2012 H Se Manual

Revision: 05 Manual MAN 000001 Page: 1 of 26
The University of British Columbia
Department: Civil Engineering TITLE: HSE Manual for the Department of Civil Engineering
Rev
00 01
Description
Revision History Revised by

M. Rigolo M. Rigolo
Date
May 11, 2010 May 12, 2010
02
03
04
05
Initial Release Replaced Fire situations sections with a broader content taken from UBC Campus Security site and renamed Emergency Situations. Added section on Ergonomics. Cleaned up formatting. Changed title to eliminate Laboratories. Cleaned up footer. Removed tables listing HSE committee members and First Aid Attendants and replaced with reference to HSE boards to avoid quick obsolescence of this document Added site for emergency procedures as RMS has split the information on security from emergency situations Added information about the HSE orientation, several revisions to ensure alignment with MAN000003 and POL000001 and POL000003 Added hyperlinks
M. Rigolo
July 12, 2012
M. Rigolo
October 3, 2012
M. Rigolo
October 22, 2012
M. Rigolo
October 24, 2012
THIS DOCUMENT IS VALID ONLY AT TIME OF PRINTING. ANY COPIES MADE ARE CONSIDERED UNCONTROLLED UNLESS STAMPED OTHERWISE. Civil Engineering Labs Only
Printed on: Friday, November 16, 2012
HSE Manual for the Department of Civil Engineering
Created by: Mark Rigolo Approved by: Reza Vaziri
Date: May 3, 2010 Date: October 30, 2012
THIS DOCUMENT, SUBMITTED IN CONFIDENCE, CONTAINS PROPRIETARY INFORMATION WHICH SHALL NOT BE REPRODUCED OR TRANSFERRED TO OTHER DOCUMENTS OR DISCLOSED TO OTHERS OR USED FOR MANUFACTURING OR ANY OTHER PURPOSE WITHOUT PRIOR WRITTEN PERMISSION OF UBC.
Table of Contents
1 Purpose.......................................................................................... 4 2 Scope ............................................................................................ 4 3 Health, Safety and Environment (HSE) at UBC ..................................... 4 4 Health, Safety and Environment (HSE) in the Department of Civil Engineering the HSE Committee .......................................................... 5 5 The Research Facilities ..................................................................... 6 6 General Lab safety guidelines ............................................................ 7 7 Emergency situations ....................................................................... 8 7.1 Fire or Explosion......................................................................... 8 7.2 Emergency Evacuation .............................................................. 10 7.3 Suspicious Individual ................................................................ 10 7.4 Dangerous or Armed Person....................................................... 10 7.5 Bomb Threats .......................................................................... 12 8 Safety incidents ............................................................................ 13 9 PPE ............................................................................................. 14 9.1 Gloves .................................................................................... 14 9.2 Eye Protection .......................................................................... 14 9.3 Footwear ................................................................................. 15 9.4 Respiratory Protection ............................................................... 16 9.5 Hearing protection .................................................................... 17 10 Important procedures ................................................................... 18 10.1 Emergency contacts ................................................................ 18 10.2 Preliminary Hazards Analysis (PHA) ........................................... 18 10.3 Inspections ............................................................................ 18 10.4 Working alone ........................................................................ 18 10.5 Field work .............................................................................. 19 10.6 Unattended operation .............................................................. 19 11 Chemicals ................................................................................... 19 11.1 Procuring, using, storing and disposing ...................................... 19 11.2 WHMIS .................................................................................. 19 12 Ergonomics ................................................................................. 23 13 Electrical safety ........................................................................... 24
Purpose
This document outlines the safety practices of the Laboratories in the Department of Civil Engineering at UBC. The Department labs are intended to be a safe, healthy and secure environment in which to carry out teaching and research. Compliance with the Workers Compensation Act, WHMIS and related legislation is the minimum standard acceptable. This document outlines some specific safety measures to govern the work within the Labs. It is expected that all personnel working in these facilities will follow the policies in this document. This document is in alignment with the HSE policy on safety (#7) at UBC and the Department of Civil Engineerings HSE policy contained in POL000003: HSE Policy for the Department of Civil Engineering.
Scope
This document is applicable to all the Research Facilities in the Department of Civil Engineering at UBC.
Health, Safety and Environment (HSE) at UBC
The University aims to provide a safe, healthy and secure environment in which to carry out the Universitys affairs. All possible preventive measures are taken to eliminate accidental injuries, occupational diseases and risks to personal security. Compliance with the Workers Compensation Act, WHMIS and related legislation is the minimum standard acceptable. All students and members of faculty and staff are encouraged to strive to exceed these minimum legal standards and to eliminate unnecessary risks. It is the responsibility of the University acting through administrative heads of unit to: provide a safe, healthy and secure working environment; ensure regular inspections are made and take action as required to improve unsafe conditions; ensure that health, safety, and personal security considerations form an integral part of the design, construction, purchase and maintenance of all buildings, equipment and work processes; provide first aid facilities where appropriate; support supervisors and safety committees in the implementation of an effective health, safety and security program; ensure compliance with WCB and other applicable legislation; establish department or building HSE committees; communicate with the university community or affected groups about events or situations when potentially harmful conditions arise or are discovered;
THIS DOCUMENT IS VALID ONLY AT TIME OF PRINTING. ANY COPIES MADE ARE CONSIDERED UNCONTROLLED UNLESS STAMPED OTHERWISE. Civil Engineering Labs Only Printed on: Friday, November 16, 2012
ensure adequate resources are available to implement appropriate procedures.
It is the responsibility of supervisory staff to: formulate specific safety rules and safe work procedures for their area of supervision; ensure that all employees under their supervision are aware of safety practices and follow safety procedures; provide training in the safe operation of equipment; inspect regularly their areas for hazardous conditions; correct promptly unsafe work practices or hazardous conditions; be responsive to concerns expressed about personal security and investigate any accidents, incidents or personal security concerns which have occurred in their area of responsibility; report any accidents or incidents involving personal security to the appropriate University authority; participate, if requested, on department or building HSE committees. It is the responsibility of individual students and members of faculty and staff to: observe safety rules and procedures established by supervisory staff, administrative heads of unit and the University; be safety-conscious in all activities, be they work, study or recreation; report as soon as possible any accident, injury, unsafe condition, insecure condition or threats to personal security to a supervisor or administrative head of unit; use properly and care for adequately personal protective equipment provided by the University; participate, if elected or appointed, on departmental or building HSE committees.
Health, Safety and Environment (HSE) in the Department of Civil Engineering the HSE Committee
The Departments HSE Committee meets on the first Thursday of the month at 10:30 AM in CEME 2010. The composition and terms of reference for this committee can be found in POL000001 Terms of Reference for the HSE committee. The minutes of each meeting and other important HSE information can be found on the HSE bulletin board outside the Materials Lab. The Department provides an HSE orientation for all faculty members, staff and graduate students. This is held at the beginning of the fall, winter and spring terms. The most recent version the presentation given at this orientation may be found at: www.civil.ubc.ca/safety. Undergraduate students are given an HSE orientation as part of CIVL322.
The Research Facilities

The Department of Civil Engineering has several facilities used for teaching and research. These are: 5.1. Earthquake Engineering Research Facility Location: CEME building 309 Type: Research Area: 490 m2 Principal Investigators: K. Elwood, C. Ventura
5.2. Structures Laboratory Location: Rusty Hut, Room 100 Type: Research Area: 663 m2 Principal Investigators: P. Adebar, K. Elwood, S. Stiemer, C. Ventura, T. Yang
5.3. Geotechnical Laboratories - Undergraduate Location: CEME building, Rooms 1006 and 1008 Type: Teaching CIVL210 and CIVL311 Area: 290 m2 Principal Investigators: J. Fannin, J. Howie, D. Wijewickreme
5.4. Geotechnical Laboratories - Graduate Location: Rusty Hut Rooms 130-136 Type: Research and teaching Graduate courses Principal Investigators: J. Fannin, J. Howie, D. Wijewickreme
5.5. Environmental Laboratory Location: CEME building, Rooms 1301 to 1306 and MacMillan Building, Rooms 80, 90 and 94 Type: Research and teaching CIVL407 (CEME1301 only) Principal Investigators: P. Berube, E. Hall, L. Li, V. Lo, D. Mavinic
5.6. Hydraulics Laboratory Location: Rusty Hut, Room 139 Type: Research and teaching CIVL315 and CIVL316 Area: 900 m2 Principal Investigators: G. Lawrence, N. Yonemitsu
5.7. Materials Laboratory Location: CEME building, Room 1012 Type: Research and teaching CIVL322 Area: 500 m2 Principal Investigators: N. Banthia
5.8. Pilot Plant on South Campus Location: South Campus UBC Type: Research Area: 600 m2
Principal Investigators: E. Hall, L. Li, V. Lo, D. Mavinic
5.9. Pilot Plant on Annacis Island Location: Annacis Island (off campus) Type: Research Principal Investigators: E. Hall, V. Lo, D. Mavinic
General Lab safety guidelines
Before beginning to work in any area, you should memorize the location of the following key items: Fire extinguishers Phones All exits First Aid Kits Eye wash stations and/or safety showers, if you are working with chemicals
When working in the research facilities of the Civil Engineering Department, specific safety rules must be followed. These include: Safety glasses and closed-toed shoes are to be worn in all Labs at all times. No food is allowed in any of the labs. Equipment may be operated only by trained personnel. No after hours or weekend access is allowed without written permission from the Director of Labs. All experiments that run unattended must be labelled with emergency contacts. Before starting any task within a lab, check with the supervisory technician to determine what PPE is necessary for the work planned. Procurement, use, storage and disposal of chemicals must be done in consultation with the Chemicals handling lead technician (Paula Parkinson) Once a task has been completed, all tools and equipment are to be returned in working order, all samples are to be disposed of in an appropriate manner and the working area is to be cleaned up.
One of the foundations of a strong safety program is excellence in housekeeping practices. This means: o Clean up after yourself - Think through your work to include disposal of samples and cleanup of equipment
For research work internal to the university: A Technical Work Request form (TWR) must be filled in. Blank forms may be found on the Department website or here.
The TWR must be filled in completely, signed by a member of faculty and signed off by the Director of Laboratories who will also assign the project number to the work. Either the Supervisory Technician or the Director of Laboratories will give out work assignments to the Technicians in relation to these projects. A meeting will be called with the personnel assigned to the project and the principle researcher to establish the scope of work. All research projects will have a number assigned to them to help track expenses and time spent on them. No work will be carried out without a properly completed TWR. The Principle Investigator (PI) will establish the relationship with the customer and understand the scope of work (SOW) to be completed. The PI will meet with the Director of Laboratories to review the SOW so that a proper budget for consumables and the number of hours of support needed from the LSG can be established. The PI negotiates the contract with the customer. A Technical Work Request form (TWR) will be filled in. Blank forms may be found on the Department website or here. The TWR must be filled in completely, signed by the PI and signed off by the Director of Laboratories who will also assign the project number to the work. Either the Supervisory Technician or the Director of Laboratories will give out work assignments to the Technicians in relation to these projects. A meeting will be called with the personnel assigned to the project and the PI to review the SOW. All research projects will have a number assigned to them to help track expenses and time spent on them. No work will be carried out without a properly completed TWR.
For external contract work:
Emergency situations
The UBC Campus Security has developed several protocols to cover emergency situations. Excerpts are reproduced below. The most recent versions can always be found on the sites: www.security.ubc.ca and http://www.emergency.ubc.ca/procedures/ The protocols deal with responses to the following situations: Hazardous materials, emergency evacuation, a suspicious individual, a dangerous or armed person and a bomb threat. 7.1 Fire or Explosion If possible and safe, control fire with the appropriate extinguisher but ensure you tell someone of your intentions before starting to attack the fire. Do not place yourself or others in danger. Do not attempt to rescue injured persons if doing so places you in
danger. Evacuate immediate area, closing door behind you. Activate fire alarm. Everyone must evacuate the building when a fire alarm sounds, closing doors as they leave. Each floor has Fire Wardens who will direct the evacuation as quickly as possible in a safe and controlled manner. Call 911 to ensure that the Fire Department received the alarm and call Campus Security. Wait for emergency personnel outside the main entrance of the building. Provide information on hazardous materials involved. Do not reenter the building until Emergency Services Personnel give permission to do so.
Large Chemical, Biohazard, or Radiation Spills: Shut down equipment and evacuate immediate area Isolate area and prevent reentry. Call 911 and Campus Security (Campus Security will inform HSE). Provide the following information about the spilled material: o Location Street o Address Building/ o Department Room o Number. o Injuries. o Chemical name Quantity Hazards. Do not hang up until the operator releases you. Contact the Provincial Emergency Program 1-800-663-3456 if the spill is reportable as defined by the British Columbia Waste Management Act, Spill Reporting Regulations. Wait for emergency personnel outside the main entrance of the building. Provide MSDS information if possible. Inform Supervisor or Department Head. In North America, natural gas has been spiked with an odourant that smells like rotting eggs. The human nose can detect the smell at gas concentrations far below the explosive limit. If you smell rotting eggs, there is a gas leak. Do not pull fire alarm this could cause an explosion as it may spark. Call 911 and Campus Security. Shut down equipment. Evacuate building, closing doors as you leave
Gas Leaks:

7.2
Emergency Evacuation
It is important to be familiar with the nearest designated building exit for your area, as well as the location of the nearest fire extinguisher. The following procedure must be followed in case of an emergency evacuation of the building when the fire alarm sounds: If possible shut down equipment and secure hazardous materials Everyone in the building must immediately evacuate the building in as orderly fashion as possible, using the predetermined (closest) exits (in case of fire, check doors for heat before opening). Instructors are responsible to evacuate their class. Each floor has Fire Wardens who will direct the evacuation as quickly as possible in a safe and controlled manner. Do not use the elevators unless you have received specific authorization to do so. If there is a special needs person(s) in the building, 1 or 2 monitors should be assigned to assist them to evacuate or to stay with them in a safe place until the Fire Department arrives. Do not leave them alone. All building faculty, staff, students and visitors must follow the instructions of the Fire Wardens, Campus Security, Police, Fire or Ambulance when asked to evacuate the building. NO ONE shall reenter the building following a fire or fire drill until permission has been given by the Fire Department, Police or Campus Security. If you suspect someone was not evacuated or you have any information about the incident that prompted the alarm, report to Emergency Response Personnel. Suspicious Individual Report any suspicious individual or activity to Campus Security at 604822-2222. Give your location, name and reason for calling. Be ready to provide a physical description of the individual: age, weight, hair color and length, clothing, facial hair and any other distinguishing features. If the individual is in a vehicle, attempt to get the vehicle make, model and color as well as the license plate number, if possible. Follow the instructions provided to you by Campus Security. Dangerous or Armed Person
7.3
7.4
1. If you witness an armed individual on campus at any time, do not

approach the person. Try to remain calm. Call 911 immediately and then Campus Security at 604-822-2222. Give your location, name and reason for calling. If possible, be ready to provide a physical description of the individual: o Age o Clothing o Weight o Facial hair o Hair color and length o Distinguishing features If the individual is in a vehicle, attempt to get the vehicle: o Make o Colour o Model o License plate number 2. If an armed suspect is outside your building: In the event of an immediate threat remove yourself from any open area and try to get to the closest safe location and remain there until an all clear" instruction is given by the Police or Security (the ideal location has a door that locks, no windows facing the threat, some means of communication available like a phone and has a secondary exit). Turn off all the lights, close and lock all windows and doors. Close all window blinds and curtains. If you can do so safely, get all individuals on the floor and out of the line of fire. If it is possible to flee the area safely and avoid danger, do so. If flight is unsafe or impossible, lock all doors and secure yourself in your space. Close all window blinds and curtains. Contact 911 or Campus Security 604-822-2222 with your location if possible. Get down on the floor or under a desk and remain silent. Get individuals on the floor and out of the line of fire. Ensure that your cell phone is not on ring mode. Wait for the "all clear" instruction. There is no specific procedure which can be recommended to
3. If an armed suspect is inside the building:
4. If an armed suspect comes into your class or office:
ensure your safety in this situation. Attempt to get the word out to other staff/students if possible. Call 911 or Campus Security 604-822-2222 if possible. Put distance between yourself and the offender. Make use of shielding if possible ie: desk, filing cabinet, etc. between you and the offender. Do not challenge the offender. If flight is impossible, attempt to negotiate with the individual. If possible, keep an escape route behind you. Demonstrate an interest in solving the problem. Attempt to communicate to the individual that your main goal is to HELP them, not hinder them. If the offender leaves your area, lock your door immediately. Remain in the area (unless your safety is in jeopardy), and await further instructions from authorities. Bomb Threats
7.5
The majority of bomb threats are made with the intent of disrupting normal business. However, every bomb threat must be investigated to ensure the safety of building occupants. If you have received a bomb threat, call 911 and then Campus Security at 604-822-2222. Be prepared to provide the information from the Bomb Threat Check Sheet. If you receive the bomb threat call: Stay calm and keep the caller on the line if possible. Do not upset the caller and indicate your willingness to cooperate. Permit the caller to say as much as possible without interruption. If they dont give you much information, ask a lot of questions (see bomb threat check sheet). Take notes on everything said. If you are asked to leave the building: Leave by the nearest and safest exit. Take personal items such as purses, lunch containers, briefcases etc. Make a quick visual sweep of your area for any unusual items. DO NOT TOUCH anything suspicious Report any suspect object to the Emergency Services Personnel. BOMB THREAT CHECK SHEET Be calm. Be courteous. Listen. Do not interrupt the caller. If
1. 2. 3. 4. 5. 6. 7. 8.
possible, Get the attention of other personnel by a signal or note. Get the following information: The call: date/time: Received on line: Keep the caller on line as long as possible. Ask to have the message repeated. Try to get the answer to these questions: When is the bomb going to explode? Where is the bomb? What does it look like? What kind of bomb is it? What will cause it to explode? Did you place the bomb? And why? Where are you calling from? What is your name and address? Callers gender: Callers age: Callers voice: Background noise: Other: Callers exact words: Time call ended: Call received by:
Emergency Numbers Police Fire Ambulance 911 Hazardous Materials 911 Campus Security 604-822-2222 Poison Control Centre 604-682-5050 Additional Information For information on responding to other emergencies such as chemical, biological and radiation spills, visit: http://www.hse.ubc.ca 8 Safety incidents
A study of accidents was done and it revealed that, on the average, out of 330 times in an identical situation there would be 300 near miss accidents, or opportunities to see an accident coming; 29 times there would be a minor accident, and 1 time would result in a serious accident. For example: I could stumble on a crack in the sidewalk 300 times, I might fall and sustain a scrape or bruise 29 times, and one time I could perhaps fall with a baby in my arms and the child would be severely injured.
Since this is a statistical model, we dont know which time will be the serious injury. It could be the first stumble, the last, or anywhere in the middle of the 330. This is why we investigate all accidents and near miss opportunities. Any time there is an injury or a near miss incident, a safety investigation should be carried out. Contact any of the Lab technicians IMMEDIATELY if an incident takes place. Submit the completed investigation form to the Director of Labs. These documents are of utmost importance in improving our safety environment and are not used as tools of persecution.
PPE
The Department urges personnel to have their own personal protective equipment kit that should contain: safety glasses, hand protection, lab coat, safety shoes, a hardhat, and a high-visibility vest. As well as being mandatory in some labs, these items are also required at construction sites and many field sites that may be visited during the term. PPE such as eye protection, hand and head protection will be provided for use during course work, however, lab coats and safety footwear must be obtained by students if required.
9.1
Gloves
There are two types of gloves. The first type protects against cuts and abrasions and are usually made of leather or canvas. The second type protects against chemicals. These can be made of several kinds of plastic or latex materials. Proper hand protection is to be worn when using cutting tools. Gloves are required to protect your hands from physical abrasions, sharp edges or objects, dusts, splinters, heat and cold. Choose the glove that is appropriate to the type of hazard that you are handling. Gloves are only to be worn in the laboratory. Gloves of the correct material are to be worn when handling hazardous materials and NOT when wandering around a lab, handling pens, phones, door handles or equipment in order to avoid contamination.
Please consult with your supervisor to assess your specific needs.
9.2
Eye Protection
Safety glasses are to be worn in all labs at all times.
Additional eye protection will need to be worn whenever there is a potential for splashing of chemicals or biological substances or for impact from projectiles or dusts. Selection of eye protection should be made after careful hazard analysis. Goggles or Goggles and a Face Shield A face shield and safety goggles or safety glasses (never wear a face shield alone) should be used when the risk of splashing or flying materials is high. The selection of protective equipment is up to YOU, unless a local procedure mandates using a specific type of equipment. Goggles or goggles and a face shield are recommended for the following situations: The substance being handled is a serious eye hazard and/or the operation involves a high risk that an eye-hazardous material will splash, The substance being handled is a liquid hotter than 60 C. Hot materials are much more injurious than the same materials at room temperature and they are more likely to splash or spatter. If there is need for protection of the entire face, such as where there is the potential for flying particles and/or acids. When the eye hazard is unknown
The wearing of safety glasses does not excuse personnel from the requirement of wearing safety goggles if deemed more suitable.
9.3
Footwear
Protective footwear is designed to protect the foot from physical hazards such as falling objects, stepping on sharp objects or exposure to corrosive chemicals. In many areas of the Department faculty, staff and students are exposed to these hazards. Chemical Laboratories Footwear (Environmental, Geotechnical, Soils) All faculty, staff and students working in laboratories shall wear closed-toed footwear to protect against the hazards commonly encountered in laboratories. These hazards include chemical and biological as well as physical hazards associated with sharps, broken glassware, material handling and electricity. Closed-toed footwear is made of a solid material which completely encloses the foot (for example, an oxford or athletic style leather shoe). Open toe or open heel sandals or shoes with a ventilated construction are not acceptable.
Machine Shop, Wood Shop, Structures, Earthquake and Materials Labs All faculty and staff who are working in these areas shall wear closed-toed footwear equipped with steel toes. Boots or shoes must be CSA rated. Students whose studies require the use of machine shop facilities shall abide by the same rules. Loaner boots are available. Certain activities may require footwear which will also protect the soles of the feet from punctures. Those personnel whose duties may require them to enter these areas must have similar protection. Supervisors may authorize exceptions to these requirements after ensuring that hazards will be avoided by other means. Hazardous areas shall be cordoned off so that faculty, staff and students who are not equipped with safety footwear will not enter these areas. When personnel must enter such areas barricades and dedicated walkways shall be provided to ensure equivalent protection.
9.4
Respiratory Protection
Workers should use respirators for protection from contaminants in the air only if other hazard control methods are not practical or possible. Respirators should only be used: when engineering or administrative controls are not technically feasible while engineering controls are being installed or repaired when emergencies or other temporary situations arise (e.g., maintenance operations). Respiratory hazards can include airborne contaminants such as dusts, mists, fumes, and gases or oxygen-deficient atmospheres. Well designed and maintained engineering controls are the preferred methods of controlling worker exposure to hazardous contaminants in the air. These control methods include: mechanical ventilation enclosure or isolation of the process or work equipment proper control and use of process equipment, and process modifications including substitution of less hazardous materials where possible.
Administrative controls limit workers' exposures by scheduling reduced work times in contaminated areas. These control measures have many limitations because the hazard is not removed. There are several types of respirators:
particulate respirators (previously called dust, fume, and mist respirators or masks), chemical cartridge respirators that can have a combination of chemical cartridges, along with a dust prefilter: this combination provides protection against different kinds of contaminants in the air gas masks (contain more adsorbent than cartridge-type respirators and can provide a higher level of protection than chemical cartridge respirators) quarter-mask (covering the nose and mouth), half-face mask (covering the face from the nose to below the chin), or full facepiece (covering the face from above the eyes to below the chin). Respirators with a full facepiece also protect the eyes from exposure to irritating chemicals. Also known as Self-Contained Breathing Appartus (SCBA) In Civil Engineering, the first two types are the most common. The Supervisory Technician in the workshop is the Respirator Coordinator in the Department. Please see him in order to select the correct respirator and do a fit test.
9.5
Hearing protection
The surest method of preventing occupational deafness is to reduce noise at the source by engineering methods. However, in certain conditions, this is not feasible and so workers must wear hearing protection to reduce the amount of noise to which they are exposed. The WCB rule is that an employer must ensure that a worker is not exposed to noise levels above either of the following exposure limits: 85 dBA Lex daily noise exposure level; 140 dBC peak sound level. Select hearing protection that is: Correct for the job. Capable of providing adequate protection. Check the manufacturer's literature. Comfortable enough to be accepted and worn during all exposure to noise. Either ear muffs or ear plugs may be worn.
10 Important procedures 10.1 Emergency contacts
In case of EMERGENCY: call 9-1-1 Faculty/Staff: Aid) Students: Call 2-4444 (24 hr. Campus Mobile First Call 9-1-1 or go to the UBC Central First Aid Station (located at Student Health Services 2211 Wesbrook Mall, Rm. M334) In case of emergency, Call 9-1-1 Non-emergency, call (604) 717-3321
Police:
10.2
Preliminary Hazards Analysis (PHA)

A Preliminary Hazards Analysis is an exercise in identifying all of the potential hazards or risks in a proposed process so that mitigating elements can be put in place before the work begins. It is a good practice to carry out such an exercise before starting any project. Contact the Director of Labs for instructions on how to do this.
10.3
Inspections
In compliance with the UBC HSE program and in keeping with best practices implementation, regular inspections of the research facilities and office areas are carried out to identify safety and housekeeping issues. These are compiled into reports that are reviewed by the HSE committee to determine appropriate actions. If you are asked to help rectify an issue, please cooperate with the HSE committee.
10.4
Working alone
Working on your own in the research facilities is only allowed if a proper contingency procedure is developed following the suggested guidelines set by UBC Risk Management at http://riskmanagement.ubc.ca/health-
safety/working-alone. Once this procedure has been written out the

Director of Labs who must approve it before work can begin must review it.
10.5
Field work
Course work, research and work requirements may result in faculty, staff and students leaving the Department, either within the endowment lands or farther afield. All such activities must be prepared for and a risk assessment must be completed. The circumstances may also involve working alone or in isolation and therefore it is mandatory that a procedure be developed and kept on file in the department with the supervisor, the safety administrator or both. Please discuss with your supervisor - a sample list of items to consider is: Introduction and General Requirements Responsibilities Solitary Field Research Requirements for Reasonable Care Risk Assessment Checklist Field Research Planning Record to be kept on file by Department Information about Insurance Travel Health and Immunization Guidelines and info
10.6
Unattended operation
If an experiment must run overnight, proper contact information must be visible near the set up. Form FRM000008 Work in Progress Sign must be filled out.
11 Chemicals 11.1 Procuring, using, storing and disposing
If your work requires the use of chemicals, determine if the Department has the chemical. If there is material in inventory, do not order more. If you must order chemicals, contact Paula Parkinson. You must have plans on how to store and dispose of any left over chemical or byproducts of reaction and you must have a valid MSDS.
11.2
WHMIS
WHMIS (Workplace Hazardous Material Information System) uses classifications to group chemicals with similar properties or hazards. The
Controlled Products Regulations specifies the criteria used to place materials within each classification. There are six (6) classes although several classes have divisions or subdivisions. Each class has a specific symbol to help people identify the hazard quickly. The classes are: Class A - Compressed Gases Any material that is normally a gas which is placed under pressure or chilled, and contained in a cylinder is considered to be a compressed gas. These materials are dangerous because they are under pressure. If the cylinder is broken, the container can 'rocket' or 'torpedo' at great speeds and this is a danger to anyone standing too close. If the cylinder is heated (by fire or rise in temperature), the gas will expand and the cylinder may explode. Additional dangers may be present if the gas has other hazardous properties. For example: propane is both a compressed gas and it will burn easily. Propane would have two hazard symbols the one for a compressed gas and another to show that it is a flammable material. Class B - Flammable and Combustible Materials A flammable material will burn or catch on fire easily at normal temperatures (below 37.8 C or 100 F). Combustible materials must usually be heated before they will catch on fire at temperatures above normal (between 37.8 and 93.3 C or 100 and 200 F). The material may be a solid, liquid or gas which makes up the different divisions that fall under this class. Common examples include: propane, butane, acetylene, ethanol, acetone, turpentine, toluene, kerosene, Stoddard solvent, spray paints and varnish. Class C - Oxidizing Materials Oxygen is necessary for a fire to occur. Some chemicals, known as oxidizers, can cause other materials to burn by supplying oxygen. Oxidizers do not usually burn themselves but they will either help the fire by providing more oxygen or they may cause materials that normally do not burn to ignite (spontaneous combustion). In some cases, a source of ignition is not necessary for the material to catch on fire but only the presence of an oxidizer. Oxidizers can be gases (oxygen, ozone), liquids (nitric acid, perchloric acid solutions) and solids (potassium permanganate, sodium chlorite). Some oxidizers such as the organic peroxide family are extremely hazardous because they will burn as well as providing oxygen for the fire. They can have strong reactions which can result in an explosion. Class D - Poisonous and Infectious Materials
Class D materials are divided into three major divisions: Division 1: Materials Causing Immediate and Serious Toxic Effects These are materials that are very poisonous and immediately dangerous to life and health. Serious health effects such as burns, loss of consciousness, coma or death within just minutes or hours after exposure are grouped in this category. Most D-1 materials will also cause longer term effects as well (those effects that are not noticed for months or years). Examples of some D-1 materials include carbon monoxide, sodium cyanide, sulphuric acid, toluene-2,4-diisocyanate (TDI), and acrylonitrile. Division 2: Materials Causing Other Toxic Effects These materials have effects that are not always quick, or if the effects are immediate, they are only temporary. These materials may still have very serious consequences such as cancer, allergies, reproductive problems or fetal impact, teratogenic effects, or irritation / sensitization which have resulted from small exposures over a long period of time (chronic effects). Division 2 of Class D has two subclasses called D2A (very toxic) and D2B (toxic) Products are typically classified as D2A (very toxic) if the chemical has been shown to be carcinogenic, embryo toxic, teratogenic, mutagenic (to reproductive cells), a reproductive toxic, sensitizer (to respiratory tract) or chronic (long-term) toxicity (at low doses). Subdivision D2B (toxic) covers mutagenic (to non-reproductive cells), sensitization of the skin, skin or eye irritation, as well as chronic toxic effects. Examples include: asbestos fibres, mercury, acetone, benzene, quartz silica (crystalline), lead and cadmium. Division 3: Biohazardous Infectious Materials These materials are organisms or the toxins they produce that can cause diseases in people or animals. Included in this division are bacteria, viruses, fungi and parasites. Because these organisms can live in body tissues or fluids (blood, urine), the tissues and fluids are also treated as toxic. Biohazardous infectious materials are usually found in a hospital, health care facility, laboratories, veterinary practices and research facilities. Workers in these places do not usually know which tissues or fluids contain dangerous organisms. For this reason, the workers assume that every sample is dangerous and proper protection is used all the time. Examples of biohazardous infectious materials include the AIDS/HIV virus, Hepatitis B and salmonella.
Class E - Corrosive Materials These materials that can cause severe burns to skin and other human tissues such as the eye or lung, and can attack clothes and other materials including metal. Corrosives are grouped in this special class because their effects are permanent (irritants whose effects may be similar but temporary are grouped in Class D-2). Common corrosives include acids such as sulphuric and nitric acids, bases such as ammonium hydroxide and caustic soda and other materials such as ammonia gas, chlorine, and nitrogen dioxide. Class F - Dangerously Reactive Materials A material is considered to be dangerously reactive if it shows three different properties or abilities: 1. it can react vigorously with water to make a toxic gas; 2. it will react with itself when it gets shocked (bumped or dropped) or if the temperature or pressure increases; and 3. it can vigorously join to itself (polymerization), break down (decomposition) or lose extra water such that it is a more dense material (condensation). If a material is dangerously reactive, it will most likely be described as "unstable". Most of these materials can be extremely hazardous if they are not handled properly because they can react quickly. Examples of these products are ethyl acrylate, vinyl chloride, ethylene oxide, picric acid and anhydrous aluminum chloride. There are nine categories of materials that are not covered by WHMIS as a lot of safety information was already being transmitted to workers for many of these products under other laws. To prevent delay in starting WHMIS, the following were excluded: 1. consumer restricted products (those products sold to people in regular stores that are already labelled following the rules of the Hazardous Products Act) 2. explosives (as defined by the Explosives Act) 3. cosmetics, drugs, food or devices (as defined by the Food and Drug Act) 4. pest control products (pesticides, herbicides, insecticides, etc) (as defined by the Pest Control Products Act) 5. radioactive materials (as defined by the Atomic Energy Control Act) 6. wood and products made of wood 7. a manufactured article 8. tobacco or products made of tobacco 9. hazardous wastes
Materials which fall under WHMIS follow the Transportation of Dangerous Goods Act and Regulations while they are in transport (shipment). Source: http://www.ccohs.ca/oshanswers/legisl/whmis_classifi.html
When ordering chemicals, you must obtain the MSDS and understand all the safety requirements for its proper use, handling, storage and disposal. When working in a lab with chemicals, you must have obtained, read and kept on hand all the associated MSDSs. Contact Paula Parkinson at 604-822-4397 for information and advice. 12 Ergonomics
Ergonomics is the study of the interaction between people, equipment, and systems in their (work) environment. It includes the physical, psychological and environmental aspects of the interaction. The goal of ergonomics is to find a balance between the capabilities of the human and the demands required by the work environment to prevent musculoskeletal injuries (MSI). The benefits of ergonomics include increased quality and safety, as well as a decrease in MSI. MSI, as defined by WorksafeBC, is an injury or disorder of the muscles, tendons, ligaments, joints, nerves, blood vessels or related soft tissue including a sprain, strain and inflammation, that may be caused or aggravated by work. It is important to report early signs and symptoms to facilitate early intervention and recovery. MSIs can lead to Musculoskeletal disorders (MSDs) which are disorders of the muscles, nerves, tendons, ligaments, joints, cartilage, and spinal discs. Examples of MSDs include carpal tunnel syndrome, carpet-layers' knee, herniated spinal disc, and low back pain. There are many risk factors that may contribute to the development of MSIs. Two or more risk factors can be present at one time, increasing the risk of injury. It is important for workers to recognize situations when they are at higher risk. For example, if a worker must bend awkwardly to lift a heavy object in a cramped area, the worker will be exposed to a greater risk of MSI than one who uses a mechanical lifting device or one who has enough room to follow safe lifting procedures. The primary risk factors for MSI are the physical demands of a task, including: Force required to lift, push, pull, or carry an object or person; Grip, pinch, or hold an object; stop a moving object or resist the kickback from tools Repetition using the same body part over and over to frequently perform a task without resting, especially when unaccustomed to the task Awkward posture Muscles work harder and ligaments are stressed when awkward postures are maintained: when any joint of your body bends or twists away from the middle range of movement Duration the length of time a person is gripping an object or holding a
posture without movement Local contact stress a hard or sharp object comes in contact with a small area of the body and the nerves and the tissues beneath the skin can be injured by the pressure Other risk factors that can affect these physical demands include: Layout and condition of the workplace or workstation (for example, a workstation that is too high or too low can create awkward working postures) Characteristics of objects handled (for example, an object that is slippery or has no handles may cause awkward postures and require greater force to lift) Environmental conditions of the workplace (for example, cold temperatures or drafts reduce blood flow to the working hands and arms, promoting muscle fatigue) Organization of work tasks (for example, a worker performing the same task throughout the day is at a greater risk of injury than a worker performing different tasks) The mere presence of MSI risk factors may not in itself result in an injury. The development of an MSI is dependent on the physical demands of the task combined with the extent of exposure, frequency, intensity of the activity, and personal attributes of the worker. More than one risk factor can occur at the same time. The more risk factors in the task, the greater the risk of injury. Knowing risk factors, assessing individual situations and activities and taking steps to prevent injury will prolong health and well-being and prevent lost time. More information can be obtained from: WorksafeBC http://www2.worksafebc.com/Topics/Ergonomics/Home.asp You are encouraged to review your own work practices to see if there are any of these risk factors present in your work environment and take steps to eliminate them.
13 Electrical safety
Almost every workplace has a source of electrical power. If this electrical energy is used improperly, electrical shock and injury may result. The following basic guidelines will help reduce electrical hazards. Always check with an experienced technician if you have any concerns about electrical elements. All electrical equipment shall be properly grounded. Contact a department technician if unsure. Learn where the disconnect switches or circuit breakers are for the electrical equipment and receptacles in your area.

All circuit breakers and switches shall be labelled to clearly indicate the "on" and "off" position, and what equipment they serve. The design, construction and modifications of all research electrical apparatus shall be either done or approved by a department electronic technician. Any previously built research apparatus must be inspected by a department technician before being put into service. All equipment, appliance and extension cords shall be inspected regularly and be kept in good working condition. Any problems should be reported to a department technician immediately. Exercise caution when it is necessary to work on electrical equipment in damp conditions. Use a ground-fault circuit interrupter (GFCI) in all areas (inside and out) that may pose a potential water hazard. A GFCI protection device or outlet must be used for all portable equipment being operated outdoors. Power bars (multi-outlet plugs) shall not be used unless they have a built-in circuit breaker and are CSA approved. Surge protected power bars are recommended. The following conditions shall be met when using power bars: Users must verify that the total amperage of all equipment plugged into the power bar does not exceed the rated current for the power bars (typically 15 A). The amperage of electrical equipment is usually stamped on the manufacturers plate - if in doubt, consult a department electronic technician. Power bars must be plugged directly into mounted electrical receptacles. They must not be daisy chained.
Extension cords shall be CSA approved with three separate insulated wires and three pronged connectors all in good condition. In addition the following apply to their use: Extension cords can only be used for temporary work and should not be used through walls, ceilings, doorways, floors, etc. Extension cords should only service a single piece of electrical apparatus which does not exceed the current rating of the cord (see manufacturers rating on equipment) All cords must be placed such that they do not present a tripping hazard. If such placement cannot rule out a hazard completely, appropriate warning signs must be displayed Do not route cords over metal objects such as emergency showers, overhead pipes or frames, metal racks, etc. Do not place under carpet, rugs, or heavy objects. Do not place cords on pathways or other areas where repeated abuse can cause deterioration of insulation.
Never override fuses, circuit breakers or interlock switches. Blown fuses should be replaced by qualified personnel and only with the properly rated substitute.
All building electrical repairs, splices, and wiring shall be performed by the Physical Plant Electrical Department.

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Revision History Revised by

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HSE Manual for the Department of Civil Engineering

Created by: Mark Rigolo Approved by: Reza Vaziri

Date: May 3, 2010 Date: October 30, 2012

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Health, Safety and Environment (HSE) at UBC

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ensure adequate resources are available to implement appropriate procedures.

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The Research Facilities

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Principal Investigators: E. Hall, L. Li, V. Lo, D. Mavinic

General Lab safety guidelines

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For external contract work:

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1. If you witness an armed individual on campus at any time, do not

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3. If an armed suspect is inside the building:

4. If an armed suspect comes into your class or office:

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Please consult with your supervisor to assess your specific needs.

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