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The elections of Kamalpur grampanchayat are over. It is main market center in Taluka. Its population is about 10,000. Hence the elections were completed in tough competition. As the population of grampanchayat is more than 7500 total number of the members elected for grampanchayat was 17. The number of old members was negligible. After the election of the grampanchayat is over, the election of Sarpanch was conducted in due course of time. At the time of this election, the members were divided in two groups. And Shri. Balasaheb Patil got elected in this tough election. He got 9 Votes as against 8 Votes to his competitor Shri. Babasaheb Deshmukh. Then the election of the Deputy Sarpanch was conducted. In this election also, Shri. Shivajirao, the member from Shri. Balasaheb group got elected by the margin of one vote. Shivajirao became the Deputy Sarpanch.

First two meetings of grampanchayat were completed properly and in peaceful manner. The atmosphere was pretended to be calm prima facie, there is something was to be under cooking ?

The agenda for the third meeting was prepared. Between the date of agenda and the date of meeting, one member of ruling party joined the opposition party of Shri. Babasaheb. Hence total strength of two was changed to 8:9. Taking this fact into consideration, the members postponed the meeting on account of sad demise of a member. Otherwise there was inherent oppose. This postponed meeting was conducted after 10 days.

This postponed meeting was scheduled to be held at 11:00 am. At 10:55 am sharp, all eight members of Babasaheb group came. There was tension, when the meeting started. With the permission of the Sarpanch, the gramsevak read first subject on the agenda. Any meeting can be withheld in consultation of the present members. This is the provision in the rules and as such Shri. Babasaheb raised the priority point as to how the last meeting was postponed. Shri. Shankarrao replied that the decision should be taken first on the point of agenda, read by the gramsevak. Shri. Shankarrao is the member of Shri. Balasaheb group. Shri. Babasaheb said that as per rule, first the priority point should be decided. On this issue, Sarpanch told that the decision to postpone the meeting was taken separately as on that day of the meeting it was essential to be present for 10th day rituals of Mr. X who was respectable incumbent in the village. Shri. Babasaheb told that he had respected Mr X. We do not oppose the postponement. But the working should be as per rule henceforth. Such meeting must be postponed with unanimous decision. Further such meeting needs to be arranged immediately. Then the gramsevak started to read the item on the agenda. Then there was chaos in the meeting, even though the item was yet to be read completely by the gramsevak. However, the gramsevak completed his reading of the first item of the agenda. Then there was voice as approved and dis-approved. The members of both the groups started talking simultaneously. Sarpanch instructed to be calm. But not a single member was ready to listen him. The chaos continued. Under the same condition, Sarpanch announced that the first item is approved and told gramsevak to read next item. Then few members took objection as when the first item is yet to be decided, how the next item is to be read. But few members replied that the first item is already approved and hence next item may be read and Sarpanch also told to read next item.

When gramsevak started to read next item, the slogans were given as Not approved Approved. This has resulted in increasing chaos.

In the chaos, Sarpanch used the statement, I stopped this meeting and left the meeting. Then the Deputy Sarpanch and other 8 members also left the meeting. Even these members left the meeting, the rest 9 members waited there. Gramsevak also waited as he was confused. At that time the public, present there for a work, also rushed to meeting hall to see the chaos. One member informed police on phone to avoid any undesirable event. Accordingly, two constables were present.

One of the members had given resolution to elect one as the Chairman as Sarpanch and Deputy Sarpanch are absent and conduct a meeting. Accordingly one member among present members was elected as Chairman and started the meeting. The item No.1 was disapproved and the rest of all items were unanimously approved and the meeting was declared as over.

Gramsevak prepared rough proceedings of the meeting in absence of Sarpanch and Deputy Sarpanch, as they left the meeting, the proceedings were signed by newly elected Chairman and gramsevak. The Xerox copies of this rough proceedings were also distributed.

Then after 12 14 days, Sarpanch told the gramsevak that day should be fixed to conduct the postponed meeting, and communicate the date to all the members then gramsevak told that the said postponed meeting was continued and first item was disapproved and all items from Sr.No.2 onwards were approved. He requested to sign new agenda prepared in that meeting. Sarpanch

refused to sign. He told, I have stopped that meeting. Hence the meeting continued thenafter is illegal. Now communicate the members that the said postponed meeting will be continued and item No. 1 is approved and the transaction will be continued from item No. 2 onwards. He insisted to follow this order. Gramsevak told that item No. 1 is not approved and remaining all items are approved. Then Sarpanch did not listen to Gramsevak on the note given by Gramsevak, Sarpanch did not pass any remark in writing. Gramsevak requested Sarpanch again and again. But Sarpanch was firm on his say. Further 5 7 days passed. The period of 24 25 days was over after first meeting.

The Gramsevak, under such situation, wrote demi-official letter to Block Development Officer explaining the situation with a request to guide him. He submitted letter in person. He insisted written guidance immediately.

Case Study (Points for discussion) (1) Sarpanch has postponed first meeting. Then after 10 days other meeting was arranged. Is it proper ? (2) Sarpanch stopped meeting under chaos. Is it correct ? (3) When meeting was discontinued and Sarpanch / Deputy Sarpanch left the meeting. Is it proper for Gramsevak to wait there ? (4) When Sarpanch / Deputy Sarpanch left the meeting, the remaining members continued a meeting. Is it as per rules ? (5) In your opinion, what roles of Gramsevak and Sarpanch are proper under such situation ? Note.



Clause 36 and Bombay Grampanchayat (Meeting) Rules 1959 Types of Meeting (1) General (2) Special. Duration of General Meeting Rule 3 One meeting every month.

Date of Meeting Rule 3 (1) The date of next meeting should be fixed after discussing with the majority of the members.

Notification of Meeting Rule 4, 6, 7 Notification should be sent to all members three days before the date of meeting. It should also be notified on the notice board.

Place of Meeting Rule 6 (2) - Office of Grampanchayat or Chawdi. Chairman of Meeting Rule 8 Sarpanch. In his absence, Deputy Sarpanch, And in absence of both of them, the person elected by the members present for meeting.

Quorum Rule 9 More than half number of members out of total members of grampanchayat.

Passing the Resolution Rule 11 The resolution is passed with majority of members out of members attending meeting. If equal votes are casted, the Chairman has the right to caste his vote as ultimate vote.

Items at eleventh hour and preference Rules 12 and 37 - The Chairman has right to take the item at eleventh hour. The meeting goes according to agenda of the meeting. But the preference to anitem is given by majority.

Voting on resolution Rule 28 and 29 - Generally orally or showing hands up position. If demanded by secret vote method.

Procedure to give resolution Rule 36 - The resolution should be sent two days before the date of meeting to the grampanchayat.

Record of minutes of meeting Rule 40 - Prescribed proforma bound volume; write all names of members, Get their signatures, At the end of meeting the Secretary should read all the resolutions and get them approved from all the members, The signature of the Chairman of the meeting must be taken at the bottom of the minutes of the meeting.

SPECIAL MEETINGS OF GRAMPANCHAYAT Rule 5 - Sarpanch / Deputy Sarpanch are authorized to invite any time. If it is demanded by more than half number of total members of grampanchayat. Or the Panchayat Samiti / Zilla Parishad demanded in writing.

Notification of Special Meeting One day before the date of special meeting. * Postponement of meeting Rule 10, 9, 14. 30 Minutes before the prescribed time of meeting if there is no quorum, the meeting may be postponed. OR The meeting can be postponed with the consent of more than half number of members present. But in such special meeting, any new item at eleventh hour cannot be included.

Day and time of postponed meeting should be properly decided. Intimation of postponed meeting It should be notified on notice board. Postponement due to absence of quorum No need of quorum. When meeting cannot be continued due to chaos, attempt should be made to calm down chaos. If chaos still continues, the Chairman records it in proceeding book and postpone the meeting for some time. Main object of postponement is to calm down chaos. Note ..

[Clause 7 and Mumbai Grampanchayat (Meetings of Gramsabha) Rules 1959] Dates of Gramsabha It is legal binding that minimum six meetings of Gramsabha should be taken in financial year. There should not be more than three months in two consecutive meetings. Place - First meeting in grampanchayat office. The remaining meetings on other alphabetically arranged padas and Vastis. Notification of Gramsabha Rule 5 Minimum 7 full days (excluding the meeting day and date of notification) Special Meeting Full 4 days earlier to the meeting of the gramsabha. Notification Publicity It should be displayed in the office of grampanchayat, and other public places in the village. It should be given publicity by public announcement four days earlier to the date of meeting and in every ward /wadi, on the day of the meeting. To place resolution in Gramsabha Rule 8 The public should submit resolution in writing to Sarpanch or to Deputy Sarpanch in absence of Sarpanch, two days before the date of the meeting. Quorum Rule 10 The minimum attendance for the quorum of the meeting is 17 percent of total voters or 100, out of which, which is minimum. Gramsabha postponement If 30 minutes after the scheduled time of meeting the quorum is not fulfilled the meeting can be postponed. If such postponed meeting is rearranged there is no need of quorum for it.

Chairman of Gramsabha The Sarpanch is the Chairman of the first meeting in financial year and first meeting after election. For the rest of the meetings the Deputy Sarpanch or anybody who is unanimously elected by the members attending the meeting in case the Dy. Secretary is absent. Working of Gramsabha Rule 11. Gramsabha Minutes of Meeting Rule 16. It will be written in Marathi in bound type register. One copy of the minutes of the meeting must be submitted within seven days from the date of meeting to the Deputy Chief Executive Officer or to any other officer who is authorized by the Chief Executive Officer. Other than this.. It is binding that the meeting of women gramsabha should proceed to the meeting of gramsabha. The meeting of grampanchayat may be taken one day before the meeting of gramsabha. In the meeting of grampanchayat the agenda of the meeting of Gramsabha may also be discussed. Gramsabha will select the beneficiaries for the individual benefits of state and central government schemes. If concession to remain absent is not given, it is essential that all the government, semi-government officers and all employees of Panchayat should attend the meeting of Gramsabha. Generally the Secretary of the institution prepares the minutes of each Gramsabha. But in his absence, the person indicated by Sarpanch either teacher in village, Talathi, or Anganwadi Sevika may maintain the minutes of meeting. Such person may be government / non-government

employee, or employee of Panchayat. Then it will be submitted for records to Panchayat. Gramsabha may have disciplinary control on government / nongovernment employees, panchayat workers in the village and on their attendance in the office. This Gramsabha may report to the Block Development Officer any unlawful act of any of these officers / employees in village. The B.D.O. consider the complaint for 3 months. But if BDO did not give decision in 3 months, it will be handed over to the Chief Executive Officer and his decision will be final. The special provisions of Gramsabha and Panchayat in notified area are covered in Clauses 54(A), 54(B) and 54(C). Moreover there is special provision for Sarpanch and Deputy Sarpanch in the notified area as covered in clause 54(D). Both of them will be removed from office in case He fails to implement resolutions of gramsabha and the Gramsabha may resolve to remove him by a resolution passed with 3/4th majority. But this resolution will not be implemented without pre-sanction from the government. Notes ..

GRAMPANCHYAT RECORDS 1 to 27 FORMS and Other Registers

The functioning of the grampanchayat must be carried out as per the clauses and the rules of Mumbai Grampanchayat Act 1958. The clauses, the conditions and rules should be strictly followed to maintain the registers up-todate, and crystalline working and proper way working.

FORM No. 1 to 27 (1) FORM No. 1 Budget The financial propriety principles should be followed while preparing budget. The Budget of the grampanchayat must be prepared in standardized Form No.1. The budget should be submitted in stipulated time (Before 31st December). If there is negligence in submitting it in stipulated time, the Secretary himself should submit the budget, duly signed by him to the Panchayat Samiti, otherwise disciplinary action will be taken against him. The item-wise provisions of revenue and expenditure should be made on the basis of summing the last three years figures and taking the average. This item-wise average will be item-wise revenue and expenditure. The Grampanchayat cannot prepare deficit budget. While preparing budget, following points should strictly be followed. (1) The provision for General Administration should not exceed 25 percent of Gram Nidhi. (2) There should be provision of 0.25 percent of total receipts of Gram Panchayat from all sources in last financial year (including government


contribution) as the contribution to Zilla Vikas Nidhi (District Village Development Fund). (3) There should be provision of 17 percent of total receipts of grampanchayat for the welfare and upliftment of backward classes. (4) There should be 10 percent provision of total land revenue and equalization fund for the welfare of women and children.

When Revised / Supplementary Budget ? When the work needs to be completed without having budgetary provision. Such budget can be prepared any time in a year. While preparing such budget the last balance of sanctioned budget should be considered as opening balance. The amount expected from particular scheme may taken to receipt side OR calculate the difference in cashbook balance on 1st April (minus) the opening balance on 1st April in Budget and this difference may be base for the preparation of supplementary budget. It is binding to spend the amount on the specified purpose for which it is sanctioned in the supplementary budget.

(2) FORM No. 2 : Re-allocation. RE-ALLOCATION STATEMENT When ? When the amount allocated to specific item in original budget is to be diverted to other essential item to meet its extra expenditure. For example, suppose if the grampanchayat decides to construct drainage and Samaj Mandir and total budget of drainage is Rs.2.00 Lakh, but


expected expenditure is Rs.3.00 Lakh, then there needs to have adjustment for Rs.1.00 Lakh. When there is provision of Rs.5.00 Lakh for Samaj Mandir in original budget and actual expenditure is or likely to be Rs.4.00 Lakh. Under such situation the amount of Rs. 1.00 Lakh is in balance against the item of the construction of Samaj Mandir. The Grampanchayat can approve the resolution to re-allocate the balance of Rs.1.00 Lakh in Samaj Mandir account to drainage construction account. Such statement prepared in Form No. 2 and the resolution of grampanchayat must be approved by Panchayat Samiti (before 31st March)


FORM No. 3 Item-wise RECEIPT STATEMENT. This statement indicates item-wise receipts received in financial year. It

should be tallied with Cash-book classification and receipts on credit side.


FORM No. 4 Item-wise Expenditure Statement. This statement indicates item-wise expenditure incurred in financial year.

It should be tallied with Cash-book, classification and vouchers of expenditure (Form No. 17).


FORM No. 5 (Cash Book) It is a record book to note down daily receipts and daily expenditure. It

should tally with receipts on credit side, vouchers of expenditure and classification register. This register is related to Form No. 6 to 27. Further, it is essential to get tally with receipts on credit side and vouchers on expenditure side.


FORM No. 6 CLASSIFICATION REGISTER. This classification register is related to budget and cashbook. There is

item-wise budget provision recorded in this classification register. The daily financial transactions are recorded in cashbook. This will show whether expenditure exceeds total receipts indicated in budget. If closing balance in classification register tallies with closing monthly balance in cashbook then cashbook and the registration register are correct.


FORM No. 7 General Receipt Book. The grampanchayat uses the general receipt book to receive any amount

other than grampanchayat taxes. The tally of this book must be with Form No. 5 (Cashbook) No. 6. (Classification Register) and No. 11 (Miscellaneous Demand Register). Further this amount is related to deposit advances which should be tallied with Register Form No. 20 (Advance and Deposit Register).


FORM No. 8 Tax Collection Register. The taxable buildings in grampanchayat jurisdiction are recorded in this

register. Such recording of taxable buildings must be according to Grampanchayat Tax and Fee Rules 1960 and Clause 124. There should be resolutions of grampanchayat to record every year. The grampanchayat should pass resolutions in following respect to enable to record the changes in the tax collection register. To record new building. To delete the entry of old and fall down building. To record in ownership rights column. To make changes in description of building.


While recording these entries the care should be taken to follow Clause124 of Mumbai Grampanchayat Act and Rule 15(1) of Grampanchayat Tax and Fee Rules 1960. There should be revision in tax assessment to enhance tax revenue and to have tax list uptodate. While making re-assessment of tax in old assessment, the remark should be noted.


Form No. 9 Tax Demand Collection Register. In this Tax Collection Register there must be record of each eligible tax

payer. If dues of taxes are pending the tax assessment in financial year as per Form No. 8 and total demand are recorded. Accordingly, tax should be collected from concerned tax payer and he should be given the receipt of tax collection as prescribed in Form No. 10. And this should be properly recorded in this Register. The tally of such entry book (Register) with Form Nos. 6, 8, 10 is essential.

(10) FORM No. 10 (Tax Collection Receipt Book) This book should be used to collect taxes as per demand given in Form No.9. This Tax Collection Receipt Book should be recorded in the Stock Register From No. 18. The tally of this book must be taken with Form No. 5,6, and 9.

(11) FORM No. 11 (Miscellaneous Demand Register) This register should be used to record the receipts other than taxes to the grampanchayat.


(12) FORM Nos. 12 to 14 The Form Nos. 12, 13, and 14 are related to Octroi.

(13) FORM No. 15 Vouchers. Form No. 15 is very important. This certificate should always accompany with each voucher. All the columns in this certificate should be filled in properly. It will indicate immediately the expenditure incurred without budget provision, excess expenditure than amount provided in the budget, or the unspent balance if any on any particular item of expenditure. This certificate is very important for Audit and the Inspection of the grampanchayat. All the vouchers should be given numbers in ascending order from April to March. It is wrong to label the vouchers as A, B, C as sub-number. Because it may create doubt in the financial transactions. The vouchers without serial number should not be kept in records. The dates of vouchers should be in ascending order.

(14) Form No. 16 Pay-scale Register of Employees. All the employees of grampanchayat on monthly salary should be recorded in this register. All the entries such as appointment of employee, increments given to him, the fine charged, terminated from service, or resignation should be recorded in this register. Also the resolution of grampanchayat to that effect duly signed by the Sarpanch should be recorded. Each employee must be given separate page. This should tally with Form No. 24 salary disbursement register and service book.

(15) Form No. 17 Stamp Register Post Stamps are needed for correspondence of grampanchayat. Moreover a revenue stamp should be used for the payment above Rs.5000/-. Hence the

grampanchayat must purchase postal tickets, packets, post cards and revenue stamp as per requirement and it should be recorded in this register. This register should be maintained in two parts; In Part-I Inward-Outward Register and in Part-II account of revenue stamps must be maintained. At the end of each month the tally of the registers should be taken. Gramsevak and Sarpanch must sign it.

(16) Form No. 18 Stock Register All the material needed by the grampanchayat for daily use should be recorded in this register, viz. Different types of record books, the tax collection receipt book, stationary, the material required to repair water supply scheme, Employees dress, dresses of school going children, distribution of vessels, etc. There should be checking in respect of its distribution and balance in stock. Such tally report is to be examined by Sarpanch. (At the end of financial year) the certificate of Sarpanch for examining the distribution, stock in hand should be obtained.

(17) Form No. 19 Dead Stock Register. The durable and permanent (movable assets) material should be recorded in this register, viz. Table, Chair, Cupboard, Fan, T.V., Photo, the electric motors for pumping tab water supply scheme, Radio, carpet, cot, bed, lock, tamps, flag, etc. Such things while recording should be recorded with its purchase price. The grampanchayat should resolve to dispose of outdated, not in use, and useless material and to sell it in auction. It should be deleted from the stock. The certificate should be obtained from Sarpanch for his verification of this stock register. If few things are not traceable, after search, should be noted down in remarks and it should be signed after fixing the responsibility.


(18) Form No. 20 Advance and Deposit Register. During the day-to-day routine work, the grampanchayat pays advances for any work. Similarly (while doing contract) it receives deposit from individuals or institutions. Moreover in some cases the grampanchayat keeps deposit viz. for Electricity connection for water supply, it keeps deposit with MSEB; for grass land auction, for taking development projects from government and Zilla Parishad grants. Further the amount is credited to grampanchayat as deposit such as to give market auction, to give water tap connection, to give any development work on behalf of grampanchayat to contractor, etc. Such amounts given as advance, and received as deposits are to be recorded in this register. Then if advance amount is recovered or it is adjusted and the deposit amount is returned, all these entries must be recorded in this register. The annual tally statement must be presented. As noted above, the entries of advances and deposits must be recorded in this register. Every entry in this register must be up-to-date. Each title in the register must have separate section. After getting tally the statement should be signed by gramsevak and Sarpanch. The up-to-date information in respect of credit amount which is to be received by the grampanchayat and debit amount which the grampanchayat has to pay will be obtained from this register. The tally of this register is essential with Form Nos. 5, 6, 7, 15.

(19) Form No. 21 (Petty Cash-book) Gramsevak does a transaction by making payment in cash from his balance amount and by cheques. Both transactions are noted in this register every day and the last balance is shown. This must be signed by Sarpanch. The


gramsevak may handle not more than Rs.50/- in cash or by the resolution of grampanchayat an amount of Rs.150/-.

(20) Form No. 22 Attendance Register. The attendance of daily wage earners employed by grampanchayat must be recorded while making them the payment of their wage bill. In this register, the nature of work, the provision of work, the resolution of grampanchayat, etc. all such entries must be recorded. After making the payment of wages, the signatures of workers must be taken. This attendance register must be recorded in stock Register Form No. 18.

(21) Form No. 23 Workbook Register. All the measurement of the work done by the workers or by contractor are noted in this register. The evaluation of work is done as per sanctioned budget of work and accordingly the expenditure of this work should be made. It should be signed by Dy. Engineer / Branch Engineer.

(22) Form No. 24 Employees Salary Register. The payment of these employees who are in service on salary payment as per Form No. 16, should be recorded in this register. At the time of making the payment, the signature of concerned employee must be taken. The record of these employees should be as per their types. Such as Administration, Light (electricity), Health, Water Supply. The signatures of Sarpanch and gramsevak should be obtained on monthly salary payment bill in this register.


(23) Form No. 25 IMMOVABLE PROPERTY REGISTER. In this register, the entry in respect of all buildings, drainage, public toilets, well for water supply, tank, Lake, cemetery, trees, public platform should be made. These are created out of government grants, funds provided under Jawahar Gram Samruddhi Yojana, Sampoorna Gramin Rojgar Yojana and grampanchayat itself. Or such assets are created out of loan. The entry of transfer of property to grampanchayat from government and Zilla Parishad. The record should be maintained in this register in respect of the use of this property, the places of the property and the amount spent on the repair of this property.

(24) Form No. 26 Register for roads allotted to grampanchayat. The detailed entry of all roads which are in possession of grampanchayat should be made in this register. Such details cover the length, the width and other information. The amount spent on repairing the road should be made road wise. The Government and Zilla Parishad roads passing through jurisdiction of grampanchayat should not be recorded. The repairing expenses on such roads cannot be incurred by grampanchayat from its own fund.

(25) Form No. 27 Land and open space Register. In this register, all the entries given below are to be recorded. The land handed over for use by the Government and Zilla Parishad vide Clause-41 of Mumbai Grampanchayat Act-1958. If the land acquired by Grampanchayat as per Clause 55, 56 are given on lease, or sold, or rental basis, or are encroached upon should be recorded in this register. There should be separate page per land and per open space. The property extracts should be obtained if essential.

Other Registers 1. Proceeding Book (a) Monthly Minute Book Attendance Register (b) Gramsabha Minute Book, Attendance Register (c) Women Gramsabha Minutes of Meeting, Attendance Register. In all these three registers, all resolutions must be recorded properly. The items such as the beginning, the text / decision, implementation should be recorded in detail. 2. Announcement Register. 3. Register for different schemes. 4. Birth, death, Infant death, marriage registers. 5. The Sampoorn Grameen Rojgar Yojana : Outline and Prospects. 6. Encroachment Register and Audit Register. 7. Investment Register 8. Diary of Gramsevak and Remark Book. 9. Inward Outward Register. 10. The Register for the benefits accrued by backward class. 11. The Amount recovered from wages of grampanchayat employees Register. Note : This is not exhaustive list. All registers should be bound and total pages serially numbered and attested. All entries should be signed by Sarpanch. Out of these forms Form No. 8 Daily, Form No. 6 If changes are effected. No advance / deposit transactions should be made in names of Sarpanch / Dy. Sarpanch / Members. As per Clause 14 (G) these members become ineligible. Note

(Mumbai Grampanchayat Act 1958 : Clause-57) The government has determined the Grampanchayat Fund and items of revenue. (1) Revenue from direct taxes - The house tax, water tax, are covered under the direct taxes. The Grampanchayat itself assesses the tax and collects the taxes (Clause 124, 125 and 126). (2) Land Revenue, Grants - The land revenue, land equalization grant are included in land revenue, Grants. The revenue department of the government assesses and collects this tax. The revenue collected by the department is allotted to the grampanchayat (Clause 131, 132). (3) Property Tax - There are two properties; first immovable and second movable property. The grampanchayat gets income from immovable property, e.g. To build commercial complex and give it on lease. The farmers who are not able to purchase agricultural implements, can take them for rent from grampanchayat, who purchased them. (4) Government Grants - The government grants are available to the

grampanchayat in the form of stamp duty, grant in lieu of fare tax, octroi loss compensation grants. (5) Income from miscellaneous items - The Grampanchayat Fund includes the income from the charges of copies of documents, birth death certificates fee. Such village fund is utilized for the development of village. It is expected and essential also. House Tax- Government Grants-Village Fund-Water Tax -Grampanchayat Health Tax-Fund-Supplementary-taxes. Note


What are the provisions for grampanchayat to transfer its own property (Mumbai Grampanchayat Act-1958 Clause 55, 56). The property owned by the grampanchayat or acquired by the grampanchayat cannot be transferred without written permission of Chief Executive Officer. So also it is applicable in case of any immovable property allotted by Zilla Parishad or Panchayat Samitee to grampanchayat. The transfer of immovable property of grampanchayat, constructed from gramnidhi or government grant or participation of people cannot be done without written permission of Chief Executive Officer. If any property is to be given on rent for a period of more than 3 years, the prior permission of Chief Executive Officer is essential. The property which is within the jurisdiction of district Collector such as meadow,village roads,lakes, Chawdi, Dharmashala, cemetery, is transferred to grampanchayat. There are certain conditions laid down while meadows are transferred. It is binding on the grampanchayat to follow them. The power to transfer meadow is not with Panchayat Samiti (Clause 51). How is the distribution of the property of village is made, when the original village is split into more than one village ? As per the provisions in Clause 160 of Mumbai Grampanchayat Act, 1958, the property of original village is distributed among original villages and newly created village as per instructions from the government. Generally immovable property is allotted to respective villages and the movable property and cash can be distributed on the basis of population.


What are the effects when more than one village are consolidated to form new consolidated village ? (Mumbai Grampanchayat Act 1958- Clause 159). Villages are consolidated to form a new village. Sometimes many villages are grouped together to create a new village. At that time the grampanchayat of original village ceases to function and all the members may quit their positions. All the movable and immovable properties of original villages will be transferred to newly created village. The appointments made by old grampanchayatis, orders given and notices issued, the permission granted, the rules in existence, sub-rules are supposed to be effective till there is no change or they are not cancelled. All employees of old grampanchayatis are to work in new village under same terms and conditions of service. The administrator appointed by the government will look after the administration of the consolidated village, till 4 new grampanchayat comes into existence. Can government transfer its own property to grampanchayat ? (Mumbai Grampanchayat Act, 1958 Clause 71). The government may transfer the place / property to grampanchayat on certain terms and conditions. Such property may be open space in village, unused lands, meadows, or public roads, bridge, ditch, compounds, wells, land in river-bed, river, sewer, trees, or any other property owned by the government. Notes .



Heir registration, Entry in tax assessment list or changes therein, to part away with claim statement, distribution statement. Form No. 8 Grampanchayat maintains From No.8 (Tax Assessment Register) for tax assessment on buildings, and open space in jurisdiction of grampanchayat. This registration facilitates the ownership rights on related property. But Form No. 8 in Grampanchayat cannot be treated as ownership. Even though this is the fact, the extract of this register has its own importance. The register itself is useful for changes in Building, Supply of loan, pledge transactions. At the time of recording or making changes in Assessment List When ownership of property recorded in Assessment List of Grampanchayat is transferred from owner / institution to other incumbent / institution. The registration of Seller and Purchaser of property can be effected if the transaction is communicated in writing. The heir should intimate about registration of heir claim within one year about transfer of property due to heir claim or by any other manner. The applicant should make it clear as to whether the property for which heir-claim is made in application has explained the position of other heir claimants, if any. If not, the names and addresses of such heir claimants should be given in the application. If transfer Purchase Deed is of any other sort, the related documents should be accompanied. After sale purchase deed, the extract of index must be enclosed. The purchase deed must be registered with the SubRegistrar.


If it is hereditary property, all the heirs have claim in the property unless death or gift deed is there. Not a single heir be omitted while registering the change. The property owned by person personally with his own efforts, can be gifted or given to anybody of his choice by Will. As per Clause-8 of Hindu Heredity Act-1956, there is amendment in heredity clause A on 22nd June, 1994. According to Clause 29-A of the said Act, son, daughter and unmarried daughter and daughter who is married after 22nd June, 1994 can have equal rights in the property. To abandon claim statement If such claimant desires he/she can give his right to claim to others. But such heir claim rejection must be recorded. Action should taken about the property of Muslim individual as per the provisions in the Muslim Act. Will / Gift / Purchase Deed should be registered after paying required stamp duty. On basis of it, the change in the property ownership may be effected. On receipt of the application by the grampanchayat duly completed in all respects, the grampanchayat may issue the notices to the applicant and other related incumbents the action should be completed as per the provisions in Rules 11 and 13 of Clause 124 of Maharashtra Grampanchayat Tax and Fee Rules 1960. The individuals related to the changes in tax assessment list must be informed with 30 days margin to effect the change. After confirming all the changes in the registration, all the documents must be placed in the meeting of grampanchayat and a resolution to that effect may be passed. Then necessary changes may be effected. The land,


open space which are shown in 7/12 Extract should not be recorded in assessment list. Please remember On the basis of extract of sale purchase deed recorded with Sub-Registrar, there should be NOC in respect of all heir claimants who should be invited before meeting to resolve in this context and before issuing such corrected extract signature of Sarpanch must be obtained.


(As per Clause 14(G) and Clause 16 of Mumbai Grampanchayat Act-1958 Sarpanch Ineligibility due involvement in financial misappropriation).

The indirect interest of Sarpanch in financial transactions of grampanchayatVadegaon Grampanchayat resolved to take the work of construction of well under Sampoorna Grameen Rojgar Yojana. The joint account in the names of Sarpanch and Member was opened in District bank to deal with financial transactions of this work. While issuing the cheque it was disbursed to one, and is accepted by other and encashed by third person. This is the fact. Here out of 6 cheques 5 cheques were issued by Sarpanch in the name of her father. These 5 cheques were accepted by the member and the husband of Sarpanch encashed them. Further the cheque drawn in favour of the husband of Sarpanch is accepted by the Sarpanch lady and encashed it. In this way Sarpanch, member and husband of Sarpanch had misused the government development fund and committed financial misappropriation. It is clearly seen apparently. As Sarpanch madam disbursed the cheque in the name of her husband, it is proved that she had indirect interest in the financial transaction of


grampanchayat as per Clause 14 (G) of Mumbai Grampanchayat Act, 1958. Therefore the Block Development Officer put forth this statement to remove this lady Sarpanch from her position as Sarpanch of Grampanchayat as per Clause 16 of above mentioned Act to the Deputy Collector. Moreover the cheques drawn by lady Sarpanch in favour of her husband are accepted by the member and hence he is also the party in this misappropriation of Government Development Fund. Action should be taken against him also as per the legal provisions in the aforesaid Act. Hence the Block Development Officer has put forth his statement to Deputy Collector. As per the orders of the Deputy Collector, the Sarpanch was declared ineligible to be a member of the Grampanchayat. Sarpanch had submitted appeal to the Deputy Commissioner. In this appeal the advocate of the appellant pleaded that the name of her husband is not Rao Bahaddur but Bahaddur and hence the cheques drawn by her are not in favour of her husband. It is proved by the advocate on behalf of the appellant. According to the decision of the Court of the Deputy Commissioner, it is essential to prove that Sarpanch was involved directly or indirectly in the working of grampanchayat as per Clause 14 (G) of Mumbai

Grampanchayat Act, 1958. But in the report of the Chief Executive Officer and in the order of the Deputy Collector, there is no clear reference as to whom the work of well is given, and whether there was any contract, and if yes, with whom ? Therefore the decision to declare Sarpanch as ineligible under the Clause 14(G) is set aside. But the act of drawing the cheques in favour of the husband is itself illegal act. Hence the Chief Executive Officer should inquire in person and take


appropriate action against the responsible incumbent as per legal provisions. This is the order given by the Deputy Commissioner. The Chief Executive Officer made it clear that Sarpanch Madam should have issued crossed cheques, but she deliberately issued bearer cheques. This resulted in financial disorder which she intends. Further Sarpanch has issued a cheque in her name and encashed it. Here she has made misuse of the power and of government funds. Ultimately it reflects in financial disorder in financial transactions of grampanchayat. Hence he submitted his statement of failing in duties and responsibilities of Sarpanch vide Clause-38 of Mumbai Grampanchayat Act-1958 to Standing Committee for appropriate action. The Standing Committee passed the resolution to the effect that Sarpanch has failed in her duties as Sarpanch as per Clause 39(1) of Mumbai Grampanchayat Act-1958 and hence to dismiss her from the position of Sarpanch. Ultimately Wadewadi Sarpanch has to loose her position. Further Gramsevak is also equally involved with Sarpanch in issuing cheques, hence disciplinary action was taken against Gramsevak and is punished with withdrawal of his two consecutive increments. Notes.



(Clause-52 of Mumbai Grampanchayat Act-1958 and Maharashtra Grampanchayat [Principles of Extension of Village Area and Regulation of Buildings] Rules-1967).

Importance about Building Permits (1) If the grampanchayat gives permission as per its resolution, it should be well intimated to applicant in writing, on what conditions the permission is given. If the permission is rejected then intimate accordingly with reasons. (2) After issuing the permit, please confirm whether the applicant started construction within year, before registering it. (3) The fine of Rs.50/- should be imposed if the construction is done without permission. Further notice should be issued to stop construction. If still the construction continues, impose fine of Rs.5/- per day. The Magistrate Class-I has this power to impose fine. The application accompanied by prescribed information of grampanchayat and other document, should be placed before the monthly meeting of grampanchayat and decision should be communicated to the applicant within 2 months.


(4) The applicant may start construction even though the decision of grampanchayat is not communicated to him within 2 months. Considering that such permission is given. (5) The provisions of the Clause-52 are not applicable to industrial or commercial proposals of new construction or renovation. (6) If the construction is going on without permission, and still continues even though the notice is issued to stop construction, then Panchnama of work done should be taken with cost to dismental it. Then to issue notice to remove construction within 30 days. If still the construction continues, the special meeting of panchayat should be arranged to pass a resolution to get permission to file civil suit in the court of law. This resolution should include sanction to court expenses. It should also pass resolution to prepare re-appropriation statement and its approval. Even after court order to stop construction, the work continues, it should be brought to the notice of the court with evidence. (7) It the court orders to destruct the building, it should be done by grampanchayat under police protection. (8) While giving permission, please ascertain that main door of the building is on public road. If this building is adjacent to other building, on that side windows will not be allowed. If such windows are to be kept, the applicant should have 5 feet own land of the applicant on that side. (9) The construction permit should not be issued to construct building on government and grampanchayat land.

Application for permission to construction The person intending to construct house within grampanchayat area or limit should obtain pre-permission from the grampanchayat. If there is any

format prescribed by the grampanchayat, the application should be in prescribed form. Please confirm that following items are covered in the application. (1) Is it new construction ? Is it renovation to extend building to make changes or to rebuild it ? (2) Give information about house number, ward, road, land measurement, nature of construction, the drainage provision, toilet, the bath-room situation, measurement of rooms, type of thatched roof, etc. (3) The built-up area, open space should be noted in application. Map should also accompany. No court fee stamp is needed to this application. If any other information is asked for by the grampanchayat, it should also be supplied. Then Panchayat may give permission as per application. Or give permission partially or lay down conditions or reject the permission.

While giving permission to new construction as per application of the applicant vide government circular No.VPAM/2005/Pr.Kr./245/Pamra/3 dated 22 August, 2005 of Rural Development and Irrigation Department, following items should be fulfilled. (1) While giving the permission, it should be binding to have the road for transport, drainage system, water supply system should be provided. (2) Has the Collector declared the land as non-agricultural land ? If this building is to be constructed in village area and if the permission for building other than living accommodation the above condition is to be observed. (3) Is the No Objection Certificate obtained from the related corporation in case the land where new construction is sought is near to National Highway, State Highway or District Road.


(4) Has the No Objection Certificate taken from Police Department when new construction is to be undertaken for religious purposes ? (5) The map of proposed building should be as prescribed in Rule-7 of Maharashtra Grampanchayat (Principles of Extension of Village Area and Regulation of Building) Rules-1967. (6) The legal document to prove his ownership on land such as 7/12 extract should be submitted by the applicant. Note. .



(The Clause-53 of Mumbai Grampanchayat Act-1958 and Rule-28 of Mumbai Grampanchayat [Assistance to remove obstacles and encroachment] Rules1971). The grampanchayat has all the powers to remove such encroachment / obstructions. Care to be taken by Gramsevak while removing encroachment. - Please confirm about encroachment. - Please record it in Encroachment Register (Please record the place of encroachment, length, width and nature of encroachment. - Please get the sanctioned resolved in grampanchayat meeting. - If more encroachments are there please arrange them serially while removing encroachment for which there should be resolution. - Please give notice to the person who created encroachment for 15 days duration and get it acknowledged. - If there is reply to this notice, please confirm whether there is actually encroachment or not. - If the encroachment is not removed within 15 days, the Panchnama should be prepared indicating therein the nature of encroachment, length, width, and estimated cost of removing encroachment. - Final Notice should be given after Panchnama giving 30 days period, indicating outward No. and date of first notice, date of Panchnama, and intimation about informing that grampanchayat may remove

encroachment, if action is not taken by applicant and the cost of encroachment will be recovered.


- When the last date of the final notice is over, fix the day to remove encroachment. If some workers other than the workers of

grampanchayat are required their number must be fixed. All the members should also be informed the date of removing encroachment. - When actual action to remove the encroachment is to be taken police protection may be taken to avoid any improper event. And the amount of fees required to be paid should be paid from panchayat fund. If there is no provision of budget, the revised budget may be prepared and get it sanctioned from Panchayat Samiti. - When encroachment is removed, everytime Panchnama should be made for the property got out along with its value. Then give seven days duration to the person who is owner of encroachment property after making the payment of the cost of encroachment. If material is not lifted, it should be auctioned and all cost of encroachment should be met from the price of auction. A criminal offence is registered against offender for encroachment. He is fined Rs.50/-. Even after this punishment, if the encroachment is repeated, he will be fined Rs.5/- per day. Gramsevak may demand following extracts from Talathi if needed at the time of removing encroachment. Talathi Record Village Sr. Number 1A Forest Land Central Government 1B Revenue Land State Government 1C Meadows transferred to gram panchayat. 1D Private Land. 1E Registration for encroachment. Notes...


Some times Gramsevak has to prepare PANCHNAMA e.g. when notice is not accepted, the notice can be pasted on the door of the house in the presence of two witnesses. Here a detail Panchnama is not required when demand bill, Demand Order, meeting notice are not accepted then Panchnama is to be done. But some times a detail Panchnama is required, e.g. To fix prices of useless material recorded in Dead Stock Register. At eleventh hour, before the auction is announced, the Panchnama is needed to fix price. When one suffers from his material burnt, his loss is to be recorded in Panchnama. When there is encroachment in public place it should be noted down in Panchnama. When construction of building is continued even though notice to stop construction, the Panchnama should be done in respect actual situation. Further the cost of demolishing construction should also be recorded in PANCHNAMA. At this time PANCH(arbitrator) must be respectful adult personality.

Following material in your grampanchayat is useless. It is to be deleted. It should be auctioned. At that time the price of such material is to be determined with the help of Panchnama.


FORMAT OF PANCHNAMA Before Sarpanch / Gramsevak, Grampanchayat We, (1) Shri. Ramji Shripati More, Age 55, Occupation Agriculture, At Kuditre, (2) Shri. Dhanaji Pandurang More, Age 49, Occupation Agriculture, At Kuditre, giving Panchnama in writing that we are invited as Panch to determine price of useless material of Panchayat. We do give in writing as a Panch in the following manner. Sr.No. Name of Material Nos. Purchase Present Price Price in Dead Stock 150 10 50 30 5 4

1 2 3

Broken basket like iron vessels. Broken buckets Locks

5 2 4

All these items are useless, they are not repairable. If their sale is done through auction its estimated price will be Rs.19 as per our thinking. While writing Panchnama no compulsion was imposed on us. Hence this Panchnama is given in writing. Signatures of Panchas, Date _______________ Before _____________________ Panch. Sarpanch / Gramsevak, Grampanchayat - 1 - 2

(N.B. :- If signature is English / Modi, name should be written in bracket.)




(Revised Clause 49 and 49 A). The basic amendment is effected in Mumbai Grampanchayat Act-1958 as per Clause-23 of Maharashtra Act-2003. Before this amendment the provision was that the grampanchayat can appoint committees among its members under this provision, the panchayat could regulate functioning of committee. The panchayat could withdraw assigned works, duties and assigned responsibilities or planned powers of the committee. After this amendment the Gramsabha can discuss with Panchayat while forming one or more committees of the representatives of Panchayat members, of group organizations functioning within the jurisdiction of grampanchayat and of workers at village level. This means that A) Before amendment, the powers to form committee / committees were assigned to Panchayat, but now after amendment these powers are given to Gramsabha. B) Earlier in such committees the members of Panchayat are selected. Now along with members of panchayat, other local members are also incorporated in such committees. Gramsabha can control the functioning of these committees under the general supervision and control of grampanchayat. The duration of such committee is the same as that duration of Panchayat. As per the provisions of the Clause 49(4), total members in Gram Vikas Samiti (Village Development Committee) is between 12 14. Out of them One third (1/3) or more are the members from Panchayat.


One third (1/3) or more will be women representatives. Moreover the representatives of Scheduled Caste / Scheduled Tribe / VJBJ will represent on this committee. Their cast-wise number to be representing will be determined by the government. But when it is purely Mahila Vikas Samiti (Committee for Women Development) which is mainly to look after women or weaker section organizing a programme, or action plan or any useful purpose there should be more than or equal to three-fourth (3/4) members in this Committee representing female members / members of weaker section. Even though such committees are appointed by Gramsabha, these committees will be grampanchayat committees and these committees will be purely and totally under supervision and control of Panchayat. As the Panchayat Administration assists Panchayat, this committee will be assisted by the grampanchayat (Clause 49(5). The functioning of village development committee will be kept separately from its annual classification of Accounts for the purpose of daily convenience. But it will be part and parcel of accounts, and records and functioning of Panchayat. [Clause 49 (6) ]. After formation of new Panchayat, the Village Development Committee will be formed within 45 days [Clause 49(9)].

Sub-Committee at the beneficiary level [49 (A)] A Sub-committee at the beneficiary level will be formed in following conditions. - The Sub-committee is to be set up as per Clause 49 (1). - After consulting the panchayat and approval from Gramsabha this Subcommittee is set up.

- This sub-committee works for specific settlement. - The present or would be action plan or scheme or any utility based programme for the beneficiary voters is to be implemented by the Committee. - Each beneficiary has one vote in the meeting arranged for election purpose. This sub-committee functions there; e.g. If a settlement or group participates in JALSWARAJYA Programme (if original villagers do not participate) then Sub-committee of such beneficiaries can be formed. Notes,



The unprecedented competition was observed in election of this year. The mercantile credit of Patil family was on the descending scale. Because of reservation, it was golden opportunity for backward class community and women. The lottery for selection of Sarpanch followed the election. Hence, respectable families do not have female candidate of backward class for Sarpanch. Raosaheb Patil was successful in getting 5 candidates out of 9 candidated elected as members of Panchayat. But 2 women and 2 backward class members did not obey him. Patil tried maximum extent to bring them in his group. But because backward class member was literate to some extent, and till the date, society is well awakened, these four members decided to make the change. As the Sarpanch post is reserved, it was golden opportunity for Tara Akka to acquire the position as Sarpanch. She learnt the grampanchayat Act and rules and started her career. In the beginning Gramsevak Bhausaheb helped her positively. But the tradition was such as to how to decide without consulting Patil ? This was his mental attitude, which could not be changed immediately. Hence, important circulars and information of scheme did not reach Akkabai. The list of would be beneficiaries of a scheme was finalized in consultation with Patil and was submitted to B.D.O. Further meetings were conducted some how. This became usual practice. Sarpanch Madam got up-to-date information from neighbouring grampanchayat and came to know that she was kept in the dark. All these four members discussed and decided to ask clarification to gramsevak Bhausaheb before approaching to B.D.O. But at the time of meeting, Patil favoured Dy. Sarpanch Kakasaheb pleaded for Gramsevak and created problem


to Sarpanch and her group members. What is going on is correct. No need to probe into it. Please be Sarpanch. Whatever we say please sign. Do not inquire unnecessary things, do not interfere with our activities. Patil group pressurized Tara Akka. The tender of constructing school building in village was obtained by Deputy Sarpanch under secret dealing. This contract was illegal. But he completed it and got monetary benefits. Further the list of beneficiaries of Social Welfare and Mahila and Bal Vikas Yojana was sent to Panchayat Samiti in overnight without declaring it in Gramsabha publicly. The signature of Sarpanch was not taken. Under pretext of illness, the Deputy Sarpanch signed the list and resolution accompanied with it. Then every time the events occurred in which Sarpanch was insulted in gramsabha meeting and in monthly meeting of panchayat. All this situation made Sarpanch nervous. When Gramsevak was questioned, he pretended to be helpless. He knew if he works as per favour of Patil, he may stay in village, otherwise he will be transferred to the inconvenient place. This fear he put forth in explanation. Tara Akka understood that Gramsevak does not have capacity to work as per guiding principles of Yojanas by following provisions in the rules under Act. She approached Panchayat Samiti with the member of her group and tried to see B.D.O. But somebody already informed to him and hence B.D.O. rejected to meet her. But with due courage, Tara Akka rushed through in the chamber of B.D.O. and told the story of her grampanchayat. B.D.O. gave her patience listening and told her that he will look into your Panchayat. This was mere promise. No further discussion was carried out. And Madam did not get proper guidance due to the pressure of her work. But she was not nervous. She met the members of Panchayat Samiti from her area. She told them the same story. He introduced Tara Akka to a good Extension Officer. Fortunately, the Extension Officer spared 10 minutes. Tara

Akka got relief. She knew many things for the first time. She got the knowledge as to how expenditure accounts are to be checked, how to examine cash book, to take meeting of gramsabha one day before the meeting of grampanchayat. To check quorum and minutes before signing it. She came back to village with full confidence. In next meeting Sarpanch asked each item in detail. The Gramsevak was completely failed. The last minutes were not recorded in minute book. While purchasing material for the construction of school building, the Deputy Sarpanch followed his own will. No voucher file was maintained. The advances are not cleared for the last 5 6 months. Accounts are not maintained. Cashbook was not written for the last 4 months. However, monthly reports are regularly dispatched to Panchayat Samiti. But they were bogus reports. All the facts Gramsevak could not explain. The Dy. Sarpanch and members in his group charged Tata Akka as she do not administer properly, she did not know Act. Please do not teach us rules. As on today things happened and likely to happen in future. If you showed smartness you will be removed from the position. This type of pressure they gave. The meeting of grampanchayat was conducted hurriedly and all of them left. Bhausaheb collected the material & kept it in cupboard and ran away telling he has to go to meeting in the Panchayat Samiti. Tara Akka felt it. But she courageously stood and contacted old knowledge able Bajirao Nana and told him this story. He encouraged her. He advised her to study the Act in detail, create public opinion, organize female members. In order to have clarity in functioning of grampanchayat administration to display work on board, to publish list of workers and to give publicity to their payment of wages. To display system of purchase transactions of cement, small broken pieces of stone and sand and expenditure statement to be pasted on the notice board. To give announcement of the meeting of Gramsabha. To meet and

persuade maximum no. of villagers to attend the meeting. All these facts of experience he narrated to create her confidence. In the next meeting Sarpanch asked maximum questions and gramsevak and opposition members were unable to answer. Other members also knew truth and false and hence they decided to support Sarpanch. The complaint about gramsevak was lodged with B.D.O. The inspection of grampanchayat record and inquiry of administration of the Deputy Sarpanch are demanded in the said complaint. Patil and his group tried to suppress this affair and hence met Sabhapati and B.D.O. Sabhapati assured them not to worry. B.D.O. told that the copy of complaint application of Sarpanch Madam is sent to C.E.O. and notice is being served to Gramsevak as per rule. Well Ok, but you maintain your record up-to-date in the meantime. Patil and his group returned to village. They instructed nominal to gramsevak, but the record was incomplete in toto. It was not possible for Dy. Sarpanch to recover the advances. It was also beyond his capacity to take purchase vouchers, quotations, etc. of back date. Gramsevak was totally disturbed. He made apology to Sarpanch and requested to close the affair for which he tried to offer bribe also. But Tara Akka refused it and told him to wait and see what happens after inquiry. One day that thorough gentleman Extension Officer took step to prepare inquiry report indicating to rebuk of misadministration of grampanchayat. Patil and his group made utter confusion and made mess in answering to Extension Officer and asked him to come next time. But it is in vain. Patil gave him threat that there will not be good consequences if he come again. This affair became very serious. The Extension Officer showed goodness and submitted his true report to B.D.O. By this time, Patil and his group were totally shocked. They had discussion on what to do next. Every one was suggesting to distract the attention in this inquiry. Six

months have passed to election. Now we may bring no confidence motion against Sarpanch and remove her. We have sufficient members to serve the notice of no-confidence motion. We will see what happens. This notice was sent to Tahshildar. Meeting was called after 7 days. Patil has tighten his group. Then somebody told that 5 members out of 9 members are not sufficient number to support this motion. These should be at least 3/4th members to approve this noconfidence motion against Sarpanch that too against woman Sarpanch. This means still two more members are required to be in Patil group. These two members will be compelled to vote in favour of no-confidence motion. It can be done by sweet tongue, money punishment and discrimination. Patil made an attempt this way. There was atmosphere of threat in village. Tara Akka also studied Act seriously and made attempt to get this no-confidence motion rejected. She met Bajirao Nana. The reason was one female member of Patil group was respecting Bajirao Nana. She was told everything clear and requested to give justice. Tara Akka also told three members of her group to remain firm in supporting her. One member told her that Patil tried to give him drinks and has given him threat that he will be abducted. Tara Akka gave him endurance and told him not to fear and be strong. Attempt was made to abduct one member, but in vain. Patil compelled one member successfully to vote in favour of no-confidence motion by telling him full help in his land transaction along with debt redemption. In actual counting, the no-confidence motion was rejected as 6 votes favoured it and 3 votes in its opposition. Therefore Tara Akka was saved. She got relief. She met one who turned his side at eleventh hour. The relative of Bajirao Nana the female member confirmed that she desired to vote in your favour but this could not materialize as Patil gave threat to her husband. That enhanced the confidence of Tara Akka. Patil group was inflamed with great anger as the no-confidence motion was rejected. And they decided not to allow

Sarpanch to function smoothly. They sent a complaint having charge on Sarpanch for her misappropriation and her demand of bribe from gramsevak. But Tara Akka was morally supported by respected persons in village. She again approached Sabhapati and B.D.O. and told them actual facts and appealed them not to give success to strategy of Patil. Though we have 2/3rd majority, we could not do anything to Tara Akka and hence Patil group was very much disappointed. Any how Tara Akka should not work. In this direction attempts were made. The members boycotted alternatively and attempts were made to postpone the meetings. But Sarpanch also postponed meeting for one hour and again after one hour the meeting was conducted and favourable resolutions got approval. The notice was issued to gramsevak and hence he has no alternative but to cooperate Sarpanch. Hence Patil group was agitated. They went to taluka headquarter to seek advice of Lawyer. They got solution to dismiss Sarpanch. They were saying about checkmate. They called a meeting in secret of their group and told members the plan to dissolve grampanchayat. But one member was told to have his debt redeemed, his land transaction will be done as promised by Patil was dissatisfied with inaction of Patil. He approached Tara Akka. Patil made attempt to take resignations of five members of his group well in advance. That was drama. The resignations addressed to Sarpanch and copies were sent to Panchayat Samiti and Mamlatdar. In the resignation letter, the story was recorded in respect of administration of Sarpanch, her act of not to take any member in confidence and financial mis-appropriation. Next meeting all of them were present. Gramsevak read all resignations and asked the respective member to comment or to say about dispute if any and kept before meeting. In this way more than half as 5 out of 9 resignations were accepted. Hence Patil group were dreaming to get grampanchayat dissolved and to dismiss Tara Akka as Sarpanch. Gramsevak

was asked to prepare report immediately, and to send it to BDO and Mamlatdar at the earliest. Patil approached personally to Tahsildar with a copy of resolution. The office of Tahsildar demanded a report within 7 days from the Additional Collector, B.D.O. and Zilla Parishad. To make all things easy, Patil was successful in getting favourable reports of the concerned offices to dissolve grampanchayat. The report was sent to Commissioner. There also he met related officer to expedite the matter. In this way Tara Akka will be trapped in this checkmate and we will be powerful to behave as we like. Such atmosphere Patil created in village. By this time, Tara Akka was helpless. She got intimation of loosing Sarpanch position which she enjoyed for the last 8 months. She was nervous. But still she did not loose her hope. She discussed this issue with many people. She met Extension Officer and B.D.O. and C.E.O. in office of Zilla Parishad. She submitted her written statement and told how Patil has caught in a trap. The C.E.O. called for past record, then he realized that without any inquiry the report to dissolve Panchayat is sent from Zilla Parishad. He also realized that his department follows a routine path. He got application of Sarpanch in the same file. He called for grampanchayat, Deputy C.E.O. and asked for explanation. They told the report of B.D.O. has not come. He irritated. He had phone to B.D.O. who did not give satisfactory explanation. But B.D.O. told C.E.O. that report suggesting Gramsevak and Deputy Sarpanch as guilty will be sent soon. But C.E.O. told B.D.O. to come to his office tomorrow with the said report. Tara Akka told him about no-confidence resolution against her and how the resolution was defeated. Then C.E.O. was dam sure this affair is nothing but to trouble female backward caste Sarpanch by the well to do members. He give her full support and assured her that the corrected report will be sent to Commissioner. As per his advice Tara Akka also sent her report to the Collector

and the Commissioner with a request to do justice to her and to protect the position of Sarpanch and other members who did not resign. This case was pending for a long time with the office of Divisional Commissioner. The report of Assistant Collector as per 145 (1) A was suggesting to dissolve. But the report of CEO Zilla Parishad was altogether different. In that report all the sequence of events was given. It covers complaint application of Tara Akka, The no-confidence resolution, the inquiry report, then resignations. He pleaded for female backward class Sarpanch and submitted that the proper action be taken on the basis of the order of the State Election Commission dated 15-06-1996. Then the Commissioner called upon all the members of grampanchayat, and Sarpanch for hearing. This case was returned to the Collector, with instruction to send its action taken report within 15 days. The Additional Collector invited all members related to the case and give listening to them. Patil group maintained their old stand and insisted upon to dissolve the grampanchayat. But Sarpanch and her three members told not to do injustice and insisted on to retain her position as Sarpanch to complete her term and take necessary action without dissolving grampanchayat. On this say of both the complainant and opponent, the Additional Collector submitted the report to the office of the Commissioner without giving his comments. The Commissioner completely scrutinized the matter in detail, and studied 145 (1)(A) fully. And considering the suggestions of the Election Commission, he ordered to take subelection for the vacant seats without dissolving panchayat. This news came to village. Most of them welcomed it saying truth always conquer. Good work is appreciated. They are satisfied. Patil tried to checkmate Tara Akka and tried to get panchayat dissolved. But it was boomrang. It was under discussion for a long time in village.


1 : Control Quality Water Role of Grampanchayat - To mix TCL in proportion (as given below in water). - To have a stock of T.C.L. for 3 months. - This proportion should be 33 percent chlorine and ISI marked. It should be ascertained. - The sample of TCL should be checked every month. - To have inspection of all flows of water in village. (A)Chemical, (B) Biological - The board indicating Water NOT useful for Drinking should be displayed at a place where water is not pure and clean. - There should be discussion on the report of water inspection in village (Gram) Water Supply and Cleanliness Committee, Grampanchayat and Gramsabha. - If the report is that water is impure, the causes should be found out. There should be proper remedy for manmade impure water. (There should be ban


for toilet in open space, to throw waste, to wash clothes, etc. should be avoided. - If there is defect in H2S Strip, the sample should be sent for microscopic examination. - The area of water source must be clean and should have compound. There should be ban to wash clothes, to clean feet. - The water tank should be cleaned regularly. - The employee in water supply department of grampanchayat should be trained. - The Domestic Water Supply (Water Awareness) should be implemented. - The bad effects of impure water should be explained to each family. - Importance of domestic water management should be imbibed on them. - Water should be kept at high level, to drink water with help of vessel. There should be tap to tank. - If the proportion of chloride is significant, compel them to take filter. Make awareness about drinking filter water. - During Shivaji time, water was stored from rain, which is supplied to public. - Ground water should be used to refilling. Please give due attention to it. There should be implementation of Ground Water Act. There should be control on use of electric motor on wells.

Purification of water in wells and tanks. - First determine level of stock of water. - Have a measurement of width and depth of water. It can be done as per following formulae.


* Round Well The square of well diameter in Meter x Depth of Well Meter x 785 = Total water in litres. Square Well / Tank. Length x Width x Depth of Water (M) x 1000 = Total water in litre. - Calculate water proportion as given above. - Bleaching powder of 5 gram per 100 Litre should be fixed. - Take required powder in bucket. - Mix water and prepare a paste. - Pour water in the bucket to the extent of half or three fourth level of bucket. - Mix this powder paste water with the help of stick. - Please take care that do not keep any blockage of powder in such water. - Wait for 10 15 minutes. - Get Limewater collected in other bucket. - This bucket should be brought inside out. - In this way, this mixture is mixed with water in Well systematically. - The Well water must be purified with this bleaching powder. - With the help of O.T. Test, please confirm purification of water after half hour. Take water in test tube. Mix one drop of O.T. in this water. If water colour is yellow, it indicates water is purified. Bore-well pipeline / Hand Pump water purification. - These pipelines are 4 or 6 diameter. - 150 gram bleaching powder should be used for 4 diameter pipeline. Half litre powder should be mixed with litre water and prepare mix liquid and it should be poured into pipeline. - 300 gram bleaching powder must be mixed in one litre water and prepare mixed liquid for six inch diameter pipeline.

Mother Solution Bleaching powder or chlorine liquid can be used for domestic water purification. 100 m.g. powder for 10 Litre Water / or 10 gm powder for one litre water / 70 gm powder for 500 litre can be used. This is called Mother Solution. This is to be used in specific manner; one drop per litre water. (1) In such water purification generally in the morning before distributing water / taking water or in the evening the drinking water must be purified with the use of bleaching powder. (2) To have confirmation of the water purification, use O.T. Test. Generally one PPM for Tank, 0.2 PPM for tap water is the proportion prescribed. Floroscope should be used to determine it. Broadly purified water / germless water gets yellow in colour after pouring OT liquid in it. (3) The moisture in atmosphere is dried up by TCL powder. It is its quality, so it should be closed with cover in such way that it will not have any contact with outside atmosphere. It is bag / Tin pot. (4) If TCL powder is kept open chlorine gas goes out and reduces proportion of chlorine in powder. Hence this powder should not be kept open. (5) TCL powder should be stocked in such a manner it will not come directly in contact with sunlight. (6) When bag / Tin Pot is opened to use TCL powder, it should immediately be closed. (7) This powder should be purchased in 500 gm / one kg packed position. The stock of water, its distribution, its storage and handling should be carried out as given above. By using the powder regularly and in proportion. It regulates and control the spreading diseases. Moreover daily requirements of water will be fulfilled. Notes.- ...



Govt. Order No. VPM-1099/PK/54/08 dated 20 May 1999 of Rural Development and Irrigation Department Maharashtra Government.

The government has issued orders in respect of the effective utilization of funds available with local self government and to bring clarity and crystality in Panchayat Raj Sanstha. The grampanchayat must send annual income expenditure statement of last year in prescribed form duly signed by gramsevak and Sarpanch to all account holders before first meeting of gramsabha. While issuing the statement, the signature of account holder must be obtained in prescribed form. The grampanchayat must send one copy of statement to the B.D.O. and C.E.O. The statement of account must be Xeroxed or printed then it should be sent. The Information Board of the size of 7 x 4 should be installed. Any work estimated Rs.20,000/- and above within the jurisdiction of Zilla Parishad, Panchayat Samiti should be painted on this information board. It is compulsory to display it.


Such Board should be installed on the day of the work order at the work site and should be there, for 5 years after the work is over. The responsibility of protecting the board during the work rests with Contractor and of the grampanchayat in whose jurisdiction the work is done. The certificate in respect of installation of board duly signed by B.D.O. and Deputy Engineer should be attached to Voucher, otherwise payment should not be made. The expenses of installation of the board must be provided in budget. It should be 7 percent. The Board should be installed in such way that it should not obstruct the traffic. The board should not be used for worshipping land or inauguration ceremony. The names of persons who performed land worship or inauguration should not be displayed on notice board. The matter to be written on the board should be given immediately by concerned Deputy Engineer to the Contractor (Name of Yojana, Title of work, Budget estimate provision, Time duration given to complete work, Name of the Contractor, etc.) While work begins, such board should be displayed with all details available to contractor and to complete board after completion of work. If grampanchayat undertakes this work order, the grampanchayat is responsible to display the board. Notes.



The Department of Rural Development and Irrigation have revised the work schedule of the Village Development Officer and Gramsevak in 1996-97. This revised work schedule is done in accordance to Maharashtra Zilla Parishad & Panchayat Samiti Act 1961 and Mumbai Admininistration. Grampanchayat Act 1958 and Rules thereunder. While implementing different schemes the Village Development Officer and Gramsevak have to follow this work schedule which is related to following subjects. Planning Agriculture Welfare Schemes Family Planning Programme Works assigned by Officers Village Information Centre Animal Husbandry Miscellaneous Works Work assigned by C.E.O. of Z.P. As per the work schedule and other different provisions in the Act and as per the orders of the government the work schedule of the gramsevak was as given below.

Work Schedule about Administration As per the provisions in Chapter-3 of Grampanchayat Act-1958 and as per the rules prepared and orders given by the government under this Act, Gramsevak has to work as the secretary of grampanchayat.

- All the records of grampanchayat is to be prescribed and to fulfill all the development works with the help of Sarpanch. - To maintain the grampanchayat record under Sampoorna Grameen Rojgar Yojna by noting in it all the essential details from time to time. When grampanchayat decides, the meetings of gramsabha and monthly meetings are to be organized. To issue notices of such meetings to the concerned members. - To maintain the minute book of each meeting. - To implement the decisions and to fulfill the details required. - This work is to be done with the help of grampanchayat. - To arrange at least 6 meetings of gramsabha in a year, and to organize Mahila Gramsabha one day before the meeting of the gramsabha. - When orders are received to collect different taxes levied by government and Zilla Parishad, taxes and fees are to be collected. To re-assess taxes once in every four years. - To fulfill all objections pointed out in the audit of grampanchayat. - To take care for not to repeat the irregularities and the objections of the auditors. - To maintain the record of grampanchayat up-to-date in respect of measurement record of the land, road maps and buildings, barren land, and public places. - To work as the Registrar for recording birth / death, infant death as per the Birth and death Act of Government of India 1969 and as per Maharashtra birth and death registration rules 2000 of Maharashtra Government.


- To work as the Registrar for marriages to record the marriages in the jurisdiction of grampanchayat as per the order of the Government of Maharashtra dated 1st February, 2001. - To have co-ordination with the members of Panchayat among the Cooperative Society, Dairy Co-operatives, Urban Co-operative Institutions, local female organizations, Youth Clubs, Balwadi, Primary and Secondary Schools, voluntary institutions and other government recognized voluntary institutions. To have the attempt to make these institutions social oriented and efficient. - To bring at least once in a week all the employees of government and semi-government at the level of grampanchayat. The co-ordination of the villagers and these institutions with the help of Sarpanch is needed to solve local problems. - To give legal suggestions and to record the vote if needed to the Sarpanch and Deputy Sarpanch at the time of meeting. - If action of grampanchayat is of violating nature of the rules and Act, such event should immediately be reported to the Extension Officer and the Chief Executive Officer. - To prepare annual administrative report of grampanchayat and place it before panchayat Samiti in prescribed form. - To follow strictly all the suggestions and orders of Election Commission appointed to conduct election from time to time. - It is the prime responsibility of grampanchayat to report to the Block Development Officer and Tahsildar about the digging a new well within the circumference of 500 meter of source of water as laid down in Rule-4 of Maharashtra Ground Water Act-1995 and Maharashtra Ground Water Protection Rules-1993.

- He has to function as minimum wage supervisor at grampanchayat level. He has to maintain the list of adult workers uptodate. To have propaganda to pay the wages. To file a suit in special case. - To control the .. employee of grampanchayat. - To complete establishment related items such as their service books individual files. - To keep their leave record. - To pay them provident fund, bonus as per government orders and rules.

Work Schedule about Planning - To prepare five year Village Development Plan taking co-operation of Sarpanch and the members of grampanchayat. - To take into account the income and grants to be received under Sampoorna Grameen Vikas Yojana, the grant to be received and the expected grant from Zilla Parishad, the funds accumulated from different sources and to prepare the draft of Five Year Plan of Grampanchayat. - To try to enhance agricultural income through developing the land and providing it irrigation so that employment will rise. - To work as per orders and the guidance from the government in respect of road repairing work, asphalting it, drainage, cleanliness of surrounding, Development of Animal husbandry, foddar growth, child welfare scheme, literacy plan. - While preparing Five Year Draft Plan, prepare Annual Action Plan covering selection of beneficiaries of all development plans implemented at the village level. This Action Plan must be presented in Gramsabha meeting in April-May and get it approved from Gramsabha.


- To take classified information of development work To record all different plan wise entries and take care to implement all the schemes smoothly at the village level.

Work Schedule regarding Agriculture - To take information of different schemes of government and Zilla Parishad from time to time. - To place it before Gramsabha in monthly and other meetings so that this information reaches the villagers. - In order to give the benefits of Yojana to the villagers, take the guidance, of technical officer while implementing the scheme. - To have survey of BPL families. - To prepare their proposals as per their demand and within rule and submit them to gramsabha and get approval to them. - To determine the nature of work to be taken under Sampoorna Grameen Rojgar Yojana. To plan it with the help of Panchayat Samiti. - To place work proposals before Gramsabha for approval. - Once the proposals are approved, they are sent to the technical officer and Head of the Department for approval. - To supervise construction activity. - To inspect the work. - To submit it to technical office for valuation. - To record in Asset Register the newly created assets under Sampoorna Grameen Rojgar Yojana. - To supervise it.


- To place the income expenditure statement of this Sampoorna Grameen Rojgar Yojana duly signed by Gramsevak and Sarpanch before Gramsabha.

Work Schedule about family planning programme - To give publicity to this Family Planning Programme with the help of Health Department, Members of Panchayat Samiti, Sarpanch and the members of Grampanchayat. - To give to the public all the information received from Government in respect of family planning programme.

Work Schedule about Welfare Schemes - To take co-operation of local institutions in the work of Women & Child Welfare, Social Welfare, Literacy Program, the removal of blind belief, and to create awareness among public about different schemes. - To take the information of the Taluka Legal Assistance and advice Information Scheme at the level of District and taluka level. - To place it before Panchayat and to extend it to the beneficiaries through local institutions.

Work Schedule for Village Information Centre - To establish Information Centre in jurisdiction of village. - To spread information of different schemes through T.V., Radio, and Library.


Work Schedule regarding Animal Husbandry - To give incentive to Animal Husbandry Scheme. - To encourage breeding animal.

Work Schedule regarding Miscellaneous Works - To supply pure water. - To maintain water supply schemes in good order. - Its repairing, its maintenance. - To stock medicines for water purification. - To plan distribution of water. - The maintenance cost can be met from water tax. - To place this report in Grampanchayat. - To implement Water and Special Water Tax as approved by grampanchayat as per grampanchayat Act Clause-129. - To inform immediately about natural calamities such as flood, drought, earthquake, scarcity, the diseases due to contamination, to the concerned department. The grampanchayat should implement primary remedial measures.

The Works assigned by Chief Executive Officer of Zilla Parishad As per the provisions of Maharashtra Zilla Parishad and Panchayat Samiti Act, as per the instructions of C.E.O. of Z.P. the works in this work schedule and other works are to be completed. Moreover to make information available as per Right to Information and during specified time (Please refer Right to Information Chapter). Notes.- ..


Examination after entry in service. As per Rule No. 7 of the provisions of Maharashtra Zilla Parishad (District Service) In-service Examination Rules 1987, this Examination must be taken once in November or December by the Divisional Commissioner. - This examination will be in Marathi. - Though answers are to be written in Marathi, there is no objection to use English word. - The employees of Zilla Parishad must get through this Examination to claim increment and to get increment. - This examination must be given within four years from the date of appointment within three choices. (The detailed information about Examination is given in Appendix No. A-1). 2.2 Promotion Examination As per the provisions of the Maharashtra Zilla Parishad Jilla Service (Service Entry) Rules, 1967, District Technical Service (Class Executive and Village Development Grade-III) the posts of Village Development Officers will be filled in 75:25 ratio respectively. To fill in the post of Village Development Officer through gramsevaks there is minimum competitive Divisional Examination. It is conducted by Divisional Commissioner. Qualification for Examination - From the date of appointment in case of District Service (Class-III) Executive and Village Development Class-III. It means in case of employees sponsored by Staff Selection Board, they are eligible from the date of appointment.


- (And those whose services are regulated for other reasons, in their cases from the date of regularization of their services) which such examination is scheduled to be held in that year who have completed three years service and those who have passed this post service entry examination are eligible to appear this examination. - Those gramsevaks who intend to appear this examination should apply in prescribed examination forms and submit them to the commissioner through Zilla Parishad. Gramsevaks must submit the Examination forms to the Chief Executive Officer before 30th June. Medium of Examination : Marathi Or English - The examinee cannot apply in respect of qualification or about the result of the examination to the Divisional Commissioner. - As per result, the candidates recommended for the appointment will be given the appointment by the Zilla Parishad on the basis of merit and as per availability of vacant posts. The criteria of marks prescribed to declare pass the examination - For General and other backward classes and V.J.N.T. 50 percent. - Scheduled Caste 45 percent. - Scheduled Tribes 40 percent. (The detailed information about examination is given in Appendix No.2-A).



[Maharashtra Civil Service (Leave Rules) 1981] Leave An employee cannot claim leave as a matter of right. - The officer has a right to sanction or to reject the leave application. - The applicant should write leave application in prescribed form with due reason for it, the said officer has right to make changes in the demanded leave. Types of Leave (1) (2) (3) (4) Earned Leave Leave on half pay. Commuted Leave (for medical reasons) Leave for special purpose

Calculation of Earned Leave For each term from 1st January to 30th June and from 1st July to 31st December, advance earned leave of 15 days per term is credited to leave account of the employee. Leave for special purpose If a wild dog bites / or equivalent animal bites, the provision is for 21 days special leave on the basis of the medical officer (B.F.R. 97 Appendix 15). If the person himself is operated for the family planning, 6 days leave; or if female employee is operated for TUBECTOMY (family planning operation) after her delivery, she gets 4 days leave (Government Resolution No. VVK LVE 1468 256 56 dated 25/03/1968). A female employee having three or more children do not get maternity leave 14 days leave (Government Resolution No.VVK LVE 1471 3058 71 S dated 04/06/1972). Notes.-.



Discipline for Gramsevak and Disciplinary Action The government has made different rules to regulate the service conditions of Zilla Parishad employees. Maharashtra Zilla Parishad District Service (behaviour) Rules 1967 and Maharashtra Z.P. Service (Discipline and Appeal) Rules 1964 are applicable to the employees of Z.P. As per these rules all the conditions are controlled, such as, what is expected from employee in obeying and observing the discipline etc. If employees do not follow the discipline, there is provision for punishment given in the aforesaid discipline and Appeal Rules. It is necessary for Z.P. employee to know both the rules. Main provisions of these Rules are as given below.

Rules for Behaviour. Maharashtra Zilla Parishada, Zilla Seva (Vartanuk) Niyam 1967. District Service (Behaviour) Rules 1967. - The Z.P. employee must behave unexceptionally honest and must be duty bound. - Z.P. Employee should not be member of any political party. - Z.P. employee should not have taken part in any destructive movement. - He should not take part in propaganda (But he has right to vote). - He cannot be proposer or seconder to any person contesting the election. - The behaviour of employee leading to create chaos, or insult the court will be misbehaviour. - To declare strike for any reason or to give encouragement to strike will be the act of misbehaviour.


- The employee should have his personal correspondence through the head of the department and not individually. - The permission of CEO is essential to express personal views through media such as in newspaper, radio, or T.V. etc. There is provision in Discipline and Appeal Rules to punish the Z.P. employee who breaks the rules and does misbehaviour. - The permission of the Chief Executive Officer is necessary for Z.P. employee to acquire movable and immovable property and valuable assets. - Z.P. employee cannot do second marriage, when his first wife is alive. The female Z.P. employee cannot marry the individual, whose first wife is alive.

Types of punishment [ Maharashtra Zilla Parishad, Zilla Seva Shist and Appeal) Niyam 1964. District Service Discipline and Appeal Rules 1964 ]. Minor punishment (1) To blame. (2) To withheld increment or to stop promotion. Major punishment (1) To bring him to lower grade or lower post or below time scale or below level in time scale. (2) (3) (4) Compulsory retirement. To remove from service. To dismiss from service.

Method of Punishment The nature of his punishment depends on the extent of seriousness of his fault. Taking into account the seriousness of his misbehaviour, it is decided as to

which minor or major punishment is to be given when the minor punishment is to be given to him, notice to that effect must be served. There should be scrutiny of his explanation to show cause notice at the time of deciding punishment to him. When the nature of misbehaviour is serious, major punishment is recommended. Before punishing, there should be departmental inquiry, without which no major punishment is given. For the departmental inquiry, there is prescribed procedure. It should be followed while giving punishment in such inquiry, the employee gets opportunity to plead his case properly.

Termination The C.E.O. has a right to terminate service of employee after this departmental inquiry or before such inquiry also. This is the willful power. The termination is not punishment. The competent officer can terminate the services of employee as per provisions of Rule-3 (1 and 2) of Maharashtra Zilla Parishada, Zilla Seva (Shista and Appeal) Rules-1964, subject to the following. If the employee is involved in case like Dowry affected as defined in Clause 304-B of Indian Penal Code. As per Circular No. DEN 1088/PIC/3250/20 dated 27 June, 1988 of Rural Development Department of Government of Maharashtra. As per government decision No. CDR-1393/PK/72/11-A dated 14-121995 of General Administration Department of Government of Maharashtra, the employee is terminated on following grounds between the period from the date on which he is charged for criminal case to till the date of Court decision. - He has unaccounted assets. - Morally ruin.

- Murder. - Attempt to murder. - Rape. - If he is caught in trap of Anti-corruption branch for taking bribe red handed. For more details in respect of discipline and Appeal a reference can be made to Maharashtra Jilla Parishada Zilla Seva (Vartanuk) Niyam-1967 and Maharashtra Zilla Parishada, Jilla Seva (Shista and Appeal) Rules-1964.

Appeal The Z.P. employee can appeal against punishment. Notes.



What are the rights and the responsibilities of grampanchayat in respect of

grampanchayat employees ? The grampanchayat can appoint workers as per requirement (According to Clause-61 of Mumbai Grampanchayat Adhiniyam 1958)

In accordance with rules made by the Maharashtra Government, Grampanchayat can do the following. - Assign the work to employees. - To fix their salary. - To grant them leave. To give them promotion. To punish them. - Can remove the employee temporarily, or - Can terminate his services. The employee aggrieved by the punishment may, within 30 days, appeal to Block Development Officer. The application can be sent to the Chief Executive Officer within 30 days from the decision of B.D.O. Unless the employee of grampanchayat is given opportunity to plead his case, decision on his application cannot be taken.

What are the terms and conditions for employees of grampanchayat? Which facilities are provided ? [service conditions] Ruels 1960). (Mumbai Grampanchayat Employees


The grampanchayat can appoint a person within age group 18 33 years. The age limit for backward class employee is upto 38 years. The Block Development Officer is authorized to relax the age limit to 35 years for general category and to 40 years for backward class candidate on account of experience and qualification. The grampanchayat cannot continue the employee in Class-III. Completion of 58 years of age and also the employee of Class-IV beyond his age of 60 years. The grampanchayat determines the salary of employee considering the financial status of grampanchayat. But this salary should not be below the wage prescribed by Minimum Wage Act 1960. The grampanchayat should take care to see that the allowances paid to Class-III and Class-IV employees should not be more than the allowances paid to Class-III and Class-IV employees of Zilla Parishad. All the leave concessions available to Class-IV employee are also made available to the employees of grampanchayat. Grampanchayat Sarpanch is authorized to sanction the leave. All the leaves except casual leave are to be recorded in service book of concerned employee. The Provident Fund account of each employee of grampanchayat should be opened. In the said account 8.33 percent of monthly salary (it includes officiating pay, individual salary or special pay, but any type of allowance is not included) should be credited as contribution of employee. There should be equal amount of provident fund from grampanchayat. This account should be opened in post office.


The grampanchayat employee cannot take part in politics or in any movement or give any financial help to the same. The grampanchayat employee is prohibited to take participation in election or interfere in it. The said employee is also prohibited to take part in election of grampanchayat or of any other local self government. The employee of grampanchayat cannot do trading activity or any other service without the permission of grampanchayat well in advance. The employee who is guilty in criminal court should not be kept in service.

Ten percent Reservation in Zilla Parishad to grampanchayat employees. As per the instructions issued by the Rural Development and Irrigation Department, Maharashtra Government dated 15th August, 2005, the

grampanchayat employee fulfilling following conditions is eligible to be selected for the job in Zilla Parishad. - He has served at least 10 years in grampanchayat. - If he is eligible for selection to Class-III and Class-IV of Zilla Parishad. - He should have experience and qualification prescribed for the said posts in Zilla Parishad. When Class-III and Class-IV posts are to be filled in the Zilla Parishad, there should be 10 percent reservation of the posts to be fulfilled by selecting grampanchayat employees. The list of those gramsevaks who have completed at least 10 year service in grampanchayat and who have attained age of 45 years should be prepared. Notes.- .



[Mumbai Grampanchayat - Records Classification Preservation and Destruction Rules-1970] The classification of grampanchayat record is given as under. (A) (B) (C) Class Record It should be preserved permanently . Class Record This is to be preserved for 30 years. Class Record It should be preserved for 10 years.

(C-1) Class Record It should be preserved for 5 years. (D) Class Record The papers and records are to be preserved till they are to be disposed off or the record for which period is given, should be preserved till the papers are audited and it should also be preserved till all doubts in connection with such records are cleared. After audit, the action is taken in respect of records and then such record is to be classified as noted in Sr.No.5. These record documents are disposed off or burnt in the presence of Sarpanch or Deputy Sarpanch and Secretary. The secret documents and confidential record is also burnt only. The record which is kept aside can be sold or properly disposed off. Bundles Cloth Cover According to the classification
Bundles Cloths Color according to the classification
Color according to classification

Preservation Period Permanent 30 Years 10 Years 5 Years

Class of Record Permanent A Class

B Class C Class


Record kept Properly/Neatly

When there is any doubt about the classification of records, or its disposal, it should be referred to the Block Development Officer and his decision is final. A Class Records -Act, Rules, Sub-rules, (Sub-Act) Government Order, Special Notification, Orders, The Orders of permanent nature of Zilla Parishad, Panchayat Samiti, the Standing Committee. -The permanent orders given by the Commissioner, District Collector, Chief Executive Officer. -The orders given in respect of inquiry under Clause-59. -The orders in respect of closing the public road and compensation in this respect. -The schedule about taxes and fees. -The use of water for non-domestic purposes of the wells / tanks of Panchayat in permanent manner and to prepare the list of such permit holders. -The schedule of fees for pen. -The permanent contract made with Zilla Parishad, Panchayat Samiti, Municipality, Corporation, other Panchayat, or private individuals. -All the decisions of government, Commissioner and District Collector. -The strength and duties of panchayat employees as determined by the


panchayat. -The extension of village area, regulation plans for the building constructions, the court decisions of the cases filed by or against the panchayat (with court order). -The papers giving permanent concession in taxes and fees. -The papers regarding demolishing buildings or development plans. -The cremation land and its opening or its closing. -The record indicating allotment of assets of the government and Zilla Parishad to Panchayat. -The documents regard gift, and assets got as gift to Panchayat. -The orders related to establishment of market and its sanction. -The registers of village roads. -The register for movable and immovable property. -The ownership of asset of panchayat record, the record of construction of administrative and other buildings of panchayat. -Proceeding of gramsabha. -The resolution transferring the powers of Sarpanch to the Deputy Sarpanch. - The Salary Register of Servants of Panchayat. - The documents regarding creating the posts and the salary. - The record of changes / modifications. - The orders of grampanchayat. - Letters of authority. - Pen for cattle Record. - Record of movable property. - Advance / Deposit Register (Form No. 19) - Register for Immovable Property (Form no. 20) - Record Book of Roads (Form No. 26)

- Record Book of Lands (Form No. 27) - List of Tax Assessment (Form No. 8) - Tax Demand Register (Form No. 9) - Miscellaneous Demand Register (Form No. 11) - Stock Register (Form No. 18) - Register for House construction permission. - The appeals against the decision of panchayat and its decisions. - Decomposition of and restructuring of Panchayat. - Sanctioned order for division and Distribution of Panchayat. - Entry of destroyed records. - Minutes of meetings of Panchayat (proceedings).

B Class Record - Appointment orders, leave sanctioning record, termination, dismissal orders, permission letters to do business or trading in respect of panchayat employees. - Budget classification. - The criminal cases against the members of Panchayat and employees. - To give financial support to institution. - Record of government grants. - Cashbook (Form No. 5) - Classification Register (Form No. 6) - Receipt Book (Form No. 10) - Record Book of Octroi. - Octroi Account Book. - Guarantee letter for loan taken from Zilla Gramvikas Nidhi. - Receipt Books for pen. - The Affidavits taken from owners of animals.

- Record for acquisition of movable and immovable properties, its sale and its transfer. - Measurement Note Book (Form No. 23). - Post Account Stamp Duty Note Book. - Record of Wage Bills. - Orders to permit the construction of house beyond village area. - Papers regarding fraud and corruption. - Application received by Panchayat employees. - Sanction order to purchase saving certificates by using Provident Fund Nidhi. - Pass books of Provident Fund. - Record book of Provident Fund. - Accounts Book of Provident Fund. - Record book for advances paid from provident fund. - Encroachment Register. - Papers showing efforts to postpone the encroachment. - The construction of the buildings for the Health, Security and Education, and Facilities in village. And the file indicating the activities carried out for the improvement in the backward caste and other backward class. - The attempts made to remove untouchability. - The papers indicating the attempt of grampanchayat to encourage the cooperative societies to boost the agricultural production. - The papers regarding the water supply and drainage. - Completion certificates for buildings. - Order to appoint guard for pen. - Orders of the Collector for fair duration and its area. - Appointment and Transfer Orders of Secretary.


- The orders to remove Sarpanch and Dy. Sarpanch from their respective positions. - Papers to control and supervise primary schools. - Explanation letter regarding Jilla Gram Vikas Nidhi (District Village Development Fund). - Village Insurance Scheme Papers. - Government orders regarding Dispute in Sub-tax land revenue. - Government decisions regarding withheld Sub-Taxes and concessions in Subtaxes. - The Note books which are not in rules but specified by government. - Papers prohibiting the implementation order of Panchayat. - The expenditure statements of government sponsored schemes or any other purpose.

C Class Record - The demand letters for Dearness allowance and traveling allowance. - Sanction to out of specified time traveling allowance and dearness allowance. - General Receipt book. - Application for refund of Tax or fee or concessions therein. - Contract for lumpsum grants in lieu of taxes and approval of government to it. - Orders of refund of excess taxes. - Note book to record advances given to the guard for pen. - Report submitted by the guard of pen. - The papers of auction of animals with auction terms and conditions. - The temporary orders given by the Commissioner, District Collector, Zilla Parishad, Panchayat Samiti. - Inspection note and its follow up.

- Credit voucher. - Credits and other supplementary documents. - Papers related to lease and license of movable and immovable property. - Miscellaneous Accounts. - Attendance Register. - Order to give loans or advances and papers of repayment. - Resignations of staff. - Contracts, promissory note (till date of its implementation) loan application from provident fund account. - Audit Report & Compliance Report. - Papers regarding conference, camps, Sammelane. - Papers regarding training of Sarpanch, Deputy Sarpanch, Member and Staff. - Papers regarding sunken funds. - The repairing of Village roads. - Papers regarding Crop competition. - Papers to recover cost on guard and security. - Papers related to Gram Swayamsevak Dal (Village Voluntary Group). - Papers regarding manures, agricultural implements, seeds. - Proposals to recover land revenue dues. - Leave applications of members. - Papers to remove Sarpanch and Dy. Sarpanch from their positions. - Notice issued to fill in vacant posts. - Termination orders in respect of Sarpanch, Deputy Sarpanch, Members on account of their education. And papers to cancel termination. - Documents regarding property leased out, assistance and contract. - Correspondence regarding village fund distribution.


- Documents not included in annual administration such as explanation letters, Accounts, Auction Slips, Weekly Market, Contract, etc. - Orders to sanction revised budget. - Explanation letters of Annual Accounts. - Papers related to work of inspection and audit assigned by Z.P. and Panchayat Samiti. - Application for employment. - Estimates of construction work. - Emergency expenditure Note Book. - Register of Permanent Advances.

C1 Class Records - Provision of resignations submitted by Dy. Sarpanch and members. - No confidence and other proposal suggestions. - Meeting of Grampanchayat, and notice of gramsabha. - Tax rate and suggestion thereon. - Applications for tap water. - Fee to be charged on meadow for feeding animals. - Office copy of Demand Bill. - Office copy of authority to attachment. - Purchase of movable property and documents related to transfer of property. - Documents related to sale, compensation etc. - Documents regarding purchase of writing material, forms, newspapers. - Travelling Allowance, Stamped bills. - Temporary nature contracts, and renewal made with Zilla Parishad, Municipality, Corporation. - Office copy of recovery notice of Tax and Fee.

- Formation of Committee, Sub-committees. - Appointments of Advocates and their payment. - Copy of bill to withdraw advances. - Summary of salary bills, regular and emergency expenditure. - Certificate of leave payment. - Surety and contract of employees. - Reception, festival, Entertainment expenditure in village. - Annual conferences and grants of District and State. - Management cost of National and State Festival. - Arrangement of meeting with officers and respectable individuals. - Documents regarding getting records back and to recover money. - Responsibility of charge slips. - Supply of Dress Code of employees, batches. - Cheque book counter. - Certified emergency bills. - Manure and local information. - Documents about peoples Contribution Donations. - Papers regarding absence for panchayat meetings. - Copy of Advance receipts and final bills of temporary withdrawal of Provident Fund. - The affidavit of individual who gives grants to Provident Fund. - List of Panchayat members having tax default. - The collection statement given by pen by Guard. - Service books of employees (upto 5 years from retirement). - Re-assessment of tax assessment list (Within same year when suggestions and objections decision is taken).


D Class Records - Permission to public roads given to panchayat, the temporary construction and erecting minor branch and its utilization. - Documents to recover tax dues. - To give advertisement in local newspapers. - Inquiry about distance for traveling allowance. - Copies of records and its inquiry and related papers. - To execute notice, summons. - To sanction leave of all types. - Application of leave. - Receipt of Money Orders (if audited). - Rejected loan application after inquiry. - Office Copy of Chalan. - Bills, cheques, receipts. - The explanation letters included in Annual Administrative Report of Zilla Parishad.




Cash Book It is most important Record Book. The financial transactions are recorded daily in the general cash book maintained in Form No. 7. The manner in which such receipt-expenditure transaction is recorded is explained in the Rule Nos. 19(7), 22(2), (3), (4), (7), (8) and 23, 24 (kh), 25(2) and 33(3) of Mumbai Grampanchayat Accounts Code 2005 model. This cash book should be numbered and duly attested. It means all the pages in the cash book should be counted serially and recorded accordingly and write the matter on the last page indicating this cash book has pages from page -------- to page -------- and counted serially and signed it accordingly. The receipt entries are noted on left side of cashbook and expenditure entries on the right side of cash book. While recording the receipts, there are two types of receipts Form No.7 general receipt From No. 10 Tax collection receipt. After collecting the amount, the entry is not made in general cash book, it should be recorded in Daily Collection Register in Form No. 5(C). Similarly, the amount collected in


cheques should be recorded in Form No. 7 (C). But the tax collection should be credited. On confirmation of transaction, the receipt is to be prepared. As an effect, daily transactions are noted in daily record book and it helps to have balance at the end of the day. It is essential to note opening balance in the writing daily cash book. All the amounts credited on the day are to be taken on credit side. The cash book in the Form No. 7 must be closed daily. While closing the cash book on the particular day, draw four lines in red ink and enter therein cash received on the day opening balance, total. Further on the expenditure side, please write total expenditure on that day, the closing balance after deducting expenditure from opening balance plus cash received. Please write Grand Total in which amount should equal to total expenditure plus closing balance. Please write gross total in figure and in words, take signatures of Secretary and Sarpanch. It is essential to give details of closing balance in form of cash at hand, cheque, post, bank fixed deposits and other investments. When vouchers are to be arranged, please take them date wise from 1st April to 31st March. It should be subject-wise arranged in separate file. The vouchers should be numbered in ascending manner in continuous numbers. The vouchers should not be given sub-numbers, such as 14(1), 14(2). It creates doubt in transaction. There should be extract of total receipts and total expenditure and it should be attested duly signed. There should not be over writing or cancellation mark in cash-book. The entry need not be re-written or do not use whitener. If the mistake is to be corrected, please draw a line on figure and write the corrected figure in space above the figure. Please sign in short with date.

Cheque Book After collecting cheque book from the bank, please count all cheque numbers (Are these all cheques ? Are numbers on cheque book correct ? etc.) Please confirm these details. If they are not correct please approach the bank and get it corrected. After receiving cheque books from bank, please record them in stock register in Form No. 18 (Grampanchayat Accounts Code Rule No. 48) and obtain signature of Sarpanch. All the cheque books should be kept in safe custody. If it is joint account of Gramsevak and Sarpanch, the cheque need not be issued without signatures of both signatories. Please inform the bank accordingly. It is needed to have personal verification of the cheque books in balance by Sarpanch once in every three months. Please confirm the figure of withdrawal by cheque in word and figure written correctly. Further please write the figure under rupees in ascending order such as when cheque is for Rs.2500/-, please write under rupees 2501 on the cheque. Please avoid to erase if such erasing is there, then please encircle the figure and correct and sign it. Please do not draw a pen through the figures written on cheque. The voucher which is the base to make cheque payment should be signed by Sarpanch. If it is not so, such voucher should not be recorded as expenditure. On giving cheque, please write cheque No. and date on the said voucher. The bearer cheques should be issued upto Rs.500/-. The cheques for Rs. more than 500/- should always be crossed cheques. While issuing cheque it is essential to obtain the receipt of cheque (in Form No. 7).

Advance The grampanchayat can sanction the advance for traveling expenses, other related salary. But in case of emergency the temporary sanctions of panchayat are obtained in respect of purchases or work of panchayat. Such sanctions should be minimum and Secretary should care of such advances. Unless first advance is adjusted or recovered, next advance should not be given. Such advances are to be recorded in Form No. 20. On such entries the signatures of Secretary and Sarpanch should be obtained. There is provision to record the recovery in this form and hence it becomes clear to understand the dues of advances to be recovered. The extracts of such dues of the advances can be taken by the Secretary. Moreover, the grampanchayat is authorized to sanction permanent advances. But such permanent advance should not be more than Rs.1000/-. The Secretary can also sanction such permanent advance amount to meet daily minor emergency expenses. The Secretary can fulfill expenses by using such advances. But under any circumstances, the advance from this permanent advance amount should not be given to any individual. Labour Payment The attendance register must be maintained by the Secretary in the Form No. 22. If the work is to be taken from skilled and unskilled workers such attendance register is brought into practice. It contains daily record of the work done by daily wage earning workers. The Secretary must maintain attendance register daily. Sarpanch should visit the work site and check attendance register and also confirm that workers are present on work site. The attendance register must be only one. The attendance registers should be serially numbered and should be attested with stamps of grampanchayat. The stock of attendance should be noted and accounted in the general Stock Register. Its account should

be maintained in Form No. 18 separately. Workers can be paid more than once in a month. The duration of payment disbursement can be decided on local level. But a separate attendance Register (Sheet) is essential for each payment. The name of the construction, Sr.No. should be recorded on the first page of the attendance register. The register should be stamped by grampanchayat. The signature of Sarpanch should be taken before taking the attendance register in use. It is expected that the work assigned to the worker should be in proportion with the payment made as per attendance register. There should be proper supervision on the work so as to know whether the workers do the work properly or not and whether worker work verly slow. If such supervision is not there the payment of the work done is not payable to them.

Tenders The tenders for the work valued the amount below Rs.50,000/- are to be invited as per Rule-55 of Mumbai Grampanchayat Account Code 2005. But it is binding to publish the tender notice in local newspapers so that competitive quotations can be obtained. Further the tender of the value of more than Rs.50,000/- needs to be invited from contractors by notifying the tender notice to that effect in advertisement as per Rule-57 of Grampanchayat Lekha Sanhita. There are two methods to give tenders :(A) (B) Contract System Department System

(A) Contract System There are provisions recorded in this contract system in respect of duration, the security deposit and fine. There are three types of such contract system.

(A) (B) (C)

B-1 System B-2 System D System

(A) B-1 System Percentage System, Extra Rate (A) rate or Budget rate such work is given on contract. (B) B-2 System The quotations are invited from the contractors in confidential manner about the tender in item-wise system, technically sanctioned budget rate and total amount of the tender. (C) D System Considering the supply of material, the material which is required in future, the rates of such material are invited and to fix such rate. This system is useful for this purpose. Through Department This is piece work system and not tender system. There is no mention of duration, security deposit, or fine in such system. (A) A 1 System This is similar method as that of above given B-1 method. But the quotation of lowest rate or the budget rate is to be accepted. (B) A- 2 System This is similar method as that of B-2 System. But this cannot be given at the rate higher than the budget rate. (C) Rate List - Item-wise rates are to be invited. - Work cannot be given at the rate higher than D.S.R. - This method is to be used for work valued at below Rs.5000/-.

(D) Nominal Muster Roll There is system to provide job to skill or unskilled workers on daily wages as per Rule-56 of Mumbai Grampanchayat Lekha Sanhita Accounts Code 2005. The provision is in this nominal muster is that the total wage bill payable to him is paid accordingly. Total wage bill of total attendance is to be determined on the basis of total value of the work done by them. (E) Requisition If the Department System of work is adopted, and for that the material of the grampanchayat is to be provided this requisition method needs to be adopted vide Rule No. 55 of Mumbai Grampanchayat Lekha Sanhita 2005. When open tenders are to be invited, minimum one percent earnest money should be demanded along with the quotation. In similar manner, it is essential to declare minimum security deposit to be taken along with the quotation under open tender system. Even though there is no mention in Mumbai Grampanchayat Lekha Sanhita-2005 Model, while inviting open tenders, the provisions in the government decision dated 2nd January, 1992 of the Department of Industry, Energy, and Workers of the Government of Maharashtra should be taken into account and should be implemented accordingly. Price Quotation and Sanction The grampanchayat should invite price quotations for the material of costing more than Rs.1000/- and give them sanction as per rules. The power to sanction the quotation lies with the panchayat. If this authority is assigned by panchayat to the Sarpanch / Deputy Sarpanch, both of them can approve the price quotations. But such resolution needs to be done by panchayat every year.


Panchayat needs few items to be purchased from time to time in a year; e.g. electric material, TCL powder, water supply material, cleaning material. All the price quotations of these materials are to be invited for the supply of material for one year and can be sanctioned. But few things need to be purchased once in a year (e.g. Safe, Chairs, Tables). In such cases the price quotations can be invited on that time and sanctioned accordingly. Date should be mentioned. The resolution should be passed to give authority to Sarpanch / Deputy Sarpanch to approve the price quotation. It should be dated and numbered. These powers are to be executed within the frame work of the authority. All the quotations can be invited in the Form D. The notice should be issued to invite price quotations. In such notice the last date and time and date to open tenders and time must be mentioned. Each quotation must be sealed one. It should be signed with date of its inward. At the time of opening the tenders, to open the date and time should be recorded on each tender packet and should be signed thereon. Then the

comparative statement of the price quoted by each seller must be prepared. If there is no special reason the quotation indicating lowest price must be sanctioned. If the tender indicating higher price than the lowest price is to be approved, reasons must be mentioned. On the said comparative statement, please write the resolution number and the remark as sanctioned with the signature of Sarpanch / Deputy Sarpanch. Form of Price Quotation Demand Question :- Prepare the price quotation list in respect of Electrical material to be purchased during the year 2007-08 ?


Notice For Rate Quotation Messers Grampanchayat Date Address He is hereby informed that following electrical material is to be purchased during 2007-08 for this grampanchayat. S.No. Particulars of Material Total Nos. Price Details Rate
1 2 3 4 5

1 Bulb 60 Watt, 230 KV 500 Per 100 2 Pipe 3 Foot, 20 Ky 18 Per Dozen Choke(Nameof Company) 3 12 Per No. 4 Starter 12 Per No. 5 Holder 24 Per Dozen The material is to be purchased. It is to be supplied as per our requisition in 2005-06. Sometimes the actual demand may less than noted demand or more than the noted demand. You are required to quote the price in Col. No.5. It should be given to our office on -------day during the office hours. Such quotations will be opened on ------ date at --------- AM/PM. The Grampanchayat reserves the right to reject all the tenders without assigning any reason. Signature Signature Secretary Sarpanch The signatures should be taken on the backside of notice in token of acknowledgement of quotation. Comparative Statement of Quotations. Sr. Particulars Bharat Anil Ele. Priya Ele. Sapna No. Electronics Elect. 1 Bulb 60 Watt. xxx xxx xxx xxx 2 Pipe 3 Feet. xxx xxx xxx xxx 3 Choke (Company) xxx xxx xxx xxx 4 Starter xxx xxx xxx xxx 5 Holder xxx xxx xxx xxx Total Price The comparative statement should be prepared in this Form. It will be appropriate to consider the item-wise price quoted by the seller and approve the lowest price tender of each item. If the tender with higher price is to be approved, reasons should be given in support of giving sanction to it and there should be record of resolution No. and date on such statement. If the Sarpanch / Deputy Sarpanch are authorized, the resolution No. and date to that effect should be written and signatures of both Sarpanch and Secretary in former case, and the signature of Secretary in latter case must be taken.



The auditors submit Auditing Report of Panchayat in two parts covering the comments in respect of general deficiency and doubtful transactions. Out of them Doubt No. 1 of Part-1 refers to the statement of all doubts. Unless each doubt is cleared this doubt cannot be approved. But doubt No. 1 of last audit report can be kept undecided, other points of doubts can be reduced. For it the last report is to be solved. Hence, doubt No.1 should be answered. Answer This pending doubt is included (Reference to the last audit note) in the year ----- audit Part-I, hence this doubt may be deleted. Hence doubt in the last audit as pending is decreased. Following doubts are noted in Part-II . (A) Situation indicating doubt. (B) Deficiency indicating doubt. (C) Out of rule transactions (under Rule No. 17) doubt. Situation indicating doubts. This situation indicating doubts covers following doubts. (1) Receipts and Expenditures of last three years from the date of audit (on the basis of Form No. 3 and 4). (2) The Dues and Payments of Panchayat during inspection (on the basis of Form No. 20). (3) In the end of Inspection Year (cash book balance as on 31st March) Form No. 5. (4) The account of receipt books, during inspection period (on the basis of Form No. 18). (5) The balance in cash book on the date of inspection (As per current form No. 7).


(6) The stock of receipt books on the date of inspection (on the basis of Form No. 18). Taking proper action in relation to above doubts, following answers can be given. (1) As the receipt expenditure is correct, the request is that this doubt should be deleted. (2) The dues and recovery are correct hence the request is to cancel this doubt. (3) Balance is correct hence the request is to rejected. (4) Accounts are correct hence request is that doubts should be removed. (5) Balance is correct hence the request is to demolish the doubt. (6) Stock is correct and hence the request is to cancel the doubt. Deficiency indicating Doubts Following doubts are included in this deficiency indicating doubts. Classification Register (Form No. 6). Tax Assessment (Form No. 8). Tax Demand (Form No. 9). Minor Demand (Form No. 11). Voucher Form (Form No. 15). Stock Register (Form No. 18). Dead Stock Register Form No. 19). Advance Deposit Register (Form No. 20).

These doubts are in respect of deficiency incompleteness. In respect of deficiency or incompleteness shown in the report can be completed and request can be made to cancel the doubt. This can be answer.


Example- 1 - The page wise totals are not written in Tax Demand Register. - Receipts are not noted in Ledger. - Total sums are not written. - Balance sheet is not prepared. - That does not tally with assessment such are the deficiencies. These can be answered as given below. Answer - Page wise totals are noted. - Receipts are noted in Ledger. - Total sums are recorded. - These are balanced with assessment. - As compliance is made, request is to omit doubts. Example 2 - The entries of purchased articles should be recorded from time to time to show its proper use. Answer Recording the entries, the proper use is shown. In future all the entries will be recorded on the very day of its purchase. Hence the request is to cancel doubt as compliance is done. Example 3 The commodities purchased for Dead Stock should not recorded on time. The checking of stock is not done in year. The remarks of Sarpanch are not taken. Answer All the entries are recorded. The signature of Sarpanch is taken on last noting. The said remark will be shown in next audit. Henceforth the verification

of stock will be taken and remarks of Sarpanch will be taken. Therefore accept this explanation and clear the doubts. Out Of Rule Transaction (Under Rule 17) Doubts The following doubts are included hereunder. (1) Income without receipt, Less income, Extra income. (2) Expenditure without voucher. (3) Function expenditure. (4) Meeting Tea expenses. (5) Traveling Allowances of Sarpanch, Members. (6) Utilization of purchased articles. (7) Expenses outside the budget provision. (8) Purchase without sanction of quotations. (9) Building constructions (Doubts equal to no. of constructions). (10) Excess expenditure on confections on account of National Festival. In addition to it, according to Accounts Code following doubts are there. - Cash in hand which is out of rule. - Cash payment in excess of Rs.500/-. - 15% backward class improvement expenditure. - 5% (as per revised provision 0.25% Zilla Gram Vikas Nidhi. - To regulate explanation letter and receipt books.

Methods to reply important points of Audit. (1) Whatever is received by Panchayat, that should be issued receipt of amount received. No cash will be deposited without receipt. If it is accepted without receipt, the answer should be that care will be taken not to accept cash without receipt. If excess amount is deposited, please

confirm it. The date on which such excess cash is deposited, the remark to that effect must be recorded on that day with resolution to that effect. Then such excess amount can be refunded. But if the less amount is deposited, the balance should be recovered. Such recovered amount is recorded in cashbook. The receipt is given to him under receipt No. ___ of receipt book No. ____ for Rs. ________ dated ______. It is recorded in the cashbook on page No. ____. As the doubt is cleared, request is to cancel the doubt. (2) To record expenses without voucher is crime. But such voucher is not traceable at eleventh hour. When the receipt (voucher) is available or receipts are available, they will be presented at the time of next audit. This will be the answer to be given. If such receipt is not there, please tell that amount spent will be recovered. This is the answer to be given. Similar to the recovery. (3) The provision is made in the Budget for functions. The resolution is passed as to how much cost is to be spent on a particular function in the beginning of the year. The Secretary is authorized to spend Rs.100/- as emergency expenditure. If this expenses are more than this amount, the excess amount shall be recovered. After the recovery is made, the answer may be given on the line of recovery. (4) The meeting allowance @ Rs.5/- per member on the members present for the meeting can be made. If such actual expenditure is in excess, it is liable for recovery. This answer must be given on the lines of recovery. (5) There must be pre-sanction to the traveling allowances of Sarpanch and the members. The Secretary is authorized to prepare such bills. If the pre-sanction is not there, such bills should be sanctioned before they are paid. Request is to accept this explanation and cancel the doubt. This

can be answer to be given. If there is recovery, it should be recovered and the answer can be given as noted in above lines. (6) Utilization of purchased material Some times panchayat purchases the material such as boots, Rain-coats, umbrellas, exercise books, books. The material is distributed among staff by taking the acknowledgement from them. If such acknowledgement is not there, it should be obtained. It is obtained and it will be shown in next audit. Hence the request is to please accept the explanation and write of the doubt. (7) Expenses more than budget provision There should not be any expenditure in excess than the budget provision. The works which are being sanctioned in the working year, there should be supplementary or revised budget which should be taken as sanctioned. Some times in case of emergency, the amounts are withdrawn from other funds to meet the expenses of the work. Such work is not to be done out of funds but it is emergency work and hence such fund is used. Request is to approve the action and clear the doubt. This is the answer. If such is out of budget expenditure, a care is being taken not to repeat this expenditure. Hence the request is to cancel the doubt. This is the answer to be given. But such answer cannot be given every time permanently. The amount will be recovered. This answer may be given if actually such recovery is effected. (8) Purchase without approval of quotations The panchayat is authorized to sanction the rate quotations. If this power is given by the Panchayat to the Sarpanch / Deputy Sarpanch, they can approve the rate quotations. Any item which is more than Rs.1000/- needs to be purchased from rate quotation by the panchayat. Hence invite the quotation notice. Take signatures of sellers who give quotation on such

quotation notice. Please accept the price quotations in sealed cover. Please mention date on sealed cover with signature thereon. After opening the quotation on all price statements, there should be one date and one time. Then prepare comparative statement. Then pass the lowest price quotation. If a quotation of higher price is to be accepted, reasons should be recorded. Except building construction, please maintain separate file for other price quotations in respect of other items. If panchayat has approved it, please record a remark that this is sanctioned as per power given by the resolution _______ dated ________. The signatures of Sarpanch and gramsevak must be taken. (9) Cash in hand which is out of Rule There should not be cash in hand more than seven days. If amount more than Rs.500/- is paid in cash, please give answer in explanation that such type of transaction will not be repeated. If the less amount is spent on backward class community, please give the explanation that excess amount will be spent in next year and the backlog will be filled in. Submit the explanation statement along with 5 percent Gram Vikas Nidhi Vivaran Patrak and request to clear the doubt. To get receipt books attested please give explanation that the receipt books will be taken attested henceforth and request to clear the doubt. This can be answer to be given. (10) If value certificate is not obtained Answer Such certificate is demanded vide letter No. ______ dated __________. The reminder is also sent vide letter No. _______ dated __________. After obtaining it, the compliance will be made. If such certificate is already obtained, such valuation certificate is received. Its Xerox copy is enclosed herewith. If the agreement is not taken from contractor, please give answer stating therein that a care will

be taken to get such agreement written from the contractor. If expenditure is in excess than the price, its reasons must be recorded and second certificate to that effect may be demanded. Answer should be given by indicating the letter No. _________ dated _________ of demanding the certificate for the second time. If the excess amount is to be recovered, those responsible for it, should be compelled to pay excess amount. And after recovery is effected, the answer must be given. Notes.



Before incurring any expenditure please assure following points . - The items on which the grampanchayat incurred the expenditure are included in GRAM SUCHI (Village List) of Mumbai Gram Panchayat Adhiniyam 1958. - There is provision for this item in the budget of grampanchayat. - The administrative approval is obtained by resolution. - As per requirement the technical sanction is sought. - A) Are the quotations invited in standard format for the purchases ? Comparative statement of price quotations. The resolution of grampanchayat to accept price quotations supply order (?) - B) Are the tenders invited for work in prescribed form ? Comparative statement The clear resolution of grampanchayat to accept quotations order to start work. A) Record of available material in stock. The material, its quality and quantity its remarks in that respect to be given. The remark given on such item as recorded in stock register page No. _____ Remarks _ B) In case of building construction there should be record noted in the measurement book in respect of actually work done. About inspection of the work done the remark of the Engineer and the valuation of the work done. Remark for payment of voucher and recommendation, the final certificate about work completion. - Final Bill. C) Examine all vouchers of establishment and payment done. Wage according to service salary book. Payment in the Form No. 24. Is Form No. 15 enclosed to each voucher? Are deductions made from due payment? Income tax. Advance recovery. Security Deposit. Deduction for material given. Other
Is the payment more than Rs.500/- paid by crossed cheque?

Signatures on the receipt for payment of amount. Monthly bank balance sheet.


Once the member of panchayat samiti visits the office of the Block Development Officer and record the complaint against the gramsevak, saying that Sir, the work of the road construction done under Yashwant Gram Samruddhi Yojana, is of very inferior quality. Sir, please look into it and take action against the gramsevak and the Engineer. The innumerable complaints about the building construction of grampanchayat are being recorded nearly in all Panchayat Samiti Offices and Zilla Parishad offices. Gramsevak has experience of such daily complaints. The complaints are recorded at the level of Panchayat Samiti and Zilla Parishad about the work of grampanchayat. Among them most complaints are in respect of constructions at grampanchayat level done through grampanchayat. What is the reason of such complaints ? Is the quality of such work really inferior ? At the time of construction is the quality not maintained? Is such work not supervised by the engineers of Zilla Parishad and Panchayat Samiti ? Is it that gramsevak are not given instructions in the training programme as to how the work should be obtained systematically ? Gramsevaks have to implement number of Yojanas at the level of grampanchayat. At present all the schemes related to construction are done at the grampanchayat level and gramsevak is indivisible part of such activity. The schemes which are being implemented at the grampanchayat level are as given below.


The Schemes of Zilla Grameen Vikas Yantrana (e.g. Sampoorna Grameen Rojgar Yojana, etc.) Yashwant Gram Samruddhi Yojana. Different Schemes which are being implemented by Zilla Parishad (e.g. works from different funds, school, Samaj Mandir, Anganwadi, toilet constructions, works in finance commission, Roads, Drainage, Tap water supply schemes work, etc. And works under Grampanchayat Nidhi. Grampanchayat undertakes different construction works out of different schemes. These works are to be completed maintaining quality and grade and these works are to be completed effectively. All the funds made available for each work should be made available on time as per rules prescribed by the Auditors. Such expenditure should be spent systematically. The role of gramsevak is most important and valuable in implementing the schemes at the grampanchayat level. Gramsevak is important incumbent in getting the works done with best quality. Funds are available from Central Government, State Government, Zilla Parishad, Panchayat Samiti. There should be proper balance in the funds and the works. Hence the role of gramsevak is most important. For this purpose the gramsevak must have knowledge of all aspects of building construction. In order to give full knowledge to the gramsevakas, now abundant written literature, the books guiding Panchayat Royal Way, the books published books by Training Centre, etc. are available. While implementing different schemes, Gramsevaks must get technical guidance, to provide budgets in time, valuation reports should be made available, to be capable to study budget rate fully. He should know which registers are to be maintained when the work starts, when work is in progress and the work is completed. The information in this respect must be with the

gramsevak. Each work in each Yojana to be implemented by the grampanchayat is a new project. This should be the attitude of the gramsevak. He should have the study. The completion of the project is essential. It is essential for the gramsevak to use his full skill to complete the construction activities of the grampanchayat. Therefore it is essential for gramsevak to have the indepth knowledge about all schemes, government circulars, Grampanchayat Acts provisions. Hence the general information about construction activity is given in following pages. It is the skill of the gramsevak to do any work in the project in accordance to all rules. He gets knowledge of many things while working on project. Gramsevak is not only gramsevak but village engineer also It is important for him to contribute mentally, physically and psychologically for creation of the best village creation. The gramsevak is the architect of creating the village. He is most important segment in creation of village. It is not easy thing to do the work with best result continuously in the society. The work done while implementing scheme is of permanent nature and it is also representation of our efficiency. This should be remembered by all the gramsevaks. They should keep in mind that he is one of those who are having best quality creation value. While implementing each scheme, he should be ahead of the others. The work in each scheme should done in such a way it is complete and attempt should be made. If Gramsevak studies construction activity and undertakes the work he can do the work in successful manner and through such construction, he can get philosophical satisfaction while doing the work in best quality. Notes.-..



Introduction In the present situation there is increase in income of the grampanchayat. In addition to it the grampanchayat receives funds from the Central Government and the State Government for different schemes. Out of the said fund maximum construction activities are undertaken by the grampanchayat. Few important things must be taken into account to do these activities in most successful manner. (1) What is the financial limit for the works to be assigned on

Grampanchyat by the State Government / Zilla Parishad ? As per revised orders of the government the works upto Rs. 7 Lakhs can be assigned by the State Government and the Zilla Parishad to grampanchayat. Before this order the maximum limit of Rs.70,000/- was followed while assigning the works to the grampanchayat by the State Government / Zilla Parishad. The government has issued the order recently indicating the maximum amount project to grampanchayat on the basis of the annual income of the grampanchayat. As per order No. ZPA/2004/PK/18/Vitta 9(33) of Mantralaya, Mumbai, if the annual income of the panchayat in the range of Rs.10001 30,000, the work costing Rs. 5 Lakh will be assigned and if the annual income of the grampanchayat is more than Rs.30,000/-, the project work valued upto Rs. 10 Lakh can be assigned to the same grampanchayat. (2) The works to be taken by the grampanchayat out of its fund. The grampanchayat can undertake big works on the basis of its financial capacity and out of its own funds. While taking such works there should be


resolution of the panchayat sanctioning the cost of the said project. Further the Eligible Officer or Deputy Engineer / Executive Engineer must accord his approval to the said expenditure. (3) Rules of Scheme for work and information about funds. First study the Scheme which may provide work. All the government decisions must be studied. Then determine the work considering all conditions of the government. The careful study must be done of the Scheme as to understand the Nidhi likely be required for work and the grants likely to be obtained. Sometimes the work valuing big cost is undertaken. But actual grant is very short of the cost of the work in hand. Therefore grampanchayat can think as to whether any loan is possible from the funds of grampanchayat or whether any amount can be procured from peoples contribution and accordingly it can be planned. In absence of such planning the work can be prolonged and itmay affect on the quality of work. There are many instances of withhelding the work for want of any systematic plan. Hence planning of work and grant is essential. There should be provision in the budget of a work to be undertaken. If any work is urgently essential, there should be provision for it in supplementary budget. Such supplementary budget should be submitted to Panchayat Samiti and sanction to it must be taken from eligible officer or from Panchayat Samiti. (4) Care to be taken in respect of work site When work is to be finalized, it is essential to confirm as to whether the land for the work is available or not in accordance with the norms of the governments. The site selected by the Grampanchayat for work should be in possession of grampanchayat. After completion of the work the maintenance of the asset is the responsibility of the grampanchayat. For this purpose, if such place is

privately owned, it is essential for the grampanchayat to complete the paper transaction (Gift, stamp paper, registration, etc.) and to take the said site in its own possession. It is essential that there is record in the name of grampanchayat. Further if the ownership of the work that grampanchayat is to undertake, is to be with Zilla Parishad / Government, which means that Zilla Parishad is responsible for maintenance of such assets in future, then the grampanchayat should complete all essential documents in favour of Zilla Parishad and get the transaction recorded in the Register. Every care should be taken. It is also essential to ascertain as to whether the site selected for work is appropriate or not. The work should not be started on the site, which his privately owned, unless the site is legally transferred to the grampanchayat as its legal owner. Some times private owner declares their land as gifted to grampanchayat and later on oppose to it. Under such situation the expenditure incurred goes waste and the construction is not completed in time. The work should be undertaken at the village and on the site which is already sanctioned (e.g. The work under special factor scheme, is to be completed in scheduled caste settlement, the construction of school / Anganwadi should be done on such place where school / Anganwadi are sanctioned. If the city survey of the whole village is not done, or if it is done for some villages, then its record is not available in the grampanchayat. Hence it is beyond understanding about private land / Government land / Meadows / forest land. Hence, it is necessary to know all these details, before such


construction work is be undertaken. If it is government land, the sanction of Collector is needed. If the land is forest land, the permission of the forest department is essential. (5) Care to be taken while preparation of Estimate When a work is to be undertaken, it is necessary to obtain rough budget estimate of total cost of the work and for it the technical advice of the expert must be taken. The work site should be shown to the Technical Officers. Then put a demand for preparation of the budget. Sometimes a typical budget for a work is available. The same budget is prepared taking into account transportation of material, etc. But while working on site, especially while digging there is change in land level; e.g. Actually in more rooms there is fissile kind of stones, digging is needed than provided in budget, or if the road passes through black soil then budget prepared considering the road passes through normal land, etc. Hence, technical officers must visit a site before the demand for budget is made. It results that there will not be abnormal increase in the budget. Otherwise there appears a lot of difference in budget provision and work done on actual site. It leads to have difference in its evaluation. Therefore the gramsevak must confirm that the technical officer prepares the budget after visit to worksite and as per nature of work site. The technical officers may determine the scope of present work in accordance with the decisions and norms prescribed by the government. The grampanchayat may feel some change in construction such as cement tiles in place of stone shahabad tiles, wooden windows instead of iron windows, etc. The grampanchayat may approach technical officer and tell them such changes before the preparation of technical budget. If there is

any increase in the cost, how this extra expenditure is to be met. Everything should be well informed to the Technical Officer. This will facilitate him to approach the Eligible Officer to obtain technical sanction, if needed and then prepare the budget. The guidance should be taken from the respective Engineer about the scope of work and lead statement, so that there will not be any difference between Work Budget and Actual Work. It will also be helpful for evaluation. (6) Administrative Technical Approval to the work. The technical officers should take into account all above suggestions and prepare budget. Then they will obtain technical permission of Eligible Officer and hand over the budget to the Panchayat. In each work there should be administrative and technical sanction. Then grampanchayat may undertake the work. If there is not a single permission, the work should not be started. (7) Tender Process The tender system must be systematic and as per government norms, it is used for the work to be undertaken from grampanchayat funds. It should take into account Grampanchayat Lekha Sanhita (Accounts Code). Even then

question arises as to whether correspondence with the Senior Officers is to be maintained (Block Development Officer, Accounts Officer, (Panchayat Samiti), Executive Engineer, Deputy Engineer, Branch Engineer). The guidance should be taken from them. Some times few grampanchayats have big own funds. While inviting tenders for the work under their own funds, they should study all government circulars, grampanchayat Accounts Code and then invite the tenders for the work. In this connection following points should be observed.


To invite tenders for essential items. To collect security deposit of Contractor. To take earnest money. To issue work order. To publish the tender notice at local level, at the district level. If the work is big, at the state level in all related newspapers. This may bring competitive tenders. To confirm that the documents submitted by the Contractor are correct. Collect the security deposit as per rules. In this connection the implementation should be according to Grampanchayat (Audit Code). The received tenders may be placed before Gramsabha. The tenders may be scrutinized. Accept the tender with minimum rate and assuring best quality of work. Such tender must be examined economic / technical eligibility is to be tasted. The prior experience of the contractor must be checked. The tender may be approved on the basis of following points. To follow all government Accounts Rules. To check all documents submitted by the Contractor and confirm its reality. Resolution should be passed to approve lowest priced tender. (8) Care to be taken while issuing work order to start work. The decision as to whether the work is to be allotted to the contractor or the work to be done by grampanchayat will depend on local situation. The decision should be taken in a meeting of Sarpanch, Member and local persons. Such decision also depends on grampanchayat (Accounts Code). If anyone in the meeting did not co-operate, then the work will be incomplete.


The work order to start the work may be issued on following terms. Indicate terms and conditions of work. To collect security deposit as per rule from the contractor. The contract should be made in writing.

The work order should contain the following. The deposit amount. The nature of work to be done by contractor. The details of such work need to be mentioned in the work order. The quality of work, to fix minimum deposit amount. To impose compensation if work done is not of the quality. To charge penalty if the work is delayed.

There should be condition that the payment of the work will be made as indicated in the valuation certificate signed by Branch Engineer, Dy. Engineer, Executive Engineer. For this purpose, the provisions in the Maharashtra Grampanchayat Sanhita Model should be studied carefully. If the grampanchayat is to undertake the work as a contractor out of government / Z.P. fund or any other fund. The grampanchayat should start work on confirming that - All related documents indicating the sanction (e.g. Administrative approval, technical approval, work order to start work) are ready. Before starting the work, the work site should be properly chalked out with the help of Technical Officers. Further if the building construction work is to be undertaken. - the work of digging, and if the work of constructing the road is to be undertaken the measurement of khadi, etc.


These are technical items. They should be shown to Technical Officers. After the inspection, work should be undertaken. (9) Care to be taken before starting construction and during the construction work. Sarpanch / Gramsevak must take photographs of the work site; before the construction starts and after the construction is completed and these photos should be kept in office records. It is very important to have photos of road construction, drainage and such similar works. This is important document to be presented to inspector or to the complainants. It is important to give full attention to the following. - The administrative and technical sanction to the work is confirmed before the construction starts. - Funds are available. - Work site is finalized. - The documents of the ownership of land are confirmed. It is essential to ascertain than - when the work is at the place difficult to go and if the building construction material is difficult to transport there. Then please confirm about transportation rates in budget. Budget for construction, maps should be obtained. Detail study of budget must be done. Then one has to work accordingly. While working, please take into account the item-wise rates. While analyzing each rate given in budget the contractors profit is considered. Hence one should study the saving in the expenditure on this work. The guidance of the technical officer must be taken. This may result in saving in construction price. The grampanchayat must be alert to look into


the fact that it does not pay the extra rate than the approved rate for the work. The line layout or the plan of the work should be prepared in consultation with concerned Engineer before the work starts. If work is under construction, please get the knowledge about the measurement of khadi (Stone pieces). The gramsevak must take care to obtain technical guidance from Panchayat Samiti / Zilla Parishad from time to time; otherwise the grampanchayat comes in trouble if the work is done in their absence. Hence such work should always be taken under the guidance of Engineer of Panchayat Samiti / Zilla Parishad or any Engineer deputed by Zilla Parishad. Their visit must be recorded in visit book. Their suggestions must be taken in writing. While doing work, these suggestions should be followed. While the work is in progress, there should be contact with the Engineer at every stage and inform him the progress of the work. The guidance from the Engineer must be taken in writing. The important decisions should not be taken on site. The important stages in construction should be brought to the notice of Engineer and unless they inspect it on site further work should not be undertaken such as (1) To do steel checking before slab. (2) To show the digging of the foundation and get it approved from them before starting the digging work of the foundation. (3) To get measurement of digging work. Otherwise, the technical officer cannot take measurement, once column, Bim work is over. That creates the problem for evaluation. Therefore, attention should be paid to have regular visits of the Technical Officer.

While the work is in progress, the material brought on the site should be inspected by the technical officer for its good quality. In this context as per advice of the technical officer. The essential material should be tasted as per standard norms from the government laboratory or from recognized laboratory. The works to be funded from all types of funds at the grampanchayat level is regulated by this rule. This regulation is also equally important to maintain the quality and conditions (status) of the work. The government has issued instructions in this context from time to time. There are government instructions to install the board at the work site indicating the details of the work. Such board should be got written and installed seen in front of the site of the work. It is proper for the Gramsevak to be on the site of work to supervise the work of skilled workers if any and obtain their signatures daily on the attendance register and have his own /Sarpanch counter signature of on it. (10) To do work according to the Administrative Sanction /the technical sanction. The details of the work budgeting should not be changed without the written permission of the technical officer and without any solid reason. Otherwise it will create the problems. (11) The care to be taken when actual expenditure is in excess to the budgetary provision. In case the excess rate is to be paid on work site, it is compulsory to resolve in the meeting of the grampanchayat and should be brought to the notice of capable officer (B.D.O. Junior), Branch Engineer, Deputy Engineer, Executive Engineer. In this context, their guidance and advice should be


sought and request them to take appropriate action as per government rules. Then the work should be done according to their instructions. Always keep Excess Saving Statements and it should be brought to the notice of Engineer. (12) In the context of taking grampanchayat sanction to the evaluation of the work and for its expenditure. There should be correspondence with the Technical Officer at every stage of work. Minimum three evaluation statements, or as per requirement, of the construction should be taken and on getting the evaluation, please confirm as to whether the actual expenditure is not in excess to the evaluation. If such expenditure is in excess, it should be reported in writing to the Engineer along with the satisfactory explanation for such extra expenditure. The certificate of the technical officer should be taken to the effect that such excess expenditure is appropriate. Otherwise, there will be problems in regards to the evaluation. While the work is in progress, at every visit of the technical officer, it will be correct to bring these things to his notice. The final evaluation certificate must be obtained when total work is complete. It is very essential to obtain such final certificate of evaluation. It should be ascertained that the total expenditure does not exceed the final evaluation. The reason is that such excess expenditure than final evaluation is likely to be recovered from the individual. Hence while on work, if there is any excess expenditure on any item than the budgetary provision, it should immediately be brought to the notice of the concerned Engineer.


The total work and its expenditure along with estimated proposed expenditure likely to be incurred in the next month should be obtained the sanction in the grampanchayat meeting by resolving to that effect. It is the responsibility of Sarpanch / Gramsevak of Grampanchayat. To pay the payment to the incumbent, only after taking sanction of the grampanchayat for the item-wise expenditure. To record in cashbook accordingly. To maintain the voucher properly. If all these works are assigned to any other agency by the grampanchayat, on contract basis, the works such as to take entry of material, to purchase the material, to make the payment, etc. are not necessary to be maintained at the grampanchayat level. The work of such contractors should be evaluated properly and then the payment of the said work should be given. It is necessary to be alert while dealing with the financial transactions, that he is not victim of corruption, or involved in any financial irregularities / misappropriations. When one realizes that such financial misappropriation is likely to be observed or any such misappropriation is already there, the same should immediately be informed to the higher authorities. If the evaluation work is not done according to the circular of the state government, it should be brought to the notice of BDO / CEO immediately. (13) To maintain file for Details of material purchase, its receipts, and item-wise expenditure. When the grampanchayat undertakes the work of construction, it has to invite tenders for the material required for the construction and purchase


the material. Such purchases must be approved by the grampanchayat. The material required should be certified by the concerned technical officer / laboratory before it is purchased. Such certificate should be kept on record when purchase is effected. When material is to be purchased, the quotations from the maximum sellers should be invited to take the advantage of the competition. Such tenders must be opened in the meeting of the grampanchayat. The quotation of lowest price with good quality should be approved. The agreement should be done in writing with the said seller. Such purchased material should be recorded in the stock register. It should also be signed. If such material is brought in use, the entry to that effect must be recorded in the register simultaneously. Please confirm time to time as to whether the material is used in standard unit for each item. The certificate of concerned officer must be obtained about the proper quality of the material, required to be purchased such as cement, steel, iron pipe, etc. In this context, the material suggested by the Engineer should be tasted in government laboratory. All the material purchased should be registered in the Stock Register. As its use is going on, every time, the record of the material being used should be made in the stock register. Gramsevak / Sarpanch needs to examine the material whenever essential. At the time of visit of the officers, they should be shown the stock register for inspection and obtained their recommendations. It should be checked as to whether the voucher is true or not (Bill should be printed. The seller must be authentic, sale tax number should be printed. These items should be checked). On the basis of the received


voucher, Form No. 17 should be written and both (voucher and Form 17) should be kept in the file systematically. In the monthly meeting of the grampanchayat, the sanction should be obtained to the expenditure likely to be incurred in the next month and to the actual expenditure of this month. It should be carefully mentioned in the said resolution. All the cheques drawn in favour of contractor, supplier or any other institution amounting to more than Rs.1000/- should always be crossed cheques. And in the said cross the words A/c Payee is to be written specifically. If the payment to the contractor, the supplier or any institution is less than Rs.1000/-, if any bank is authorized to receive the payment on behalf the recipient, or any bank or individual is given authority to receive payment, then the same payment can be given to him. After the payment, all the entries of the transaction should be recorded in the cashbook in detail (e.g. the name, address of person to whom cheque is given, reason for issuing cheque, the name of commodity Nos., cheque No., etc.). All the cash receipts and payments should be recorded in cashbook on time at the end of day and the balance sheet must be completed and gramsevak should sign it. All the vouchers and receipts in respect of purchase are scattered or kept carelessly. But it is dangerous and serious matter. All the date-wise receipts and vouchers should be kept in one specific file safely. If any receipt voucher is not traceable in a file, it leads to create doubt in the transaction and serious action can be taken against the gramsevak.


It is necessary to keep all the record, may it be very small amount, in one file systematically. All receipt payments entries should be written in cashbook. The documents like the work order, maps, vouchers for expenses, should be kept carefully in separate file. (14) Action to be taken if the work is not completed in specific time limit. The grampanchayat has to look into the work to be obtained in complete status in specific time limit. Then the grampanchayat has to see for obtaining its evaluation. As per provision of the fund, the work should be completed in specific time limit. All the works allotted to the grampanchayat are not complete in specific time limit owing to local problems insufficient funds or for any other reasons. Due to rising rates of the material required for the construction, the work cannot be completed as per budget rates. There is more expenditure. If the evaluation of the work is done at old rates, there will be more legal problems. As a solution to this problem, the government has issued instructions that while doing the evaluation of the work, the rates specified in government rate schedule of the year, when work is done, should be taken into account. (It means that such evaluation need not be done at old rates). For this the work should be restructured and re-planned considering the availability of funds. (15) What is to be done? when work is complete. After the work is complete there should be board installed on the site indicating information of the work and the photo of such board should be taken and kept in the record of grampanchayat. This photo becomes the important document if any legal problems arise in future.


(16) A care to be taken while dealing with the financial transactions of the grampanchayat. 78 Items are allotted to the grampanchayat as per Schedule-I of Mumbai Grampanchayat Act 1958. As per Clause-45, the Grampanchayat can spend on the following items. - Financial assistance to institutions taking care of public interest. - To provide for a work outside the jurisdiction of the grampanchayat with permission of the chairman. - To make the provision for hospitability. The grampanchayat must do all the financial transactions as per the Rules specified in Maharashtra Grampanchayat Accounts Code-2007. (17) A care to be taken by the Gramsevak / Sarpanch in respect of avoiding mis-utilization of funds / mis-appropriation in different construction activities of grampanchayat. It is a serious matter to have mis-appropriation of funds / mis-utlization of funds and that too having ones involvement in it. It disturbances mental and domestic peace. It is the cause of great dislikes in a family / society. The compensation is to be paid by selling ones own property. It also amounts to criminal offence and rigorous punishment. Owing to the 74th amendment in the Constitution, the innumerable females and that too from the backward class are holding the post of Sarpanch. Hence all of us should be aware and alert to carry out the duties and the responsibilities seriously. Further we should be alert to see that there will not be mis-appropriation of funds while working.


There need not be only one formulae of work to avoid mis-appropriation of funds. But such events will be minimized if following care is taken. There are two reasons of mis-appropriation of funds while the information of the functioning at the grampanchayat is taken into account. (1) The mis-appropriation of funds of Panchayat. (2) The expenditure incurred on work or shown on work is in excess of the final evaluation. Following care should be taken to avoid such items. While starting any work, the full information of such plan / work and the funds availability should be obtained and it is very essential also. All the approvals / sanctions such as technical and administrative sanction, the work order to start the work, or any other certificates should be procured before starting a work. The work should be undertaken on the site which is approved / sanctioned. The construction site should not be changed as per the whims of any individual. It is rather difficult to understand which place is private / public / government and pasture. Hence it is necessary to get the correct information in this respect. If such land is, pasture, forest land or the land belonging to different government departments, the work should not be undertaken unless the written permission is taken for the same. If the land is private land, then the work should not be undertaken unless such land is legally transferred in the name of the grampanchayat. When a decision is taken to get the work done through a contractor, then the tender should be invited by giving it the wide publicity for such


construction work at the district level / state level depending upon the valuation of the work. The contract should be given to a contractor who quoted minimum price and gives good quality of work. Such action to give tender to a particular contractor should be approved by the grampanchayat or by appropriate authority. While allotting the work, there should be agreement in which the following items should be recorded in detail. - The security deposit amount. - The period to complete the work. - The penalty if the work is not complete within specified period or of proper quality. - The payment condition must be mentioned that the payment will be made equal to evaluated amount and after evaluation. - Before undertaking the work, the work budget, plan, maps must be obtained. To confirm all the necessary entries in the work budget. - It is necessary to see the following. - The quality of purchased material is proper. - Rates are reasonable. - The supplier is authorized / approved supplier. - The sanction / approval is taken for the purchase. While purchasing steel, cement pipes and other important building material, it is necessary to see that such material is of proper quality. It should be properly tasted by the eligible officer / in the government laboratory. The taste reports should be kept ready. It is proper to do the important works such as line outing, to lay down foundation, to construct slab, etc. in the presence of the technical officer.

The work taken in hand should be completed in time. The photos should be taken at every stage of construction and keep them in record. It is also important - To keep the record of the expenditure on work. - To file the received bills. - To take sanction to the expenditure. It is also necessary - To take account of all material purchased for the construction. - To record the stock after using the material. - To compel the technical officer to supervise the work, and to have our supervision. - To get evaluation in time. To maintain carefully the record of the correspondence. - The payment can be made to the extent of evaluation amount with sanction of grampanchayat. It is most important that one should not be victim to bribe or should not be involved in financial mis-appropriation and one should be very alert in this context. (18) Who is responsible for poor quality of work and for the recovery of the excess expenditure on the construction ? It is binding on the grampanchayat to follow instructions of the grampanchayat in respect of construction activities, and maintaining the quality of work as desired. It is the responsibility of the technical officer (Engineer) of Zilla Parishad to give the technical guidance for construction and to take care to maintain good quality of work.


The gramsevak / Sarpanch are responsible for inferior quality of work done under Jawahar Gramsamruddhi Yojana, Indira Awas Yojana, Sampoorna Gramin Rojgar Yojana. The government has issued order on 1-11-1994 in this context. As per this order, 50 percent cost is recovered from Sarpanch and Gramsevak. If the members of grampanchayat are found guilty, then the recovery is to be done from them. Further the technical officer (Engineer) is also held guilty and liable to punishment, if he has done wrong supervision and guidance. (19) What are the government instructions about the method when there is misappropriation / embezzlement in the work under Sampoorna Gramin / Jawahar Rojgar Yojana ? The government has given clear-cut instructions in circular dated 1-11-1994. Further the government has also mentioned in circular dated 25-2-2000 that at the present situation, there is increase in the income of the grampanchayat. Moreover, there is flow of funds for the development of the grampanchayat area under different central and state government schemes and with these funds a large scale construction activities are being completed. Hence following important points should be taken into account for the success of such activities. As the Secretary of the grampanchayat, it is the responsibility of the gramsevak to obtain the evaluation of each work undertaken by the grampanchayat. It is essential to present all the records to the Engineer and also to pursue in writing for the evaluation. Even though the evaluation is not obtained within a month, the concerned engineer is liable for disciplinary action. Earlier there was a provision to recover 50/50 percent of the cost from Sarpanch / Gramsevak considering them responsible for misappropriation in

work under Jawahar Rojgar Yojana. Now if this misappropriation is in context with evaluation of work, the Extension Officer (construction) Junior Engineer, Deputy Engineer are equally held responsible along with Sarpanch / Gramsevak for such misappropriation. The government has issued the orders to that effect (e.g. These orders are also applicable to Indira Awas Yojana, Promising Employment Scheme, Gramsamruddhi Yojana, etc.) Best Work Intrinsic satisfaction Good Health. Inferior Work Guilty Conscious Bad Effect on sleep and health. (20) CHECK LIST FOR WORKING IN EACH SCHEME. (1) Name of Scheme (2) Name of Work (3) Administrative Sanction (Order No. of eligible authority and amount) (4) Technical Sanction (Order No. of eligible authority and amount) (5) Site Fixation 7/12, 8-A Extracts, Form No. 26 Extract. (6) Availability of funds. (7) Inspection of Site by concerned engineer before preparation of budget. (8) Scope of work and Drawing of work. (9) Transportation of material. (10) Work order No. and Date. (11) Duration of completion of work. (12) Resolution of grampanchayat for excess expenditure than sanctioned grant. (13) Date of Line Out. (14) Tests of Material. (15) Photo at each step of work. (16) Savings Excess Saving Statement. (17) Correspondence with the contractor.

(21) Formulae of Material required for construction.

(1) 100 Cubic Feet (Material required for 1:6 Ration Construction). (A) Brick Construction Bricks 1350 Nos. Cement- 5 Cubic Feet (4.25 Bags) Sand 30 Cubic Feet. (B) Dabris Construction Headers 20 Nos. (120 Cubic Feet). Cement 6 Cubic feet (5 Bags) Sand - 30 Cubic Feet.

(C) Chip Construction Headers 35 Nos. Front Stones 142 Nos. Big Dabris 50 Cubic Feet. Cement 5.50 Cubic Feet (4.50 Bags). Sand 24 Cubic Feet. (2) Cement Concrete - 1 : 2 : 4 Ratio. Small broken pieces of Stone 88 Cubic Feet. Cement 22 Cubic Feet (18 Bags). Sand - 44 Cubic Feet. (3) Mangalory Tile Roof 100 Sq.Feet Buttons 1 x 1 Inches Mangalory Tiles. 16 Inch x 1 Inch 150 Nos. Nails 2 Kgs. Twig 100 Nos. Tin Sheet 100 Sq.Ft. 20 W.B.G. Sheet for daily use 84 Feet Washer Screw 4 Kg.


Important Formulae 1 Meter = 3.28 Feet 1 Square Meter = 10.76 Sq.Ft. 1 Cubic Meter = 35.28 Cubic Feet 1 Brass = 2.83 Cubic Feet. 1 1 Cubic Meter = 1000 Litre. 1 Cubic Feet = 28050 Ltr. 1 Inch = 2.054 cm 1 Mtr. = 100 cm 1 Cement Bag = 50 Kg. 1 Ton Cement = 20 Bags Cement. Angle Kilo / Meter. 40 mm x 40 mm x 5 mm = 3.50 Kg 50 mm x 50 mm x 5 mm = 3.8 Kg 50 mm x 50 mm x 6 mm = 4.50 Kg

Kilow / Meter 100 mm x 50 mm x 6 mm = 8 Kg. Sheet Gauge mm width. 24 = 0.63 22 = 0.80 Pin Kilo / Meter 0.22 0.39 0.62 0.89 1.58 2.48

Iron mm 6 8 10 12 16 20



(1) Scheme and proposed work. - To ascertain. - Which are the sources of funds available . - Whether the fund for the proposed work is sufficient. The works under the norms of the scheme must be undertaken. To give the hint to the engineer who prepares budget about sub-items such as electricity, environmental improvement, the Board notifying the work, item-wise expenditure, survey expenses, if needed etc. (2) Budget and Provisions The full information about the scheme in which the work is included should be given in all details of grants to the Engineer who prepares the work budget. Please confirm that the budget of work to be undertaken has technical sanction before proceeding to work. The information should be sought from the engineer as to whether the royalty charges are included in each rate mentioned in the budget, or whether the royalty charges are included in sanctioned rates. Please study the budget rates. Some rates are per cubic meter in the budget; some rates are per square meter. Majority of the works at the grampanchayat level are measured in foot, brass, and hence the cubic meter is to be converted to cubic feet, and square meter to square feet and for that please study the formulae in this context.


(3) Following instructions are to be implemented before the work, during the work and after the work. Please study the zone in which the proposed work and the village are included. Totally there are four zones. The labour charges are fixed by government for workers in each zone, please ascertain as to whether rates of wages are paid to the workers while completing the muster. The proposal in detail should be prepared in case and in exceptional situation, the workers are not available at the prescribed wage rates. Such proposal should be approved by the grampanchayat. It should be sent to the Block Development Officer. After its approval by the BDO, the rates should be finalized and payment should be made accordingly. The material required at the work site should be brought to the work site in installments. All material should not be transported to the work site. If the work is delayed, the material gets wasted. If all the sand is dumped at the work site, most sand may wash away in rainy season. The strength of cement weakens as time passes away. Such things should carefully be noted. When there is natural calamity (heavy rains, earthquake, etc.) and when the work is in danger, such event should immediately be reported in writing to the competent authority after doing Panchanama. The new proposal to demolish the building of Zilla Parishad and to construct new one should not be prepared, because the government sanction must be obtained to demolish such building. Then only the proposal to construct new building is accorded as per the norms and the rules of the government.


When the work is closed while it is in progress, and when the charge is given to another gramsevak, he should take all measurements of the work, all material on site and if necessary have Panchanama before taking the charge. First, he should get evaluation of incomplete work before continuing the construction, please ascertain about all the entries of material on work site in work register. After the completion of work, all essential entries must be recorded in the property register. All the entries, such as administrative sanction to the work, technical approval, date of starting work, expenditure incurred, evaluation of work done should be properly recorded in this register. One Line Plan should be prepared and all the measurements must be recorded in the said plan. If any work is done through government scheme and if in the future the maintenance and repairing of such work is to be done by Zilla Parishad (e.g. school, veterinary hospital, etc.) such buildings should be allotted to Zilla Parishad. Please confirm that such property is properly registered in the property register of Zilla Parishad. Here the works for which maintenance grant / repairing grants are provided by the government / Zilla Parishad must be recorded. After completing the work in each plan by the Grampanchayat, the record file of such work must be at the level of grampanchayat. There should be all the record (such as budget, evaluation, correspondence, etc.) in such file. Such file should be maintained per scheme every year and should be kept for records. Notes. .



When the gramsevak receives the transfer order from one block to another block or to other grampanchayat, he should complete all his record (if incomplete) and prepare the charge list in quadruplicate (four copies) of all registers and other documents and it should be shown and should be given in the charge of his reliever when he joins the duties. The receipt should be acknowledged and obtained as the receipt of all documents. The registers related to the financial transactions should be completed (if it is incomplete) and then its charge should be handed over with the signatures of receiver stating that he received it and signature of giver as he has given it. The list should be signed by both giver and receiver. One copy of such charge should be kept by the charge giver. One copy should be given to the gramsevak / Village Development Officer. One copy should be given to the Sarpanch and one copy should be sent to the Block Development Officer. The cash at hand as noted in cash book should be personally handed over. All the bank / post office pass books, used incomplete and blank receipt books, cheque books and other documents should be handed over. It should be taken from the reliever in his own hand writing starting that the receiver has received all the documents. Then the charge giver himself should sign it. The balance shown in cashbook must tally with the closing balance in the bank / post office. If there is difference it should be recorded in the cashbook with the reasons; e.g. The details of the undisbursed cheques (No., date and amount) should be recorded. Further the cheques received by the grampanchayat and are yet to be cleared and not credited, all the details of such cheques should be recorded.


If some construction activities are still going on, the material required for the said work (such as sand, stone, bricks, cement, small broken pieces of stone, etc.) should be checked physically by the charge receiver. In that context (all material as recorded in the material register). Please confirm that material is as listed in the register and it should be signed by the giver of the charge and the signature of the receiver of the charge. The balance material as per dead stock register may be checked by the receiver of the charge and confirmed the actual stock is as recorded in the dead stock register. The most important works to be done in specified period should be brought to the notice of the concerned incumbent.

Notes. .



Shri. Suresh Patil, young Gramsevak of Umedpur. Always leader in all development works. Whatever new scheme to be coming to panchayat samiti, it is brought to Umedpur. It is his reputation which is the result of his efficiency. He is always after to see that any scheme is really implemented. Moreover he maintains the record of the grampanchayat up-to-date and accounts very clean. Everything is crystal clear. As per order of the Rural Department of Government of Maharashtra he was very particular to see personally as to whether the board is erected at the work site. Moreover the statement of the accounts of the grampanchayat was also displayed and circulated as per provision in the government notification. Shri. Suresh was very much particular in this respect. Corruption! --------- not four but forty hands away from Suresh. The gramsevak of neighbouring Vasantpur Village was on long leave on account of his trouble of Heart attack, Suresh was holding the additional charge of Vasantpur Village. During this period, one villager of Vasantpur Village applied and asked for the details of expenditure made by the grampanchayat on repairing the roads in Vasantpur village during the last year under his Right to Information. But the revenue stamp of Rs.10/- was not pasted on application. Hence Suresh intimated him to apply in the prescribed form with the revenue stamp of Rs.10/-. Accordingly that individual has completed the formalities of applying in the prescribed form with revenue stamp of Rs.10/-. The application was duly endorsed by Shri. Patil with his remarks to prepare the information called for, to the concerned Clerk. Then a period of 10 12 days has gone. Suresh has forgotten this application due to routine work of additional charge of Umedpur. In between another application demanding the same information was received immediately Suresh remembered about earlier application. He inquired immediately with the

Clerk, who told him that he will prepare the information and will submit it. Then 4 5 days are over, but no information was available. Suresh called the clerk with record. At that time, it was found that there was no signature of Sarpanch on the record. By this time total period of 18 19 days are over. But it is binding that such information may be made available within 30 days. Then Suresh told the details to Sarpanch with a request to sign the register. But, Sarpanch told that he will sign it later. Still 5 6 days passed away. Suresh was pursuing it daily. But Suresh knew that Sarpanch was avoiding it. Then he has communicated in writing all the details (his personal attempt / impersonal attempt) to the Block Development Officer. Then he met personally to the B.D.O. and concerned Extension Officer (Panchayat) and told them the facts. The Extension Officer (Panchayat) visited the grampanchayat and discussed with Sarpanch and brought to his notice the seriousness of the situation. Then Sarpanch signed the record. Then Suresh got the routine permission of Sarpanch to prepare a copy of information for the applicant. Then the applicant was communicated that the information is ready and asked to pay necessary fee. In this way the action was taken and information was given to the applicant within 30 days. The applicant paid the regular fee and the receipt was given to him. The acknowledgement of the information is also taken from the applicant. In this way, because of the promptness and carefulness, Suresh could succeed in implementing the provisions in the Right to Information Act. Suresh is very efficient and very clever gramsevak. But if the information was not supplied in time, then he would have been liable to fine in cash and the blot in his service career. Let us follow Suresh. Always be duty bound, always keep our administration crystal clear and genuine.



Objectives In welfare state the natural calamity affected persons need rehabilitation. Hence, urgent help is sought. It is prime duty of the government. Accordingly, the government has issued orders to help such calamity affected persons and to have their rehabilitation. The ultimate responsibility to help such calamity affected persons on behalf of the government lies with the gramsevak. Events to be included in definition of Natural Calamities Following events are included in the definition of the natural calamities. Earthquake Fire Fall of hailstone Flood Fall of lightning Excess rainfall (more than 65 mm rains in 24 hours) Violent Storm Cliff Fall. Loss of wealth and loss of life. The loss of life due to tidal flow. To inform about natural calamities After the natural calamity occurs within 24 hours, the help to affected persons of the natural calamity should be given. The government has assigned this responsibility to the revenue department. Hence any natural calamity should be intimated to the Mamlatdar within 8 to 10 hours. Talathi and gramsevak are the employees working at the village level. Hence the responsibility to inform this primary information rests with them.


Who should be called HELPLESS ? When there is natural calamity, it does not mean that the individual is helpless. The helpless is the opposite situation of natural calamity. That family becomes helpless / supportless when that family cannot arrange for two times meals. Such helplessness is related to the financial condition of the family and the loss sustained by the said family due to natural calamities. The grant in aid to be paid to Helpless individuals. (A) Meals expenses The help is given from the day of natural disaster to meet the expenses for two times meals for maximum 15 days. The expenses to feed the naturally affected persons can be alone for a period of 15 days from the day of natural calamities and such expenditure should be within the prescribed limit. Such expenditure is done to meet the meals expenses for natural calamities affected persons collectively. Such help needs to be given to the individuals of the sufferer families. Hence the meaning of a family is to be taken into account. When the family is affected by the natural calamity and during the period of such natural calamity, if any member of the family is in service at another place, such employee cannot be considered as the individual suffering from the natural calamity. But if any visitor comes in that family during such critical stage, he is included in the term family. (B) Help for vessels, clothes. When there is a loss of vessels, clothes to a family due to natural disaster, an amount of Rs.100/- per head is given as the help. Further, partial grant can be given at the rate of Rs.10/- for 15 days to such helpless individuals. If the help is given in terms of vessels and clothes in lieu of cash payment, following the conditions, it is permitted. The maximum amount of under the norms is Rs.250/-


per head. The Mamalatdar is authorized to help such sufferers to the extent of such grant to each family. Arrangement for the Public Health The air and water and atmosphere get polluted due to natural disaster. It may result in contamination diseases. Hence the doctor in the nearest health center should be instructed immediately after the attack of such natural disaster. Then the doctor should immediately visit such place and should give instructions to the villages in such natural affected area about the precaution and the care to be taken. The well which is used for drinking water to affected people should be made germs free. Moreover, if needed the drinking water should be supplied by bullock cart or tanker. Financial help to the relatives of persons who lost their lives in natural calamities. If an earning member of the family is dead owing to the natural disaster, the following help is given to his close relative. (1) From Chief Minister Fund help of Rs.3000/- to Rs.5000/- to working family under Maharashtra working family welfare. (2) (3) Rs.3000/- for loss of eye or hand permanently. Rs.1000/- for loss of one eye or one hand.

(A) Chief Ministers Aid Fund of Rs.10,000/-. Under the Workers Family Welfare Scheme, Tahsildar is competent authority to extent the financial help on behalf of the government. To claim such benefit, the sufferer has to apply in detail and in the prescribed form for the help from Chief Minister Fund to the Secretariat, Maharashtra State. The detailed and in the prescribed format, the report should be sent in the name of the Chief Minister through the Divisional Commissioner and the Collector.


Financial help for reconstruction and repairing the house. The financial help to the victims of excess rainfall and flood situation on 17-08-1990, is given as prescribed in Revenue and Forest Department. It is applicable to the sufferers of the natural calamities. Government grant Rs.10,000/The Chief Ministers Fund Rs.5,000/-. (B) House Repair and Reconstruction of House. It is expected that the help in this context should be in kinds. The grant should also be given in two or three installments to avoid its misuse. The area which is sub-merged under water is called Blue Zone. The financial help as noted above is given to the sufferer whose house is demolished in this blue zone and who is willing to construct the house at other safe place. The loan of Rs.8000/- is also provided to such sufferer. Grant and loan for Animals (A) Maximum amount of Rs.3000/- per animal by way of grant and loan is given to the sufferer, if he lost his animals useful for agriculture, in the flood and excess rainfall. (B) An amount of Rs.35/- per she goat / sheep is given for the flown she goats / sheep. Out of the said amount, 25 percent is the grant and rest is the loan. The competent officer to sanction the grant and the loan (for house repair) is Mamlatdar upto Rs.750/-. The Sub Divisional Officer upto Rs.2000/-.


As per Bombay Farmers Loan Rules and as per Mumbai Non-farmers loan (Revised Rules- 1985) The Nayab Tahshildar who is given special powers by Collector. 2 Tahsildar 3 Deputy / Assistant Collector. 4 Collector 5 Divisional Commissioner Note : 1 Rs. 2000/Rs. 4000/Rs. 8000/Rs.15000/Rs.20,000/-

If the sufferer of the natural disaster is a farmer, his loan should be sanctioned as per Bombay Farmers Loan Rules 1958. If the sufferer of the natural disaster is not a farmer, his loan should be sanctioned as per Bombay Non-Farmers Loan (Revised) Rules-1985. Change in place due to flood Plot If hut is built on land by encroachment Rs.10,000/Rs. 1,000/-

(Applicable to slums outside Municipal Corporation area). Security for loan If the natural calamity affected individual is the landless labourer, the joint collateral security or joint bond individual security of minimum two creditors should be taken as the security as per Government decision No.C.L.S. 983/348361/C.R. 80 M3 dated 31-03-1983 of Revenue and Forest Department. Business Rehabilitation The small businessmen who are affected by the natural disaster are given the financial help as given below. These small businessman are self employed such as blacksmithy, carpenter, weaver, brick maker, etc.


Sufferers Small businessmen Other Traders Businessmen Loan

Minimum help 50 % of loss and 50 % of loss

Maximum help Rs. 500/Rs.1000/-

For the rehabilitation of the business, the house where the business was run is taken into account. When the said house is demolished by the natural calamity, total cost (covering cost of house repair, or rehabilitation) is considered for loan. But the affected businessman having annual income more than Rs.5000/- and Rs.1000/- is not eligible for such financial help. Rehabilitation of fishermen If the loss is of the boat of the fisherman 25 % grant but maximum limit is of Rs.500/- plus 75 % loan but maximum loan upto Rs.15,000/-. Financial help to purchase net for fishing will be given 25 % grant but maximum amount of Rs.300/- and 75 % loan but maximum loan of Rs.900/-. The financial help for loss of land due to flood situation When a loss of crop due to flood is more than 75 % following financial help is given. Loss of crop Rs.100/- per hectare for the purchase of new seeds and Rs.200/- per farmer having land upto 2 hectares. - The eligible officers can sanction upto - Collector can sanction - On the recommendation of the Commissioner } } } - Rs.400/- Rs.400/- Rs.400 Rs.600/-

Such financial help is channelized through the Zilla Parishad (C.E.O. and Gramsevak).


Advance for Grass During scarcity situation in 1992, Rs.400/- per cattle and maximum amount of Rs.2000/- for five cattles is admissible. Duties and Responsibilities of Talathi and Gramsevak during natural disaster. (1) To visit the place affected by natural disaster. To report to the higher authorities and to the health center. (2) To remove the affected people to alternative residence as per need. (3) To arrange for meals to the natural calamity affected persons. (4) As per instructions of Tahsildar and senior officers, survey should be conducted and all necessary information should be sent to the Tahsildar. (5) The information in respect of financial help to be given to the house repair or rehabilitation of the sufferers should immediately be collected and submitted to the higher authorities. Moreover, he should be active in disbursement of financial help. (6) They should see that the amount disbursed to help them is properly utilized or not and report it from time to time to the seniors. (7) If the contamination disease is spread, a detailed report needs to be given to senior officer immediately along with the doctor of Primary Health Centre. Notes. ..



It is essential to safeguard the source of drinking water. Hence Maharashtra Underground Water Act (1993) were framed to control the use of underground water along with other related items. There are different provisions made under this Act to safeguard the source of underground water. Clause 3 To prohibit to dig well in certain limit. As per this clause, the new well is prohibited within the area of 400 meters of the well providing drinking water in the watershed area. But this provision is not applicable to state government or local self government. There is condition to take the permission of the Pradhikar. Clause 4 To declare scarcity zone. As per the suggestions of the appropriate Technical Officer, the District Collector can declare a particular area as the scarcity zone for one year considering the scarcity situation of drinking water in rainy days or in other duration. Clause 5 To lay down restrictions on lifting water from well in scarcity Zone. As per this clause, when the Collector declares a scarcity zone, the water source in such zone should be considered and the restriction is imposed to lift the water within one Km of the well for the purposes other than drinking water. In such case, the well owner should be served a notice minimum 15 days before such restriction is imposed. The priority can be given to impose the ban to lift the water as per the instructions of the technical officer, such as first preference to well near public well, the well near the standing crops is given the last preference.


Clause 6 The competent authority can declare watershed area as rapid development on the basis of the advice of the Technical Officer. Clause 7 As per this clause there is a ban to have new well in the most developed watershed area without prior permission of the competent authority. As per Clause-3 there is ban on taking new well within 500 Mtr. Area of public well and as per Clause-7 there is ban in all watershed area. Clause 8 If there is adverse effect of the lifting of the water from any well in watershed area, the said lifting of water can be banned completely as per the advice of the Technical Officer. Clause 9 If the person does not stop to lift the water, irrespective of prohibiting him to do so and giving him sufficient time and opportunity to follow as per Clause8, and if such lifting is having adverse effects on drinking water supplying wells, then as per the advice of the technical officer, the competent authority may for time being or permanently close the well. Clause 10 The inquiry officer on behalf of the competent authority may intimate the concerned farmer to implement the Act and (1) The inquiry officer can enter into the land. (2) He can conduct Survey. (3) He can have survey of the lifting the water. (4) But water level and daily use of water and related items can be considered.


Clause 16 The person who breaks the provisions of the Act, or interrupts in the functioning of implementing officer or disobeys the orders of the competent authority. He is liable for imprisonment from one month to six months on proving him guilty. According to the provisions in the second part, if anybody makes the unauthorized changes in the public system of drinking water, - or creates problems or does any loss to the scheme, then he will be imprisoned from 2 months to one year or a fine of Rs.5000/- or both punishments simultaneously. If said crime continues irrespective of the notice served to him, then such offender will have to pay Rs.100/- fine per day. The government has framed the Maharashtra Underwater (protection to use of drinking water) Rules 1995 concurrent to Maharashtra Underground Water Protection (protection to drinking water) Act 1993. The procedure for implementation of this Act is included in such rules. Maharashtra Underground Water (Protection to use of drinking water) Rules 1995 Rule 3 The Zilla Parishad should prepare the list of village wise public sources of drinking water with the help of G.S.D.A. (1) Such list should be examined by the competent authority and should publish the list in the prescribed format as per sub-rule 3. (2) Such list should be made taluka-wise and it should be displayed on the notice boards by Zilla Parishad, Panchayat Samiti, Municipalities and Grampanchayats. If possible, an advertisement may also be published in the local newspaper.


(3) Such list can be demanded from the competent authority or any other authority except Zilla Parishad. Rule 4 As per Sub-clause 1 of Clause-3 of Maharashtra Underground Act, if anybody is digging new well within 500 meters radius of the source of drinking water; then it is the responsibility of the grampanchayat to report to that effect may be sent to the Block Development Officer and Tahsildar on receipt of such report, the B.D.O. and the Tahsildar may send the report to the proper competent authority. In this way, if the grampanchayats and Gramsevaks made an attempt to implement effectively the Underground Water Act-1993, it may lead to nonexistence of condition of the water scarcity. It may save unnecessary expenditure of the government and ultimately it may help the government to implement other welfare schemes.

Notes. ..



Consumer Protection Act 1986. Minimum Wage Act 1948. Pollution Control Act. Restriction and Regulation of Child Labour Act 1986. Forest Preservation Act 1976. Maharashtra Land Revenue Code 1966. Womens Rights and Protection Acts. Right to Inheritance, Hindu Act. Bombay Police Act. Civil Rights Protection Act (Removal of Untouchability Act) 1955. Bombay Weights and Measurement Regulation Act 1932. Indian Penal Code 1860. Free Legal Aid and Advice Service 1979. Liquor Restriction Act. Child Marriage Prevention Act 1929. Dowry Prohibition Act 1961. Hindu Marriage Act 1955. Notes.



Month April May Reports to be sent by Gramsevak Administrative Report of last year. Present status of Drinking Water Report. The Report of Gramsabha regarding the proposal to prepare plan and Estimates of the work of Sampoorna Grameen Rojgar Yojana. Report about compliance of Audit Note. First Quarterly report about Grampanchayat Administration. Report about damage done by Heavy rainfall. Final Sowing Report. Report about celebration of 15th August Independence Day. To submit the tabular statement of the Kharif season harvesting. Compliance report of pending audit. To plan for the implementation of Sant Gadge Maharaj Abhiyan. To state the works of Indira Awas Gharkul. To auction the grass at Meadow. Second Quarterly and Third Quarterly Report of work of the grampanchayat. Report for Statement-A about Water Scarcity. Report of Gramsabha of 2nd October. Final Tabular Statements of the harvesting experiements. Report of Gramsabha. Budget proposal for next financial year. Third Quarterly report of the works of the grampanchayat. To submit Budget for next financial year. If not, Gramsevak should sent it before 31st January in his capacity. Gramsabha report. Sample of clay for clay inspection. Status of drinking water and problem shortage of water report.

June July




November December January

February March



To finalize the proceedings of the last meeting after reading. To read all correspondence. To give approval to the item-wise the receipts and the expenditure in the last month. (1) Gram Nidhi (Village Fund) (2) Gram Water Supply Fund. (3) Sampoorna Grameen Vikas Yojana. To take a review about the action taken on the resolutions passed in the last meeting. To take a review of the entries in respect of birth-deaths and marriages in the last month. To review the pending works. To discuss the activities to be undertaken in the next month. To take review of Total Cleanliness Movement. To encourage every family to built toilet to make the village free from ---, To take review of tax collection. To give approval to the probable expenditure of the grampanchayat. To review the policies regarding child marriages and population. To discuss on the applications in respect of pre-permission to house construction, the registration of house construction, the record regarding the burden of the bank loan and entries of inheritance. To discuss about other applications received from the villagers.


APRIL To finalize by passing the resolution in respect of the demand of the taxes of the grampanchayat for the current financial year. To take the administrative approval to the works specified in the budget. To take approval to declared auctions. To take entries in respect of newly constructed houses in the last year. To take the review of the investments such as fixed deposits and to get the information in respect of the interest. To demand fish seeds. Purchase of Bleaching powder, to plan for repairing activities in respect of the Water Supply Schemes. Taking into account water budgeting, to chalk out cropping pattern. To give guidance to the farmers to change the seeds, to discuss on new revised types of seeds. To supply water to trees, to prepare list of new farmers for tree plantation. To place the demand with the Panchayat Samiti for the plants of fruit trees, modern implements, pesticides, seeds and fertilizers for Kharif season. To take review of scrap up work and of diseases. To take the review of the Zilla Gram Vikas Nidhi Loan taken by the grampanchayat. To make a resolution to the effect that the gramsevak / village development officer may have Rs.100/- in cash from Water Supply Fund and Rs.50/- from Gram Nidhi in hand.


The Recovery Clerks of the grampanchayat may be given recovery powers by the resolution of the grampanchayat and may execute the recovery from guarantor. To submit Administrative Report of the last year. To chalk out the general outline in respect of the implementation of 20 Item programme in the current year. To plan for the celebration of May Maharashtra Day and Kamgar Day. To determine the peoples participation in the watershed development.To implement Mahatma Phule Waterground Conservation Abhiyan. To give information about different government schemes and to give wide publicity and have propaganda. To take the information about Water Independence / Our Water / Swajaldhara Schemes. To take the review of pending works in the last year and the work at hand and to review the progress of the village development works (Finance Commission, Jawahar Gram Samruddhi, Gharkule, Vaidhanik Vikas Mandal, etc.) To inspect all assets as per Grampanchayat Nos. 25, 26, 27. To take all the entries in the register of all the works carried out from different funds. To complete Form Nos. 8, 9 and to issue tax demand bills to all creditors. To tally the material as recorded in the Dead Stock Register and in Stock Register. To have survey of all children in the age 6 to 14 years. To take their names on the School Register. To Survey Family Welfare. To take review of all Self Help Groups established in a village.


MAY To discuss following items in Monthly Meeting of the Gramsabha. To give sanction to the cost of removing mud from public drinking water wells and tanks. To take a resolution passed in respect of the cost of minor repairs of Anganwadi, primary school, public building before the rainy days. To give the information and to take the review in respect of Swarn Jayanti Gram Swa-rojgar Yojana. To select 77.5 percent works in Indira Awas Yojana and 22.5 percent works under Sampoorna Grameen Rojgar Yojana. To select Beneficiaries in personal scheme. To provide basic facilities. To select the beneficiaries under Swarn Jayanti Gram Swa-rojgar Yojana, the The beneficiaries of market place. The selection of the beneficiaries for Social Welfare, Women and Children Welfare Schemes. These topics are to be discussed and to recommend them to the Gramsabha. To prepare the proposal about the VastiShala, if needed. To pass resolution (if not taken) to have village wise Livestock services. To take the review of the training of the members of the grampanchayat. To plan for tree plantation and to chalk out programme to implement tree plantation. To comply with pending audit note and pending doubts. To purchase T.C.L. required as per the needs.


To place before the gramsabha the administrative report of the lat year and the receipt payment of development works. Therein primarily the issues such as environment and village development must be taken into account and to prepare the village development plan. The site for tree plantation must be selected and planned accordingly. To plan for the celebration of the Environment Day and to organize tree plantation. To select the beneficiaries for the plantation of fruit garden and recommend them. To chalk out the programme of the awareness among the public about the cleanliness of the environment. To take the review of the inspection of the permit holder of shops for chemical fertilizers, seeds. To inform to the Panchayat Samiti to take the samples and to send it for testing in laboratories and to review tenders ? To plan Kharif season. To organize farmers meetings. To arrange seminars. To give the information about compost and earthworm fertilizer technique. To undertake peoples awareness programme about AIDS. To review the vaccination. To take review of flood control. To prepare the list of the boatmen. Water purification. To take the review of red-green cards given by the doctors. To give the information of the receipt and payment to the Khatedars. To demand serum vaccination for animals and to have vaccination programme.


To select the experts in cleanliness, water conservation as semibusinessmen and to provide them work opportunity.

JUNE To celebrate Environment Day. To plan for vaccination to animals in diseases. To take the information of seeds to the farmers. To demand seeds and distribute them. To provide fruit plants to the farmers as per their demand and to plant other plants under public forestry. To supervise water supply scheme. To clean tanks. To take approval to the compliance report of audit and submit the compliance report to the Panchayat Samiti. To select the beneficiaries for modern large hearth and biogas plan. To take the information of solar heaters, solar lanterns, solar road lamps and demand accordingly. To supervise and to repair Nalla Bunding. To maintain all bunds in good conditions. To take the information of all schemes implemented by Soil Conservation Department, Forest Department, Social Forestry Department. To purchase T.C.L. for water purification and to do other remedies. To have campaign for eradication of mosquito. To discuss about the celebration of KRISHI DAY on 1st July. To sanction the ceremonial expenditure on account of KRISHI DAY. To take review about admissions to the primary school, and to maintain 100 % attendance.


To review Sarva Shiksha Abhiyan, Mahatma Phule Shikshan Hami Yojna. To take review of the inspection of agro based shops. To implement various activities to create the public awareness about water purification. To implement the campaign the spreading of the chemicals on Kharif Crops. To demand chemicals for the same. To plan for the celebration of the watershed week. To demand serum vaccination for saliva and mouth and tooth disease of animals. To take the information in the respect of Link School under Sarva Shiksha Abhiyan and to implement the same. To demand fodder and seeds. To consider to celebrate Eradication of Kapus Bondali Nirmulan Saptah. To consider the celebration of Population Day on 11th July. To submit the proposals of all the beneficiaries selected in Gramsabha, held in May, to the Panchayat Samiti / concerned department. To take the information in respect of JAL SWARAJYA, APLE PANI, SWAJALDHARA Schemes. If there is demand for the Water Supply Scheme, the application for the same may be submitted after getting the approval in the gramsabha.

JULY To obtain sample of tested water and to take into account the report of testing the sample water. To vaccinate, to provide medical help to animals.


To sow fruit plants. To finalize the review of harvesting and the report of sowing in Kharif season. To ensure the farmers about seeds, fertilizers and pesticides. To plan for the implementation of plant protection and forest protection. To encourage the children out of school to attend the school. To take the review of demand bill of all the Khatedars of the grampanchayat and to issue the bills. To comply with the new audit note and pending doubts. To take the approval to the expenses on cultural and social programmes on account of 15th August and to request for the approval to the excess expenditure. To consider about the remedial measures to be adopted in case drinking water gets impure due to heavy rainfall. To submit the report regarding the loss due to excess rainfall. To consider about the auction to be taken of the grassfield in the forest area. To consider about the participation in the Yeshwant Gram Samruddhi Yojana and to give approval to collect the peoples contribution. To celebrate Population Day. To take review of family planning activities. To cooperate with Maharashtra State Electricity Board to collect the electricity bills. To recommend to the Gramsabha the resolution in respect of Akshay Prakash Yojana. To send the entry forms to participate in Crop Competition at the taluka, District and State level during Kharif season. To take the review of electricity supply to agriculture.


To take the review of all incomplete works under different schemes. To review the dues of taxes with the members of the grampanchayat. To contribute 0.25 contribution to Jilla Gram Vikas Nidhi. To pay the contribution about bore and electricity pumps. To plan for the celebration of the SUCKING THE MOTHERS BREAST Week (1st August to 5th August). To select the farm to experiment harvesting. To submit the final report and final sowing in Kharif season. To take the review of cleanliness and health education programmes in the schools.

AUGUST To select the beneficiaries and to get approval to it in the Gramsabha meeting on 15th August. To discuss about services made available to senior citizens and their participation in the rural development. The work selected from Sampoorna Grameen Rojgar Yojana and to start it after the approval of the administration. To plan for 15 % of income of the grampanchayat for the betterment of the backward class community. To plan for 10 % of the income of the grampanchayat for the expenditure on the women and children welfare. To take the review of the tax collection of grampanchayat and water tax and to speed up the recovery of the taxes.


Complying the pending audit and doubts, to get it approved from the grampanchayat by a resolution and send it to Panchayat Samiti for approval. To take care of meadows, private land, and protection of the trees. To demand fertilizers, pesticides, modern equipment, seeds for Rabbi Season. To chalk out the celebration of Teachers Day on 5th September, Literacy Day on 8th September and Marathwada Mukti Sangram Day on 17th September. To plan for taking Vanrai Bandhare and to construct dam through peoples participation. To take review by Scheme Implementation Control Committee in respect of Integrated Child Development Service Scheme and to consider about the help to be given from the grampanchayat. To demand seeds for Rabbi Season and to distribute them. To take a review of scrapping up. To take review of sucking the Mothers Breast Week and to submit a report. To celebrate Nutritious Meals Week (1st to 7th September). To do the gradation of Self Help Groups in village and to guide them to progress further. To send the applications of the Crop Competitors at Taluka, District and State level during Kharif Season. To submit tabular statement of Crop cutting experiments of Kharif season before 15th August. To take review of works undertaken through 11th Finance Commission.


SEPTEMBER To plan for the implementation of the Sant Gadgebaba Gram Swachhata Abhiyan (Saint Gadgebaba Village Cleanliness Programme) To start the work according to the order sanctioning Gharkuls under Indira Awas. To start the rural development works, approved by Zilla Parishad and Panchayat Samiti through Grampanchayat Nidhi, Amdar Nidhi (MLA Fund) Khasdar Nidhi (MP Fund). To consider to celebrate prohibition week. To declare auction of grass and corn on Meadows and the lands of grampanchayat. To take the review of the participation of Grampanchayat in Teachers Day, Literacy Day, the Nutrition Week. To prepare the list of persons having eye defect and blind persons and to send it to the Primary Health Center. To chalk out the programme for celebration of wild animals week between 1 7th October. To take action regarding construction of forest Bunds. To take the review of the health check up programme for the children in the primary school and Anganwadi. To select the beneficiaries of the Individual Schemes of Women and Children Welfare and Social Welfare Department. To take the review of infant death and malnutrition children. To chalk out the programme to celebrate integrated child development service scheme on 2nd October, to celebrate the Birth Anniversary of Mahatma Gandhi and Shri. Lal Bahadur Shastri. To remit the installment of the loan taken from Jilla Gram Vikas Nidhi.


To create the garden in an enclosure around the house in the village and to encourage the villagers for the same. To discuss on the reports of Village Education Committee and Health Committee. OCTOBER To implement effectively Sant Gadge Maharaj Gram swachhata (Village Cleanliness) Abhiyan and to celebrate each day of this week. To take the review of tax and water charges collection in the village. To issue rit bills to those Khatedars, who did not pay grampanchayat taxes as demanded even though the same is demanded. To discuss the issue of maintenance and repairing of water supply. To take street light bulbs, street light tubes repaired. S To consider to celebrate BAL DIN on 14th November. To prepare the plan to maintain the continuity in the Sampoorna Swachhata Abhiyan. To undertake the programme of eradication of Gajar Grass. To start the project of earthworm compost manure. To count the trees in the jurisdiction of village and to record them in a register. To take the review of water scarcity and to send it to Panchayat Samiti for Statement A. To take the review of repayment of the loan. To co-operate with the bank for recovery of the loan. To give publicity to the re-assessment of tax collection and invite objections. To send final tabular statements of harvesting experiment.


To prepare rough outline of the budget for the next year. To submit supplementary budget, in the current financial year, if needed. To take approval to this supplementary budget. To plan to celebrate the Sahakar Week from 14th November to 21st November. To take the review of construction of forest bunds. To demand preventive vaccine on small pox on poultry. NOVEMBER The original budget for the next financial year should be placed before gramsabha. To spend 15% of the income of the grampanchayat on the welfare programme of the backward class communities. To discuss the issues before the meeting of the gramsabha. To sanction new works on demand from the income of the grampanchayat. To implement the Crop Competition of Rabbi Season. The grampanchayat, of whose re-assessment duration is over, should invite objections to the revised tax rates regarding house tax, light, Health tax and water charges. To discuss and to suggest remedies on crop protection campaign and the insect management ofdisease. To take the review of the family welfare programme and vaccination. To select site for forest. To discuss on the report of harvesting experiment.


To arrange seminar on social forestry and to enhance peoples participation. To chalk out the plan to celebrate 1st December AIDS Day and AIDS Week (1st December to 7th December). To prepare for the evaluation of Sant Gadge Maharaj Gram Swachhata Abhiyan and to take its review. To take the review of Integrated Child Development Service Scheme. To take the review of the pending works and to plan to complete the said works. To demand one day chicken for hatchery and Eggs to hatch.

DECEMBER To take the final approval to the next financial years budget in Monthly Meeting and to submit it to the Panchayat Samiti. To take the review of Rabbi Season. To incorporate the debtors and nondebtors in the Rabbi Season. To demand seeds, fertilizers for summer season. To take auction of jujube. To declare the auction of fishes in the grampanchayat tank, To install modern hearth and to train the beneficiaries about its use. To demand the work such as construction and other work in grampanchayat jurisdiction in the capacity of executive machinery and to discuss to complete such work in time. To comply with the objections in the grampanchayat audit and to get the approval for the same. To finalize new tax rates after considering the objections to it.


To take sanction to the expenses for 26th January Function. To take survey of village roads and to record it in Form No. 26. To give the information in respect of the Underground Water Act and to take review of. To take the review of the recovery of loan of different government schemes. To take the information about the greenery and to take decision to participate in it with permission of gramsabha. To celebrate Flag Day on 7th December. To send applications for the Rabbi Season Crop Competition at taluka level, district level and state level. To select the farm for experiment of harvesting on Rabbi Season. To give wide publicity to Pulse Polio Campaign and to take the review of vaccination. To demand new register to record birth, death, infant death, and marriage. To demand seeds, manure, pesticides for summer season.

JANUARY To discuss the agenda of Gramsabha 26th January. To have attachment to the property of defaulters in paying taxes and to recover dues of the taxes. To have auction of tamarind trees. To discuss the celebration of the Republic Day and organizing the Felicitation Programme. To discuss the reports in respect of the testing the drinking water.


To take the review of Sarva Shiksha Abhiyan, Mahatma Phule Shikshan Hami Yojna. To take the review in respect of the encroachment and the action to be taken to remove the encroachment. To publish the rough list of tax assessment and invite the objections. To take the review of the evaluation of works under Sampoorna Gramin Rojgar Yojna. To create the awareness about Pulse Polio Campaign. To implement White Leprosy Week and to find out the Leprosy patients. The gramsevak should prepare annual budget, if not done, and send it to the proper authorities. To submit the proposals of the beneficiaries of Drop Irrigation and Spray irrigation. To adopt measure to implement the prevention of child marriage Act effectively. To take the review of the earthwork manure and compost manure project.

FEBRUARY To chalk out the celebration of the World Women Day. To prepare the plan to provide assistance to different occupations of the women to empower them financially sound, and implement the same. To publish the list of the newly constructed houses. To send the sample of soil for testing. To take review of the disbursement of allowance to all sanctioned beneficiaries for the individual schemes from Zilla Parishad.


To take the review of status of drinking water and if there is scarcity to plan for the same. To pursue the works undertaken by the grampanchayat and the works under Sampoorna Grameen Rojgar Yojna, Gharkul and development works to complete them. To record in the register the labourers and the works. To suggest the works of water resources under the Employment Guarantee Scheme. To take the review of incomplete works and to make an attempt to get them completed. To remit the contributions of pipeline and Electric Pump to the Zilla Parishad. To organize Science Exhibition in Schools. To publish the list of newly constructed houses as recorded and their tax assessment. To collect taxes, to take action against the tax evaders. To undertake the survey of handicapped. To give information about the programme on handicapped stage and to implement the same. To give the approval to revised estimate of the excess expenditure than the sanctioned budget in current financial year.

MARCH To celebrate Health Day (7th April) Samata Din (14th April) Vasundhara Din (20th April). To organize the camp on behalf of Free Legal Assistance and Advice. To consider all the objections raised against new re-assessment list and to fix re-assessment.


To undertake the review of the works to be completed by 31st March and to implement it accordingly. To take auction of rotten trees with the permission of the forest department. To do the auction in respect of cow-dung waste material and non-working articles. To implement the decision to keep drinking water tank clean and the environment cleanliness. To take the review of tax collection and to fulfill the target of 100 percent tax collection. To discuss and to plan for the celebration of Equity Week. To take the review of the drinking water status and to undertake the remedial measures to overcome the water scarcity problem. To complete the works sanctioned in the budget. To record the entries of the completed construction works in Form No.27. To ensure the 100 percent expenditure on the items approved in the budget of the grampanchayat including 15 percent expenses on the welfare of backward classes and 10 percent expenses on the women and child welfare. To take the review of the implementation according to Ground Water Act. To make efforts to check the theft of electricity. To take the information in respect of Electricity Light Scheme and other concessional schemes. Note.


Be conscious about it (A) Expectations of the villagers. (1) The Gramsevak must stay at the headquarter. (2) Gramsevak ought to remain present on specified day and must be available easily. (3) He should be well acquainted with the grampanchayat administration. (4) Quick decision on application and suggestions. (5) Information of all the Schemes must be made available. (6) To utilize the grants properly. (7) To make the administration of the grampanchayat crystal clear. (8) Gramsevak may not participate in politics. (9) To pursue the development works. (10) Be duty bound in natural calamity and epidemic disease. (11) To give personal attention on day-to-day work of grampanchayat. (12) To insist on proper administration of elected executive body of the grampanchayat. (13) The gramsevak must administer efficiently. (14) The gramsevak must be free from vice. (15) The behaviour of the gramsevak must be polite.

(B) Expectations from the executive body of the grampanchayat. (1) To be present at the headquarter in time. (2) To work taking into the confidence to the executives. (3) To take the meetings of the grampanchayat regularly and in time. (4) To implement the decisions.


(5) To maintain the office record upto date. (6) To give complete information about the functioning of the grampanchayat. (7) To give crystal clear information about government Acts and Rules. (8) To give information about government Schemes. (9) To collect 100 percent tax collection. (10) To utilize grants properly. (11) To protect the property of the grampanchayat. (12) To take efforts to enhance the income of the grampanchayat.

(C) Expectations of the officers (1) To submit reports in time. (2) To complete the target of the Scheme. (3) There should not be complaints about the work of the gramsevak. (4) There should be regularity in work. (5) The record should be up-to-date. (6) To remain present without fail to the different meetings. (7) Tax collection should be 100 per cent. (8) No participation in the local politics. (9) To give clear idea about factual situation. (10) The information in respect of the natural calamity and epidemic diseases to the higher office immediately. (11) Different works should be pursued. (12) The pressure from office bearers need not be brought. (13) The participation in the national work is expected. (14) There should be peoples participation in decision making process. (15) The behaviour should be polite.

(D) Expectations from the office bearers. (1) The gramsevak must be present in time. (2) The implementation of the work must be done immediately. (3) The work should be done as per rules. (4) The behaviour of the gramsevak must be polite. (5) The guidance should be taken for the development of the village. (6) There should not be any complaints. (7) There should be the active participation of the villagers. (8) Different works should be pursued. (9) To be in contact constantly about the work.

(E) Expectations from Grampanchayat Servants. (1) The salary should be paid on time. (2) The dress code must be supplied every year. (3) The material required for the grampanchayat work must be supplied. (4) The traveling allowances should be paid in time. (5) The entries in the service book must be up-to-date. (6) To open the provident fund accounts. (7) To persist for the welfare of the employees in the executive meetings.



GOING TO THE MEETING Please give attention to What should be the preparation to be done by the Gramsevak and the Village Development Officer, while going to attend the monthly meetings / Gramsabha / Special Meeting and the Meeting of the Block Development Officer. It is necessary to have in our diary, the ideal statement of the ideal tabulation covering all the information about our village. The information as per topics on the agenda should be incorporated. Copy of the monthly report of grampanchayat must be taken. The up-to-date income expenditure statements of tabulation in respect of all the government Schemes being implemented in the village should be taken. The General Receipt Books of Form No.7 should be taken for the meeting. All the statistics pertaining to the recovery should be taken to the meeting. The statements of income & expenditure in tabular form in respect of Schemes being implemented from different funds of the grampanchayat must be taken to the meeting. The Note covering the information in respect of the objectives of the Schemes in brief should be taken for the meeting. There may be written or oral complaints in respect of the grampanchayat limit which are pending with the Panchayat Samiti. The detail information to clarify the issues should be taken for the meeting. [Also you must keep with you the compliance report of the suggestions instructions given in the last meeting]


An example The Block Development Officer has suggested to organize Free Legal Aid Camp in our village. It may facilitate to spread information of the Acts. This meeting gives sanction to organize successfully this camp on a large scale. Proposed by KNP Seconded by RASAPThis resolution is passed unanimously. Resolution - An example The Grampanchayat has borrowed Rs. 3 Lakhs for Tractor. An amount of Rs.1.20 Lakh is repaid till last year. It is proposed to repay remaining amount of Rs.1.80 Lakh within four years. The demand of repayment is Rs.50,000/- in this year. The information sent by the Zilla Parishad is correct. These meetings gives the sanction to pay the demanded amount to the Zilla Parishad. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously. Resolution An example 1st May is to be celebrated as Maharashtra Day. After flag hoisting on that day, it is proposed to felicitate those who took pains to make village free from -----------------------. Total cost of Rs.500/- is likely to be required. This meeting gives sanction to organize the function and to spend Rs.500/- . Proposed by KANAP Seconded by RASAP This resolution is passed unanimously


Resolution An example The minor repairing to the building of Anganwadi No. 111 of the village is essential and for that the Building Construction Department of Panchayat Samiti has prepared the budget for Rs.11,000/-. The administrative sanction is being given. Such expenditure may be incurred from Women and Child Welfare budget. This meeting gives its approval to this resolution. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution An example There are children in the age group of 5 10 years in Ramrao Nagar settlement. This settlement is 3 Kms away from the village. Hence this meeting gives approval to send the proposal to the Zilla Parishad for settlement school at Ramrao Nagar. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution An example There is foot & mouth disease to animals. Hence this meeting gives approval to request Veterinary Department to vaccinate (inoculate) foot & mouth disease. Sarpanch should pursue it and get cent percent vaccination implemented. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously


Resolution - An example It is necessary to purchase TCL for Water Supply Scheme of Grampanchayat. At present there is stock of 25 Kg T.C.L. This meeting gives approval to purchase 100 Kgs T.C.L. and its cost to be met from Village Water Supply Fund. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution - An example The gramsevak has pointed out that there is no inspection done for the sources of the drinking water in the grampanchayat limits. This meeting gives approval to inform the Primary Health Centre and to the District Health Officer to carry out the chemical and biological inspection of all the sources of water. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution - An example As per the report of the Head Master of the primary school there are still 15 children out of the school. It is decided in this meeting that each member of the grampanchayat should meet the parents in their wards and request them to admit such children in the school. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously


Resolution An example This meeting gives its approval to contribute 0 25 percent of total income i.e. Rs.22,500/- to Zilla Gram Vikas Contribution in Zilla Gram Vikas Nidhi as per Bombay Grampanchayat Act. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously. Resolution - An example The Grampanchayat has given approval to the construction of 100 meter drainage under Sampoorna Grameen Rojgar Yojna. This meeting gives approval to start this work. The labourers should be paid wages and foodgrains. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution - An example Four proposals of the beneficiaries under Indira Awas Yojna are submitted to Zilla Grameen Vikas Yojna as per Gramsabha resolution No. 214 dated 1-5-2007. These proposals got approval. The beneficiaries of sanctioned Gharkuls may be informed to start work and should be given top priority as per rule. This meeting gives approval to this resolution. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously


Resolution An example The planning of Sant Gadgebaba Gram Swachhata Abhiyan is done in the Gramsabha Meeting dated 2nd October. The Abhiyan is being implemented. The attempts should be made by the Abhiyan Committee to involve the increasing participation of the people and all others should cooperate with the committee. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution An example 15% of income of grampanchayat is to be spent on welfare of the backward class. There is provision of Rs.10,000/- in the budget. It is meant to do the repair work of Samaj Mandir in backward class settlement. This work is to be done urgently on priority basis. This meeting gives approval to such work. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution An example Gramsevak has given the information in respect of Maharashtra Under Ground Water Resource Act. Mr. ABK has taken a Bore Well within 100 meter limit of the drinking water well of the Grampanchayat. He has broken the Rules / Act. This meeting gives the approval to report this information to the District Collector and Tahsildar. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously


Resolution An example Five farmers have applied under Drift Irrigation Scheme and 4 farmers have applied under Sprindle Irrigation Scheme. This meeting gives approval to send these applications to Zilla Parishad. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution An example It is proposed to celebrate World Women Day on 8th March. On this occasion the programmes will be Mahila Melava (Womens Conference). Different competitions among women, women training, etc. This meeting gives its approval to spend out of Gram Nidhi. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously Resolution - An example The Block Development Officer has proposed to organize Free Legal Aid Camp in our village. This will facilitate to spread legal information. This meeting gives the approval to organize such camp and to give wide publicity to this function. Proposed by KANAP Seconded by RASAP This resolution is passed unanimously



Preliminary (1) Before accepting the charge please meet the Block Development Officer. If this is not possible for any reason, please at least consult with the Extension Officer. Get from them the general suggestions. Then try to meet the Block Development Officer at the earliest and get yourself acquainted with their expectations and preferences. (2) Please meet Sarpanch and Deputy Sarpanch and introduce yourself to them. Please get introduced with the members of the Panchayat Samiti and of Grampanchayat before the first meeting. (3) Discuss with Sarpanch and Deputy Sarpanch about the development works. Please take the information about concepts of Development and their expectations. Please contact the government and semi-government employees (e.g. Anganwadi Sevika, Talathi, Medical Officer,

Agricultural Assistant, Bank Manager, Head Master, Health employees, etc.) along with the workers of voluntary organizations. Meet them unofficially.

About Office Administration (1) Arrange the unofficial meeting of the internal workers of grampanchayat and take them into confidence. (2) Read the Annual Administrative Report of the grampanchayat. (3) Go through the Audit Reports for the last three years and note the important points. (4) Please read the evaluation reports of the Block Development Officer / Extension Officers.


(5) Please go through the record of the minutes of Gramsabha and Grampanchayat. Please take the note of pending resolutions to be implemented. (6) Please make the habit to read grampanchayat related news from the newspapers and inform to the Block Development Officer, whenever needed. (7) Please plan for work and time. Prepare the list of works to be done tomorrow and pursue them. Please divide these works under three categories, such as MUST DO, SHALL DO, NICE TO DO. It may definitely facilitate to work smoothly.

Financial Matters (1) After studying Audit Reports for the last 2/3 years, take a note of important points so as to avid the reoccurring the mistakes. (2) Please check the expiry dates of Fixed Deposits, Indira and Vikas Patra (if purchased). (3) Please take a note of budgetary provision of grampanchayat, its financial status, and provisions under different items and the expenditure on these items. (4) Do not hesitate in regards to financial matters. Always follow strictly financial rules. (5) Follow the principles of financial decorum.

Relations with the Office Bearers (1) Always be aware of the need to value the opinion, wishes / desire of the representative of the people, while working in Panchayat Raj System.


(2) Please provide the correct information about the rules, the Acts. While providing such information, please do not think any time that they do not understand anything. (3) Please avoid to reject a particular thing, in the presence of others, which is told by the office bearers. This rejection in the presence of others may hurt their ego and things will be more complicated. (4) Please discuss with Sarpanch before the meeting of the grampanchayat. This will help you to understand the opinion of Sarpanch on the issues to be discussed in the meeting. This helps you to fix your strategy in the meeting.

This is to be Remembered Always (1) Please see that the visitor to the office need not spent more time unnecessarily in office. Please listen to them silently. Please help them, if possible, to solve their problems. Maintain service attitude in your behaviour. Please do not have negative attitude. If it is not possible to do a work, please give them your opinion frankly but politely. (2) Please keep respect and good attitude to your predecessor gramsevak, village development officer. Please see that nobody other say bad to your predecessor. If it is so, please prohibit them. (3) The successor may take our charge on transfer (coming to your village). If anybody tells bad things about the successor, please stop the teller to speak. (4) Please continue a good work done by your predecessor. Put your efforts to complete it. (5) Please do not loose your patience. Please count one to ten figures in mind before you criticize or become angry with anybody.


Please give good treatment to office staff and always encourage them for work.


Please be self-disciplined and be ideal worker as many persons always

keep watch on you. (8) Do not have short cuts to achieve your goals. (9) Do not mix house and office. Please see that the consequences at one place do not reflect at the other place. (10) Be impartial and appear impartial. (11) Take the cognizance of letters received from the peoples

representatives in time. As per the government instructions, take the action immediately (to acknowledge it / to answer it). (12) When the Senior Officers and the officers not related to our department / are not in daily contact are to visit our village, please take all the information of their programme in time and meet them. (13) Please keep the habit of extra reading. If there is possibility to start library in the village, please do start it. (14) All the things are not favourable to us. Please remember it. And do not be disappointed if some things go wrong. (15) Try to implement innovative ideas. If somebody in a village implements such innovative ideas, please help him if possible. (16) Please adhere to the time limit. Note



Clause No. 4 5 7 8 9 10 10A 14 15 16 28 29 30 30A 31 32A 33 33A 34 35 36 37 38 39 40 43 44 45 45A 46 Description of the clause To declare village. Establishment of Panchayat. Gramsabha. Items to be placed before Gramsabha. Legal entity of Panchayat (Panchayat : Autonomous institution). Structure of Panchayat. State Election Commission. Disqualification. To give decision about legality of election / To enquire by judge. To disqualify to continue as a Member. Beginning of Tenure of Office. Resignation of membership. Sarpanch Election. Deputy Sarpanch Election. Tenure of office of Sarpanch / Deputy Sarpanch. Daily Allowances and Travelling Allowances to be paid to Sarpanch / members. Election process for Sarpanch / Deputy Sarpanch. Honorarium to Sarpanch. Resignation of the post of Sarpanch / Deputy Sarpanch. No Confidence Motion. Meeting of Grampanchayat. To make changes in the resolution or to cancel the resolution. The executive powers of Panchayat. To dismiss from post . Permission to remain Absent. To fill in vacant posts. No obstacle in administration of Panchayat due to vacant posts. Administrative Powers and duties of Panchayat (Gramsuchi-1). Powers and Duties of Panchayat in scheduled jurisdiction. Power of Zilla Parishad, Panchayat Samiti to assign any work to the grampanchayat.


47 49 51 52 53 55 56

57 58 60 61 62 62A 124 125 126 129 132 133 139A 139B 145 162 167 178 179 184 B

Power (Authority) of the State government to allot miscellaneous duties to the grampanchayat. Committees of grampanchayat. Government can allot some land and assets for maintenance to the grampanchayat. Permission to house construction. Encroachment. To let the property of grampanchayat or ability of grampanchayat to transfer the property. The permission of Zilla Parishad / Government to give on lease basis the property of government and Zilla Parishad within the jurisdiction of the grampanchayat. Gram Nidhi. Utilization (Disposal) of Gram Nidhi. Secretary of Panchayat. Appointment of employee of the grampanchayat. Budget Supplementary / Revised Budget. Tax Assessment. Fixed Grant in Aid. Market Cess (to give contract) Tax Recovery. Loan from Zilla Parishad. Zilla Grameen Vikas Nidhi. Officers giving Technical Guidance. Inspection of Grampanchayat. Dissolving Grampanchayat. To establishment of cattlefold and to appoint Watchman. Fee charged for cattlefold and its expenditure. Responsibility of the members about loss, misuse or wastage. Powers to the Collector to recover money and record back. Powers of Police Officers.



1. 2. Maharashtra Grampanchayat (Tax and Fee) Rules 1960. Mumbai Grampanchayat (To issue notice about vacant position of Sarpanch, Deputy Sarpanch or the member of Panchayat). 3. 4. 5. Mumbai Grampanchayat (Meetings of Gramsabha) Rules 1979. Mumbai Grampanchayat (Meetings) Rules 1979. Mumbai Grampanchayat (Duties of Zilla Gram Panchayat Officers) Rules 1959. 6. Mumbai Grampanchayat (Notice in respect of inquiry and order) Rules 1960. 7. Mumbai Grampanchayat (Sample Form to send in civil custody) Rules 1960. 8. Mumbai Grampanchayat (Expenditure on watch and ward) Rules 1960. 9. Mumbai Grampanchayat (Accounts Audit) Rules 1961.

10. Maharashtra Grampanchayat Deputy Sarpanch (Restrictions on powers and duties) Rules 1961. 11. Maharashtra Grampanchayat (Examination of documents, their copies and their search) Rules 1963. 12. Mumbai Grampanchayat (Sarpanch and Deputy Sarpanch) Election Rules 1964. 13. Mumbai Grampanchayat (Regarding issuing notice of resignation) Rules 1967.


14. Mumbai Grampanchayat (To divide village into zones and To reserve the post for women, Scheduled Castes and Scheduled Tribes) Rules 1966. 15. Mumbai Grampanchayat (Maximum Tax or Fees Rate Schedule) Rules 1966. 16. Mumbai Grampanchayat (Member Travelling and Allowances) Rules 1966. 17. Mumbai Grampanchayat (Principles of Extension of village limit and Regulation of Buildings) Rules 1967. 18. Mumbai Grampanchayat (Sarpanch) (Honorarium Allowance) Rules 1995. 19. Mumbai Grampanchayat (Cost of living allowance) Rules- 1969. 20. Mumbai Grampanchayat Additional Tax on land revenue (To deduct recovery expenditure) Rules 1969. 21. Mumbai Grampanchayat (Loans to be given by Zilla Parishad) Rules 1969. 22. Mumbai Grampanchayat Employees (Service Conditions) Rules 1960. 23. Mumbai Grampanchayat (About Recovery of dues) Rules 1960. 24. Mumbai Grampanchayat (Limit to sanction additional grants) Rules 1977. 25. Mumbai Grampanchayat (About No confidence motion against Sarpanch or Deputy Sarpanch) Rules - 1975. 26. Mumbai Grampanchayat (To publish a notice about closure of public way or road or not to open the road) Rules 1960. 27. Maharashtra Grampanchayat (About payment of lumpsum amount in lieu of taxes by factories) Rules 1961.


28. Mumbai Grampanchayat (Time limit for removing obstacles and encroachment) Rules 1971. 29. Maharashtra Grampanchayat (To regularize property and construction) Rules 1971. 30. Mumbai Grampanchayat (Election) Rules 1979. 31. Mumbai Grampanchayat (Zilla Gram Vikas Nidhi related) Rules 1960. 32. Mumbai Grampanchayat (To declare village) inquiry Rules-1979. 33. Mumbai Grampanchayat (To refund money) Rules 1960. 34. Mumbai Grampanchayat (Budget and Audit) Rules 1979. 35. Mumbai Grampanchayat (To secure and to invest Gram Nidhi) Rules 1959. 36. Mumbai Grampanchayat ( Regarding cattlepen) Rules 1960. Affidavit about ownership of animals in cattlepen Rules 1960. 37. Mumbai Grampanchayat Rule 1970 about Records classification, preservation and destruction. 38. Mumbai Grampanchayat (Classification of records, preservation and destruction) Rules 1970. 39. Maharashtra Grampanchayat (Employees) Provident Fund Rules, 1961. 40. Maharashtra Grampanchayat (Water Supply Fund) Rules-1997. Note. -




Panchayat Raj System is not a new concept in India. There were democratic states in ancient India. Villages were self-sufficient. The village people used to administer the village. The members of the juries in a village performed the judicial work. In the medieval period, there were always invasions, even then there was no significant change in the village system. Panchayat work was also in existence. But during British period, there were far reaching effects on socio-economic system in rural India. The selfsufficiency in villages was totally destroyed. The village administration was to be done by villagers. But there were many problems in implementing this concept. During Lord Ripans administration the Panchayat System got brightness. After Independence the rule of Indian Constitution began in 1950. The thought of democratic decentralization started rigorously. The community development programme started in 1952. Accordingly, the different committees of government nominated representatives at State, Zilla, and taluka level were established. Balwantray Mehta Committee and beginning of Panchayat Raj System: The Central Government appointed Balwantray Mehta Committee in 1956 to consider Panchayat Raj System. This committee submitted its report in 1957. The committee recommended Three Tier Panchayat Raj System for democratic decentralization. The National Development Council was established. The report of Mehta Committee was accepted by this council in its meeting held on 12th January, 1958. The first Panchayat Raj System was started in Rajasthan. Maharashtra State came in to existence on 1st May,

1960. In the erstwhile, Mumbai Province Mumbai Grampanchayat Act- 1958 was applicable and under that Act, grampanchayats were in existence in villages. After inception of Maharashtra State, this Act was made applicable to Grampanchayats in Maharashtra. Maharashtra Government had appointed a Committee under the chairmanship of Shri. Vasantrao Naik to study as to how the recommendations of Balwantray Mehta Committee can be made applicable. This Committee studied the recommendations of the Mehta Committee and recommended Three Tier Panchayat Raj System for Maharashtra State. On the basis of these recommendations of Naik Committee, Maharashtra Government passed Maharashtra Zilla Parishad and Panchayat Samiti Act 1961 and Panchayat Raj came into existence from 1st May, 1961 in Maharashtra State. Three administration such as Zilla Parishad at district level, Panchayat Samiti at the taluka level and the grampanchayat at the village level started. These are two expectations from Panchayat Raj System: (1) The Panchayat Raj should be the schools to generate responsible representatives of the people, and (2) These institutions should be one who will implement the development works at the village level. The Panchayat Raj in Maharashtra progressed rapidly keeping these two objectives in sight the Bongirwar Committee The evaluation committee under the Chairmanship of Shri. Bongirwar was appointed in 1970 after the implementation of Panchayat Raj System in Maharashtra to evaluate the functioning of the Zilla Parishads, Panchayat Samittees, and gram panchayatis. This committee recommended to the government to undertake the remedial measures to empower this Panchayat Raj System economically and to give them freedom to plan independently.

As per this recommendation, the District Planning and Development Committee was established in each village. These committees started to chalk out their plans from 1974. Further the District Rural Development Machinery was established in each district to implement the Schemes of the Central Government. As a effect, Zilla Parishad and Panchayat Samittee got secondary importance. Principal P.B. Patil Panchayat Raj Evaluation Committee. The Committee was appointed under the chairmanship of Principal P.B. Patil in 1984 to evaluate Panchayat Raj institutions. This Committee made 158 most valuable recommendations with the view to have drastic improvement in Panchayat Raj System in the State. Out of them, few suggestions / recommendations were accepted by the government and as a result, there is an increase in the peoples participation in administration. Success of Panchayat Raj institutions. Maharashtra State is supposed to be the leader in comparison with other states in regards to the implementation of the Panchayat Raj System. The persons holding the position of the Sarpanch of the grampanchayat reached step by step to the position of the Chief Minister of the State. Hence the Panchayat Raj System is on an average said to be the successful school to generate the leaders required for the democracy. The role of Panchayat Raj System in Maharashtra is significant in development activities in Rural area. The government has transferred a number of Schemes of Zilla Parishad to the Grampanchayats. Most of the Schemes of the Central Government and of the State Government are handed over to the Zilla Parishad on principle. Even though the Zilla Rural Development Machinery is created independently, the poverty reduction programme is being implemented





Grampanchayat. Generally the grant of Rs.70 to 100 Crores is being given to the Zilla Parishads in the State every year to implement the development schemes. The amount of Rs. 30 to 40 Crores is being allotted by the government to the Zilla Grameen Vikas Yantrana (District Rural Development Machinery). The Government has appointed nearabout 12 Heads of the Departments for different departments in each Zilla Parishad. Also 10 to 15 thousand employees are working in each Zilla Parishad. The Panchayat Raj System in Maharashtra has attained the leadership in providing basic facilities such as roads in rural areas, public buildings, water supply scheme, to eradicate poverty to provide individual benefits to the beneficiaries, and providing the people in the rural areas many services such as education, health, women and child development, ACDS, Animal Husbandry, Agriculture, etc. But this picture is not in all other States in India. Background of 73rd Amendment in Constitution. There is a provision in section (Para-40) of the Directive Principles of the Constitution for creation of Gram Panchayats by the State, and to allot them sufficient powers to make them self sufficient to do their duties. Such system must be created by the State. There are Panchayat Raj institutions in many states, but these institutions do not obtained the status and the recognition due to irregular elections long standing poor representation of weaker section meager rights, and lack of economic power.

Taking into account 40 years experience of the administration of these institutions and also the problems and the deficiencies in implementation of this system, it was thought to give these Panchayat Raj institutions the certainty, continuity and empowerment. The thought started in India to continue the process of the democratic decentralization in all the states uninteruptly, to have common formula of Panchayat Raj System in the country and to give the constitutional status to the Panchayat Raj System. It is stated in the Clause-40 of the Constitution that the State Government may create Panchayat Raj System, and may allot the system proper powers. The clause-40 comes under the Directive Principles of the Constitution. Hence it is not binding on the state to create the Panchayat Raj System and to allot them proper powers. Due to this fact in most of the states there is no real implementation of the Panchayat Raj System. The State Government was not ready to reduce its powers (authority). If the decentralization of powers is done, that may reduce the authority and also importance of the State. This was only the belief of most of the States. 73rd Amendment in Constitution Considering all these facts, the bill of 73rd amendment of the constitution was presented for the first time in the parliament. This bill got sanction in Loksabha, but it was not sanctioned in the Rajya Sabha. After much deliberation, in maximum opposition the parliament made the 73rd amendment in the Constitution in 1993. Thus the Panchayat Raj System got the constitutional status and it was implemented from 24th April, 1993. After such amendment in the constitution, state governments have either to pass new Acts or to amend the existing Acts.


The 73rd amendment in the constitution is given in Appendix Kh X separately. It is covered in the Clause-243 to 243 extending it from A to O. There are many provisions by amending the constitution such as the structure of Panchayat Raj institutions, provision of representation given to women, scheduled caste / tribes, the commission for the Election, the Finance Commission to improve the economic conditions. The work to be done by the Panchayat and the issues to be handled by the Panchayat are included in 11th (Eleventh) Schedule by providing to it the constitutional protection. Main Features in the 73rd amendment in the Constitution Three Tier Panchayat Raj Institution. As per the 73rd amendment of the Indian Constitution, the three tier system of Panchayat Raj System is applicable in all states in India (There is option to have two-tier system of Panchayat Raj System in the States with less than 20 Lakh population. In Maharashtra, as per Mumbai Grampanchayat Act 1958 and Maharashtra Zilla Parishad and Panchayat Samiti Act, 1961, this three tier system of Panchayat Raj System is already started. This has got the constitutional status due to 73rd amendment in the constitution. Gramsabha The Gramsabha is established in each village according to 73rd Amendment in the Constitution. Such Gramsabhas are already established as per Grampanchayat Act long before this amendment. Hence these gramsabhas got the constitutional status. The voters of grampanchayat are the voters of gramsabhas. These members got the constitutional right to attend the meetings and to participate in the development activities of Panchayat and to get the information. According to this amendment, there must be six gramsabhas in a year. In such gram seva meetings, the development plans, the selection of the

beneficiaries and the new activities are discussed. In such meeting, there is peoples participation and the expenditure of such meetings and its implementation are to be given sanction prior to the meeting. Accordingly, the highest powers are entrusted to Gramsabha. It is compulsory to the Gramsabha of the Grampanchayat to select the beneficiaries for taking the benefits under various schemes according to 73rd amendment in the constitution. The planning is to be done in this context as per time table given below. (1) Time Table Date Before 31st December Before 31st January Proposed works to be completed To prepare work Budget, and to prepare Technical Outline. To select beneficiaries for individual benefits. To submit proposals of the beneficiaries to the Banks, to the head office. The review to be taken by the Chief Executive Officer about the work going on as per planning for the year. Grampanchayat Budget to be approved by the Panchayat Samiti. To implement according to the plan.

Before 15th January From April

Election based Panchayat Raj Structure The members at every stage of the Panchayat Raj System will be elected directly after amendment in the constitution. For the same, the electioneligibility-norms of this Panchayat RajSystem are the same as that of Vidhan Sabha. The erstwhile system of co-opt membership and nomination method are cancelled now. The selection of Sarpanch, Sabhapati of Panchayat Samiti, Chairman of the Zilla Parishad, Vice Chairman and other Sabhapatis are elected among the elected members. Reservation According to 73rd amendment, it is compulsory to have reservation for scheduled caste / tribes and backward class community on the proportion of

their population. These reservation seats are kept by rotation. One third seats at every stage are kept reserved for women. Such reservation is also applicable to Sarpanch, Sabhapati and Chairman. Such reservation is of one-third seats. Tenure of Panchayat Institution The tenure of Grampanchayat, Panchayat Samiti and Zilla Parishad is prescribed as 5 years. It cannot be extended on any ground. If the Panchayat is dissolved for any reason, it is binding to conduct the election within 6 months. Nature, Structure, Powers and Responsibilities of Finance Commission According to 11th Schedule, the State Government allots the rights to Panchayats to work in respect of 29 specified subjects. The government will also give the rights to assess the taxes and fees to enhance income for the development of the Panchayat. It is now binding on the State Government to establish state finance commission to take the review of the financial status and to empower them economically. This commission may recommend to the Governor. The duration of this Finance Commission is five years. The Governor may present to the Legislative Council recommendations of the Finance Commission and the action taken report of the Government. Nature, Structure, Powers and Responsibilities of State Election Commission Earlier, the State Government used to conduct elections of Panchayat. It is now binding on the State Government to establish State Election Commission to conduct the elections of Panchayat Raj institutions. It has facilitated to conduct the elections of the Panchayat Raj institutions through independent and autonomous machinery. Responsibility of Development Works


Total 29 Schemes and works under these schemes are included in 11th appendix. These schemes are to be handed over by the government and to plan and implement as per local needs for economic development and social needs. Important Aspects of the Administration as per 73rd Amendment in the Constitution (1) Opportunity to Backward Community and Women As the provision of the reservation for backward class and women is made in 73rd amendment of the constitution, the backward class and women got the permanent opportunity in the process of the democratic decentralization. This decision has long standing (far reaching) effects in socio-economic areas. If really the progress of the backward class and women is to be achieved, their progress will not only be sought by giving them the benefits of the schemes, but their actual participation in the process of the democratic decentralization is a must. This provision of their participation is made by the amendment in the Constitution. There are definitely the difficulties at the initial stages with regard to the participation of backward class and women in the Panchayat Raj System. There are certain points hindering their participation such as illiteracy, indifferent attitude, political immaturity, lack of experience, the dominance of males in the family in case of women or the leading role of economically or politically empowered woman. Hence it was criticized that the dignity of the Panchayat Raj System is deteriorating. A number of problems are created in the grampanchayat administration. Where the females are Sarpanch due to reservation in the grampanchayat, the male Deputy Sarpanchs and the husbands of the women Sarpanchs have their influence in the panchayat administration. Even though this is the fact, the participation of backward class and women in the process of

the democratic decentralization. It should be kept in mind by all. The change in the rural life is felt due to their participation in the Panchayat Raj System. The confidence of the backward class and women has felt increased. These incumbents were hesitating in expressing their opinion and speaking. Now their confidence is felt increasing. The reason is that they now understand the schemes. Their actual participation in the decision making process has begun owing to the fact that they hold the positions and posts. The information of different subjects such as education, health, agriculture, social welfare, women and child welfare, etc. has increased. All this definitely has a positive effect on the rural area. (2) Role of the officers, employees, and office bearers. In this changed situation, the role of the officers, employees and the office bearers is very important. There is need of support and help to new entrants backward class and women in this system. These officers should provide these new members and office bearers all the information by keeping positive attitude. The training for Sarpanch, Deputy Sarpanch and the members is also provided by the government. The benefit of such training should be taken by all the representatives and the office bearers of the panchayat. For this, the officers should persuade them seriously to undergo such training. Such training is also being provided at the state level by YASHADA, PUNE to the office bearers of panchayat samiti and Zilla Parishad. Due to such constant training, it is helpful for the representatives and the office bearers to understand their rights and duties and responsibilities and they get the direction as to how the development works are rapidly completed. In this way, the participation of backward and women will certainly be effective and the objective to prepare leadership qualities and to develop really by empowering the backward and the women, if the positive attitude is shown

by the officers and the office bearers in the Panchayat Raj System by helping & supporting the female members and the officers. (3) To strengthen the financial sources of Panchayat Raj institutions. The Panchayat Raj institutions mostly depend on the state government grants for their administration. The income of Zilla Parishad is at the most 2 percent as compared to the grants from the State Government. The financial condition of the Panchayat Samiti is very precarious. Except 50% share in excess additional taxes in land revenue the Panchayat Samiti does not have any income of its own. Hence the development works to be completed on its own, has limitations for these Panchayat Raj institutions. Hence it is the urgent need for these institutions to raise its own income. The economic status of the grampanchayat is very precarious. The gram panchayat has no money to pay the electricity charges of water scheme. Even the grampanchayat has no capacity to maintain the water scheme. If the grampanchayat thinks for the construction of any building it has no money. House tax is important in the income of the grampanchayat. There is 27 percent contribution of House Tax in the income of the Grampanchayat. But his house tax is also not properly assessed. The house tax is generally calculated on the value of the house. But the value of houses are recorded at the low level. If the values of the houses are properly recorded there will definitely be the increase in the house tax. That may increase the income of the Grampanchayat and the development works in the village could be completed. The people should be taken into the confidence for this and they should be given understanding to enhance the income of the Grampanchayat. In Chandrapur District, the house tax was assessed on the basis of self evaluation and that is unique successful experience of Chandrapur District where the incomes of grampanchayats


recorded the significant increase. Moreover, the construction of shopping booths may add the permanent income to the grampanchayat. (4) About the study of the Development Schemes, taking information about it and about implementing the same. If the effective work is to be done in the Panchayat Raj System, it is very essential for the members and the office bearers to take the information of the different schemes and their duties and the responsibilities. If such study and information is not with them, there will be wrong direction to the development. It is also needed for the officers to study the criteria of new schemes and their implementation. These officers and the office bearers are to participate in the planning process. There is urgent need to have inventive attitude to succeed in planning of our area. It is essential for the officers and the office bearers to know which schemes are to be implemented and how the funds can be obtained. It is also needed to take the information of the various schemes for overall development of the village. (5) To chalk out Gram Vikas Outline and five year and annual schemes outline. The list should be prepared indicating the different works are to be taken for the overall development of the village. Then the priority is to be given for these works to take into account as to which works can be undertaken using the fund of local contribution and the availability of the funds from which schemes of the central government / state government / Zilla Parishad. Then there should be detailed discussion in grampanchayat and then chalk out the Five Year / Annual Scheme. Further there should be constant contact with the officers of Zilla Parishad for the availability of the funds, for poverty reduction, employment, education, Health, Mahila and Bal Kalyan and by implementing them they should always take efforts for overall development of village.

(6) Peoples Participation The peoples participation is most important item in the process of the democratic decentralization. Any scheme of village taken can be undertaken and effectively implemented if there is peoples participation. What is the need of the people ? Actually what they require ? These points should always be kept in mind while preparing the scheme and implementing the same. Otherwise such schemes will be imposed on people and then the expected results may not materialize. The officers and the office bearers working in the panchayat institution should work by giving utmost importance to this concept. It is the need of the day. After 73rd amendment in the constitution, there is a change in the duties and the responsibilities of the Panchayat Raj institutions and as such this 73rd amendment in the Indian Constitution has unique importance in the history of the Panchayat Raj institutions. This amendment in the Constitution has far reaching effects in the democratic decentralization process. This process of decentralization of democracy has now constitutional status. There are certain changes such as Five Year tenure of Panchayat Raj institutions, the empowerment and power rendered to these institutions and such clear changes has helped the Panchayat Raj institution to be more strong and more comprehensive in nature. Note. ..


Background Different plans have been implemented since Independence to reduce the poverty in India. But these schemes / plans did not achieve success as desired. In 1980, Integrated Rural Development Scheme was launched by the Central Government. Along with this scheme, the other affiliated plans such as TRYSEM, DWARKA, were also implemented to give the benefits to the below poverty line families. Trysem and Dwarka were to provide to the rural artisans the equipments, and to the farmers, million well scheme, Ganga Kalyan Yojana, etc. The Central Government has cancelled all these different Yojanas and launched SWARNA JAYANTI GRAM SWAROJGAR YOJANA (SGSY) with effect from 1st April, 1999, with the objective to enhance the income of the Below Poverty Line families. This is totally comprehensive programme. It was implemented through out the country from 1st April, 1999. Objectives of the SJGS Yojana The main objective of the Scheme (Yojana) is to provide all the basic facilities to enhance the income of the B.P.L. (Below Poverty Line) families by providing them the bank loan and the government subsidy within the stipulated period of time. Thus the objective is to increase the income of the beneficiaries to the extent of Rs.2000/- as the net income per month. In order to generate self employment, the Self Help Groups can be promoted by bringing such B.P.L. families together. All the essential needs such as vocational training, basic facilities, credit supply and technology and the market are thoroughly taken into account while providing them the self employment provision. These beneficiaries taking the benefits of the Scheme are known as Swarojagari self employed and not beneficiaries.


Origin of the concept of Self Help Group (Saving Group) This concept is originated through the experiments of Prof. Mohmed Yunus, Professor of Economics in Bangladesh. He had a discussion in 1976 with the women manufacturing Baskets from Bamboos. He studied in depth the mathematics of their business, their financial status, their family background, their requirement of capital for their business, as it is the main source of their livelihood, the raw material required, the marketing centers and the production cost of their product. Then he brought these women together and taught them the habit of saving. He helped them to get the loan which turned their lives. This was the rigorous experiment he had. He experimented the programme in JOBRA village with the help of his colleagues. He lended his own 27 dollars to these women without security but on condition to repay the loan at the earliest. These women made baskets and sold them. They repaid the loan with interest in time to Prof. Yunus Saheb. On this experience, these women established one institution. Such poor people were brought together. The habit of saving was cultivated among them. The credit facility was provided to them. Such experiment got a grand success in Bangla Desh and this experiment got world recognition. It is th story of the origin of the Self Help Group. Preparation for the Establishment of elf Help Group (Saving Group) The saving group can be established by any wise and clever individual, with average education, having skill to communicate with others. If such person is female, it is the best; otherwise any wise man can promote SH Group. Such promoters to promote SH Group can be the group of women, any voluntary organization, any young group, Mahila Mandal along with Anganwadi Worker, teacher of adult literacy class or any other teacher. The cooperation from Rural Development Department of Government and the different bank officers / employees can be sought to promote SH Group.

The geo-physical and socio-economic features of the place where such SH Group is to be promoted, must be studied first. The officers of the important institutions and the Development Officers may also be contacted to understand the development work for women being undertaken at that place. Also the contact should be with the interested women and their organizations. Further unofficial house to house visit is necessary to chalk out future line of action. In such visit, details of the standard of living of these families, their daily routine, their habits and their income level can be understood. The informal discussion at the time of the visit may establish friendship. This is the rough sketch of the action plan. On any occasions, such as festival, Mahila Mandal Meeting, social function for women, there is possibility to organize these women together. In such informal meetings, these females may be encouraged to speak of their dayto-day problems / complaints at the village level. They may talk freely about their lives, their problems and their future expectations. Clever and bold women can be selected to tell them the very purpose of the meeting. Strengthening in the group After listening their problems and their thoughts in the meeting, it can be told to them, other families also face the same problems and convince them that to face the problems collectively is needed to push up the development process. Such strength lies in the organization. United you stand, otherwise you are thrown out. To work jointly and collectively is much more beneficiary to you all. This point can be explained by citing the examples of Prof. Yunus in Bangla Desh. Two most important stories can be told to them, as given below. We know the stories of birds caught in net unknowingly. Individually a bird cannot be free from net. Collectively they used their strength to get free from the net.

Another stories about sticks : One stick can be broken easily. But the bunch of 10 20 sticks cannot be broken. It becomes the difficult task. These illustrations show as to how much is the strength in Self Help Group. These members must be given inspiration to be united tdo promote their own Self Help Group. This is our mission.

Important guidelines for establishing the Self Help Groups (Saving Groups) The success of any institution depends upon the skill of management. Also the success of the Self Help Group depends upon the proper management. The important guidelines to be noted are as under. (1) The Self Help Group should consist of 10 12 members from BPL families. If it exceeds than this, generally the members can not participate. A member of SH Group cannot be the member of other groups. In case of disable and handicapped incumbents and individuals from the hilly area, such minimum membership limit is 5 20 members to form the Self Help Group. If all members in SHG, have given the consent, additional 20 percent members from Above Poverty Line can be accommodated. If it is required, 30 percent members of APL (Above Poverty Line) can be taken. But the condition is to have 50 percent SHGs of female members only.

(2) The registration of the Self Help Group is not required. But any one member of SH Group may have contract on specified form available with the gramsevak. (3) Only one member of a family can become a member of SH Group. In this way, maximum families can be the members of S.H. Group.

(4) Generally either male or female can only become the member of the SH Group. The mixed groups can also be promoted. But such mixed group cannot last long. (5) Generally the female Groups are most successful. (6) There should be common socio-economic background of all the members of S.H. Group. That helps them to have communication among themselves fearlessly. If there are rich and poor members in a SHG, the poor members may not be able to express properly. (7) The group should organize their meetings regularly. The weekly meeting can be ideal one. When the members meet each other regularly, they have good understanding of their problems. They can perform th duties with great understanding. (8) The attendance of each member must be compulsory for the group meeting. (9) All the decisions related to the group will be taken unanimously; not any one or two members only. (10) The assignment of work to each member will be decided by all members jointly. (11) The leadership may be assigned unanimously on any one member. After few months, it can be assigned to other member. All such decisions are taken unanimously.

Establishment of Self Help Groups (Saving Groups) The essential decisions may be taken by all the members in first one-two meetings, taking into account all important points given above. The leader and other responsible members may be selected. The group must have its own rules and regulations (Agreement). Then the Self Help Group should be established.

While doing so, there is no need to register SH Group. But any one person of the group must do the agreement at the time of the establishment of the Self Help Group. The specimen form of the Agreement is available with the gramsevak. Main Duties of SH Groups (Saving Groups) (1) Saving :- Even though the amount saved may be small, it cultivates the habit of savings. The aim of all groups must be First Saving then debt. The first step towards self reliance is through saving media and out of collective savings, debt can be given to needy members. This imbibes financial discipline. The said experience is useful while doing banking transactions. (2) Disbursement of internal debt. The collective savings are utilized to give internal debts to the members. The group decides purpose of loan, amount of loan, rate of interest and method of repayment of the loan. Accounts are maintained in respect of distribution of debt in the Self Help Group. (3) To open Bank Account of Self Help Group After establishment of Self Help Group, and after conducting First / Second meeting, the bank account can be opened in the name of Self Help Group (not in the name of individual member). The Reserve Bank of India had issued the instructions to all the banks to open the saving bank account of all Self Help Groups. The Banks follow the instruction and allow SHGs to open their accounts. The following documents are essential to open the bank account.


The Resolution of SH Group. The Self Help Group may resolve to open the bank account in the name of Self Help Group. Such resolution duly signed by all the members should be submitted to the bank. The Authority assigned by the Self Help Group. The SH Group may assign the authority to operate the bank account to three members. Out of them any two members may jointly operate the bank account. Copy of the rules of Self Help Group If such rules are framed by the S.H. Group, the copy of such rules needs to be given to the bank. Loan can be sanctioned without such document. Saving Bank Account The Saving Bank Passbook will be issued in the name of Self Help Group; not in the name of individual member. Initially the savings collected within first two months should be utilized by the SH Group to disburse it as loan to the needy members. (4) To maintain Accounts of Self Help Group (Saving Group) Simple and clear notebooks should be used for day-to-day transactions. If no member of SH Group can maintain such accounts, the help of any other person can be taken, on the payment of small remuneration or prize but this should be the last alternative. Such registers and bank accounts should be maintained while the meeting is being conducted. This will help the members to believe the SH Group.


(5) Registers to be maintained by Self Help Group Minute Book All the decisions taken in the meeting are noted in minute book with signatures of the members present for the meeting. The names of the members present for the meeting are recorded in the minute book. Saving and Loan Registers The savings are recorded individually and collectively of the members in the saving and loan registers. It also indicates the loans given to the members, repayment and consolidated interest. The summary of amount received and amount disbursed is given in collective register which needs to be completed in the meeting. Saving Pass Book of the Member Each member is issued his/her saving pass book. The savings and the loan amount are regularly recorded in the saving pass book. (6) Discussion on Problems It is expected from all members to discus the problems and the solution in each meeting. Evaluation of Self Help Group (Gradation). Generally the period required to form S.H. Group is six months. At the end of six months it is to be ascertained as to whether this group is formed well and as to whether this SHG is ready to go to next stage of the development. The gradation of the Self Help Group will be determined on consideration of total savings, loan disbursement and meetings held. The work of SHG is also taken into account. The deficiencies, if any, can be corrected. Accordingly, the Independent Business Institute and Bank may evaluate the SHG for its gradation through District Rural Development Machinery. While grading SHG, the following items are taken into account :

IMPORTANT POINTS FOR VALUATION OF SHG. Checking items Group Size Level of Member Better Not satisfactory 10 - 15 Less than 10 2 3 members not Maximum poor Members not poor. 4 times in a month Twice in a month Less than twice in month. More than 90% 70 90% Less than 70 % 4 times in a month Three times in a month As per objective of loan. Totally to be disbursed among needy as loan. More than 90 % Rs. 2 3 per hundred per month. Partially utilized to give loan to members. 50% to 90% Less than 3 times in month. More than 3% per month. Very less priority to give loan to members. Less than 50% Best 15 - 20 Poorest of poor

No. of Meetings Attendance of Members. Savings to be deposited with group. Interest Rate on loan given to members. Utilization of collective savings.

Recovery of loan given to members. Maintenance of To maintain all Accounts. Registers regularly and on time. Savings More than collectively done. Rs.50,000/Knowledge about All members Rules and know them Conditions. perfectly. Level of More than 30% Education of members can members in write & read. Group. Information of All members Government know them programmes & perfectly. schemes.

To maintain Very irregular essential Registers maintenance of regularly. Registers which are incomplete. Rs.3000 Less than Rs.5000 Rs.3000/-. Most members Most members do know. Few knew not know rules very little. and conditions. 20% to 30% Less than 20% members write & members can read. write & read. Most of members Most of members know Government do not know Schemes. Government Schemes.


Management of Revolving Fund That group, which survive for first six months stage, can enter in second stage. If the gradation of the SH Group is best or better, such group can get Group Corpus or minimum Rs.5000/- and maximum Rs.10,000/- by way of grant-in-aid. That group gets Rs.15,000/- as working capital. Such capital can be utilized by the group (to give individual loans) for its disbursement amongst the members for small business, purchase of raw material, and basic facilities. The proportion of bank loan needs to be repaid with interest. The interest is not charged on the grants. Search and Selection of Main Business In order to improve the living conditions of poor people in the scheme, the items such as natural resources, the business skills of the people, and availability of the market must be taken account. The thinking in depth should be in respect of the business which has likely to have better marketing prospects, which leads to the betterment of the poor people. In this way, 10 main businesses should be listed and emphasis should be given on 4 5 selected business. Such investment in selected business may provide them permanent income. The loan should be sanctioned immediately. It leads to self employment. In order to obtain this loan, the project report of each selected business must be prepared. The selection of business can be completed with approval of Panchayat Samiti and District Rural Development Machinery. Cluster Approach The Cluster Approach is maintained with the objective to enhance income of BPL beneficiaries. The planning and its implementation may follow. While selecting the business, the geographical situation, natural resources, atmosphere, rainfall, etc. are to be considered along with traditional occupations,


the standard of living of people. The group of 10 15 villages can be the cluster group having similar conditions, noted above. In such cluster villages, the geographical conditions, land, water, atmosphere, grass are items which influence the traditional business pattern e.g. the dairy business, vegetable, flowers are taken near the bed sight of river. The fisheries at sea level, the goat breeding, honey collection, are the businesses of Adivasi region. The basket making is the work assigned to scheduled caste community. Small business, cottage industry are located near city. Specific crops are taken in different regions as per local conditions. The occupations and related processing units are developed e.g. in sugar cane area, sugar, khandsari, Gur and related products are produced. Therefore while selecting the business, all these factors must be taken into account. The economically viable business units may be selected. A detail analysis of background of each family in cluster villages needs to be done e.g. the information about farmer, agricultural labour, other labour, artisan, traditional businessman, male, female. Their educational status, unemployee, their expectations needs to be considered. While selecting business, this information must be utilized. In respect of the business, its backward and forward linkages must be considered; e.g. raw material, market, for milk, grass, water, milk societies, cold house, etc. The study is needed for making the provision of the basic infrastructure. Then proper business can be selected. A thought should be given as to how to maintain good gradation and quality of the product and how our goods are presented in best manner and as to how to win the confidence of the customers in the market.


To borrow from Bank and the repayment of loan with interest. The application for the bank loan can be presented after getting our S.H.G. graded and evaluated, and having decided in a meeting about the business for which the loan is to be taken. The group may decide in its meeting, the conditions of loan to be given to members, objectives, interest rate, the repayment, etc. The application for the loan is to be prepared in the specific loan application form prescribed by the bank. The bank gives the loan in the name of SH Group, not to any individual member, the group may decide the disbursement of the loan among its members. It is not decided by bank. The group may give loan for emergency needs (e.g. illness), need for business, or for the items to be used for long period. The Self Help Group repays the bank loan. The members of group are collaterally responsible for the repayment of the loan. There are instructions from the Reserve Bank of India and NABARD, that surety should not be taken from SH Group. Target Group The main objective of Swarn Jayanti Swayam Rojgar Yojana is to give the financial help to the BPL families. The protection is given to the weaker section in this target group such as 50% for scheduled caste / tribe, 40 % to female and 3 % to handicapped members. Method of Financial Assistance Swarna Jayanti Gram Swarojgar Yojana is central government sponsored scheme. The 75% fund of Central Government and 25 % of the State Government come to District Rural Development Machinery. This scheme provides grants along with the loan from the bank to BPL families on individual basis along with the bank loan. The loan is main item and grant is secondary

item. The project report needs to be prepared as on its support bank plays main role to finance the loan. Not the loan is given only for one time to reduce the poverty but there is provision in Swarn Jayanti Gram Swa-rojgar Yojana to give loan for second time also, only after first loan is repaid. The Banks must study the needs of self employment. Hence the permission is given to apply for loan again and again. Self Help Group The District Rural Development Machinery undertakes the gradation of SH Groups after six months from the date of disbursement of working capital. The groups successful in this second stage are eligible to get financial assistance (loan and grant) for big collective business. Such financial assistance is given collectively to the group as well as to the individual members in a group. As per project report, big loan can be given by the bank. On such project cost, 50 percent of the project cost or Rs.10,000/- per member or Rs.1.25 Lakh, whichever is minimum is given as grant. There is no limit for financial help in case of irrigation project. The total group is responsible for the loan in the group. Therefore the repayment percentage is best. Hence the banks are willing to give financial help. Individual Self Employment The Swarn Jayanti Swa-Rojgar Yojana Committee prepares every year the list of villages for selection of individual self-employment. The Sarpanchas of the selected villages are given the instructions. The selection of individual self-employment is done by Gramsabha. There is three member Committee for selection of individual self-employment. The Committee members are Sarpanch, representatives of Block Development Officer and branch manager of the bank. The final list of selected individual self-employment is made available to the grampanchayat through the Block Development Officer. Such list is presented in

the meeting of the gramsabha for approval. After selection, the application for financial assistance in the prescribed form is to be taken from the beneficiary of the financial assistance from the Block Development Officer. On receipt of the application, the bank has to give sanction the application within 15 days. The list of such beneficiaries is forwarded by the bank to the grampanchayat. Such list is kept before Gramsabha by the grampanchayat. Under this scheme, the subsidy to the extent of 30% of project cost or Rs.7500/- which is maximum is given for individual project for the self employment. Such subsidy is given to the extent of 50% of project cost or Rs.10,000/- which is maximum is given to scheduled caste / tribe and handicapped beneficiary. Such subsidy is given back ended. All the loans given by the bank are said to be medium term loans. The Repayment of such loan is expected within five years duration. Recovery of Loan The care is taken for 100 percent recovery at the time of the implementation of the scheme. The SGSY Committee at the Taluka level undertakes the review from time to time to ensure 100 percent recovery of the loan. The report of this Committee is placed before the general meeting of the Panchayat Samiti by the Block Development Officer. Moreover the review of monthly recovery of the loan in each month is taken by the District Committee. If the 80% of the loan is not recovered in time from any grampanchayat, then the financial assistance under SGSY is not given to such grampanchayat and its taluka. Therefore the said grampanchayat and its taluka are deprived of the benefits of the scheme.


Provision of Insurance General Insurance The general insurance provides insurance to the value of property. 75 percent amount is payable to the insurer, if he is permanently disabled. Group Life Insurance The insurance provides Rs.5000/- to insurer self employed in the age group 18 60 if he dies naturally and Rs.10,000/- if he dies in accident. Training programme for self-employed. The beneficiaries of SGSY are provided training based on the business selected by them. What type of training do they need ? Such needs should be examined and training programme may be finalized. The expenditure of training for information & skill development of SGSY should be met from the grants with the District Rural Development Machinery. The care should be taken that such expenditure does not exceed Rs.5000/- per beneficiary self employed. The instructions are given as to finalize the duration of the training programme of these self-employed, taking into account their skill and their selected business. Strengthening the Infrastructural Facilities The review of available infrastructural facilities and the business opportunities for each important programme by the District Rural Development Machinery and District Swarna Jayanti Swa-Rojgar Yojana Committee. This machinery and the Committee have to provide new infrastructural facilities for new business. The difference of facilities provided under SGSY and other scheme may be covered from the funds available under plan for the district. Out of such fund, 20% fund amount can be used for such basic facilities. Market Management and Technical Support The production done by the self-employed under the scheme must be sold and its sales are strengthened by the provisions in the scheme. For this, the exhibition and organization of fairs at district level, state level, national level

and international level can be organized for promoting the sale. It should provide marketing skill and services of Advisory Centres of Market. Further it provides institutional arrangement for export, help to prepare project report, and management for business guidance. It helps to select proper business. The District Rural Development Institute may spend upto Rs. 5 Lakh per year for its implementation. Office Machinery and Regulation of the Programme The District Rural Development Machinery implements the Swarna Jayanti Gram Swa-Rojgar Yojana with the cooperation from Panchayat Raj Institute, Banks, Government and Non-Government offices and the voluntary organizations. In order to have effective implementation of this programme, the Regulatory Committees are established at the national level, state level, District level and Taluka level. The review of the implementation of the programme is taken by these committees from time to time. Saving Group Movement To give knowledge about Empowerment, Economics and Market. Today this Saving Group Movement is in powerful position in our some parts. The curiosity of women in rural area is created. Hence the Saving Groups are promoted in large number now. But these groups are not empowered for want of sufficient guidance. Hence, growth of these groups is stopped instead of becoming empowered groups. Out of the Saving Groups in existence, 44 percent Groups got working capital and 4 percent of them got loan facility. Hence there is much scope for their improvement. In some areas, the females took initiative to establish Saving Groups. But they did not get proper guidance to enhance their income. Hence they are deprived of the loan facility for want of proper guidance. If such situation

continues further, the interest of these women will be lost and that is dangerous to this movement. Moreover this movement did not reach to some other parts. In this context, following work needs to be done urgently. To get information in respect of about what is the number of BPL families in village ? whether at least a single member is included in Self Help Group.

Those families not included in Self Help Group, should be given the importance of SH Group and help them to promote SH Group. After the establishment of SHGs, the meetings should be arranged regularly. All decisions should be taken unanimously. The Accounts and records should be arranged properly. The well organized Saving Groups should be properly guided in the context of selection of the business, the demand forecasting of the product, the nature of such product, etc. The Economics of business should be imparted. The expected income from the business, the cost and the profit margin, etc. must be explained to them. The guidance is needed to them for regular and permanent income. The information about banking correspondence, the essential papers, the loan facility and financial discipline for its repayment must be explained to them. The information in respect of success in business and skills to be used should be given to them. Note. ..



Central Policy of Micro Planning Integrated Micro Planning at the village level is people oriented and depends on peoples involvement and demand. Owing to the micro planning, the effective direction is available to village and panchayat raj to obtain human development index. Accordingly, the village and Panchayat Raj Institutions may create self governed village through the medium of integrated planning and its implementation. The coordination between all the departments is essential for Peoples Developmental leadership through the medium of micro planning. People are the basic self governed aspect of the development. The opportunity is created through the medium of micro planning for proper role of creative youth and creation of the self government for the people. Main objectives of Micro Planning at the level of Integrated Village Level. To make the efforts to organize the neglected section and other society through five-day cooperative study method. To create awareness among the society about their life, health, food, education, water and cleanliness by using different techniques. To help the villagers to analyse situation of the village. To create awareness among the people about the basic habits that lead to improvement in the standard of living. To prepare the list of diseases occurred in the last year in the village and to observe its consequences. To study the marriage age in village and to discuss the possible dangers of early marriages already done and likely to be done.


To demonstrate practical in respect of pit falls, manure of germs, weights of children, construction of toilets, etc. and to tell them their importance, so that their life can be more happy, wealthy and secured one. To help to prepare effective action plan for village and to improve village conditions through active participation of the government machinery and people. The participatory relationship can be created amongst the voluntary organizations and the government machinery in order to have effective implementation of the government programmes. To guide the villagers to do regulation of human index. What is village Micro Planning ? The village Micro Planning is five-day work at the village level in which the society introspects own village / vasti conditions through different activities. Techniques incorporated in the Village Micro Planning Family Survey (Survey of each family). To chalk out the village map. Analysis of Time-line. To have micro study of actual facts / situation in village and to make an attempt to remove the situation. To study the mansoon-based illness, and its impact on the work of people and school attendance. To measure weights of children below 6 years of age, to prepare chart of Growth, and to explain the concept of growth of child with help of growth chart.


Vain diagram :- To explain the importance of individuals doing multi services to society. To clean village. To show practical about Toilets, germ-manure, pit falls and to taste quality of water. To discuss about male-female inequality, and empowerment of women. To develop action plan of village and to give emphasis on the same through regulation and action of people. The cost of 5-day programme of village Micro Planning is less than Rs.5000/- for a village having population of 1000. Who can participate ? Different government employees, such as Anganwadi Sevika, Nurse, Health Assistant, Teacher, Gramsevak, etc. Social groups especially women Self Help Groups. Young boys-Girls groups. Voluntary organizations and other institutions. Main findings (consequences) To come in the existence the process of taking the decisions through peoples participation and collective method. Social actions at the different level cleanliness of school, Anganwadi, Hand pump, repairing of wells, road construction, Different services are provided easily. Women and young ladies should take lead. To prepare groups of boys & girls. Regular meetings of Gramsabha, and to discuss social conditions by female and male jointly. Participation of society in the form of finance, labour, commodity.


To make facilities available / most effective services collectively by considering the overall development. The possibility of strengthening the participation among society and government machinery increases. The demand for services may increase. Different services are provided. On such different items social action will be seen. To make aware to have interestedness about activities in village. The local information in the form of statistics and facts can be combined and its evaluation is done by society which brings to light the opposition to function, it is reflected. The villagers may look into as to whether the objectives of the function are accepted or not. Why Village Micro Planning ? It is the policy that the society should manage all national programmes, e.g. Re-production and child health, Swa Jaldhara, Swarn Jayanti Gram Swa-Rojgar Yojana, Sarva Shiksha Abhiyan and Woman and Child Development Project. It is expected that there should be coordination among different departments in all above activities. It is essential to strengthen Panchayat Raj System and to increase active participation of women in the Gramsabha. The coordination between government machinery and villagers is the need of the day. It is essential to accommodate youth boys and girls and women in the main stream of development. Micro Planning is most effective policy to have proper dialogue between information, education and communication.


Future Prospects The sufficient funds are provided for society strength / consolidation. In national programme, information, education, communication skills are covered for this fund. The action plan at the district level can be prepared from the funds available for awareness of understanding and consolidation of the society on the basis of Micro Planning. The Groups will be prepared to chalk out the future plan and its implementation. The net work of the Self Help Groups can be created during the process of the development. The net work of volunteers at the village level can easily be created. It may function at the sub center / gram panchayat level. Expected results from village Micro Planning. Result I Effect :- Quality improvement in nourishment of children and developmental gradation. Family level :- Improvement in health services and habits to take care about home health, improvement regarding infant nourishment, improvement in respect of house cleanliness. Settlement level :- The action plan for children in settlement is being implemented. It is assisted by Anganwadi Workers and Health Servants. But it needs to control important index. To provide public distribution system in Adivasi and distant remote areas. To provide opportunity of necessity segments for poorest of the poor society. Anganwadi Centre level :- To provide all services as planned at the Anganwadi level.


Sub Centre level :- There was installation of planned Clinic at the SubCentre level. Result 2 Effect :- All children upto eleven age limit go to school and study there. The boys between 12 14 age group attend alternative education centers.

Village Planning Process Background and Concept. Preparing the group management programme is now used as the basic strategy in the national programme for sustained development. The main objective is to create awareness among people to lead for group development. The crux of the problem of national programme lies in preparation of the action plan by the village for health, nourishment, education, water, and cleanliness. It is also important aspect of the National Programme that the community ownership feeling about the work should motivate people to come forward for action and its control. The emphasis is given on the consolidation and coordination of different plans in different areas to make the process most successful. Really the support to the decentralized development process is obtained after 73 / 74th amendment in the constitution. The local self institution become empowered due to this amendment in the constitution. It is inevitable that there should be change in the roles played by employees, voluntary organizations, peoples institutions. The service-oriented beneficiary attitude is changed and now partnership attitude has taken its place. Here the analysis of the present situation should be done by group, government employee / workers. It is also expected to implement action plans and have control over implementation. For this, the empowerment process of the group is essential. The awareness in the group can be created. At every stage of taking decisions at chalking out the

programme and its evaluation analysis, they must play their role. To make these groups empowered, the Village Planning Process and its supporting action have its own importance. The top priority of this attitude is to bring change in the behaviour of the people for development. The proper changes in the attitude can be materialized through the influence of the village planning process. The behavioural change is the heart of the decentralized group management programme. The UNISFF has given emphasis on the growth of the child, consolidation of available facilities to develop fully the abilities of the child. Threats in the process. Following threats must be taken into account in respect of village planning process. Group Empowerment is a threat. It is as to how people react to planning, implementation and control about Child Development. How are we to achieve coordination and consolidation in different areas? How are we to create the partnership and solid feelings among group and government employees. How are we to be sure about the effects and the results of activities are sustainable ? How should we expect from the employees at the village level to provide them training and support for empowerment process and to provide qualitative facilities in time in response to the village needs. How should we ensured to have action at the village level as effective at the taluka and district level. How to underline the relations between village planning and taluka and district planning along with distribution of resources ?


Village Planning at the participatory principles The trained inspirer resides in village for 5 days, and uses different techniques in 5-day training to villagers. They conduct family survey. The villagers through this training evaluate health, nutrition, education, water supply and cleanliness and present status of each of these factors. Initially village map, village timeline, mansoon wheel analysis, to conduct weights of children, illness expenditure, water tasting, etc. are the techniques used. The daily meetings of the villagers are conducted to discuss the effectiveness of the techniques, to increase understanding regarding children and total health, Nutrition, Education. The meetings provide an opportunity to discuss decreasing women ratio, marriage at the early age, avoiding to breast-feeding giving mothers milk to child after birth, etc. It is essential for the villagers to understand the importance of the role of government employees at the level of village planning. The effect of five-day process can be seen in preparation of action plan by the villagers and to establish the committees at the village level for implementation of the village plan. Very sensitive attitude towards children and women help to overall village development. As different aspects of the development are understood by the villagers, the demand for different faculties increases, such as wells, roads, electricity, etc. Even though the transformation of Micro Planning Process is in village planning outline, that is not the end. What next after such information. This question arises. This information is used properly for the analysis of situation and for future planning. This information is useful to the people to regulate the progress. This process takes place in two stages.


1. Stage of intensive search. 2. Stage of implementation. Views before micro planning process :The micro planning is the empowerment process based on life skills. It continues and is not complete, once it starts as the other processes. Three important aspects of this process are given below. (1) From Peoples Views : This process gives following opportunities to the people. To be conscious about real situation. To overcome nervousness. Responsibility of others and of situation. To learn, To analyze and To present. To be aware about rights and duties. To discuss, to talk, to have debate, To have communication. To speak with each other. To present. To come forward by leaving fear and awkward feelings. To consider alternative thought and To suggest alternative. To finalize priority in planning and its implementation. To adjust / manage regulation. To look into, To be alert. Evaluation, Review, Re-planning. To know strength of unity. (2) From Administration views : Employees in different departments get following opportunities due to this process. To understand situation of our field of work. To look broad picture. To take into account own role and responsibilities.


To reduce the singleness feeling. To demolish competitive and hatredness feeling about employees in other field. To give effective response to peoples needs through combined efforts. To avoid repetition and complications. (3) From Development views : It creates the base for sustained development. From peoples point of view, the dependable on the government and to develop feeling to be self reliance to progress. Administration need not only be provider of service / facility provider but it should come forward as partner in the process of development. The relations between the partnership may take place of service giving and beneficiary relations. Uptill now people are targeted to fulfill the objectives, now the people become the agent of development. People may leave observing role and come forward to mould our life. The feeling of responsibility at all level. Instead of having loose work, there is coordination in work of employees of other departments. Instead of the feeling of nothing will be done. There is awareness of rights and duties. People decide the demands and there is sensitive response of the employees. The direct training is conducted of local leadership. There is selection of some leaders at local self government level or national level as the representatives of people.


Main features 1. 2. 3. 4. 5. 6. 7. 8. 9. Comprehensive nature. People oriented process. Creation of information. Process with different facets. Respecting peoples status. Guide for policy makers. Creation for getting success. Eye Opening Process. Social Accounting.

10. Transparency and Responsibility. Main features of Integrated Village Planning 1. 2. 3. 4. 5. 6. Comprehensiveness Management according to ability of people. Effective process within minimum cost. The deep effect of the process. To learn and opportunity to get adjusted to change as per want. Need for consolidation.

To prepare outline of Village Development on the basis of Micro Planning and in implementation. The Gramsevak has to prepare the outline of the village development based on Micro Planning. The preferential arrangement of work must be given in the outline. Out of these works, it is needed to estimate as to how many works are to be completed through the peoples participation and for which work how the funds from which Yojanas are available. Then prepare five year plan. Accordingly, implement the plan and make an attempt for overall development of the village.


Basic Information 1. Village Map 2. Basic statistical information of village (Total population, female and male population, scheduled caste, scheduled tribes, Literacy, Agriculture, Agricultural labour, Below Poverty Line families). 3. Basic facilities available in Village (Anganwadi, Balwadi, Primary School & Rooms, High School, Health Sub Centre, Water Supply System (Pipeline, Well, Borewells) Roads, Electricity, Cooperative Society, Public Library, Samaj Mandir). 4. Sources of Income of Village 4.1 Information of own income of Gram Panchayat. 4.2 Information of funds given out of own income of Zilla Parishad/ Panchayat Samiti. 4.3 Information of the funds available at the Grampanchayat level from Central Government Schemes. 4.4 Information of the funds available at the Grampanchayat level from State Government Schemes. 5. Essential Developmental needs of the village Development. Area-wise Detail Planning. 5.1 Agriculture and attached services crop augmentation. Horticultural development. 5.2 Irrigation and minor dam. 5.3 Cattle breeding, Dairy business, Fishery business. 5.4 Communication (Roads, Telephone). 5.5 Public Health & Medical facilities. 5.6 Education a) School Education.

b) Literacy. c) Vocational Education. 5.7 Women, Children, Development. Self Help Groups. 5.8 Social Justice (Concept of Discrimination in Sex, Scheduled Caste, Scheduled Tribes, Disabled, Deprived Section, Weaker Section, Different Remedial Measures for them). 5.9 Industrial Area a) Traditional business b) Small industry c) Food processing industry d) Development of village market and market centers. 5.10 Basic facilities a) Communication b) Electricity (Traditional & Non-Traditional Energy Sources) c) Credit.

5.11 Water Supply and Cleanliness. 5.12 Poverty Reduction and Minimum Needs Prog 4. Sources of Income in Village. 4.1 Information of own income of grampanchayat. Sr.No. 1 2 3 4 5 6 Source of Income Annual Income Remarks



Information of funds given by Zilla Parishad / Panchayat Samiti from their own income for Development work of Grampanchayat. Name of Scheme Annual Provision of funds Remarks

Sr.No. 1 2 3 4 5 6 4.3

Information of the funds made available at the grampanchayat level under Central Government Schemes. Name of Scheme Annual Provision of funds Remarks

Sr.No. 1 2 3 4 5 6 4.4

Information of the funds made available at the grampanchayat level under State Government Schemes. Name of Scheme Annual Provision of funds Remarks

Sr.No. 1 2 3 4 5 6


5.1 Agriculture and Attached Services. Sr. No. Item Status Proposed Area / measures Number Funds Required Allocated Fund (other schemes) Fund to be allocated (BRGF)

1 2 3

4 5 6 7

Total Area Area useful for cultivation Irrigated Area -Wells - Borewells -Canals -Perpetual irrigated Area -Seasonal irrigated Area. Non-irrigated Area Total Fallow land. Cultivable fallow land. Cropping Pattern -Kharif -Rabbi -Summer Season Essential Measures for Development.

N.B. :- Separate remedial measures may be suggested for Dalit / Adivasi Population in above Scheme.


5.2 Cattle Breeding, Dairy Business and Finshery. Sr. No. Item Present Proposed Situation measures Area / Number Funds Required Fund Allocated (other schemes) Fund to be Allocated (BRGF)

Cattle Animal -Total cows -Out of them milk animal -Total buffalo -Out of them milking Buffalo. -She Goats -Sheeps -Hens -Area under grass -Market Productions -Milk -Wool -Mutton -Market Fishery -Tank -Fish production -Market Measures for Development

N.B. :- Separate measures may be suggested for Dalit/ Adivasi population in above Scheme.


5.3 Communication (Roads, Telephone) : Sr. No. Item Present Situation Km / Nos. Proposed measures Funds Required Allocated Fund (other schemes) Fund to be Allocated (BRGF)

3 4 5

Roads -Other District Roads. -District Roads -Rural Roads -Internal Roads in village. Telephones (Landline). -Mobile Telephone Public Transport Service. Railway Service. Other private Communication Service. Essential Remedial measures for development.

N.B. :- Separate remedial measures in above scheme may be suggested for Dalit / Adivasi population.


5.4 Public Health and Medical facilities : Sr. No. Item Present Situation Yes/ Distance No. from (Fig. village if (Km)

Funds Required Proposed Change (New / Allocated Fund to be Repair) Fund Allocated (other (BRGF) schemes)

1 2 3

Primary Health Centres. Sub-Centres. Private DispenSaries -Aliopathy -Homeopathy -Ayurvedic Rural Hospitals Sub-District Hospitals. District Hospitals. Essential Remedial Measures for Development.

4 5 6 7

N.B. :- Separate remedial measures in the above scheme may be suggested for Dalit / Adivasi population.


5.5 Education (A) Primary Education (B) Literacy

Sr. No.


Present Situation Yes/ Distance No. from (If village Yes, (Km)

Proposed Funds Required measures (New / Allocated Fund to be Repair) Fund Allocated (other (BRGF) schemes)

2 3 4

Educational facilities. -Jr. Primary School. -Junior Primary School -High School. -Jr. College. -College. -I.T.I. Balwadi Adult Education Centre. Children of 6-14 Age out of school. Essential Remedial Measures for Development.

N.B. :-

Separate remedial measures may be suggested in the present scheme for Dalit / Adivasi population.


5.6 Women, Child Development, Self Help Groups. Sr. No. Item Present Situation Yes/ Distance No. from (If village Yes, (Km)

Funds Required Proposed measures (New / Allocated Fund to be Repair) Fund Allocated (other (BRGF) schemes)

1 2 3

Anganwadi MiniAnganwadi Mal-Nutrition Children -Average Grade-1 Grade-2 Grade-3 Grade-4 Mahila Mandal Self Help Groups Other Social Institutions. Essential remedies for Development.

4 5 6 7

N.B. :-

Other remedial measures may be suggested in this scheme for Dalit / Adivasi population.


5.7 Social Justice (Different measures for sex discrimination, Scheduled Caste, Scheduled Tribes, Disabled, deprived section, weaker section). Sr. No. Item Present Situation Yes/ Distance No. from (If village Yes, (Km)

Funds Required Proposed measures (New / Allocated Fund to be Repair) Fund Allocated (other (BRGF) schemes)

1 2

Samaj Mandir Roads in Settlement of Dalit/Adivasi Water Supply in Dalit / Adivasi residence. Electricity Supply in Dalit/ Adivasi area. No. of Houseless families in Dalit / Adivasi area. Essential Remedial measures for development. Essential Remedial measures for development

N.B. :- Separate remedial measures may be suggested in this scheme for Dalit / Adivasi population.


5.8 Irrigation. Sr. No. Item Situation Yes/ No. Proposed Funds Required measures Allocated Fund to be (New / Fund Allocated Repair) (other (BRGF) schemes)

Whether the Watershed Development Yojana applicable ? Remedial Measures for Irrigation. Village Tank. PurpolationTank. Tank in field. Remedial Measures for development. Whether there is Lift Irrigation Scheme in Village.

N.B. :- Separate remedial measures may be suggested in this scheme for Dalit / Adivasi population.


5.9 Industrial Area. (a) Traditional business. (b) Small scale industries. (c) Food processing units. (d) Development of market, Village and market place. Sr. No. Item Present Situation Proposed measures Funds Required Allocated Fund (other schemes) Fund to be Allocated (BRGF)

1 2 3 4 5 6 7

Name of Rural business. Rural Handicraft. Small Scale Industry. Processing Units. Weekly Market. Credit Supply Essential Measures for Development.

N.B. :- Separate remedial measures may be suggested in this plan for Dalit / Adivasi population.


5.10 Basic facilities. A) Electricity (Traditional & Non-Traditional) Conventional & Non-Conventional.

Sr. No.

Particulars Present Situation

Proposed measures

Funds Required Allocated Fund (other schemes) Fund to be Allocated (BRGF)

1 2 3

Electric Supply in Village. Street Lights. NonConventional Source. -Biogas. -Solar Energy. -Solar Lantern. -Wind Lantern. -Other. Essential Measures for Development.

N.B. :- Separate remedial measures may be suggested for Dalit / Adivasi population.


5.11 Water Supply and Cleanliness. Sr. Item No. Nu m ber Present Status Proposed Measures Scheme Funds Required Allocated Fund (other schemes) Fund to be Allocated (BRGF)

1 2

Source of drinking water. Sources of water supply. APublic Wells. B- Bore wells Hand Pump C- Bore well Electricity Pump. -Pipeline Water Supply. Regional Pipe Water Supply Scheme. 3-A. Water supply in primary school. 3-B. Water Supply provision in Anganwadi. Cleanliness -Drainage System. -Gutter System (Pacca) -Gutter System (Kachchi) Wet Garbage Management

Toilet. -Individual -Public. -Open space using families. Toilets in School Management. Management of Toilet in Anganwadi. Essential Measures for Development.

N.B. :- Separate remedial measures may be suggested in this plan for Dalit / Adivasi population.


5.12 Poverty Reduction and Minimum Needs Programme. Sr Item . N o. Present Situat ion (Nos.) Proposed Measures Funds Required Funds Allocat ed (other scheme s) Fund to be Allocate d (BRGF)

1 Total No. of families in village. 2 Total BPL families. -Scheduled Caste -Scheduled Tribe -Disable -Other 3 Landless BPL families. -Scheduled Caste. -Scheduled Tribe. -Disable. -Other. 4 Total rural artisan families. -Scheduled Caste. -Scheduled Tribes. -Disabled -Other. 5 Essential Measures for Development. N.B. :- Separate remedial measures may be suggested in this plan for Dalit / Adivasi population.



Paper No.1 (1)Paper No.1 Zilla Parishad, Panchayat Samiti and Gram Panchayat General Administration.

Books Prescribed

Duration of Paper 3 Hours

Marks 100 Marks

60 marks

Part-1:With books. 3 Hours (1)Maharashtra Jilla Parishada and Panchayat Samiti Act1961. (2)Mumbai Grampancha-yat Act-1958. (3)Nagari Hakka Samrakshan Act-1955. Part-2: Without Book, Notes, Write-up, Draft Synopsis of Official Administration. Paper No. 2 3 Hours. (1)Maharashtra Nagari Seva Paper No. 2 : (With Books) Niyam, 1981. Maharashtra (A) General Service Condition Nagari Seva Rules. Niyam & Other (B) Wage Rules. Zilla Parishad (C) Pension Rules. Niyam. (2)Maharashtra Zilla Parishad and Panchayat Samitya (Budget) Rules, 1966. (3)Maharashtra Zilla Parishad Samitya (Nidhiche Punar Niyojan) Niyam, 1971. (4)Zilla Parishad Akasmik Kharchababatche Niyam. (5)Maharashtra Sarva Sadharan Bhavishya Nirvah Nidhi Niyam. (6)Maharashtra Zilla Parishad Zilla Seva Niyam, 1968. Paper 3 : 3 Hours. Paper 3 : Book-1 : With Book. Gram Vikas (1) Maharashtra Zilla Yojana Parishada, Zilla Seva (Seva implemented Pravesh) Niyam, 1967. by Zilla (2) Maharashtra Zilla Parishad Parishad or Zilla Seva (Shishta and other Appeal) Rules 1964.

40 marks.

Total 100 marks. 60 marks.

For 2 to 6 40 makrs (Per Rule 8 marks).

100 Marks. For Rules marks. : 50


other departments under it and Zilla Service Discipline and Appeal Rules.

Part-2 : Without Book. (1) General Schemes of Zilla Parishad (No Book prescribed). All the information about all Schemes is given to employees of Z.P. from time to time through government decisions and circulars, etc.

50 Marks Schemes.


THE PROMOTION GRADE EXAMINATION Question Paper No. 1 Duration of paper 3 With Books/ Without Books 4

Subject 2 A The Maharashtra Zilla Parishads and Panchayat Samitis Accounts Code, 1968 The Maharashtra Zilla Parishads District Services (Conduct) Rules 1967 and Maharashtra Zilla Parishads District Services (Discipline and Appeal) Rules, 1964) Forest (conservation) Act, 1980 The Registration of Births and Deaths Act, 1969 B General knowledge about schemes of Rural development being executed by Zilla Parishad or through District Rural Development Agency

Marks 5

With books

Question Paper 1 Total Marks100

Without Books 3 Hours Without Books Without Books


Without Books


Question Paper 2 Total Marks100

Maharashtra Zilla Parishad And Panchyat Samiti Act, 1961 Bombay village panchayat Act, 1958 and following rules framed there under The Bombay village panchayat (Gramsabha meetings), Rules, 1959 The Bombay village panchayat (meetings) Rules, 1959 The Bombay village panchayat Election Rules, 1959 ) The Bombay village panchayat (Recovery of dues) Rules, 1950

With Books


3 Hours

Without Books