Performance of managment

The role of HR in the present scenario has undergone a sea change and its focus is on evolving such functional strategies which enable successful implementation of the major corporate strategies. In a way, HR and corporate strategies function in alignment. Today, HR works towards facilitating and improving the performance of the employees by building a conducive work environment and providing maximum opportunities to the employees for participating in organizational planning and decision making process. Today, all the major activities of HR are driven towards development of high performance leaders and fostering employee motivation. So, it can be interpreted that the role of HR has evolved from merely an appraiser to a facilitator and an enabler.

According to Armstrong and Baron (1998), Performance Management is both a strategic and an integrated approach to delivering successful results in organizations by improving the performance and developing the capabilities of teams and individuals. The term performance management gained its popularity in early 1980s when total quality management programs received utmost importance for achievement of superior standards and quality performance. Tools such as job design, leadership development, training and reward system received an equal impetus along with the traditional performance appraisal process in the new comprehensive and a much wider framework. Performance management is an ongoing communication process which is carried between the supervisors and the employees through out the year. The process is very much cyclical and continuous in nature. A performance management system includes the following actions.

Developing clear job descriptions and employee performance plans which includes the key result areas (KRA') and performance indicators. Selection of right set of people by implementing an appropriate selection process. Negotiating requirements and performance standards for measuring the outcome and overall productivity against the predefined benchmarks. Providing continuous coaching and feedback during the period of delivery of performance. Identifying the training and development needs by measuring the outcomes achieved against the set standards and implementing effective development programs for improvement. Holding quarterly performance development discussions and evaluating employee performance on the basis of performance plans. Designing effective compensation and reward systems for recognizing those employees who excel in their jobs by achieving the set standards in accordance with the performance plans or rather exceed the performance benchmarks. Providing promotional/career development support and guidance to the employees. Performing exit interviews for understanding the cause of employee discontentment and thereafter exit from an organization.

Overall performance of tnpl

Tamil Nadu Newsprint and Papers Limited (TNPL) was formed by the Government of Tamil Nadu in April 1979 as a Public Limited Company under the provisions of the Companies Act,1956. The primary objective of the company is to produce newsprint and printing & writing paper using bagasse, a sugarcane residue, as the primary raw material. The Registered Office of the company is situated at 67, Mount Road, Guindy, Chennai 600 032. OUR BUSINESS

The company is in the business of manufacturing and marketing of Newsprint and Printing & Writing Papers. The products are being marketed throughout the country and also being exported to 20 countries around the world. The factory is situated at Kagithapuram in Karur District of Tamil Nadu. The initial capacity of the plant was 90,000 tpa of Newsprint and Printing & Writing paper which commenced production in the year 1984. The capacity was doubled to 1,80,000 tpa in January 1996 after implementation of the first expansion project. The capacity has been further enhanced to 2,30,000 tpa in April 2003 through upgradation of both the paper machines.

Some of the key features of the Mill are listed below:

The largest bagasse based plant in the World and a mill with largest production capacity in India, at a single location. Appropriate for India, which is one of the largest sugarcane producers in the World. The only paper mill in India assisted by the World Bank Doubled the capacity within a period of 10 years from inception State-of-the-Art paper machines with built in flexibility for manufacturing both newsprint and printing & writing papers in the same machine. Unique arrangement with the sugarmills for sourcing the raw material. in the form of exchange of steam / fuel for bagasse.

OUR VISION "To be the market leader in the manufacture of world class eco-friendly papers by adopting innovative technologies for sustainable development". OUR MISSION

Attain leadership in Paper Technology Promote the usage of bagasse in the manufacture of Newsprint and Printing & Writing Paper Minimise environmental impact and become an environment friendly organisation.

OUR COMMITMENTS (A) ON QUALITY: Quality Policy : "TNPL is committed to manufacture and supply eco-friendly papers to customers satisfaction with emphasis on continual improvements in its quality management system" Meeting customer requirement with Eco friendly raw materials (viz bagasse) for paper making, through continuous process improvements is the aim of TNPLs Quality Policy. Quality standardization without compromise on environment is being accomplished with online quality control at various stages of production. Despite opening-up of Indian markets for imports, TNPL has been consistently recording increase in exports year by year, which demonstrates the companys commitment to Quality. Direct interaction with the customer through customer service cell has helped the company in meeting the customer satisfaction with Customer Satisfaction Index (CSI) ranging from 7.01 to 7.50. Customized products are also being manufactured by TNPL to meet the customer delight. TNPL has obtained the ISO 9001 - 2000 certification from RWTUV of Germany for development, manufacture and supply of Newsprint and Printing & Writing Paper.

TNPLs effluents completely comply with the norms set by Tamil Nadu Pollution Control Board. TNPL is adopting state-of-the-art activated sludge treatment system. Further the treated effluent water is being used to irrigate 1500 acres of land abutting the factory. The farmers are cultivating cash crops such as sugarcane, groundnut etc using TNPL effluent water. By this process " A full Cycle is completed " as depicted below:

THE FULL CYCLE

The company has never used wood from natural forests. Wood is being sourced only from Farm forestry. Engaged the services of Tamil Nadu Agricultural University (TNAU), Coimbatore for continuous monitoring of land irrigated with TNPL effluent water. Comprehensive Environmental impact assessment study is undertaken once in 5 years, through National Environmental Engineering Research Institute (NEERI), Nagpur. Water consumption per tonne of paper has been brought down from 124 KL in 19992000 to 105 KL in 2002-03. During the year 2003-04, this has been further reduced to 83 KL. 80% of the water drawn from the river is being supplied back for irrigation as treated effluent water. TNPL has installed Rainwater Harvesting System with a catchment area of 1500 Sq.M in its administrative building at Kagithapuram during 2002-03 and an additional 5000 Sq.M in and around the plant premises during 2003-04.

Solid Waste Management:

Fly ash generated at the power boilers is being sold to the cement plants Effluent sludge is being sold to the Board manufacturing units Lime sludge generated is being recycled in the Lime Kiln

TNPL has obtained the prestigious ISO 14001 Certification from RMTUV, Germany for "Successfully establishing and applying environmental management system for development, manufacture and supply of paper".

TNPL has commissioned the Bio-methanation plant, which generates around 23000 cum of biogas (methane) per day, to be used as fuel in the lime-kiln in replacement of furnace oil. The biogas replaces around 10-12 KL of furnace oil per day in the lime-kiln. During the year 2003-04, the bio- methanation plant generated 41.45 lakh M3 of methane gas and replaced the use of furnace oil worth Rs.2.48 crores TNPL obtained "3 Leaves Award" under the Green Rating project of the Centre for Science and Environment, New Delhi during October 2004, in recognition of the Environment Management System.

(D) ON HUMAN RESOURCES DEVELOPMENT TNPL realises that the continued success of any organisation depends on a healthy human resources policy. TNPLs Human Resources policy focuses upon enthusing the human resources to be innovative to keep ahead of competition. As an enlightened employer the company has always been concentrating on optimizing the labour productivity and continuous efforts have been taken to improve the same. Some of the initiatives by the company in line with the above objectives are given below:

INTRODUCTION: In the year 1949, government of Tamilnadu established TAMILNADU NEWSPRINT AND PAPER LIMITED as a public limited company under the companies act, 1956. Commencing production 1989 at 90,000 tonnes per annum, the company has made rapid strides and has emerged today has the largest paper mill in India at a single location with a capacity of 2,45,000 tonnes per annum with the on going expansion plan to increase paper production capacity from the present 2.45 lakh tonnes to 4 lakh tonnes per annum, TNPL is expected to become a 2000 crore company by 2011-12.
. e Tamil Nadu Newsprint and Papers Limited (TNPL) the Government of Tamil Nadu
[3] [2]

was established by

to produce newsprint and writing paper using bagasse, a sugarcane

residue. The Government of Tamil Nadu listed the paper mill in April 1979 as one of the most environmentally compliant paper mills in the world under the provisions of the Companies Act of 1956. The factory is situated at Kagithapuram 11.0488N 77.9977E in the Karur District of Tamil Nadu. The registered office of the company is located in Guindy, Chennai.

TamilNadu Newsprint and Paper limited popularly known as TNPL, has been in the forefront of production paper with an emphasis on innovation. TNPL is one of the most leading manufacturers of papers in the prevailing market in India. It is the second top most company in the world.

Review of litreature
The empirical study of literature attracts scholarship particularly in the areas of reception and audience studies and in cognitive psychology when it is concerned with questions of reading.. Further fields where the framework in various revised and expanded versions attracts scholarship is (comparative) cultural studies and pedagogy. One of several dictionary definitions of the field is as follows: "Movement within the study of literature concerned with the study of literature as a social system of [inter]actions. The main question is what happens to literature: it is written, published, distributed, read, censored, imitated, etc. The empirical study of literature originated as a reaction to, and an attempt at, solving the basic problem of hermeneutics; that is, how the validation of literary interpretation can be demonstrated. From reception theory it had already become clear that interpretations are not only tied to the text, but also, and even to a great extent, to the reader both in terms of the individual and of social conventions. This led to the theory of radical (cognitive) constructivism, based on the thesis that the subject largely construes its empirical world itself. The logical consequence of all this, to be seen in the work of Siegfried J. Schmidt, is the separation of interpretation and the strictly scientific study of literature based on radical constructivism. The literary system of actions is observed from the outside not experienced and roughly characterized as depending on two conventions (hypotheses) that are tested continually. These conventions are the aesthetic convention (as opposed to the convention of facts in the daily language of reference) and the polyvalence convention (as opposed to the monovalency in the daily empirical world). Thus, the object of study of the empirical study of literature is not only the text in itself, but the roles of action within the literary system, namely, production, distribution, reception, and the processing of texts., such as the semantic seven point scale (C. Osgood) and the classification technique (card sorting), and forms of content analysis, discourse analysis, association techniques, etc. Some objections often raised to the empirical study of literature are the triviality of many of its research results such as confirmation of what was already known or suspected or its reductionism (artificiality of the framework and set-up, and limitation to reader response instead of the study of the text). It is clear, however, that the empirical study of literature by its specific approach of the object and its focus on methodology is an outstanding way to explore the socio-cultural aspects of the literary system. It makes an irreplaceable contribution to the development of a more rational, scientific, and socially relevant study of literature." IN: van Gorp, Hendrik, Ghesquiere, R., Delabastita, D. and Flamend, J.: Empirische literatuurwetenschap. In: Lexicon van literaire termen: stromingen en genres, theoretische begrippen, retorische procds en stiljfiguren. By Hendrik van Gorp, R. Ghesquiere, D. Delabastita, and J. Flamend. Leuven: Leuven UP, 1991. 116117.

Company profile

Tamil Nadu Newsprint & Papers Ltd. 67, Mount Road Guindy Chennai, 600 032 India - Map Phone: 91 44 2235 4415 Fax: 91 44 2235 0834 Website: http://www.tnpl.co.in Pay Thiru. A. Velliangiri B.Com., FCA, PCS, FICWA, MBA, DMA, 63
Deputy Managing Director, Chief Financial Officer, Compliance Officer, Sec., Exec. Director and Member of Share Transfer Committee

Exercised

2.76M

N/A

Mr. N. S. Palaniappan IAS,

Chairman and Managing Director

N/A

N/A

Thiru R. Mani , 59
Director of Operations

N/A

N/A

Thiru. S. Krishnamurthy , 63
Gen. Mang. of Marketing

N/A

N/A

Thiru. T. Francis Devotta ,

Gen. Mang. of HR

N/A

N/A

Amounts are as of 31-Dec-2012 and compensation values are for the last fiscal year ending on that date. Pay is salary, bonuses, etc.Exercised is the value of options exercised during the fiscal year. Currency in INR.

Details
Index Membership: Sector: Industry: Full Time Employees: N/A Consumer Goods Paper & Paper Products 3,000

Business Summary

Tamil Nadu Newsprint and Papers Limited engages in the manufacture and sale of newsprint, and printing and writing papers in India. It manufactures printing and writing papers in substances ranging from 50 GSM to 110 GSM. The companys products include TNPL Ultra White Maplitho/Print Vista, TNPL Elegan t Mapilitho, Hi-Tech Maplitho, TNPL Copy Crown, TNPL Copier, Students' Favourites, Super Print Maplitho, and Perfect Copier.. The company exports its products to approximately 50 countries. Tamil Nadu Newsprint and Papers Limited is based in Chennai, India.

HISTORY OF THE COMPANY: TAMIL NADU NEWS PRINT AND PAPERS LIMITED was incorporated on 16th April 1979. It was promoted by the government of Tamil Nadu. Its corporate office is at Annasalai, Guindy, Chennai -600 032. It is located at kagithapuram in Tiruchirapalli district of Tamil Nadu about 400 km south-west of Chennai. TNPL was promoted with the object of manufacturing News Print and Printing and writing paper using primarily an unconventional raw material, i.e., bagasse a replenish, able agricultural waste. The mill was put up at a cost of Rs. 239 crores has an installed capacity to manufacture 50,000 taps of printing and writing paper and has the flexibility to change the product mix according to market situation. Considering unique nature of plant, the world Bank sanctioned a second loan of USD (us dollars) 75 million for the expansion scheme in 1993. The mill was established in a recent period of 36 months commercial operation commenced in October 1985. VISION: To be the market leader in the manufacture of world class eco-friendly papers by adopting innovating technologies for sustainable development MISSION: Attain leadership in paper technology. Promote the usage of baggase in the manufacture of news print, printing and writing paper. Minimise the environment impact and become environmental friendly organisation. EMPLOYMENT: TNPL provides direct employment to 1725 people. The company also provides indirect employment to around 5000 people PRODUCT DETAILS: o News print o Printing and writing paper o Magazine printing

o Copier o TNPL eco- friendly note books PAPER MACHINES: o Speed-725 MPM o Capacity-105000 TPA (tonnes per annum) o Press-shoe press with ceramic roll

EXPORTS: Today TNPL is exporting paper to Australia, U.K, Indonesia, Singapore, Taiwan, Greece, Turkey, Jordan, Yemen, Egypt, South Africa, Srilanka, Nigeria, Tanzania and Malaysia.

I.

LIBILITY CLAUSE The liability of the members is limited.

IV.

CAPITAL CLAUSE:

The capital of the TNPL company is 135,00,00,000 (one hundred and thirty five Crores) divided into 35,00,00,000 equity share of RS.IO each.

ARTICLES OF ASSOCIATION

Definition: According to sec 2(2) of the companies act, "articles mean the articles of association of a company as originally framed, or as altered from time to time in pursuance of the previous companies law or of this" act CONTENTS OF ARTICLES OF ASSOCIATION Share capital Lien of shares Call of shares Transfer of shares Transmission of shares Allotment of shares Forfeiture of shares Share certificate Share warrant Dividend Annual return Quorum Minutes Proxy Common seal Winding up

Technology / Process
TNPL has ventured with nearby sugar mills such as Sakthi Sugar Mills for continued supply of Bagasse for the Paper mill where Steam will be provided to the sugar mill in exchange of bagasse.[5] Moisture(52%) Sugarcane(100%) Dry Weight (48%)

Residual Sugar(3%) Black Liquor(13%)

Fibre(32%) Loss(5%)

Pith (13%) Bleached Pulp(14%)

CORPORATE ORGANISATION CHART

CHAIR MAN AND MANAGING DIRECTOR

EXE.SECY TO MD

CORPORATE OFFICE

FACTORY

DIRECTOR (FINANCE)

GEN. MANAGER (MARKETING)

DIRECTOR (OPERATIO N)

GEN. MANAGER (MARKETING)

CHIEF MANAGER (LEGAL & VIG)

CVS

CHIEF MANAGER (CTC)

FACTORY ORGANISATION CHART

DIVIDEND OPERATION IN FACTORY

GENERAL MANAGER (OPERATION)

GENERAL MANAGER (EOL)

GENERAL MANAGER PROJECT & MATERIAL)

GENERAL MANAGER (HRD)

GENERAL MANAGER (P & D AND A, C)

GENERAL MANAGER (FINANCE)

SECRETARY OF TNPL COMPANY In TamilNadu News Print and Paper limited Mr.Shivakumar leads the secretarial department. The secretarial department of the company is situated at its corporate office no.67, Mount toad, guindy, chennai-600032.

DUTIES OF SECRETARY The duties of the company secretary may be discussed under the following heads. He has to file a number of returns, document and notice with the register of companies. He should maintain statutory books. He should send notice for the board meeting to all directors immediately after deciding on board meeting date. He should maintain attendance register signed by the entire director for resolution passed at the board meeting. He should send Circulating printed notice statement, accounts, director's report, auditor report to the share holders. He has to prepare proxy attendance slip. He has to receive proxy form and prepare proxy register. He should prepare minutes after the meeting and getting signature from the chairman.

SECTIONS IN SECRETARIAL DEPARTMENT In TNPL, the secretarial department is classified in to the following two sections Share section. Legal section.

SHARE SECTION TNPL Company raises its capital through issues of its shares and borrowings from financial institution and the public.

SHARE CAPITAL The authorized capital of TNPL is 135,00,00,000 divided into 13,50,00,000 equity shares of RS 10 each fully paid up. The issue, subscribed, paid up and shares of the company are RS. 6,96,38000 equity shares of RS 10 each fully paid up. CALL ON SHARES If a sum called in respect of shares is not paid before or on the day appointed for payment thereof, the person from whom the sum is due shall pay interest upon the sum at the rate fixed by the board of directors not exceeding 18% per annum from the day appointed for the payment but the board of directors shall be at liberty to get the payment of that interest wholly or in part.

AUTHORIZED CAPITAL The authorized capital of TNPL is Rs 13500000 divided in to 13500000 equity shares of Rs 10 each fully paid-up.

ISSUED CAPITAL The issue, subscribed and paid-up shares of the company is Rs.696,3 8,000 equity shares of Ts. 10 each fully paid up.

ISSUE OF CALL NOTICE The issue of notice is perfectly carried on by the officials according to the directors given by the company secretary in TNPL. ISSUE OF CERTIFICATE TNPL share certificates shall be issued under the common seal of the company and in accordance with the provision of the companies (issue of share certificate) rule 1960, or any modifications. THE COMPANY'S EXCHANGE SHARES ARE LISTED IN THE FOLLOWING STOCK

Madras stock exchange Bombay stock exchange National stock exchange

The companys share holding pattern and percentage of holding are as follows:

S.NO

NAME OF THE HOLDER

NO. OF SHARES

% OF SHARES

1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11. 12.

Governor of Tamil nadu Foreign Institutional Investors Indian Mutual Fund Bank Indian Financial Institution Insurance Companies Non-Resident companies Employees Ltd. Companies NRL Public Share in Transit TOTAL

2,44,44,900 1,64,300 3,32,830 2,54,16,340 2,54,16,340 26,94,779 54,600 2,08,100 76,77,920 1.54,145 79,21,523 2,10,563 6,96,38,000

35.1 0.24 0.48 0.51 36.5 3.87 0.08 0.30 11.0 0.22 11.3 0.30 100.00

TRANSFER OF SHARES The shares of a TNPL Company are transferable through the depository system. Shares in physical form are processed and the share certificates are generally returned within a period of 15 days from the date of receipt.

TRANSMISSION OF SHARES Share transmission means the passing over the ownership of shares from one person to another automatically by operating of law and not by sale by the original owner transmission taken place on the death or lunacy of the original owner.

MEETING

STATUUORY MEETING A company having a share capital by shares should conduct the statutory meeting with in the period not less than on month and not more than six months from the incorporation of the company of the company is entitled to commerce its business. The statutory report shall be forwarded to every member of the company at least 21 days before the date of the meeting. The statutory meeting conducted on 22-08-1979.

ANNUAL GENERAL MEETING It is the meeting of the shareholders which is held once in a year. It is held to enable he members to interact with the board of directors and to obtain the information of their investment made in the company.

GENERAL DUTIES BEFORE THE MEETING Preparation of the report. Certification of the report. Drawing up the agenda of the meeting. Preparation of the list of members. Necessary arrangements of holding the meeting

 AT THE MEETING Secure attendance of the members before the commencement of the meeting. Ascertain the requisite quorum. Read the notice conveying the meeting. Read the report. Take the notes of proceedings and supply necessary information and explanation with the chairman directs him to do so AFTER THE MEETING Prepare the minutes of the proceeding at the meeting. Record the minutes or at them recorded in the minutes book. Get the minutes approved by the chairman and signed by him within 3Odays of the meeting. Carry out the instruction of the board, if any arising of Annual General Meeting.

LAST FIVE ANNUAL GENERAL MEETING WERE HELD AS BELOW YEAR 2006-07 2007-08 2008-09 2009-10 2010-11 LOCATION Music Academy Chennai-14. Music Academy Chennai-14. Music Academy Chennai-14: Music Academy Chennai-14. Music Academy Chennai-14. DATE 31.08.2007 29.08.2008 09.09.2009 08.09.2010 15.09.2011 TIME 10.25AM 10.25AM 10.25AM 10.30AM 10.30AM

ORDINARY BUSINESS To declare dividend. To appoint director in the place of Thiru. N.Kumaravelu who retires by rotation and being eligible offers him for appointments. To appoint a director in the place of Thiru.D.Krishnan who retires by rotation and being eligible offers himself for appointments. To received consider and adopt the profit and loss for the profit and loss for the three years ended 31st march 2011 arid the director's repot thereon. To consider and if thought fit, to pass with or without modifications, and the resolutions are considered as ordinary resolutions.

SPECIAL BUSINESS To consider and if thought fit, to pass with or without modification and the following resolutions are considered as ordinary resolution: Resolved that Dr.N.Sundaradevan IAS be and is hereby appointed as Director of the company. NOTICE A notice gives the members information about meeting going to be held. It gives the date, time, place and business to be transacted, the notice must reach the member within 21 days before the meeting is to be held.

AGENDA It means the business to be transacted at the meeting. It is generally prepared by secretary in consultation with chairman

QUORUM In TNPL Company, five members personally present shall be a quorum for a general meeting and no business shall be transacted at any general meeting unless the requisite quorum is present at the time when the meeting proceeds to business.

PROXY U\S 176 of company's act 1956 'PROXY' may refer to a person who is authorize by a member for the purpose of attending a meeting. The following points relating to proxies are worth noting. Proxy need not be a member of the company Proxy cannot vote except on a poll A member can appoint more than one proxy MINUTES The secretary of the TNPL Company MR. Shivakumar must record minutes of all proceedings of general meetings and all proceedings of meetings of the board of directors in the minute book kept for the purpose. The following particulars are present in minutes

EXTRA ORDINARY GENERAL MEETINGS Extraordinary general meetings may be held either at the registered office of the company or at such convenient place as the board of directors or the managing director if any (subject to any directions of the board of directors) may deem fit.

BOARD MEETING: The board meeting is the most important meeting of the company. In practice all major decisions relating to the company matters even regard to those for which the shareholders are required to act in the general meetings is discussed in the board meeting.

THE FOLLOWING BUSINESS IS CONSIDERED AT THE BOARD MEETING OF TNPL: Approval of previous board meeting minutes. Borrowing power of authority. Opening bank accounts. Declaration of dividends Approval of accounts Reviewing half-yearly and annual financial results.

During the year 2010-2011 the board of directors meets for 7 times. The board comprises of a chairman, two executives directors, three are nominated by the Government of Tamil Nadu. Two independent Non-executive Directors are nominated by industrial Development Bank of India, are four independent Non-executive Directors.

NUMBER OF BOARD MEETINGS HELD AND THE DATES ON WHICH HELD:

The dates on which the board meetings were held are given below:

25.5.10

29.7.10

8.9.10

22.10.10

1.12.10

11.2.11

28.3.11

Savings from CDM Projects

Year of Implementation Total CO2 reduction (MT) Total Annual Saving (Rs Million)

S.No

Title of the project Implemented

Registered CDM project I: Methane Extraction and fuel conservation Project

2003

40000

32.64

Registered CDM Project II: 6.75 MW Small Scale Grid Connected Wind Electricity Generation Project

2004

14000

11.424

CDM project III under validation:Energy Efficiency Improvement in Recovery boiler.[17]

2008

145000

118.32

CDM project IV under validation: 13.75 MW Grid connected wind electricity generation project at Devarkulam by TNPL.[18]

2007

30000

24.48

CDM project V under validation: Methane extraction and utilization as fuel Biogas - II

2008

27000

22.032

'BOARD MEETING: The board meeting is the most important meeting of the company. In practice all major decisions relating to the company matters even regard to those for which the shareholders are required to act in the general meetings is discussed in the board meeting.

THE FOLLOWING BUSINESS IS CONSIDERED AT THE BOARD MEETING OF TNPL: Approval of previous board meeting minutes. Borrowing power of authority. Opening bank accounts. Declaration of dividends Approval of accounts Reviewing half-yearly and annual financial results.

During the year 2010-2011 the board of directors meets for 7 times. The board comprises of a chairman, two executives directors, three are nominated by the Government of Tamil Nadu. Two

independent Non-executive Directors are nominated by industrial Development Bank of India, are four independent Non-executive Directors.

NUMBER OF BOARD MEETINGS HELD AND THE DATES ON WHICH HELD:

The dates on which the board meetings were held are given below:

25.5.10

29.7.10

8.9.10

22.10.10

1.12.10

11.2.11

28.3.11

DIVIDEND The board of directors is pleased to recommend a dividend of 50% for the financial year ended 31-3-2011. The dividend will be paid to all the equity shareholders whose names appear in the registrar of members as on 15-9-2011. The dividend of 50% for the year 2010-11 will cost the company RS.40.22 Crore

FORFIETURE OF SHARES If a member fails to pay any call or installment of a call on or before the day appointed for same, the board may, at any time thereafter during such time as the call or installment remains unpaid, serve a notice on such member requiring him to pay the same together with any interest that may have accrued.

SHARE CERTIFICATE A share certificate is a document issued by a company to each shareholder specifying the numbers of shares held by him and the amount paid on each share. It is issued under the seal of the company.

CONTENTS OF SHARE CERTIFICATE Name of the company. Serial number of the certificate. Name and address of the shareholder. The distinctive number of the shares. The face value of, and amount paid on, each share. The date of issue of the certificate.

SHARE WARRANT A share warrant is a document issued by a company starting that its bearer is entitled to the shares specified therein. It is transferable by mere delivery and is substitute for the share certificate. TNPL Company may convert its fully paid up shares in to share warrants. One great advantage of issuing share warrants is that shares can be transferred by mere delivery of the warrant. The registration of the transfer of shares in such a case with the company is not necessary.

OTHER DEPARTMENTS

PURCHASE DEPARTMENT Purchase is an important of any business activity. Purchase manager is the head who may be also called purchase officer in this concernRaw materials are the items which are purchased in their natural, which need further processing and fabrication. Components are finished products which are sub-assembled to form finished goodsConsumable stores and materials are items which are required in the manufacturing operations but do not enter into the finished goods. They are also known as indirect materials.

OBJECTIVES OF PURCHASE DEPARTMENT To maintain the regular flow of materials To purchase at a competitive price the right quality from the right source To ensure higher productivity To ensure the production of a better quality product at a competitive cost To ensure better margin of profit

QUALIFICATIONS OF A PURCHASE EXECUTIVE He should possess: Adequate experience in purchases and should be fully conversant with the materials and matters he deal with. Ability to make reasonable estimate of future requirements The qualities of a good organizer Forecasting intelligence and accuracy Sound knowledge of materials, products, process, finance, business and market

FUNCTIONS The purchase department is organized on the basis of functions. Securing the necessary materials, equipments and supplies as per predetermined specifications and standards

MATERIALS DEPARTMENT The main job is to know the requirements from the various others departments and supply their needs in time. For this purpose, they have to purchase materials from outside at cheap rate of good quality. The following is the process through which materials are purchased.

PURCHASE REQUISITION It is the basic document that will arise by the user department with necessary information regarding the materials they need along with the due approval from the competent authority.

PURCHASE ENQUIRY: TENDER QUOTATIONS PURCHASE ORDER

TENDER The company follows the tender method for the purchase of material which are of two types namely press tenders and limited tender.

QUOTATIONS The parties shall submit their quotations mentioning the rates, taxes and duties, delivery time, payment terms and packing, forwarding, etc.,

PURCHASE ORDER This will be placed after getting the approval from the proper authority. It will contain the complete information such as number of items of the materials st^ required, quantity ordered, description, terms of payment, price, etc.

PRODUCTION DEPARTMENT

PRODUCTS PAR EXCELLENCE TNPL brings us a range of high quality surface-sized maplitho paper to suit any kind of printing sheet fed.

PAPER OF WRITING Office stationery paper to cater to the office segment with cut-size, packed paper using the world's best technology

MULTI-PURPOSE OFFICE STATIONERY A single paper solution for office copying and digital printing from TNPL The super bright office paper is also known for its high- capacity

CLASSICAL WRITING Best suited for all writing purposes. Notes books, answer sheets, general and continuous stationery offers a combination of economy and quality. Most preferred for a superior writing experience.

COMPUTER STATIONERY TNPL's computer stationery reels have user-friendly features that ensure trouble free runs. Runs non-stop to the core, minimizing wastage. High-tensile and bursting strength is the Brand hall marks. It is the bagasse-based newsprint in India.

PREMIUM PRINTING The whitest of range with 90%brightness delivers the "Extra Quality" that discovers consumer's demand.

QUALITY PRINTING Brilliant white paper suited for multiple applications. Enhanced visual appeal and feel

JUSTIFICATION All the above details are those obtained, (in the training attended at TNPL) with regard to the products produced.

FUNCTIONS Production is a process by which raw materials are converted into finished products. Production department is normally headed by the production manager.

PERSONNEL DEPARTMENT

The important of human factors in any organization is undeniable. The success of failure of the organization depends not on the materials machines and equipment but efforts on the will and ability of the personnel to give their best efforts for the efficient performance better utilization of personnel element is necessary of human performance better personal is necessary for every organization "TNPL" are very keen in developing high quality personnel at every level and safeguard the same.

DUTIES AND RESPONSIBILITIES OF A MANAGER He has to supervise and control all sections in charge of various services. He is a valuable advisor to the head of other departments on planning and organizing their sectional clerical activities. He should maintain up-to-date office manuals of forms and procedures. He is the chief agent of communication as well as coordination. He delegates jobs and ensures discipline among the team workers. He must maintain good human relations with the office manager.

QUALITIES AND FEATURES OF A PERSONNEL MANAGER He should have a mind with a capacity of creative thinking, analyzing situations and reasoning objectively. He should know problem solving techniques and have an ability to inspire, motivate and direct employees.

He should possess: The capacity of leadership, a sense of social responsibility and a standard of social justice Personal integrity so that employees try to repose confidence in him Capacity of persuasion, coupled with patience and tolerance.

RECRUITMENT It has been done in both factory and corporate office. Recruitment process began carried out manually. The candidates apply for the jobs and based on their qualification and experience, screening is done manually.

SOURCES OF RECRUITMENT TNPL tries to develop new sources while most of the others only try to tackle existing shortages, use the existing sources they have.

FUNCTION OF PERSONNEL DEPARTMENT The functions of personnel department in human resource management The following are the main activities of personnel department, which starts from: Man power planning. Recruitment and training. Career planning and development. Administrative activities. Industrial relation issue. Provides uniform for all workers. Provide round the clock medical facility. Medical insurance coverage eligible. Welfare. Location. Performance evaluation.

ADMINISTRATION DEPARTMENT

In TNPL company administration department is a service oriented department. Here they take care of all the needs regarding communication, travelling arrangements. Supply and maintenance of office machines, maintaining register of telephones The administration department formally receives any communication made to the company which is later forwarded to the respective department. Thus this department takes the responsibility of communication also.

OBJECTIVES Accomplishment of group objectives Promotion of effectiveness and efficiency Increasing the productivity of workers by organizing a good scheme of control Adjustment and adaption as per needs

FUNCTIONS Training of employees Training and intimation through head of the respective department Training schedule and subject matter Training, feedback and effectiveness Maintaining a complaint register to know and solve the problems of employees Maintaining employees suggestion box in order to get suggestions on any matter that might be of concern to the management Maintaining welfare activities of staff and directors.

RATIO ANALYSIS

Ratio analysis is the process of determining and presenting the relationship of item and groups of items in the financial statements and also ratio analysis. Simply refers to the analysis and interpretation of financial statement through ratio. Ratio are considered to be the best guides for the efficient execution of basis managerial function like planning, forecasting, controlled. The essence of ratio is putting together of two figure to study their relationship. The study is in the form of analysis interpretation and expression of all the ramifications of the relationship.

CLASSIFICATIONS OF RATIO: I. II. III. Profitability ratio Turnover ratio Financial/Solvency ratio

I.

Profitability ratio: Net profit ratio Gross profit ratio Manufacturing expenses ratio Administrative and selling expenses ratio Earnings per share ratio Return on investment ratio Return on shareholders fund ratio Return on total assets ratio Operating ratio Operating profit ratio Price earnings ratio Payout ratio Return on equity shareholders fund ratio

II.

Turnover ratio: Fixed asset turnover ratio Working capital turnover ratio Capital turnover ratio Owned capital turnover ratio Inventory turnover ratio Creditors turnover ratio Inventory turnover ratio Debtors collection period Average payment ratio

III.

Solvency/financial ratio: 1. Short term solvency ratio 2. Long term solvency ratio

1. Short term ratio: (i) (ii) (iii) Liquid ratio Current ratio Cash position ratio

2. Long term solvency ratio: (i) Capital gearing ratio (ii) Proprietary ratio (iii)Debt equity ratio (iv) Fixed asset ratio (v) Total debt ratio

I.PROFITABILITY RATIO: 1. NET PROFIT RATIO: This show significance of the interpretation of net profit. The ratio helps in the determination the efficiency with which affairs of the business are being managed. An increase in ratio over the previous year indicates improvement in the operational efficiency of the business provided the gross profit ratio is constant. The ratio is thus an effective measure to check the profitability of the business. Net profit ratio shows the relation between the net profit and sales. It is determined by dividing the net profit by sales of the year. FORMULA: Net profit ratio = Net profit ------------------------- x 100 Net sales

TABLE 5.1 SHOWING COMPUTATION OF NET PROFIT RATIO NET PROFIT YEAR 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 (RS IN LAKHS) 8606.38 11283.00 10738.68 12606.44 14899.65 SALES (RS IN LAKHS) 85483.73 93852.71 106646.31 102567.74 118444.52 RATIO (IN %) 10.07% 12.02% 10.07% 12.29% 12.58%

SOURCES: Annual Report 2006-2011

INTERPRETATION: From the above table, it is inferred that the net profit ratio shows fluctuating trend. Net profit ratio increased in the year 2010-2011 to 12.58%. The operational efficiency of the concern is satisfactory.

DIAGRAMMATICAL REPRESENTATION OF NET PROFIT RATIO

14 12.02 12 10.07 10 10.07 12.29 12.58

Ratio in Percentage

8 RATIO 6

0 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011

Year

FOR THE PERIOD OF 2006-2011

2. GROSS PROFTT RATIO:

This ratio indicates the degree to which the selling price of goods per unit may decline without resulting in losses from operation to the firm.

Gross profit ratio refer to the relation between the gross profit and the net sales they are calculate by dividing Gross profit with net sales.

FORMULA: Gross profit Gross profit ratio = --------------------- x 100 Net sales

TABLE 5.2 SHOWING COMPOSITION OF GROSS PROFIT RATIO: YEAR GROSS PROFIT (RS IN LAKHS) 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 31814.59 36488.14 41679.44 42737.98 47960.00 SALES (RS IN LAKHS) 85483.73 93852.71 106646.31 102567.74 118444.52 RATIO (IN %) 37.22% 38.88% 39.08% 41.67% 40.49%

SOURCES: Annual report 2006-2011

INTERPRETATION: The Gross profit ratio is gradually increased around 37 to 41% which is quite satisfactory. Even through the sales has increased in 2010-11, the ratio is decreased by 1.18% and this may be due to increase in manufacturing expenses.

DIAGRAMMATICAL REPRESENTATION OF GROSS PROFIT RATIO

43

42

41.67

41 40.49 40

Ratio in Percentage

39

38.88

39.08

38 37.22 37

RATIO

36

35

34 2006-2007 2007-2008 2008-2009 2009-2010 2010-2011

Year

FOR THE PERIOD OF 2006-2011

BIBLOGRAPHY

BIBLOGRAPHY

S.NO 1.

TITLE
MANAGEMENT ACCOUNTING

AUTHOR
T.S.REDDY Y.HARIPRASAD REDDY

2.
COST ACCOUNTING

T.S.REDDY Y.HARIPRASAD REDDY

3. 4.

COMPANY LAW AND SECRETARIAL PRACTICE OFFICE MANAGEMNET N.D.KAPOOR R.S.N.PILLAI& BAGAVATHI

ACKNOWLEDEMENT
At the outset I thank lord almighty for helping me to submit this project report.

I would like to express my deep sense of gratitude to the trustee madam Mrs.K.MARAGATHAMANI, MBA, the secretary Dr.S.P.RAJAGOPALAN, assistant secretary Dr.HEMALATHA SUNDARAKUMAR and principal Dr.R.KASTURI for having given me the opportunity to undergo institutional training in TAMIL NADU NEWS PRINT AND PAPERS LIMITED.

I express my sincere thanks Dr.HEMA M.com.,M.Phil.,MBA..Ph.D.., vice principal and head, department of corporate secreatryship and I express my whole hearted thanks to my guide Mr.R.B.NAGARATHINAM.,M.Com.,M.Phil.,PGDCA for the valuable guidance extended throughout the preparation of this report, I extend my thanks to all the staff.

I thank Mr.RAJENDRA BABU[HR MANAGER] for granting permission to undergo the institutional training in TAMIL NADU NEWS PRINT AND PAPERS LIMITED.

Signature of candidate