Niagara Falls Cemetery Project (Phase2)

Project Proposal

2012
The proposal report provides complete details on the City of Niagara Falls, Fairview Cemetery Mapping project as offered by Wilson and Neal Consulting, Ltd.

Project Proposal Report

Executive Summary
The Niagara Falls Cemetery Project (Phase 2) focuses on Fairview Cemetery, an active cemetery maintained by the City of Niagara Falls. While much of the data associated with burials is now stored and recorded using computer-based applications such as Cemetery 2000, the actual maps used for storing, observing, recording, and extracting information pertaining to burials and burial locations have not yet been put into digital format. These aged maps illustrating the cemetery and its plots are drawn with ink on thick paperboard material, and are quite vulnerable to being damaged, or misplaced. Because these drawn maps are the only graphical and historical records of plot statuses belonging to the cemetery, the City of Niagara Falls has expressed interest in using GIS applications to digitize and map the 77.6 acres of land belonging to Fairview Cemetery. This would allow a much more safe, secure, organized, and user-friendly means of data storage both in terms of City employees, and for users from the general public wishing to determine the location of certain individual plots. The project began on October 11, 2012, with a projected end date of June 14, 2012. The project team is composed of three individuals; Brianne Wilson, Project Manager; Jordan Neal, GIS Analyst; and Mike Wallace, Project Advisor, forming the firm of Wilson & Neal GIS Consulting, Ltd. The varied collective experiences, knowledge, and skillsets of the team members afford them the opportunity to approach and complete this project in an efficient and professional manner. The primary objective of the Niagara Falls Cemetery Project (Phase 2) is the digitization of Fairvew Cemeterys physical maps, to be used for expanding the IMS mapping point display and Genealogy search tool on the internet developed during Phase 1 of the Project in 2005, by Steve Zuppa and Alicia Mallette. Plot dimension drawings and additional analysis functions are to be added to the current online application, based on the newly digitized formats of the provided historical maps. A flat-bed scanner will be used for the digitization of the original maps, provided to Wilson and Neal GIS Consulting, Ltd. on behalf of Fairview Cemetery and the City of Niagara Falls. Manifold and ArcGIS software will then be used for the display, processing, and layer-development procedures following the map digitization.

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Project Proposal Report

Some risks and challenges identified by the team in regards to the second phase of this Project are finding a suitable flat-bed scanner to be used during the digitization process; obtaining permission to use the scanner in time to meet any deliverable deadlines; and travelling to and from the site of the scanner, if need be. Additional concerns are mentioned and addressed further in this document. Our team is, however, confident that these obstacles and any others which may arise will be overcome, as a result of extensive planning as well as thorough communication between team members and clients. The major tasks associated with the successful completion of this project are the digitization of all mapped areas of the cemetery, the preparation of dimensioned composites of every plot within each mapped section, and the development of themed map layers based on information provided by the cemetery. The total cost estimate of this project, including 13% HST, has been valued at $50, 174.83

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Project Proposal Report

Table of Contents
Executive Summary........................................................................................................................................ i Project Understanding .................................................................................................................................. 1 Goals and Objectives..................................................................................................................................... 2 Project Goals ............................................................................................................................................. 2 Objectives Supporting the Project Goal .................................................................................................... 2 Wilson & Neal GIS Consulting Limited Project Team .................................................................................... 3 Brianne Wilson .......................................................................................................................................... 3 Jordan Neal ............................................................................................................................................... 3 Mike Wallace CET OLS OLIP ...................................................................................................................... 4 Experience with Similar Projects................................................................................................................... 5 Summary of Proposed Major Project Tasks .................................................................................................. 7 Resources Required ...................................................................................................................................... 9 Data ........................................................................................................................................................... 9 Hardware .................................................................................................................................................. 9 Software .................................................................................................................................................... 9 Personnel .................................................................................................................................................. 9 Proposed Methodologies ............................................................................................................................ 10 Scanning Images...................................................................................................................................... 10 Digitization .............................................................................................................................................. 10 Georeferencing of Composites ............................................................................................................... 10 Production of Themed Layers ................................................................................................................. 10 Map Template Production ...................................................................................................................... 10 Sales and Trend Analyses ........................................................................................................................ 10 Schedule ...................................................................................................................................................... 11 Cost/Estimated Budget ............................................................................................................................... 15 Risks, Challenges and Assumptions ............................................................................................................ 17 Bibliography ................................................................................................................................................ 18

Appendix ..................................................................................................................................................... 19 Appendix A: Terms of Reference ............................................................................................................ 19

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Appendix B: Curricula Vitae .................................................................................................................... 22 Project Manager.................................................................................................................................. 22 GIS Analyst .......................................................................................................................................... 24 Project Advisor .................................................................................................................................... 25 ................................................................................................................................................................ 25 ................................................................................................................................................................ 27 Appendix C .............................................................................................................................................. 28
List of Figures Figure 1: Example of historic map, some used for over a century for managing information regarding plots and burials. ...........................................................................................................................................................................1 Table 1: Summary of Proposed Major Tasks .................................................................................................................8 Table 2: Schedule for Completion ...............................................................................................................................12 Table 3: Cost Breakdown by Task ................................................................................................................................15

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Project Proposal Report

Project Understanding
Fairview Cemetery is located at 4501 Stanley Ave. in Niagara Falls, Ontario. Originally composed of 23 acres in 1883, the purchase of the land was arranged by the, then chair of the cemetery committee of the Town of Niagara Falls, Morton Buckley. Presently, the cemetery expands over 77.6 acres and is still in active operation. Pictured inset in Figure 1 is section F of the original historical maps belonging to the cemetery and the City of Niagara Falls, illustrating a map of the cemeterys multiple sections and designated plots. Clearly, the maps are quite weathered and are not very suitable for everyday use by city employees working at the cemetery - information could easily be lost as a result of permanent damage or being misplaced. Because these maps are originals, they are not for public use, and additionally are not appropriate for use online to supplement the current application

Figure 1: Example of historic map, some used for over a century for managing information regarding plots and burials.

used for genealogy searches. The use of a flat-bed scanner and GIS-based software, such as Manifold and ArcGIS, will allow for the digitization and eventual analysis of the cemeterys plot layout, allowing for the creation of detailed map templates for operational use as well as public use, ultimately serving to enhance the efficiency in locating and finding information regarding specific sections and plots.

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Project Proposal Report

Goals and Objectives

Project Goals
The goal of the Niagara Falls Cemetery Project (Phase 2) is to digitize the original maps belonging to Fairview Cemetery and the City of Niagara Falls in order to produce map templates to be used and referred to by both the public and cemetery staff members, using GIS software provided by Niagara College. These maps and dimensioned composites will also be used to provide further information to the public during their use of the IMS mapping point and Genealogy search tool found on the cemetery website. Wilson & Neal GIS Consulting, Ltd. plans on meeting all expectations outlined in the Terms of Reference located in Appendix 1.0.

Objectives Supporting the Project Goal

A number of objectives or major task groupings will be undertaken to realize the project goal: Project Proposal Digitization of maps Dimensioned composite of plots prepared Layers with varied themes produced using GIS software and SQL server database Development of map templates Analyses based on maps, database queries Progress Report Final Report and Presentation

This project will serve to streamline cemetery services, for the intended use of both the public and operational staff online, as well as in person. The operational efficiency will improve greatly, and allow for more secure use and storage of vital cemetery information.

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Project Proposal Report

Wilson & Neal GIS Consulting Limited Project Team

Brianne Wilson
Project Manager

Brianne Wilson is currently a Post Graduate Student in Niagara Colleges Geographic Information SystemsGeospatial Management Program. This education, coupled with an diploma in Environmental Technology and 8 years of on the ground experience as an Ecological Restoration Project Lead, have given her major strengths in managing several environmental projects simultaneously, on time and on budget. Her thorough communications skills have been highly instrumental in developing strong working relationships between clients, stakeholders and colleagues and will be heavily utilized during the successful execution of the Niagara Falls Cemetery Project (Phase two) with the City of Niagara Falls, ON. As the Wilson & Neal GIS Consulting Ltd. Project Manager, Brianne will be responsible for ensuring the project deliverables are meet on time and to a high degree of quality. As the project manager, she will be the main contact point for project communications and will make all major project decisions in collaboration with the project client and project advisors.

Jordan Neal
GIS Analyst

Jordan Neal is a student at Brock University, in his third year of a four-year collaborative program with Niagara College where he is currently in the process of completing the Geographic Information Systems and Geospatial Management program and attaining a Post-Graduation Certificate. During his two years at Brock working towards a

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Project Proposal Report

Bachelor of Arts degree in Human Geography as well as during the first semester of Niagara Colleges GIS program, Jordan has gained valuable experience in the field, in addition to analyzing and processing information and results before producing a formal report composed of his findings. As the Wilson & Neal GIS Consulting, Ltd. team member holding the position of GIS Analyst, Jordan will be responsible for performing tasks and reaching objectives to a high degree of quality in a timely fashion, and in cooperation with the other team members. He will take direction communicated to him by Brianne, the Project Manager, in accord with the clients requests and/or suggestions.

Mike Wallace CET OLS OLIP

Project Advisor

A part-time instructor at the Niagara-on-the-Lake campus of Niagara College for the GISGM program, Mr. Wallace will oversee the project completion process as Project Advisor of Wilson & Neal GIS Consulting, Ltd, from the early stages through to the conclusion. He will be reported to by both the Project Manager and GIS Analyst to evaluate the quality and direction of work, as well as the progress. Due to his experiences in the fields of GIS, business, and project advising, Mr. Wallace will be an invaluable resource for the duration of project and objective execution.

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Project Proposal Report

Experience with Similar Projects

Brianne has been working in a project lead capacity for the past 8 years and can offer a high level of management skills and project communication direction. During her tenure as a Project Coordinator, she was often required to run spatial analysis on Natural Heritage Data within the Niagara watershed using specialized GIS Software. She was required to produce several mapping templates which displayed many of the features collected by field staff, for the reporting, and funding requirements of the project. She has extensive experience with dealing with large areas of land, which will lend itself well to this project. Brianne is accustomed to managing a highly productive team under strict constraints and limitations. In addition to the GIS software, Brianne is comfortable with, she also has some experience with design applications such as Corel and Adobe, as well as HTML and Visual Basic. Jordan has had past experience with a number of different pieces of computer software applicable to GIS-based projects such as the one being undertaken in partnership with the City of Niagara Falls and Fairview Cemetery. ESRIs ArcGIS, Manifold, MapInfo, and AutoCAD Map 3D are some of the geospatial-related computer software programs used during and prior to his time spent at Niagara College in the Geographic Information Systems and Geospatial Management Program. In addition, he has also acquired some skills in regards to HTML and VisualBasic.NET web application programming which could potentially prove to be of

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Project Proposal Report

use when improvements to the online Genealogy search are made. In terms of field work, Jordan has experience with employing pacing and traverse techniques to acquire spatial information, in addition to a familiarity with GPS devices and total stations.

Wilson and Neal GIS Consulting is pleased to have been given the opportunity to work in collaboration with the City of Niagara Falls on this project. They look forward to applying past skills and experiences developed in the past to this new project, in addition to acquiring new ones during their time spent working with Fairview Cemetery.

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Niagara Falls Cemetery Project (Phase2)

Summary of Proposed Major Project Tasks

Listed and outlined below are the major objectives associated with the project, including the estimated duration, and timelines of each. The objectives are then further broken down into sub-tasks, in order to provide further insight into the project completion process.
Task Name Project Overview Statement Project Proposal Tasks Start Mon 11/5/12 Mon 11/26/12 Resource Names Description JN & BW Document which outlines the general overview of the Tue 11/13/12 projects major deliverables Finish Tue 12/11/12 JN & BW JN & BW Project Report Proposal Tue 11/27/12 Tue 12/11/12 JN & BW JN & BW Weekly Project Status Report Fri 1/11/13 Fri 6/14/13 JN & BW JN & BW JN & BW Project Report Progress Mon 1/7/13 Fri 3/22/13 JN & BW JN & BW Mon 1/7/13 Fri 1/18/13 Progress Report which outlines in detail all of the tasks completed to date and which tasks are outstanding.. Also includes an update of the associated methodologies, risks, schedules, and budgets Presentation that discusses the projects progress. Project information document which details all of the major tasks and deliverables, what resources the project has used and the budget. Also includes all of Proposal Report which outlines in detail all of the tasks necessary to complete the project on time and on budget. Also includes all of the associated methodologies, risks, schedules, and budgets Presentation that discusses the project proposal report. Project Status Reports that inform both the advisor and the client on how the project is fairing in terms of work completed/outstanding in relation to time deadlines. Face to face meetings with the Projects advisor to discuss timelines, work load, etc

Project Proposal Presentation

Wed 11/28/12

Tue 12/4/12

Weekly Advisor Update Meetings Project Progress Tasks

Fri 1/11/13 Mon 1/7/13

Fri 6/14/13 Fri 3/22/13

Project Proposal Presentation Project Information and Client Contact Sheet

Mon 1/7/13

Mon 3/11/13

Project Proposal Report

the clients contact information Project Marketing Media Project Deliverables Geo-Reference Shapefile Composite of Dimensioned Plots by Section within the Designated Cemeteries Themed Shapefile Layers base on sales Data and Interments Production of Map Templates for Public and Operations Based Print Outs Analysis of Sales Information and Modern trends and buying habits Production of recommendations for promotional tools/strategies to better advertise the application Project Culmination Tasks Project Final Report Project Final Presentation Mon 4/1/13 Mon 10/1/12 Mon 12/17/12 Thu 1/31/13 Sun 3/31/13 Tue 4/30/13 Mon 5/27/13 Mon 4/1/13 Mon 4/1/13 Mon 4/1/13 Fri 4/12/13 Fri 6/14/13 Thu 1/31/13 Sun 3/31/13 Tue 4/30/13 Fri 5/31/13 Fri 6/7/13 Fri 6/14/13 Fri 6/14/13 Mon 6/3/13 JN & BW JN & BW JN & BW JN & BW JN & BW JN & BW JN & BW JN & BW JN & BW JN & BW Document which details how to best market the project. Below is a list of the projects major deliverable for completion.

Final Report which outlines in detail all of the tasks completed. Also includes the final budget, all associated project materials, such as map documents and data, and lessons learned. Presentation that discusses the projects completion..

Table 1: Summary of Proposed Major Tasks

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Niagara Falls Cemetery Project (Phase2)

Resources Required
Listed and described below are the data, hardware, software, and personnel resources to be used for the execution of the objectives which comprise the project. Resource costs are addressed in the section titled Costs/Estimated Budget.

Data
Includes any documents, both hardcopy and digital formats, to be used for the effective completion of any and all objectives. Documents pertaining to use and operation of Cemetery 2000 Original historic maps

Hardware
The equipment to be used for collecting, managing, storing, and processing data. Flatbed scanner Computer Printer External hard drive

Software
Includes computer-based programs for managing, manipulating, creating, and processing data collected. Also used for generating formal reports and charts. ESRIs ArcGIS Manifold Microsoft Business Package (Word, Project) Cemetery 2000

Personnel
Resources associated with team-members, and efficient execution of project goals and objectives. Time Transportation

Project Proposal Report

Proposed Methodologies
Scanning Images
In order to scan the original documents prior to digitizing them, a flat-bed scanner will be employed. All 75 maps are to be scanned, and any delay finding a scanner and/or actually scanning the maps will impede any further progress with the project .

Digitization
Following the scanning process of the maps, the scanned images will be imported to Manifold and digitized. Because there are so many maps, this aspect of the project will be quite time consuming. Other options will be explored in order to simplify this step, including using other software packages such as AutoCAD, which might be more efficient.

Georeferencing of Composites
ESRIs Arc software package will be used to georeference the digitized composites using digital orthoimagery of the Niagara Region to assigning locational information to the shapefile composites produced previously.

Production of Themed Layers

ESRIs Arc software package will again be used to produce shapefile layers for each map, which will serve a number of different purposes, including operational uses and sales analyses using data provided by the client pertaining to sales data and interments.

Map Template Production

A number of map templates will also be produced and used for a number of variations of map printouts, to be provided by the cemetery to visitors as well as for use by operational staff.

Sales and Trend Analyses

A formal report will be prepared, based on analyses of the map shapefile layers. This report will then be submitted to the client for review.

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Schedule
In the table below you will see the exact schedule Wilson and Neal GIS Consulting Ltd will undertake to ensure the projects deliverable are met in a timely fashion. The major bulk of the tasks will be completed during the month of March where more than 90 hours will be dedicated to project work. April will see 80 hours of project work completed, with the remaining project work being completed in May over 72 hours.

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Project Proposal Report Table 2: Schedule for Completion

Task Name Start: Thu 11/1/12 - Fri 11/30/12 Cost $4,420.00 Work 34 hrs Start Mon 11/5/12 Finish Sun 12/2/12

Research Deliverables Create POS Document Proof and Confirm Deliverables Submit POS Research Report Deliverables Assimilate Information Formulate Report Research Presentation Styles Develop Presentation
Start: Sat 12/1/12 - Mon 12/31/12

$610.00 $610.00 $610.00 $240.00 $525.00 $375.00 $1,050.00 $240.00 $160.00

$1,388.00

4 hrs 4 hrs 4 hrs 3 hrs 3 hrs 1 hr 10 hrs 3 hrs 2 hrs

6.2 hrs

Mon 11/5/12 Fri 11/9/12 Sat 11/10/12 Tue 11/13/12 Wed 11/28/12 Wed 11/28/12 Wed 11/28/12 Wed 11/28/12 Fri 11/30/12
Sun 12/2/12

Fri 11/9/12 Sat 11/10/12 Mon 11/12/12 Tue 11/13/12 Wed 11/28/12 Wed 11/28/12 Sun 12/2/12 Fri 11/30/12 Sun 12/2/12
Tue 12/11/12

Report Formatting Proof Reading Submission to Project Manager Project Manager Review Proof Presentation Final Report Drafted Deliver Presentation Submission to Project Advisor
Start: Tue 1/1/13 - Thu 1/31/13

$375.00 $337.50 $307.50 $160.00 $80.00 $80.00 $40.00 $8.00

$8,250.00

1 hr 0.5 hrs 0.1 hrs 2 hrs 1 hr 1 hr 0.5 hrs 0.1 hrs

67 hrs

Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Mon 12/3/12 Tue 12/4/12 Tue 12/11/12
Mon 1/7/13

Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Sun 12/2/12 Mon 12/3/12 Tue 12/4/12 Tue 12/11/12
Fri 3/22/13

Obtain existing data from City of Niagara Falls Research Report Deliverables Research Presentation Styles Research Deliverables Bi-Weekly Advisor Update Meetings 1 Create Document Run geo referencing application in Arc Map to create shapefiles Proof and Confirm Deliverables Bi-Weekly Project Status Report 1 Submit Contact Sheet Submit composite of the plots to the city Bi-Weekly Advisor Update Meetings 2 Bi-Weekly Project Status Report 2 Process Shapefiles with different applications in regards to aspects of sales data and internment.
Start: Fri 2/1/13 - Thu 2/28/13

$80.00 $525.00 $240.00 $610.00 $705.00 $160.00 $2,625.00 $450.00 $377.50 $240.00 $80.00 $705.00 $377.50 $2,625.00
$2,165.00

1 hr 3 hrs 3 hrs 4 hrs 3 hrs 2 hrs 30 hrs 2 hrs 1 hr 3 hrs 1 hr 3 hrs 1 hr 30 hrs
8 hrs

Mon 1/7/13 Mon 1/7/13 Mon 1/7/13 Mon 1/7/13 Tue 1/8/13 Fri 1/11/13 Fri 1/11/13 Mon 1/14/13 Tue 1/15/13 Fri 1/18/13 Mon 1/21/13 Tue 1/22/13 Tue 1/29/13 Thu 1/31/13
Tue 2/5/13

Mon 1/7/13 Fri 3/22/13 Fri 3/1/13 Fri 1/11/13 Tue 1/8/13 Mon 1/14/13 Fri 1/18/13 Tue 1/15/13 Tue 1/15/13 Fri 1/18/13 Mon 1/21/13 Tue 1/22/13 Tue 1/29/13 Fri 3/1/13
Tue 2/26/13

Bi-Weekly Advisor Update Meetings 3 Bi-Weekly Project Status Report 3 Bi-Weekly Advisor Update Meetings 4

$705.00 $377.50 $705.00

3 hrs 1 hr 3 hrs

Tue 2/5/13 Tue 2/12/13 Tue 2/19/13

Tue 2/5/13 Tue 2/12/13 Tue 2/19/13

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Project Proposal Report Bi-Weekly Project Status Report 4

Start: Fri 3/1/13 - Sun 3/31/13

$377.50
$6,423.00

1 hr
40.2 hrs

Tue 2/26/13
Fri 3/1/13

Tue 2/26/13
Tue 3/26/13

Assimilate Information Develop Presentation Formulate Report Submit shapefiles for client approval Bi-Weekly Advisor Update Meetings 5 Proof Presentation Report Formatting Proof Reading Submission to Project Manager Project Manager Review Deliver Presentation Update "proofed" shapefiles from client Bi-Weekly Project Status Report 5 Final Report Drafted Resubmit shapefiles to client if necessary Bi-Weekly Advisor Update Meetings 6 Submission to Project Advisor Bi-Weekly Project Status Report 6
Start: Mon 4/1/13 - Tue 4/30/13

$450.00 $160.00 $1,050.00 $80.00 $705.00 $80.00 $375.00 $337.50 $307.50 $160.00 $40.00 $1,050.00 $377.50 $80.00 $80.00 $705.00 $8.00 $377.50
$9,950.00

2 hrs 2 hrs 10 hrs 1 hr 3 hrs 1 hr 1 hr 0.5 hrs 0.1 hrs 2 hrs 0.5 hrs 10 hrs 1 hr 1 hr 1 hr 3 hrs 0.1 hrs 1 hr
83 hrs

Fri 3/1/13 Fri 3/1/13 Sun 3/3/13 Mon 3/4/13 Tue 3/5/13 Wed 3/6/13 Sat 3/9/13 Sun 3/10/13 Sun 3/10/13 Sun 3/10/13 Mon 3/11/13 Mon 3/11/13 Tue 3/12/13 Fri 3/15/13 Mon 3/18/13 Tue 3/19/13 Fri 3/22/13 Tue 3/26/13
Mon 4/1/13

Sun 3/3/13 Mon 3/4/13 Sat 3/9/13 Mon 3/4/13 Tue 3/5/13 Wed 3/6/13 Sat 3/9/13 Sun 3/10/13 Sun 3/10/13 Fri 3/15/13 Mon 3/11/13 Fri 3/15/13 Tue 3/12/13 Wed 3/20/13 Mon 3/18/13 Tue 3/19/13 Fri 3/22/13 Tue 3/26/13
Mon 5/27/13

Research Deliverables Map templates with shapefile layers illustrating location, trends and buying habits Research Report Deliverables Research Presentation Styles Bi-Weekly Advisor Update Meetings 7 Create Document Proof and Confirm Deliverables Bi-Weekly Project Status Report 7 Submit Marketing Media Bi-Weekly Advisor Update Meetings 8 Submit maps for client approval Bi-Weekly Project Status Report 8 Update "proofed" shapefiles from client Bi-Weekly Advisor Update Meetings 9 Update and resubmit shapefiles if necessary Research Report Deliverables Assimilate Information
Start: Wed 5/1/13 - Fri 5/31/13

$610.00 $2,625.00 $525.00 $240.00 $705.00 $160.00 $450.00 $377.50 $240.00 $705.00 $80.00 $377.50 $1,050.00 $705.00 $800.00 $225.00 $75.00
$10,596.00

4 hrs 30 hrs 3 hrs 3 hrs 3 hrs 2 hrs 2 hrs 1 hr 3 hrs 3 hrs 1 hr 1 hr 10 hrs 3 hrs 10 hrs 3 hrs 1 hr
71 hrs

Mon 4/1/13 Mon 4/1/13 Mon 4/1/13 Mon 4/1/13 Tue 4/2/13 Fri 4/5/13 Mon 4/8/13 Tue 4/9/13 Fri 4/12/13 Tue 4/16/13 Mon 4/22/13 Tue 4/23/13 Thu 4/25/13 Tue 4/30/13 Tue 4/30/13 Tue 4/30/13 Tue 4/30/13
Wed 5/1/13

Fri 4/5/13 Fri 4/19/13 Fri 5/10/13 Mon 5/27/13 Tue 4/2/13 Mon 4/8/13 Tue 4/9/13 Tue 4/9/13 Fri 4/12/13 Tue 4/16/13 Mon 4/22/13 Tue 4/23/13 Fri 4/26/13 Tue 4/30/13 Tue 4/30/13 Tue 4/30/13 Tue 4/30/13
Mon 6/3/13

Formulate Report Report Formatting

$775.00 $150.00

10 hrs 2 hrs

Wed 5/1/13 Mon 5/6/13

Fri 5/3/13 Mon 5/6/13

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Project Proposal Report Proof Reading Bi-Weekly Project Status Report 9 Submission to Project Manager Project Manager Review Assimilate Information Final Report Drafted Formulate Report Bi-Weekly Advisor Update Meetings 10 Submission to Report to Client Bi-Weekly Project Status Report 10 Update "proofed" report from clients Report formatting Proof Reading Submission to Project Manager Develop Presentation Resubmit report based on recommendations from client Research Report Deliverables Assimilate Information Project Manager Review Proof Presentation Bi-Weekly Advisor Update Meetings 11 Formulate Report Report formatting Proof Reading Submission to Project Manager Project Manager Review Final Report Drafted
Start: Sat 6/1/13 - Sun 6/30/13

$37.50 $377.50 $7.50 $160.00 $450.00 $80.00 $1,050.00 $705.00 $8.00 $377.50 $1,050.00 $375.00 $337.50 $307.50 $160.00 $8.00 $525.00 $375.00 $160.00 $80.00 $705.00 $1,075.00 $375.00 $337.50 $307.50 $160.00 $80.00
$1,210.50

0.5 hrs 1 hr 0.1 hrs 2 hrs 2 hrs 1 hr 10 hrs 3 hrs 0.1 hrs 1 hr 10 hrs 1 hr 0.5 hrs 0.1 hrs 2 hrs 0.1 hrs 3 hrs 1 hr 2 hrs 1 hr 3 hrs 10 hrs 1 hr 0.5 hrs 0.1 hrs 2 hrs 1 hr
5.6 hrs

Mon 5/6/13 Tue 5/7/13 Wed 5/8/13 Wed 5/8/13 Fri 5/10/13 Mon 5/13/13 Mon 5/13/13 Tue 5/14/13 Wed 5/15/13 Tue 5/21/13 Tue 5/21/13 Wed 5/22/13 Wed 5/22/13 Fri 5/24/13 Fri 5/24/13 Mon 5/27/13 Mon 5/27/13 Mon 5/27/13 Mon 5/27/13 Mon 5/27/13 Tue 5/28/13 Tue 5/28/13 Thu 5/30/13 Thu 5/30/13 Thu 5/30/13 Thu 5/30/13 Thu 5/30/13
Mon 6/3/13

Mon 5/6/13 Tue 5/7/13 Wed 5/8/13 Fri 5/10/13 Fri 5/10/13 Mon 5/13/13 Wed 5/22/13 Tue 5/14/13 Wed 5/15/13 Tue 5/21/13 Fri 5/24/13 Wed 5/22/13 Wed 5/22/13 Fri 5/24/13 Mon 5/27/13 Mon 5/27/13 Mon 5/27/13 Mon 5/27/13 Mon 6/3/13 Mon 5/27/13 Tue 5/28/13 Thu 5/30/13 Fri 5/31/13 Fri 5/31/13 Fri 5/31/13 Fri 5/31/13 Fri 5/31/13
Tue 6/11/13

Final Report Drafted Deliver Presentation Bi-Weekly Project Status Report 11 Submission to Project Advisor Bi-Weekly Advisor Update Meetings 12

$80.00 $40.00 $377.50 $8.00 $705.00

1 hr 0.5 hrs 1 hr 0.1 hrs 3 hrs

Mon 6/3/13 Mon 6/3/13 Tue 6/4/13 Fri 6/7/13 Tue 6/11/13

Thu 6/6/13 Mon 6/3/13 Tue 6/4/13 Fri 6/7/13 Tue 6/11/13

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Cost/Estimated Budget
*The cost estimates for this project are only provisional and intended for educational purposed only* Wilson & Neal Consulting Limited estimates that this project will cost $57,118.96 which includes 13% Harmonized Sales Tax and contingencies. The cost estimates are broken down in the table below. The Project Manager at Wilson & Neal is charged to the client on an hourly basis. The rate for the services of the Project Manager is $80.00 per hour. The GIS Analyst with the firm is charge to the client at $75.00 per hour. The rate for the Project Advisor is charged at $150.00 per hour. All of these costs are subject to Harmonized Sales Tax as required by the province of Ontario.
Cost Breakdown by Task
Task Name Cost Work

Niagara Falls Cemetery Project Project Deliverables Geo-Reference Shapefile Composite of Dimensioned Plots by Section within the Designated Cemeteries Themed Shapfile Layers base on Sales Data and Interments Production of Map Templates for Public and Operations Based Print Outs Analysis of Sales Information and Modern trends and buying habits Production of recommendations for promotional tools/strategies to better advertise the application Project Overview Statement Project Proposal Tasks Project Progress Tasks Project Report Progress Project Proposal Presentation Project Information and Client Contact Sheet Bi-Weekly Project Status Report Bi-Weekly Advisor Update Meetings Project Marketing Media Project Culmination Tasks Project Final Report Project Final Presentation Contingency HST

$45,952.50 $16,986.00 $2,785.00 $3,835.00 $4,555.00 $2,576.00 $3,235.00 $2,070.00 $3,738.00 $3,813.00 $3,293.00 $520.00 $1,460.00 $4,152.50 $8,460.00 $1,460.00 $3,813.00 $3,293.00 $520.00 $4595.25 $6,566.92

335 hrs 173.4 hrs 32 hrs 42 hrs 51 hrs 29.8 hrs 18.6 hrs 15 hrs 25.2 hrs 26.2 hrs 19.7 hrs 6.5 hrs 11 hrs 11 hrs 36 hrs 11 hrs 26.2 hrs 19.7 hrs 6.5 hrs

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Project Proposal Report

Table 3: Cost Breakdown by Task

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Risks, Challenges and Assumptions

As professionals at Wilson & Neal GIS Consulting Limited, we feel its very important to ensure our client is aware of any potential risks, challenges and assumptions we may take while completing this project. Discussions contained in this section are related to such. As a requirement to completing this project by its end date of June 14, 2013 we are assuming that all data and historical plot plan information will be provided by the City of Niagara Falls. Wilson &Neal, is also assuming that we will have access to the Cemetery 2000 application and associated data, including sales information. For the purposes of this project, Wilson & Neal also assumes they will have full access to the GIS Laboratory located at the Niagara College, Niagara on the Lake campus. A major risk to ensuring the timeline of the project is not compromised is, the located a suitable flatbed scanner capable of scanning digital copies of the historical map documents. Of course the permitted use of said scanner is also a major risk to the project as well. The major challenge to this project is the final deadline imposed of June 14, 2013. There are no opportunities for this project to run over the allocated time budget. This project must be completed within this time frame. The professionals at Wilson & Neal will take every measure possible to deliver a quality product on time. One of the factors to the successful execution of this project is to ensure solid communication continues between the client, project manager, and subsequent project staff. As this project is completely focused on creating appropriate data for use by the City of Niagara Falls and the public, its safe handling and storage is a critical factor to the projects success.

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Bibliography
Zuppa, S., and Mallette, A. Niagara Falls Cemetery Project (Phase 1), 2005.

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Appendix
Appendix A: Terms of Reference

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Project ID: 201213-20 (for our office use only)

Contact Person & Organization Details

Contact Person Name: Title: Telephone: Fax: Email: Organization Name: Address: Website: Date: Janet Kuipers Manager of GIS Services 905 356 7521 e 4109 905 374 2880 janet@niagarafalls.ca City of Niagara Falls On 4673 Ontario Av Suite 203 Niagara Falls On L2E 3R1 www.niagarafalls.ca www.fallsviewer.ca Sep 17 2012

Project Details
Project Title

Niagara Falls Cemetery Project Phase 2

Project Background Project Problem/Opportunity: Currently, the city has developed a Cemetery project which links the Cemetery database to an IMS mapping point display and Genealogy search tool on the internet. We would like to quality control and expand this application to include plot dimension drawings and further analysis functions. Business Goal: Enhance and Promote the Citys cemetery applications to improve operational efficiencies for the corporation and to improve over the counter and on-line customer service. Primary Project Objectives [Provide a list of the project objectives.] Review/Research the current cemetery data, online application and operations procedures. Scan/Geo-reference historic plot plan images for defined sections within designated cemeteries. Prepare a dimensioned composite of all plots within all sections of the designated cemeteries. Update digital photography and scanned document attachments as required. Prepare themed layers based on dynamic queries of the SQL server database Build map templates for both public and operation based print outs of individual cemetery plots. Analyze sales information, modern trends and buying habits to improve plot configurations and sales. Recommend ways to better promote the application to the public. Prepare a recommendation report for service improvements and/or error reporting.

Primary Project Deliverables [Provide a list of the project deliverables.] Monthly submissions of data/mapping/report submitted as draft proof of concept and deliverables. Geo-referenced shapefile composite of dimensioned plots by section within the designated cemeteries Themed shapefile layers based on sales data and interments. Analysis of sales information and modern trends and buying habits.

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Map templates for public and operations based print-outs. Recommendations for promotional tools or strategies to better advertise the application. Recommendation report and presentation of suggested improvements to the system.

Requirements
Number of students required to complete the project: Equipment required (if any): Data required (if any): Software required (if any): 1-2 Own means of transportation to meetings in NF, digital camera, scanner City will supply base info and access to current applications GIS, CAD, Internet, Word Processing Cemetery staff will be consulted when needed. Access to historical plans will be on-site at the cemetery only. Other comments (if any): Additional City representative for this project will be Karen Canali kcanali@niagarafalls.ca phone extension 4506

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Appendix B: Curricula Vitae

Project Manager

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Project Proposal Report GIS Analyst

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Project Proposal Report Project Advisor

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Appendix C

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Gantt Chart

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