Anda di halaman 1dari 25

AUTOMATED ENTRY PROCESSING (AEP)

EXPORT
TRADER GUIDE

Issued October 2010

AEP Helpdesk, Customs Division, Nenagh, Co Tipperary aephelpdesk@revenue.ie 1890 204 304 + 353 (0) 67 63400 (outside IE)

AEP Exports

Preface
AEP is Revenues electronic system, which has been designed for the validation, processing, duty accounting and clearance of custom declarations. Revenue has been processing electronic import and export declarations since 1991. Since then, due to modern technologies and changes in European Regulation, Revenue has provided greater scope for flexibility and trader facilitation through the AEP system. Since July 2009 all export declarations will be required to be submitted electronically and in advance of the export of the goods, Export Declarations are submitted via the Revenue Online Service (ROS). This trader guide sets out the formats, definitions and business rules for the submission of Export Declarations through the Revenues system. A matrix of the SAD boxes, their description, formats and status. A brief description of terms used. A box by box guide and associated business rules. A summary of changes from the previously published Export Trader Guide.

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports

SAD BOX
Box A: Box A: Box A: Box D: Box D: Box 1: Box 1.1: . Box 1.2: Box 1.3: Box 2: Box 2.1:

DESCRIPTION
OFFICE of DISPATCH / EXPORT SPECIFIC CIRCUMSTANCES INDICATOR TRANSPORT CHARGES METHOD OF PAYMENT SEALS NUMBER SEALS IDENTITY Declaration IMPORTATION /EXPORTATION CODE A2 AN8 A1 A1 N..4

FORMAT

STATUS
Mandatory Optional Conditional Conditional Conditional

AN..20

Mandatory

DECLARATION TYPE CODE

A1

Mandatory Not required

CONSIGNOR/ EXPORTER CONSIGNOR/ EXPORTER CONSIGNOR/ EXPORTER AN .. 17 Mandatory

BOX 2.2: Box 3: Box 4: Box 5: Box 6: Box 7: Box 8: BOX 8.1: BOX 8.2: Box 9: FORMS LOADING LISTS ITEMS TOTAL PACKAGES REFERENCE NUMBER CONSIGNEE CONSIGNEE CONSIGNEE PERSON RESPONSIBLE FOR FINANCIAL AN..17 N3 N..7 AN..35 N2

Conditional Not required Not required Mandatory Not Required Optional

Mandatory Conditional Not required

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
SAD BOX
Box 10:

DESCRIPTION
COUNTRY LAST CONSIGNED

FORMAT

STATUS
Not required

Box 11: Box 12: Box 13: Box 14:

TRADING/ PRODUCTION COUNTRY VALUE DETAILS CAP DECLARANT/ REPRESENTATIVE

Not required Not required Not required

Box 14.1: Box 14.2: Box 15: Box 15a: Box 15b: Box 17: Box 17a: Box 17b: Box 18:

STATUS OF THE DECLARANT/ REPRESENTATIVE REPRESENTATIVE EORI NUMBER COUNTRY OF DISPATCH/EXPORT CODE COUNTRY OF DISPATCH/EXPORT CODE COUNTRY OF EXPORT CODE COUNTRY OF DESTINATION COUNTRY OF DESTINATION REGION OF DESTINATION CODE IDENTITY AND NATIONALILY OF MEANS OF TRANSPORT ON ARRIVAL CONTAINER DELIVERY TERMS DELIVERY CODE DELIVERY DESTINATION DELIVERY LOCATION IDENTITY AND NATIONALITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER

N1 AN..17

Mandatory Mandatory

A2

Mandatory Not required

A2 A2 AN..27

Mandatory Not required Conditional

Box 19: Box 20: Box 20.1: Box 20.2: Box 20.3: Box 21:

N1

Not Required

A3 AN..35 N1

Optional Conditional Optional

Box 21.1:

IDENTITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER

AN..35

Conditional

Box 21.2:

NATIONALITY OF ACTIVE MEANS OF TRANSPORT

A2

Conditional

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
SAD BOX DESCRIPTION
CROSSING THE BORDER

FORMAT

STATUS

Box 22:

CURRENCY AND TOTAL AMOUNT INVOICED CURRENCY CODE TOTAL AMOUNT INVOICED EXCHANGE RATE NATURE OF TRANSACTION NATURE OF TRANSACTION st (1 Code) NATURE OF TRANSACTION nd (2 Code) MODE OF TRANSPORT AT THE BORDER INLAND MODE OF TRANSPORT PLACE OF UNLOADING FINANCIAL AND BANKING DATA OFFICE OF ENTRY/EXIT LOCATION OF GOODS PACKAGES AND DESCRIP|TION OF GOODS, MARKS AND NUMBERS CONTAINER NO.(s) NUMBER AND KIND SUMMARY DECLARATION NUMBER Do not complete this field AN11 AN2 N..8 N..5 AN..42 Conditional Conditional Mandatory Conditional Conditional AN8 AN8 N1 Optional A3 N..13.2 N..7.5 Mandatory Mandatory Not Required

Box 22.1: Box 22.2: Box 23: Box 24: Box 24.1:

Box 24.2:

N1

Conditional

Box 25: Box 26: Box 27: Box 28: Box 29: Box 30: Box 31:

N..2 N..2

Mandatory Conditional Not Required Not Required Mandatory Mandatory

Box 31.1:

Box 31.2: Box 31.3: Box 31.4: Box 31.5: Box 31.6:

CONTAINER (S) NUMBERS TYPE OF PACKAGE UNIQUE LINE OF PACKAGE REFERENCE NUMBER OF PACKAGES/pieces MARKS AND NUMBERS OF PACKAGES

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
SAD BOX
Box 31.7:

DESCRIPTION
DESCRIPTION OF GOODS

FORMAT
AN..80

STATUS
Mandatory

Box 31.8: Box 32: Box 33: Box 33.1: BOX 33.2: Box 33.3: Box 33.4: Box 33.5: Box 34: Box 34a: Box 34b: Box 35: Box 36: Box 37: Box 37a.1: Box 37a.2: Box 37b: Box 38: Box 39: Box 40:

PACKAGES IN ITEM ITEM NO COMMODITY CODE COMBINED NOMENCLATURE CODE TARIC CODE TARIC ADDITIONAL CODE 1 TARIC ADDITIONAL CODE 2 NATIONAL CODE COUNTRY OF ORIGIN CODE COUNTRY OF ORIGIN CODE REGION OF ORIGIN CODE GROSS MASS PREFERENCE CODE PROCEDURE CODE PROCEDURE REQUESTED PROCEDURE PREVIOUS PROCEDURE CATEGORY NET MASS QUOTA SUMMARY DECLARATION / PREVIOUS DOCUMENT SUPPLEMENTARY NUMBER OF UNITS ITEM PRICE

N2 N3

Conditional Mandatory

AN8 AN2 AN4 AN4 AN4

Mandatory Not required Conditional Conditional Conditional

A2 AN..2 N..8.3 N3

Conditional Conditional Conditional Not required

AN2 AN2 AN3 N..8.3 N6 (A1)-(AN..6)-(AN..35)

Mandatory Mandatory Mandatory Mandatory Not required Mandatory

BOX 41: BOX 42:

N..8.3 N..9.2

Conditional Not required

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
SAD BOX DESCRIPTION FORMAT STATUS

Box 43: Box 44:

VALUATION METHOD CODE ADDITIONAL INFORMATION/DOCUMENTS PRODUCED/CERTIFICATES AND AUTHORISATIONS IDENTIFIER CODE DESCRIPTION OF ADDITIONAL INFORMATION ADJUSTMENT STATISTICAL VALUE CALCULATION OF TAXES

N1

Not required

Box 44.1: Box 44.2: Box 45: Box 46: Box 47:

AN..5 AN..255 N14.2 N..9.2

Conditional Conditional Not Required Mandatory

Box 47.1: Box 47.2: Box 47.3: Box 47.4: Box 47.5: Box 47.6: Box 48: Box 49: Box 50:

TAX TYPE CODE TAX BASE TAX RATE TAX AMOUNT METHOD OF PAYMENT CODE TOTAL TAX AMOUNT DEFERRED PAYMENT IDENTIFICATION OF WAREHOUSE PRINCIPAL NO. SIGNATURE represented by Place & Date INTENDED OFFICES OF TRANSIT (AND COUNTRY)

AN3 N..9.2 N..11.4 N..9.2 A1 N..9.2 AN..11 (A1)(AN..14)(A2)

Not Required Not Required Not Required Not Required Not Required Not Required Conditional Conditional Not Required

Box 51:

Not Required

Box 53:

OFFICE OF DESTINATION (AND COUNTRY)

Not Required

Box 54: PLACE AND DATE: SIGNATURE

SIGNATURE AND NAME OF DECLARANT / REPRESENTATIVE DATE N8

Mandatory

Mandatory

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
SAD BOX DESCRIPTION FORMAT STATUS

PLACE

AN..35

Not Required

The AEP system handles the following Customs procedures indicated in the regulation 2286/2003, reference will be made to these procedures in following business rules. A: Export /Dispatch B: Customs warehousing of prefinanced goods for export. C: Re-export after a customs procedure with economic impact other than the customs warehousing procedure (inward processing, temporary importation, processing under customs control. D: Re-export after customs warehousing. E: Outward processing. H: Release for free circulation. I: Placing under a customs procedure with economic impact other than the outward processing and customs warehousing procedures (inward processing (suspension system), temporary importation, processing under customs control). J: Placing in type A, B, C, E and F customs warehouses. K: Placing in a type D customs warehouse.

Formats - A: This is for alpha characters; numbers may not be included in this field. - AN: This is alphanumeric, these fields may include numbers in addition to alpha characters. - N: This is for numeric characters only; letters may not be included in these fields. No dot between the format and the number indicate the amount of characters that must be included. Example A2 means that two alpha characters must be entered. Two dots between the format and the number indicate up to, the maximum number of characters that may be included. Example AN..35, means that alphanumeric characters may be entered, the maximum that can be entered is 35, but less may be entered.

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box A: Status: Format: OFFICE OF DISPATCH/EXPORT Mandatory AN8

Enter the Customs office code. The first subdivision (Customs office of Import/Export country code) is IE. The second subdivision (Customs office of Import/Export code) is validated through using IE as the country code of the Customs Office e.g. DUB. The third subdivision (Customs office of Import/Export code national subdivision) is validated through using IE as the country code and the Customs office code in the first subdivision e.g. IE and DUB with 001 as national subdivision.

See Appendix 1 for the list of codes Box A: Status: Format: SPECIFIC CIRCUMSTANCES INDICATOR Conditional A1

The Specific circumstance indicator can only be A, B, E or empty. If the Specific circumstance indicator is E (AEO), the Declarant / Representative,, Consignor/Exporter must have a valid EORI trader number. For export SAD, if Box 1.1 contains CO or Box 17a Country of destination contains CH or NO or LI, Box A: Specific circumstance indicator is disabled.

See Appendix 29 for the list of codes Box A: Status: Format: TRANSPORT CHARGES METHOD OF PAYMENT Conditional A1

The Transport charges Method of payment is Disabled when Specific circumstance indicator is E (AEO). Otherwise, it is Optional. For export SAD, if Box 1.1 contains CO or Box 17a Country of destination contains CH or NO or LI, Box A Transport charges Method of payment is disabled.

See Appendix 27 for the list of codes. Box D: Status: Format: SEALS - NUMBER Conditional N..4

Enter the number of seals attached. Box D: SEALS - IDENTITY Status: Conditional Format: AN..20 Enter the seal identification

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 1.1: Status: Format: Exportation Code Mandatory A2

Enter the appropriate code to indicate the type of exportation. Enter EX, CO or EU as appropriate. See related business rules of boxes 15a and 17a.

See Appendix 2 for the list of codes. Box 1.2: Status: Format: Declaration Type Code Mandatory A1

Enter A,B,C,X,Y, or Z as appropriate. Note: Use of any of the following Codes B,C,X,Y, or Z requires prior authorisation. When CD CAP export is true, then selected code can only be for a Complete declaration.

See Appendix 3 for the list of codes. Box 1.3: Status: BOX 2.1: Status: Format: Not required - Leave Blank. Consignor/Exporter Mandatory AN..17

If the exporter has an EORI number this must be used. If the exporter does not have an EORI but has any other Revenue number (see below) other than a VAT number this Revenue number must be used. If the Exporter does not have a Revenue number enter NR. NB: ENTERING A VAT NUMBER WILL RESULT IN THE TRANSACTION BEING REJECTED. The EORI number is the traders unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU. The Accepted Revenue Numbers are: CAE followed by the Customs and Excise Registration Number. CGT followed by the Capital Gains Tax Registration Number. ITX followed by the Income Tax Registration Number. PYE followed by the Pay As You Earn Registration Number. Where an economic operator does not have an EORI number and intends to import and/or export the EORI Helpdesk should be contacted. EORI Helpdesk No 1890 626364 (outside Ireland +353 6763125) or email eori@revenue.ie

____________________________________________________________________________
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
BOX 2.2 : Status: CONSIGNOR/EXPORTER Conditional

If Box 2.1 contains NR enter the Consignors/Exporters name and address in the following format. Name: Address Line 1 Address Line 2 Post Code Country Code AN..35 (free text)Mandatory AN..35 Mandatory AN..35 Mandatory AN..9 Mandatory A2 Mandatory

See Appendix 4 for the list of country codes. Box 3: Status: Box 4: Status: Box 5: Status: Format: FORMS Do not complete Box 3 for Export SADS. LOADING LISTS Not required - Leave Blank. ITEMS Mandatory N3

Enter the total number of items covered by the SAD. The number of items must equal the number of completed boxes 31 on the SAD. maximum number of items that can be entered on a SAD is 100. Box 6: Status: Format: TOTAL PACKAGES Not required - Leave Blank. N..7 The

The content of this Box is set by the system (DISPLAY ITEM) The returned SAD will show this item completed. Box 7: Status: Format: REFERENCE NUMBER Optional AN..35

The Reference Number can be used to enter data according to WCO recommendation on UCR dated 30/06/2001 as follows 1 digit = fiscal (calendar) year, selection in a list (0 to 9) 2 digit = Country code of the seller, selection in a list 32 characters left for company identifier + company reference. Note: this format is not checked since other references can be entered.

____________________________________________________________________________ 10
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
BOX 8.1: Status: Format: CONSIGNEE Mandatory AN..17

If the consignee has an EORI number this must be used. If the Consignee does not have an EORI but has any other Revenue number (see across) other than a VAT number this Revenue number must be used. If the consignee does not have an EORI number or does not have a Revenue number enter NR and see Box 8/2 below. ENTERING A VAT NUMBER WILL RESULT IN THE TRANSACTION BEING REJECTED. The EORI number is the traders unique reference number advised to him/her by Customs and to be used in all correspondence with Customs Administrations of the EU. The accepted Revenue Numbers are CAE followed by the Customs and Excise Registration Number. CGT followed by the Capital Gains Tax Registration Number. ITX followed by the Income Tax Registration Number. PYE followed by the Pay As You Earn Registration Number. BOX 8.2: Status: CONSIGNEE Conditional

If Box 8.1 contains NR enter the Consignees name and address in the format identified: Name: Address Line 1 Address Line 2 Post Code Country Code AN..35 (free text)Mandatory AN..35 Mandatory AN..35 Mandatory AN..9(Postcode if available, otherwise insert NONE) Mandatory A2 Mandatory

See Appendix 4 for the list of country codes. Box 9: Status: Box 10: Status: Box 11: Status: Box 12: Status: Box 13: Status: PERSON RESPONSIBLE FOR FINANCIAL Not required - Leave Blank. COUNTRY LAST CONSIGNED Not required - Leave Blank. TRADING/PRODUCTION COUNTRY Not required - Leave Blank. VALUE DETAILS Not required Leave Blank CAP Not required - Leave Blank.

____________________________________________________________________________ 11
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 14.1: Status: Format: STATUS OF THE DECLARANT/REPRESENTATIVE Mandatory N1

Enter the appropriate code to indicate the status of the Declarant/Representative. If the status of the representative (box 14a) is not 1 (Representative case), box 8 (consignee) must be different from the value of box 14 See Appendix 6 for the list of codes. Box 14.2: Status: Format: NUMBER Mandatory AN..17

The only acceptable number is the EORI Number. Box 15a: Status: Format: COUNTRY OF DISPATCH/EXPORT CODE Mandatory A2

Enter the country code for the country from which the goods were initially dispatched. Must be a member of the European Union. See Appendix 4 for the list of codes. Box 15b: Status Box 17a: Status: Format: COUNTRY OF EXPORT CODE Not required - Leave Blank. COUNTRY OF DESTINATION Mandatory A2

Enter the country code for the country of final destination of the goods. If 1st subdivision is EU, the Country of destination code must be a member of the European Free Trade Association. When CD CAP export is true, and Declaration 1st subdivision is EX, CO or EU, then Country of destination code must not be a member of the European Union When CD CAP export is false, and Declaration 1st subdivision is CO, the Country of destination code must be a member of the European Union

See Appendix 4 for the list of codes. Box 17b: Status: REGION OF DESTINATION CODE Not required - Leave Blank.

____________________________________________________________________________ 12
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 18: Status: Format: IDENTITY AND NATIONALITY OF MEANS OF TRANSPORT AT DEPARTURE Conditional AN.. 27

Enter the identity of the means of transport on departure as follows: SEA The name of the Vessel Air The number and date of the flight (where there is no flight Number, enter the aircrafts registration number). Road The vehicle registration number. Rail The wagon number. This is a mandatory box for exports of agricultural products which attract export refunds. Identity of means of transport at departure/on arrival is disabled for Export Customs declarations holding items with a previous procedure EU type is J or K or with a requested procedure EU type is B. Enter the Identity of the means of transport on which the goods are directly loaded at the time of presentation at the customs office where the destination formalities are completed. If a tractor and trailer with different registration numbers are used, enter the registration number of both the tractor and the trailer. Where mode of transport at border = 5(Post) or 7(Fixed transport installation) Identity and Nationality of Means of Transport at Departure cannot be used. Box 19: Status: CONTAINER Not required Leave Blank

This data is system generated and will be returned completed on the message returned to the trader. Box 20.1: Status: Format: Delivery Code Optional A3

Enter the appropriate Incoterm Code For an export SAD, if the requested procedure EU type is 'B' or the previous procedure EU type is "J" or "K", Box20 Delivery terms is disabled. See Appendix 9 for the list of codes. Box 20.2: Status: Format: Delivery Destination Conditional required if 20/1 is completed. AN..35

Enter the place specified in the delivery terms. See Appendix 9

____________________________________________________________________________ 13
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 20.3: Status: Format: Delivery Location Optional N1

Enter the code for the delivery destination location. See Appendix 9 for the list of codes. Box 21.1: Status: Format: IDENTITY OF ACTIVE MEANS OF TRANSPORT CROSSING THE BORDER. Conditional AN..35

Insert name of vessel/number and date of flight/vehicle registration number/wagon number. Mandatory for export of agricultural products attracting export refunds. Box 21.2: Status: Format: Nationality Of Active Means Of Transport Crossing The Border Conditional A2

Enter the country code for the nationality of active means of transport crossing the border. If Mode of Transport at the Border = 2, 5 or 7 Box 21.2 is optional, otherwise it is mandatory. See Appendix 4 for the list of codes. Box 22.1: Status: Format: CURRENCY CODE Mandatory A3

Enter the appropriate currency code. See Appendix 10 for the list of codes. Box 22.2: Status: Format: TOTAL AMOUNT INVOICED Mandatory N..13.2

If the requested procedure EU type is B, Box22.1 Currency Code of invoice and Box22.2 Total Amount Invoiced are disabled; If the previous procedure EU type is J or K or if the 3rd and 4th digits of procedure code are 51, 54 , 91 or 92, Box22.1 Currency code of invoice and Box22.2 Total amount invoiced are optional. Enter the amount of the invoice in the currency specified in box 22.1.

____________________________________________________________________________ 14
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 23: Status: EXCHANGE RATE Not required Leave Blank

The system will complete this box and return it completed to the trader. Do not complete Box 23. Box 24.1: Status: Format: NATURE OF TRANSACTION (1st code) Optional N1

If the Requested Procedure EU type is B or the previous procedure EU type is J or K, Box24 Nature of the transaction is disabled. Otherwise, it is Optional Enter the appropriate code for the nature of the transaction. See Appendix 11 for the list of codes. Box 24.2: Status: Format: NATURE OF TRANSACTION (2nd Code) Conditional N1

Optional if Box 24.1 is completed. Otherwise, leave blank. See Appendix 11 for the list of codes. Box 25: Status: Format: MODE OF TRANSPORT AT THE BORDER Mandatory N..2

Enter the appropriate code for the mode of transport by which the goods exited the Customs Territory of the Community. If the Requested Procedure EU type is "B" or the previous procedure EU type is "J" or "K", Box 25: Mode of Transport at Border is optional. Otherwise, it is mandatory. See Appendix 12 for the list of codes. Box 26: Status: Format: INLAND MODE OF TRANSPORT Conditional N..2

If the Office of Exit (Box 29) is not located in Ireland Box 26 is mandatory. Otherwise, leave blank. See Appendix 12 for the list of codes. Box 27: Status: Box 28: Status: PLACE OF LOADING Not required - Leave Blank. FINANCIAL AND BANKING DATA Not required - Leave Blank.

____________________________________________________________________________ 15
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 29: Status: Format: OFFICE OF EXIT Mandatory AN8

The Office of Exit is the Customs Office where the goods exit the customs territory of the Community. See Appendix 13B for the list of codes. Box 30: Status: Format: LOCATION OF GOODS Mandatory AN8

Enter the code for the place the goods are located and can be examined. See Appendix 14 for the list of codes. Box 31: PACKAGES AND DESCRIPTION OF GOODS, MARKS AND NUMBERSCONTAINER NO.(s) AND KIND NUMBER

The subdivisions of Box 31 are as follows: Box 31.1: SUMMARY DECLARATION NUMBER Do Not Complete this Field. Box 31.2: Status: Format: CONTAINER(S) NUMBERS Conditional AN11

Enter the identification number of the container(s), if appropriate. NB: This is now an item level element. Box 31.3: Status: Format: TYPE OF PACKAGE Conditional AN2

Enter the code for the type of package. Box 31.3 and Box 31.5 must always be completed for the first item. However, for subsequent items contained in the same package type Box 31.3 and 31.5 do not have to be completed, instead Box 31.8 must be completed for all subsequent items referencing the item that contains the package details. See Appendix 16 for the list of codes.

____________________________________________________________________________ 16
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 31.4: Status: Format: UNIQUE LINE OF PACKAGE REFERENCE Mandatory N..8

Enter the line number of the goods item on the relevant Transport Document. This is required for each item (Commodity code) on the SAD. Box 31.5: Status: Format: NUMBER OF PACKAGES/PIECES Conditional see Box 31.3 N..5

Enter the total number of packages. The total number of packages for each goods item (Box 31) must equal the number shown in Box 6. This is required for each item (Commodity code) on the SAD. Where a package(s) contains goods of more than one commodity code, Box 31.7 for the first commodity code (first item) will indicate the number of packages. The second and subsequent commodity codes (e.g. second and subsequent items) will not require the completion of Box 31.5, but will need to be provided for in Box 31.8. Box(es) 31.8 will indicate which item contains the number of packages for that item. Box 31.6: Status: Format: MARKS AND NUMBERS OF PACKAGES Conditional AN..42

This is required for each item (Commodity code) on the SAD. Enter the identifying marks and numbers of the packages. Where the type of package is Bulk or Unpacked do not complete Box 31.6 is disabled. Otherwise Box 31.6 is mandatory. Box 31.7: Status: Format: DESCRIPTION OF GOODS Mandatory AN..80

Enter the normal trade description of the goods. The description must be expressed in terms sufficiently precise to enable immediate and unambiguous identification and classification of the goods. This is required for each item (Commodity code) on the SAD. Box 31.8: Status: Format: PACKAGES IN ITEM Conditional see Box 31.3 N2

Enter the item number in which the packages for this item is descripted (up to a maximum of 99)

____________________________________________________________________________ 17
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 32: Status: Format: ITEM NO Mandatory N3

Enter the number of the item. The final item number on the SAD should equal the number of items shown in SAD Box 5. Item numbers must start at 001 and follow in sequence to a maximum of 100 items on any one SAD. Box 33.1: Status: Format COMBINED NOMENCLATURE CODE Mandatory AN8

Enter the eight digit CN code for the goods item. Box 33.2: Status: Box 33.3: Status Format: TARIC CODE Not required - Leave Blank. TARIC ADDITIONAL CODE 1 Conditional AN4

Enter, if appropriate, the first Commodity Additional Code (Taric), as per Taric requirements. Box 33.4: Status Format: TARIC ADDITIONAL CODE 2 Conditional AN4

Enter, if appropriate, the second Commodity Additional Code (Taric), as per Taric requirements. Box 33.5: Status: Format: NATIONAL CODE Conditional AN4

If appropriate, enter the National Code. (i.e. the Excise Code). Box 34a: Status: Format: COUNTRY OF ORIGIN CODE Conditional A2

Enter the code for the country of origin of the goods for each item on the SAD declaration. For exports of agricultural products attracting export refunds, this box is mandatory and must be a member of the European Union. See Appendix 4 for the list of codes. ____________________________________________________________________________ 18
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 34b: Status: Format: REGION OF ORIGIN CODE Optional AN..2

The region codes have not been adopted by the Member States, so the list of values is empty. Box 35: Status: Format: GROSS MASS Conditional N..8.3

Enter the Gross Mass in kilograms. Gross Mass must be greater than zero. Gross mass is the aggregate mass of the goods with all their packing, excluding containers and other transport equipment. Where a gross mass greater than 1 kg includes a fraction of a unit (kg), it is rounded off in the following manner: - From 0.001 to 0.499: rounding down to the nearest kg, - From 0.5 to 0.999: rounding up to the nearest kg. - Gross masses of less than 1 kg are rounded as 0.xyz (e.g. 0.654 for a package of 654 grams). - If Box 37a.1 = 76 or 77 then Gross Mass is required. PREFERENCE CODE Not required - Leave Blank. PROCEDURE REQUESTED Mandatory AN2

Box 36: Status: Box 37a.1: Status: Format:

Enter the two digit code for the procedure to which this declaration refers. - If Box 37a.1 is 21 then box 44 must contain either code 00100 or code C019 - If Box 37a.1 is 22 then box 44 must contain either codeC019 or code Y009 - If Box 37a.1 is 41 or 51 then box 44 must contain either code 00100 or code C601 - If Box 37a.1 is 91 then box 44 must contain either code 00100 or code N990 - See Appendix 18 for the list of codes. Box 37a.2: Status: Format: PROCEDURE PREVIOUS Mandatory AN2

Enter the two-digit code for the procedure declared on the declaration which preceded this one. If this is the first declaration the Procedure Previous will be OO - Each subdivision of the procedure code (Boxes 37a.1 and 37a.2) is validated. - The combination of boxes 37a.1 and 37a.2 is validated. If box 37a.2 represents a warehousing procedure (previous procedure EU type is one of B, J or K), the access to the three subdivisions of general segment box 49 is set to mandatory, indicating the warehouse from which the goods are taken. See Appendix 18 for the list of codes. ____________________________________________________________________________ 19
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 37b: Status: Format: PROCEDURE CATEGORY Mandatory AN3

Enter the code for the procedure category. See Appendix 18 for the list of codes. Box 38: Status: Format: NET MASS Mandatory N..8.3

Enter the Net Mass in kilograms of the goods described in the relevant Box 31. Net Mass is the mass of the goods without any packaging. The net mass must be equal to or lower than the Gross Mass (box 35) when present. Box 39:
Status:

QUOTA
Not Required - Leave Blank.

Box 40: Status Format

SUMMARY DECLARATION/PREVIOUS DOCUMENT Mandatory (A1)-(AN..6)-(AN..35)

For A1 enter one of the codes, as appropriate, for the Summary Declaration/Previous Document. See Appendix 19 for the list of codes. For AN..6, enter the abbreviation code for the relevant document. See Appendix 19 for the list of codes. For AN..35 enter the identification number of the Document. Examples: Where the document is a Summary Declaration in the form of a cargo manifest bearing the number 2222. The code for a Summary Declaration is X. The abbreviation code for a cargo manifest is 785. The identification number of the cargo manifest is 2222 This would be shown in Box 40 as X-785-2222 Note: Each of the elements is separated by a dash (-). Where the document is an initial declaration by way of entry in the records as item No. 5 on 14th February 2006. The code for an initial declaration is Y. The abbreviation code for entry in the records is CLE. The identification number in the records will be 20060214-5 (i.e. the date of entry in the records and is the fifth item in the records for that date). This would be shown in Box 40 as Y-CLE-20060214-5 Note: Each of the elements is separated by a dash (-).

____________________________________________________________________________ 20
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Where the document is a T1 Transit Declaration bearing the Movement Reference Number DE2380806. The code for a Previous Document is Z. The abbreviation code for a T1 Transit Declaration is 821. The identification number of the T1 Transit Declaration is DE2380806. This would be shown in Box 40 as Z-821-DE2380806 Note: Each element is separated by a dash (-). Box 41: Status: Format: SUPPLEMENTARY NUMBER OF UNITS Conditional N..8.3

Enter the supplementary number of units as required by TARIC. Box 42: Status: Box 43: Status: Box 44: ITEM PRICE Not Required Leave Blank VALUATION METHOD CODE Not required Leave Blank ADDITIONAL INFORMATION/DOCUMENTS PRODUCED/ CERTIFICATES AND AUTHORISATIONS

Box 44 codes can be separated between Additional Information (AI) and Documents/Certificates/Authorisations (DCA). They can be declared at general or item level, details of the type and level can be found in Appendix 21 Box 44 is also broken down between the Identifier code and the Description/Details of Documents Additional Information and Attachments and their reference have to be present at the time of submission of the declaration. Missing mandatory Box 44 codes will result in rejection of the declaration. Box 44 codes must match the format as specified in Appendix 21. Declared attachments are validated. Identifier Code Conditional AN..5

Box 44.1: Status: Format:

See Appendix 21 for the list of codes. Box 44 must contain at least one of the following Invoice codes: D005, D008, N325, N380, N864, and N935. Unless Box 37a.1 = 76 or 77 Box 44 must contain at least one of the following Transport Document codes: N235, N271, N703, N704, N710, N714, N720, N722, N730, N740, N741, N750, N760, N785, N787, N952 and N955. This will not be required for a warehousing SAD. ____________________________________________________________________________ 21
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 44.2: Status: Format: Additional Information or Documents/ Certificates /Authorisations Conditional As specified in the appendix

Enter the description of the Additional Information. Enter the code which identifies the Certificate/Document/Authorisation See Appendix 21 for the list of descriptions of Additional Information. Box 45: Status: Box 46: Status Format ADJUSTMENT Not required - Leave Blank. STATISTICAL VALUE Mandatory N..9.2

In the case of exports enter the FOB value of the goods in Euro. Where the requested EU type is not "B", the statistical value must be greater than zero. Box 47.1: Status: Box 47.2: Status Box 47.3: Status: Box 47.4: Status: Box 47.5: Status: Box 47.6: Status: Box 48: Status: Format: TAX TYPE CODE Not required - Leave Blank. TAX BASE Not required - Leave Blank. TAX RATE Not required - Leave Blank. TAX AMOUNT Not required - Leave Blank. METHOD OF PAYMENT CODE Not required - Leave Blank. TOTAL TAX AMOUNT Not required - Leave Blank. DEFERRED PAYMENT Conditional AN..11

____________________________________________________________________________ 22
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
Box 49: Status: Format: IDENTIFICATION OF WAREHOUSE Conditional (A1)(AN..14)(A2)

The identification of the warehouse (second subdivision) is checked at registration time. For A1 enter the code for the type of warehouse. See Appendix 24 for the list of codes. For AN..14 enter the warehouse Identification Number allocated by the competent authority. For A2 enter the country code for the EU Member State of the European Union which authorised and issued the warehouse identification number. See Appendix 4 for the list of codes. Box 49 is mandatory only where the goods are involved in a warehousing procedure. For non - warehousing Box 49 is not required. Leave Blank.

Box 50: Status: Box 51: Status: Box 53: Status: Box 54: Status:

PRINCIPAL NO. SIGNATURE REPRESENTED BY PLACE AND DATE Not required - Leave Blank. INTENDED OFFICES OF TRANSIT (AND COUNTRY) Not required - Leave Blank. OFFICE OF DESTINATION (AND COUNTRY) Not required - Leave Blank. SIGNATURE AND NAME OF DECLARANT/REPRESENTATIVE Not required - Leave Blank.

The Digital Certificate used to sign the electronic message provides for the Signature and Name of Declarant/Representative. Box 54: Status: DATE Not required - Leave Blank

Set to the date and time at registration. Box 54: Format: PLACE AN..35

____________________________________________________________________________ 23
October 2010 AEP Export Trader Guide Version 2.0

AEP Exports
The content of this box will be set by the system and returned in the message to the trader.

Summary Of Changes (since last published guide 2007)


Box A Box D Box 2.1 Box 6 Box 8.1 Box 14.2 Box 15a Box 18 Box 19 Box 22.2 Box 23 Box 25 Box 26 Box 31 2 New Fields Added Specific Circumstances Indicator and Transport Charges & Method of Payment 2 New Fields Added Seals Number & Seals Identity The Format changed from AN..11 to AN..17 The Status changed from Conditional to Not Required The Format changed from AN..11 to AN..17 The Format changed from AN..11 to AN..17 The Status changed from Optional to Mandatory The Format changed from AN..35 (Free text) to AN..27 The Status changed from Conditional to Not Required The Format changed from N..14.2 to N..13.2 The Status changed from Conditional to Not Required The Format changed from N1 to N..2 The Format changed from N1 to N..2 This is now subdivided into 8 parts instead of 10 parts as follows Box 31.5 Box 31.6 Box 32 Box 33 Box 33.5 Box 34b Box 35 Box 40 Box 41 Box 44.1 Box 46 Type of Transport Document (31.2) and Transport Document Number (31.3) is no longer required in Box 31 Container No. (31.4 ) changed to 31.2 Type of Package (31.5) changed to 31.3 Unique Line of Package Reference 31.6 changed to 31.4 Number of Packages (31.7) changed to 31.5 Marks and Numbers of Packages (31.8) changed to 31.6 Description of Goods (31.9) changed to 31.7 Packages of Item (31.10) changed to 31.8

The Format changed for the Number of Package from N..8 to N..5 The Format changed for the Marks and Number of Packages from AN..80 (free text) to AN..42 The Status changed from Conditional to Mandatory The Format changed from N8 to AN8 The Status changed from Optional to Conditional The Format changed from A2 to AN..2 The Status changed from Optional to Conditional, the Format changed from N8.3 to N..8.3 and also an Additional Business Rule has been added The Format changed from (A1)-(AN..3)-(AN..20) to (A1)-(AN..6)-(AN..35) The Format changed from N9.3 to N..8.3 The Status changed from Optional to Conditional and the Format changed from AN5 to AN..5 The Format changed from N..14.2 to N..9.2

____________________________________________________________________________ 24
October 2010 AEP Export Trader Guide Version 2.0