leadership Development Congresses. Where will be spent received variable part?
Amount of fee received as variable part will be spent on the following manner: 75% can be used to cover difference between normal costs and minimal costs above mentioned 25% should go in reserve fund When it should be paid?
In first year of implementation LCs should not cover any expenditures connected with this model. Payment should start from second year of implementation. All costs connected with fulfilling membership criteria and listed in fixed part of fee should be paid minimum 7 days before expenditure is made. If there will be difference between amount LCs paid for some expenditure and amount MC have paid for same expenditure caused like result of estimate, this difference should be cut from first next fee. If any entity in AIESEC Croatia raises partnership, sponsorship or get donation for some of named costs, LCs should pay only 30% of value of product or service, as it is stipulated in ER principles. Amount of money got on this way can be used for any expenditure named in MC operational budget, as all other revenues MC get from partnerships of sponsorships. Living costs for MC should be split in four equal parts and paid at the end of each MC quarter: (end of September, end of December, end of March and end of June). th Variable fee should be counted and paid until 15 in month for results from previous month. Reporting system Note: should be covered in working policies, but as working policies is not made, proposed and accepted, we consider this should be specified as part of model
th th h
Three times per year: until 20 of November, until 20 of March and until 20 of June MC VP F is obligatory to make short financial report on investment of the amount of money received from LCs.
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AIESEC in Croatia Compendium Guide

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AIESEC in Croatia

Last update: April 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

II THE STANDING ORDERS OF AIESEC

III ORGANIZATIONAL STRUCTURE

IV ELECTION AND SELECTION PROCEDURE

Compendium AIESEC in Croatia Last update: Apr. 2012

VII FINANCIAL REGULATIONS

VIII CLOSING REGULATIONS

EXTERNAL RELATIONS PRINCIPLES

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

II THE STANDING ORDERS OF AIESEC

2.1.2 2.2 2.2.1 2.2.2 2.3 2.3.1 2.4 2.4.1 2.4.2

2.4.3 2.4.4 2.4.5

2.4.6 2.5 2.5.1 2.5.2 2.6 2.6.1

Compendium AIESEC in Croatia Last update: Apr. 2012

2.6.2 2.7 2.7.1 2.7.2 2.7.3 2.7.4

2.7.6 2.8 2.8.1 2.8.2 2.8.3

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

III ORGANIZATIONAL STRUCTURE

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

IV ELECTION AND SELECTION PROCEDURE

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

5.5 5.5.1 5.5.2 5.5.3 5.6. 5.6.1

5.6.3 5.6.4 5.7. 5.7.1

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

VII FINANCIAL REGULATIONS

Compendium AIESEC in Croatia Last update: Apr. 2012

7.2 7.2.1 7.2.2

7.3 7.3.1 7.3.2

7.3.3 7.3.4 7.3.5

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Internal Audit Cycle shall be conducted according to the Appendix 3.

Compendium AIESEC in Croatia Last update: Apr. 2012

VIII CLOSING REGULATIONS

Compendium AIESEC in Croatia Last update: Apr. 2012

IX LIMITED PERIOD MOTIONS AND MANDATES

One-Year Motions: Existing/Recent Mandates:

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012

Compendium AIESEC in Croatia Last update: Apr. 2012