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Specifying Multiple Account Assignment

This procedure allows you to apportion the costs associated with a PO item (among several cost centers, for example). With multiple account assignment, the account assignment data entered takes the form of individual account assignment items.

Prerequisites
When specifying multiple account assignment for an item, you must consider the following points: How is the net value of a PO item to be distributed (apportioned) among the individual account assignment items?

The costs can be allocated on a quantity or percentage basis (for example, 10 pieces or 10% of the order value to cost center 100). How are the costs to be apportioned if only a part of the ordered quantity has been delivered and invoiced? o o The partial invoice amount can be distributed proportionally, i.e. evenly, among the account assignment items of a purchase order. The partial invoice amount can be distributed on a "progressive fill-up" basis, i.e. the invoiced amount is allocated to the individual account assignment items one after the other. Only when account assignment item 1 has been charged in full is item 2 charged; only when account assignment item 2 has been charged is item 3 charged, and so on. This process continues until the total invoice value of the PO item is reached.

Procedure
1. When entering an item, specify the account assignment category for the desired item on the item overview screen. 2. Choose Item Account assignments. The account assignment window appears.

3. Enter the account assignment data for the first account assignment item.
Choose Change display to call up the multiple account assignment screen. 4. In the item fields (upper part of this screen) enter the relevant data: Select the GR non-val. field to designate the GR for this item as non-valuated (as the item has been ordered for direct consumption). In the Distribution field, specify whether the costs are to be apportioned on a quantity basis or by percentage.

In the Partial invoice field, specify whether the value of a partial invoice is to be allocated to individual account assignment items successively, whereby one is debited in full before a posting is made to another one (in which case, some account assignment items may not be debited at all as a result of a particular invoice), or whether the value of such a partial invoice is to be distributed among all account assignment items in equal portions. 5. For each account assignment item, enter either the quantity or the percentage of the total value to be charged to the relevant account assignment item.

To enter further items with the same account assignment data, choose Edit Repeat account assignment Switch on. The account assignment data will then be automatically adopted in the next item.

6. Repeat as necessary for other items.


7. Save the purchase order.

A vendor submits an invoice for 60% of the total order value. The cost of the ordered goods is to be divided equally among cost centers 1 - 5 (that is, 20% of the total cost is to be borne by each). If you specified for the PO item that the value of a partial invoice is to be debited to the individual account assignment items on a "progressive fill-up" basis, cost centers 1 to 3 will each be debited with their full 20% share of the total cost on the basis of this partial invoice, whereas cost centers 4 and 5 will not be charged at all. (The latter two cost centers will not be debited until the remaining amount is invoiced.)

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I am facing an issue with account assignments. I have created two PRs with K Account Assignment of the same item. Both requistions line items have assignments to two different cost centers. In ME21N when I am creating the Purchase Order by first, dragging the first requistions line item to the shopping cart, and then dragging the second requisitions line items into the delivery schedule shopping cart. However, when I checked the account assignments, the system does not pick the account assignment from the second requisition item at all. It only picks the account assignment from the first PR line item. I believe this bug was corrected in OSS 771045. But this note says it's applicable for version 4.6c to 4.7. I am running ECC 6.0 EHP5. I can't seem to find the relevant note solution for this. Can some help me resolve this issue? =====

Before SAP Enhancement Package 4 for SAP ERP 6.0 multiple account assignment PO was only possible with non-valuated GR and without using amount based distribution. This functionality was introduced in SAP Enhancement Package 4 for SAP ERP 6.0. The prerequisite to have this functionality is activation of business function MM Multiple Account Assignment (technical name LOG_MM_MAA_1) in transaction SFW5. This business function offers you the following additional functions for documents with multiple account assignment: Amount-based distribution You can distribute the total net value of a purchase requisition item or purchase order item to individual account assignments. The system includes even very low values that you assign to individual account assignments, and calculates the distribution percentage. This function enables funds management (PSM-FM), for example, to distribute the annual budget to different organizations. Valuated goods receipt for document items with multiple account assignment The update of values in financial accounting (FI) at the time of goods receipt, also in case of multiple account assignment, corresponds to the legal requirements in many countries, and the accounting principles of IAS/U.S. GAAP. This business function allows you to enter a valuated goods receipt for items with multiple account assignment, with item category standard item and service. The system distributes the value of the goods receipt item to the individual account assignments, and posts the value for each account assignment item to the GR/IR clearing account. Multiple account assignment for delivery costs If you enter planned delivery costs for material items with multiple account assignment, the system distributes the delivery costs to the account assignments according to the distribution logic of the material items.

MM Multiple Account Assignment

Technical Data Technical name of the business function LOG_MM_MAA_1 Type of business function Enterprise Business Function SAP Enhancement Package 4 for SAP ERP Available as of 6.0 Technical Usage Central Application ECC software component SAP_APPL ECC application component Materials Management (MM) Business Intelligence content Not relevant SAP Enterprise Services Not relevant Java software component Not relevant Portal content Not relevant Additional content available in other SAP Not relevant

applications Business function requiring activation in addition Not relevant This business function provides you with enhanced functions for multiple account assignment for document items. If you want to use multiple account assignment for material document items, you can use the following new functions:

You can distribute document items to the individual account assignments by amount, as well as by quantity or by percentage. You can also use multiple account assignment for items in purchase requisitions and purchase orders where you expect a valuated goods receipt. You can use multiple account assignment for delivery costs as well as material costs.

For more information about multiple account assignment for material document items, see Entering Account Assignments. If you use multiple account assignment for service document items, this business function enables you to use amount-based distribution as well as quantity- based and percentage distribution. For more information, refer to Account Assignment in the Case of Services. Note: You cannot use multiple account assignment in stock transport orders. Integration You cannot activate this business function together with one or both of the following business functions:

Catch Weight Management Business Function (/CWM/BF) CWM, New Architecture: Inventory Management and Accounting in ERP (/CWM/CM_1)

Features This business function offers you the following additional functions for documents with multiple account assignment:

Distribution by amount You can distribute the total net value of a purchase requisition item or purchase order item to individual account assignments. The system includes even very low values that you assign to individual account assignments, and calculates the distribution percentage.

This function enables funds management (PSM-FM), for example, to distribute the annual budget to different organizations.

Valuated goods receipt for document items with multiple account assignment The update of values in financial accounting (FI) at the time of goods receipt, also in case of multiple account assignment, corresponds to the legal requirements in many countries, and the accounting principles of IAS/U.S. GAAP. This business function allows you to enter a valuated goods receipt for items with multiple account assignment, with item category standard item. The system distributes the value of the goods receipt item to the individual account assignments, and posts the value for each account assignment item to the GR/IR clearing account. You can define whether the Quantity and Amount fields can be changed at account assignment level when you enter an incoming invoice in Customizing for Inventory Management and Physical Inventory under Incoming Invoice Set Changeability of Quantity and Amount for Multiple Account Assignment . When processing the goods receipt, you can use BAdI Multiple Account Assignment Redistribution in Goods Receipt(MB_ACCOUNTING_DISTRIBUTE) to redefine the distribution among the individual account assignments. For more information, see Entering a Valuated Goods Receipt with Multiple Account Assignment

Multiple account assignment for delivery costs If you enter planned delivery costs for material items with multiple account assignment, the system distributes the delivery costs to the account assignments according to the distribution logic of the material items.

With this business function, you can use the following BAdIs for logistics invoice verification:

BAdI: Get Default Values (MRM_PROPOSAL_DETERMINE) In the transactions of Logistics Invoice Verification, the system determines default values from the data of the purchase order and the purchase order history. You can use this BAdI to implement your own logic for determining default values.

BAdI: Distribution of Total Quantity and Amount to Multiple Account Assgmts (MRM_DISTRIBUTION_MAA) In the transactions of Logistics Invoice Verification, the system automatically distributes the total quantity and amount to the account assignments. You can use this BAdI to implement your own distribution logic.

For more information about multiple account assignment in logistics invoice verification, see Invoices for Purchase Orders with Account Assignment and Displaying and Changing the Account Assignment.

Entering a Valuated Goods Receipt with Multiple Account Assignment

Use
This function facilitates the distribution of the delivery value at the time of goods receipt for purchase order items with multiple account assignment. When you post the goods receipt, the system distributes the value of the goods receipt item to the individual account assignments. The commitment update also takes place at the time of goods receipt, and the system posts the value for each account assignment item to the GR/IR clearing account.

Prerequisites
You have entered a purchase order containing items with multiple account assignment and set the status GR Non-Valuated indicator in the item details. To enter a goods receipt for a purchase order item with multiple account assignment, you use transaction MIGO or MB01 with one of the following movement types:

101 Goods receipt for purchase order into warehouse 122 Return deliveries to vendor 161 Return for Purchase Order

Features
Distribution of the Delivery Value When you enter a valuated goods receipt, the system distributes the delivery value to the account assignments, taking into account any partial goods receipts and partial invoices already entered, as well as the purchase order. You can change this distribution with the Business Add-In (BAdI) MB_ACCOUNTING_DISTRIBUTE, but you cannot change the selected account assignment category or the account assignments.

Calculation Of Value for Goods Receipt and Postings The system valuates the delivered quantity with the net purchase order price or the invoice price, depending on whether partial invoices have been received at the time of goods receipt. The value of the goods receipt is posted to the GR/IR clearing account. For materials with a standard price, the system clears any differences by using the price difference account. For more information about the calculation of value for a goods receipt and the related postings, see the material price change component (MM-IV-MP) under Postings: Goods Receipt for Purchase Order. Partial Goods Receipt You define in the purchase order which distribution the system is to propose for a partial goods receipt. You can distribute the value of a partial delivery to the individual account assignments either proportionally or on a progressive fill-up basis. You use the partial invoice indicator on the Account Assignment tab page of the item detail to control distribution in case of a partial delivery for a valuated goods receipt. You can no longer change the value of the partial invoice indicator defined in the purchase order when posting a goods receipt. For more information about the partial invoice indicator, see Overdeliveries In the case of overdeliveries, the system first distributes the purchase order quantity to the account assignment items before distributing the overdelivered quantity proportionally to the individual account assignments, according to your specifications in the purchase order. Cancellations, Return Deliveries, and Returns If you perform a return delivery or post a return, the system always distributes the value proportionally on the basis of the partial goods receipts posted so far. You can use the BAdI MB_ACCOUNTING_DISTRIBUTE to change this distribution. In the case of reversals, the system distributes the value according to the specifications in the material document to be reversed. Multiple Account Assignment in Different Currencies You can enter purchase orders, goods receipts, and invoices in different to multiple accounts. currencies and assign them Entering Account Assignments. Goods Receipt for Purchase Order and

On goods receipt the system converts amounts at account assignment level into other currencies, and checks whether the sum of the converted account assignment values is the same as the value of the purchase order item. In case of differences, the system rounds account assignment values accordingly. In Logistics Invoice Verification, the system converts currencies at account assignment level only. In addition to the exchange rate from document currency to local currency, the system also records two other exchange rates from document currencies to material ledger currencies. Constraints Valuated goods receipts with multiple account assignments are not supported in the subcontracting process. Valuated goods receipts with multiple account assignments are not supported into blocked stock (movement type 107) or from blocked stock (movement type 109).

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Activities
You can use multiple account assignment and valuated goods receipt when creating purchase requisitions and purchase orders for items of item category Standard and Service. With items of category Standard, you can order materials with or without a material number, which you can describe in more detail in a purchase order text. For more information about valuated goods receipts for service items, see Case of Services. Account Assignment in the

To plan a valuated goods receipt for a purchase requisition item or purchase order item with multiple account assignment, remove the GR Non-Valued indicator in the item details. This indicator is on the Valuation tab page in purchase requisition items, and on the Delivery tab page in purchase order items. You can only change the indicator if you have not entered a goods receipt.