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Oracle iRecruitment

User Guide Release 12

Updated April 2011

Table of Contents
Overview of Recruiter Task Logging In Managing Vacancies Create Default Posting Creating New Vacancies Self-Assessment Instructions Searching Vacancies Updating Vacancies Duplicating Vacancies Linking External Job Posting to iRecruitment Managing Applicants Internal Applicant Process External Applicant Process Creating Candidate Hiring Applicant Searching for Applicant Locating Applicants and Status Changes Accepting Applicant Updating Applicant Record Inserting Notes Closing a Vacancy Devereux iRecruitment Learning Exercises APPENDIX A - Guidelines for Creating Default Posting Long Version APPENDIX B - Guidelines for Creating Default Posting Abbreviated Version APPENDIX C Employment Value Proposition (EVP) APPENDIX D- Status Change Definitions APPENDIX E Workflow Notifications APPENDIX F - iRecruitment Reports 3 5 8 11 15 22 45 46 49 50 53 53 55 62 67 67 68 70 71 75 77 82 86 89 90 91 93

Overview of Recruiter Tasks Sample Devereux Recruitment Process


HR Recruiter
Position Approved

Hiring Manager

Applicant/Candidate

Vacancy details entered into Recruitment system (posted)

Candidate applies for posted vacancy(s)

Search for possible candidates from iRecruitment Prospect Pool

Screen resumes, conduct initial phone screening Applicant completes Devereux Employment Application at time of, or prior to face to face interview

Refer via iRecruitment recommended candidates to Hiring Manager for consideration

Review resumes, prepare or obtain structured interview questions, and schedule face to face interview according to policy 540

Conducts required background check. If satisfactory, extends job offer in accordance with center procedures. All pre-employment requirements are met. Applicant status changed to accepted.

Select final candidate

Hiring Manager/Applicant completes interview process, including review of Realistic Job Preview and Job Profile. Offer accepted. Completes preemployment drug screen, physical examination (if applicable), and other required background screening.

Overview of Recruiter Tasks


Recruitment Tasks
From the iRecruitment home page, the recruiter can: Create vacancies. When creating a vacancy, the recruiter can specify relevant vacancy details, including the qualifications required, and create a job posting for candidates. You can select the recruiting team that will work with the vacancy. Manage vacancies: Update vacancies. Copy vacancies using the duplicate functionality. Find candidates for a vacancy. View Applicants for a vacancy.

Search for candidates using various searches criteria such as prospect pool, individual names, and resumes. You can also search for candidates who specifically match your own vacancy requirements. You can view a candidates complete details and indicate your level of interest in the candidate. Search for Applicants, and progress the best Applicants through the application process to eventual hire.

View Notifications
On the home page, the recruiter can view notification messages and receive notification messages when: An Applicant has been referred to the recruiter by another iRecruitment User. An Applicant applies for a vacancy.

View Save for Later Transactions


The recruiter can view draft vacancies in the Save for Later table, and can update these vacancies at a later date.

Logging in to Oracle - From Your Application Launcher, click on the Oracle (Oracle EBS on some computers) icon

At the Login screen enter your Oracle Login and Password.

Remember login is case sensitive!

Once you have successfully logged-in, you will see a list of available Responsibilities in the left-hand column. You will be able to view Responsibilities that have been granted to you based on your role and need in Oracle. If you only have one responsibility, iRecruitment Recruiter, you will skip this screen. If you have been granted access to multiple Responsibilities, select iRecruitment Recruiter.

Managing Vacancies
iRecruitment Home Page
Navigation: iRecruitment Recruiter responsibility > iRecruitment Home

This is the iRecruitment Home Page from which all activities are launched. From here you can view at Notifications; Vacancies Saved For Later; Recent Vacancies; and New Applications. This is also the page that allows you to navigate to your Vacancies and Candidates by clicking on the tabs located at the top left-hand side of the screen.

Click on the + located to the left of My Recent Vacancies

You can tell iRecruitment to show your most recent Vacancies for a specified number of days

Click on the + located to the left of New Applications

You can tell iRecruitment to show your most recent Applications for a specified number of days

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Create Default Posting for Your Center


Navigation: iRecruitment Recruiter responsibility > Setup > Default Postings
Use this page to create or edit Default Postings. Before a Vacancy (job) can be posted in iRecruitment, you must first create a Default Posting. Once created, the Default Posting can be used again (with slight modification) to create similar job postings in the future.

Tip: Before creating a Default Posting in iRecruitment, it is recommended that you create it first in a Word document. Once you are satisfied with the lay-out, including 10 pt Font, bullets, spacing, benefit language, etc., you can use this template to cut and paste information into the iRecruitment Default Posting.

Click default postings to create default job posting

Tip: From the Home Page, you can view Vacancies, review Candidate details, Create a New Vacancy or Log-out.

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Default Posting Scope - Always change to Job

Default Posting Value - Type your Center Cost number to display a list of job titles (i.e.- PA ID/D 140; New York 360; Corporate- 810). Choose the appropriate job for your default listing from this list, or select a job using the flashlight icon to search for a job.

Hint: To search for a specific job, type the job name in the search field
and use the % as a wildcard. Ex: 810.Direct Support% will return results for all jobs with Direct Support in the title for Center 810.

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Find the Job Title, then click on Quick Select icon.

Enter Job Title (Ex. Direct Support Professional) (The title can be different than the Oracle job title and can be used by job seekers to easily search for vacancies. This can be the title listed in an external job posting.) Enter Organization Name (Ex. Devereux Corporate) Enter Company Profile from Guidelines for Creating a Default Job Posting Long Version (APPENDIX A) or Guidelines for Creating a Default Job Posting Abbreviated Version (APPENDIX B) template. Enter Organization Profile. This is a unique profile created by each Center that describes the Center and contains Employment Value Proposition (EVP) information - see APPENDIX C. Enter Detailed Description, including job summary and responsibilities.

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Enter Job Requirements Enter Additional Details (Benefits Information outlined in Guidelines for Job Posting templates). We recommend that you use the abbreviated version (Appendix B) for iRecruitment job postings. Enter Contact Information including name and/or phone #. It is not recommended that you enter an email address, as users may have a tendency to bypass iRecruitment, instead opting to email their resume directly to the Recruiter. It is best to encourage the use of iRecruitment, as it is more efficient and will eliminate the need for the Recruiter to create an application for the job seeker. Click Apply

Look for the confirmation that the job has been successfully saved. Click on Home link at top of the page to go back to the Navigator

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Creating New Vacancies


Navigation: iRecruitment Recruiter responsibility > iRecruitment Home

Click on the New Vacancy link on the top left-hand side of the Home Page.

Important Note the New Vacancy has been assigned a Job ID (IRC#) in this example IRC40800. This unique ID can be used by the Recruiter or Hiring Manager to quickly locate the Vacancy, and should be listed in all external job postings and advertisements. Using the IRC# in external job postings and advertisements will allow job seekers to quickly locate and apply online for a position of interest by typing the Job ID into the Keywords section of the search page. Enter Start Date if different from default (the Start Date will be the date the Vacancy is posted, unless manually adjusted).

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Enter Hiring Manager. Type in Last Name, First Name or use flashlight icon to search for a name. The Hiring Managers Location and Organization will automatically populate. If a different Organization and/or Location are desired, you can use the flashlight to search for an alternate Location and/or Organization. Enter Job Title. You can type the beginning of the job name, use the wildcard(%) and then press tab or click on the flashlight to search for the job. The jobs will also load beneath the job title box.

Tip: The End Date does not need to be filled in unless a Closing Date for the posting is needed. Most often, this field will be left blank.

The Career Band and Salary Minimum and Maximum will automatically populate based on the job selected. You can delete the salary information if you do not want it posted. It is recommended that you delete the Salary Maximum.

Enter Employment Status Full Time, Part Time or Either.

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Select the Functional Area (this is part of the string of information that makes up the Oracle Job Title) and can be used by a job seeker to search for a job - i.e.810.Direct Support Professional.1113.Direct Care.N.I.

Enter Amount of Travel required, if applicable

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Review the screen to make sure the fields are populated correctly. Click Next

Enter Minimum Qualifications and Preferred Qualifications

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If you are using a Self-Assessment, attach your assessment by typing in your assessment name. Please see the Self-Assessment Instructions (page 22) for further details on creating Self-Assessments.

Enter Recruiter Name. Type in Last Name, First Name or use flashlight icon to search for a name. Leave Communication Properties section as defaulted. Click Next

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Review to ensure that the Job Posting details are the same as was entered in Default Posting for this job. Make necessary changes and updates. To differentiate a job from other similar jobs posted, or to draw the attention of job seekers, you can create a unique job title that differs from the Oracle job title. Example: Oracle Job Title Financial Specialist. This can be modified to reflect a more commonly recognized job title that may be more familiar to job seekers, such as A/R Specialist. If the job title does not need to be changed, leave as Oracle job title.

In accordance with Devereux procedure, the iRecruitment External Date should be adjusted to 7 days after the Internal Date. In the event that no internal, qualified candidates are available, the internal and external posting dates can be the same. Leave the iRecruitment Internal Referral Site as defaulted. Review Job Posting Details and Click Next

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Review all of the details to make certain they are as intended. Once you are certain your posting is accurate, click submit and the job will be posted, and you will automatically be sent back to the home screen.

Note that Confirmation appears: Vacancy Created Successfully

On a daily basis, all Devereux Vacancies are auto-fed to Career Builder, Direct Employer Association (DEA http://jobs.devereux.org), and TweetMyJobs (TMJ). Sections of the job posting that are auto-fed include the Organization Profile, Job Summary, and Job Requirements).

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Self-Assessment Instructions
Navigation: iRecruitment Recruiter > Assessments > Assessment Administration

Create a Question Bank - Click on Create Question Bank button

- Enter Question Bank Name

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- Change Not Published to Published

- Click Apply

- Click the Manage Questions icon located to the right of the Question Bank Name that was created

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- Click Create Question

Choose Question Type Question Types: 1. Fill-in-the-Blank (Text Response) - Check the Fill-in-the-Blank (Text Response) box - Click Continue

Check the Render HTML box. Enter all information that is required with an *. We recommend leaving the Points listed as 1. Enter one or more correct responses in the response options boxes.

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- Click Apply 2. Fill-in-the-Blank (Numeric Response) - Check the Fill-in-the-Blank (Numeric Response) box - Click Continue - Please see instructions for Fill-in-the-Blank (Text Response). The instructions are the same except that all answers should be numeric.

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3. True or False - Check the True or False box - Click Continue

Check the Render HTML box. Enter all information that is required with an *. As you can see below, an Incorrect Response Feedback has been entered. When the Applicant looks at their summary at the end of the assessment, this message will show if they answered incorrectly. This is not required, but is an option available for use for most of the self-assessment questions.

- Click Apply

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4. Multiple Choice (Single Correct Response) - Check the Multiple Choice (Single Correct Response) box - Click Continue

Enter all information that is required with an *. Make sure that you check the Render HTML box.

Enter the desired response options and check the box beside of the correct response.

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- Click Apply

5. Multiple Choice (Multiple Correct Response) ** - Check the Multiple Choice (Multiple Correct Response) box - Click Continue

- Enter all information that is required with an *. Make sure that you check the Render HTML box.

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-Enter and check the box beside of each correct response.

- Click Apply **An Applicant must choose all correct responses in order to pass the question in the self-assessment. 6. Free Text (Not Scored) - Check the Multiple Free Text (Not Scored) box - Click Continue

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-Enter all information that is required with an *. Make sure that you check the Render HTML box.

-After you are finished creating the Question Bank, you can click on the icon beneath Preview to see how the question will be presented to Applicants.

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- Click on Assessment Question Banks

- Once all questions have been entered, click on Create Quick Test located to the right of the Question Bank Name that you want to use

- Enter Test Name

- Click Apply

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Create a Test
- Click on Tests

- Select appropriate Test Name

- Choose Update Test Properties from Drop Down Menu and then click Go

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- Make Published Status Published

Enter all information that is required with an *.

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- Enter English as the language.

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- Leave the Question Source as Pre-selected. Choose from Fixed or Random for the Section Order. The three options for Scoring are Sum of Items Scored, Not Scored, and Percentage Scored. 1. Sum of Item Scores - Choose this option from the Scoring Option drop-down menu.

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Enter the Mastery Score. For this particular test, we have four questions that are worth 1 point each. Therefore, the mastery score is 4.

2. Not Scored - Choose this option from the Scoring Option drop-down menu. - You will leave the Mastery Score blank as this option is not scored.

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3. Percentage Scored - Choose this option from the Scoring Option drop-down menu.

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Enter the Mastery Score. For this particular test, a percentage has been entered; therefore, the mastery score is 100.

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Leave Resume blank, unless you wish to activate this option. Enter Feedback Type. Generally this will be the default End of Test. Choose either After Each Page or None. If you wish to leave feedback, enter this information in the feedback boxes.

Leave all other boxes as defaulted, unless you wish to make changes to Attempts, Duration, or Attachments.

To encourage more Applicants to complete the self-assessment it is strongly suggested that you change the Player Preferences to Show Exit at the Summary Page instead of Every Page.

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- Click Apply Go back to iRecruitment Recruiter and Create a Vacancy - When you get to the second step (Enter Required Skills) scroll down to Assessment

Enter the Assessment Name and then click on the Flashlight

- Select your assessment and then click on Select (or Quick Select)

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Preview the assessment by clicking on the Preview Assessment icon

This is what the preview looks like for this assessment. You can see that the incorrect feedback response is showing for the true/false question that was set up.

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Complete creating the vacancy (your assessment will now show on the review screen Step 5)

Viewing Applicant Assessments Open iRecruitment, enter the Job ID, click Go, and then click on the Active Applicants.

You will see the Application Test Score and the Application Test Result

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To look at the actual assessment, click on the Applicants Name

Scroll down to Application Assessment and click on the + sign

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You can now see the actual assessment for this particular Applicant.

Tip When a self-assessment has been attached to a vacancy, once one person has applied for that particular position, no additional changes can be made to that selfassessment.

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Searching Vacancies
Navigation: iRecruitment Home > Vacancies Tab

Click on Vacancies tab Enter Job ID (ex. IRC40800) and click Go.

If you dont know the Job ID, enter the Recruiters last name, and then click on the Status drop down menu and choose the option you wish to search for (i.e. select the Status - Approved and Click Go - this will show all vacancies that are Approved (currently posted) To further refine your search, enter any other details you wish (ex. Job ID or Job Title) and Click Go All vacancies within your search will be displayed.

Click on Job ID to view vacancy details or click on the number of Active Applicants to view Applicants.

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Updating Vacancies
Navigation: iRecruitment Home > Vacancies Tab

Go to Vacancies tab > enter Job ID > Click Go Click on the pencil beneath Update

Tip: if the pencil is grayed out this means that someone else is in the process of updating the vacancy or the vacancy has been saved for later. The person who is updating the vacancy should see the vacancy saved for later on his / her home page beneath Saved for Later (see page 49 for example).

You can also update the vacancy by searching for the vacancy and then clicking on the job ID. Click on Update located at the top right corner of the screen.

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Update pertinent data (for example Employment Status) Click Next to make additional change or click Review to jump to the last step

Review changes made which are shown with a blue dot. Click Submit

Note that Confirmation appears: Vacancy Updated Successfully

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Tip: Changes can be saved for later. If you Save for Later, you must access the vacant job from your Home Page in order to complete the update. You also have the option to delete your changes. You must access your vacancy from this screen in order to make changes once you have saved it for later.

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Duplicating a Vacancy
Once a Default Posting and Vacancy have been created, the Vacancy can be used in the future to create similar vacancies. Using the Duplicate function eliminates the need to create a new Default Posting and Vacancy to duplicate a like job.

Select the job that you wish to duplicate, and then click on the Duplicate button

Note that the Job ID is populated with a new Job ID (IRC#). Continue with your job posting.

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Linking External Job Posting to iRecruitment


A tip to increase the resume volume / traffic and to drive Applicants directly to a position of interest, rather than having them navigate through iRecruitment to find the job of interest, is to place the link to the job directly into an external job posting. The down side- you lose job seekers who might otherwise explore additional employment opportunities by using the search feature. To insert the iRecruitment link into an external job posting: 1. When a vacancy is created, note the IRC# so you can refer to it later. 2. From the Internet go to https://careers.devereux.org. Locate the position of interest by entering the IRCXXXXX into the Keywords section. Click on Search to locate the desired position.

3. Click on the Job ID

4. Click on Refer

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5. Refer the job to yourself by entering your Devereux email address. Click Send.

6. You will receive a confirmation that your referral was sent successfully.

7. You will receive a workflow mailer that looks like this:

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8. Copy and paste this shortcut/link in the workflow mailer into CareerBuilder or other electronic, external job posting. Job seekers will not see the long link in the posting. Ex:

Tip - if link is too long for the space provided by the job board, it will create an error when the candidate clicks on the link. It is recommended that you test it after you post your ad. If it does not work, contact the Job Board for assistance. 5. When a candidate clicks on the IRC link, this will take them directly to the job and allow them to apply online directly. This way data will be collected in iRecruitment, which is more efficient than having the Recruiters or HR staff spend time creating Candidacies using information submitted through CareerBuilder or other job board application process. If you do not have success with the procedure above, and if permitted by the Job Board, we recommend that you place the following in your job posting- "for consideration, please visit Devereux's Career Opportunities site at https://careers.devereux.org. In the keywords section, please enter IRCXXXXX.

Remember- it is important to list the IRC # in all job notices. Many times the reason job seekers are unable to find the job in iRecruitment is because the job title used in the ad differs from the title used in iRecruitment. When the job seeker tries to find the advertised job title, they are unsuccessful. If we use the IRC to direct job seekers to the job, the end result will be a positive one for the job seeker.

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Managing Applicants
Internal Applicant Process
Devereux employees can access iRecruitment through Devereuxs Intranet site Home Page (Career Opportunities), or from a remote site (home) by logging in through remote.devereux.org.

From Devereuxs intranet site, go to Devereux Career Opportunities.

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When the Devereux job seeker clicks on Career Opportunities he/she will be asked Have you been provided a Devereux Oracle Username and Password?

If Yes no further action is needed. The user will be taken to the Career Opportunities page to explore employment opportunities and apply online for a position of interest. If No the user will be taken to a screen that will allow him/her to enter information needed to issue the user a Username and Password. This information is sent to Corporate IT, whose staff will verify information, and issue the needed Username and Password.

To view Career Opportunities remotely from outside of the Devereux Network (Devereux employees only):
1. Log on to remote.devereux.org to reach the Devereux Intranet 2. Click on the Devereux Career Opportunities link on the lower right side of the screen. 3. This will take the user to Have you been provided a Devereux Oracle Username and Password? page. 4. If the user selects YES he/she will be taken to the Devereux Career Opportunities Site. If the user selects NO he/she will be taken to the Oracle Access Request Form page, to obtain an Oracle Username and Password which will be generated by the HelpDesk staff upon verification.

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Access to iRecruitment as an External Candidate (Non-Devereux employees)


Direct external Applicants to https://careers.devereux.org or go to www.devereux.org

Click on Register today if the Applicant has not registered. If Applicant has registered - login.

If registering, they will see this screen. Complete all fields with an *. Click Submit

Applicant will then be asked to upload a resume. They may do so by clicking on Browse and searching for their resume. If Applicant does not have a resume, they can create one by clicking on No, I do not have a resume. Click Continue

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Complete all information required with an *. Click Next

If uploading a resume, Applicant may skip the qualifications and skills section. Click Next

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Applicant is then asked to enter their preferences. This is not required. Click Finish

Go to the Home tab to search for jobs. To search for a job click on Search for Jobs located to the right of the screen.

Enter a City Location. For example, Berwyn, PA and then click on Go. The Applicant may also enter the job ID into the Keywords box and click on Go to see a specific job opening.

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Tip: It is best to keep the search simple. If too many job categories are chosen, the Applicant may not return any available job postings.

Applicant may click on Job ID to see more details pertaining to the job or click on the icon beneath Apply Now to apply.

The first part of the application is to review the account for accuracy. The Applicant may also upload a resume, or add other documents such as a cover letter or references. To delete documents simply click on the delete icon located beside of each document. To add documents simply click on Add Another Document. Click Next

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Applicant has the opportunity to tell us how they heard about us by choosing a Posting Source and Source Name (if applicable). Applicant has the opportunity to disclose EEO information such as Date of Birth, Sex, and Ethnic Origin. This is not required. If the Applicant does not wish to release this information, they may check the box located beside of I do not want to disclose my EEO information.

If an assessment has been added to the vacancy, it will look similar to this. Answer questions, and then click on Finish Test

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Applicant will then have a chance to review their information. Click Finish to submit Application.

A confirmation will appear.

Once the Applicant has successfully completed the application, a workflow notification (see below) is sent to the Applicants email address provided during the application process. The position will also appear on their home page beneath Jobs Applied For.

Workflow Notification Subject Matter: Thank You for Your Interest in Devereux Text: Thank you for your interest in Devereux. We are currently accepting resumes for the position of _______, IRCXXXXX; and are in the process of reviewing them. We will be in contact to schedule an interview with those candidates whose skills and experiences most closely match our operational needs at this time. Again, we appreciate your interest in our organization, and encourage you to visit our website at www.devereux.org, to learn more about Devereux, and our Career Opportunities site to explore other employment opportunities.

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Note: See APPENDIX E for additional system-generated Workflow Notifications.

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Creating Candidate
Navigation: iRecruitment Home Page > Candidates Tab > Individuals > Create Candidate. The Recruiter must create a candidate only when the candidate is not able to access and successfully apply online via iRecruitment. When a resume has been submitted to HR/Recruiter via fax, email, or other method, by creating a candidate you will essentially be applying for the candidate. The candidates information becomes part of the Prospect Pool, and will be available as part of the Applicant Database for use by the Recruiter to search for candidates for future Vacancies.

Click on Candidates

Click on Individuals Click on Create Candidate

Tip: Search for the individual prior to creating a candidate. Candidates will often try to apply before asking for help. You can do this by entering their First Name and Last Name or enter an email address, and then click Go. If they have registered, click on the icon beneath Apply now and apply them to the position of interest.

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Enter Family Name (which is same as Last Name), First Name, Email Address, Address, City, State, Zip Code. Upload the resume by clicking on Upload Resume button. After doing so, you will receive a confirmation. Click Save

You will receive a confirmation that candidate has been saved successfully.

Click on Apply for Job

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Enter the IRC number in the Vacancy Name box and then click Go. If you dont know the IRC number, you can also search by Status, Location, or Creation Date.

Select the appropriate Vacancy Name and then click on Next.

The Candidate Details will be automatically populated with the information you previously entered. Click Next.

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Enter any Additional Information that you may have. If you do not have additional information be sure to check the box beside of The candidate does not want to declare the EEO information. Click Next.

If there is no assessment to complete for the application Click Next. If there is an assessment click on Finish Test. You do not want to answer the questions for the Applicant, unless the Applicant has given you the answers.

Click Submit Test

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Click Cancel

Click Finish

You will receive a confirmation.

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Hiring an Applicant
Navigation: iRecruitment Home Page > Candidates Tab > Applicant Tab > Enter Recruiter Name > Application Date > Go.

Searching for Applicant


You can search for Applicants by Date. This allows you to view all Applicants for all Approved Vacancies on a specific date.

Click on the Candidates tab

Click on Applicants

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Enter the Application Date and Recruiter name. Click Go. The search will populate with all Applicants for that particular date.

Locating Applicants & Changing Status


Navigation: iRecruitment Home Page > Vacancies Tab > IRC > Go.

Click on Vacancies tab. Enter the IRC number in the Job ID box and click Go. If you dont know the IRC number, you can search using other categories - for example, Recruiter and Status.

Click on the number beneath Active Applicants. This will display all Applicants for this Vacancy.

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You can search by Applicant Name, by any of the options in the drop down menu listed for Status, and by Resume Keyword Search. To view an Applicant simply click on the Applicants name.

Tip: The list of Applicants with display Current Applicants. To also view Hired or Rejected Applicants, check the Hired Applicants and/or Rejected Applicants box, then click Go.

Check the box beside of the appropriate Applicant Name and then click on Update Status.

Tip: You can change statuses for multiple Applicants at once. Simply select each Applicant by putting a check beside of applicable names, and then click on Update Status. A list of Applicant Status Definitions is located in APPENDIX D.

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Accepting Applicant
Navigation: iRecruitment Home Page > Candidates > Applicants > Applicant Name > Go.

The Applicant status must be changed to Accepted after an Applicant has been offered and Accepted a position. This status change must occur before the selected Applicants Hire Date.

Click on the drop down menu beside of New Status and choose Accepted.

You also have the option to enter a Change Reason. Enter Status Change Date and click on Submit.

Warning: It is important to note that the date that the status is changed to Accepted must be prior to the hire date.

You will receive a confirmation.

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Updating Applicant Record Inserting Notes


Navigation: iRecruitment Home Page > Vacancies Tab > Enter IRC > Go. On occasion you may wish to document reference notes for future reference. Notes can be made to elaborate on a status change, list items of interest, notes from an interview, etc. You can do this by creating notes on the Applicants record.

Click Vacancies, select the number beneath Applicants to view all Applicants for a particular job opening Click on Applicant Name where the notes are to be added

Under Application Details Click Add

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In the Description box name your file (for example, Status Update) Beneath Define Attachment, select Text, and then type notes in box Click Apply to save

A confirmation appears that text has been added but NOT committed. You must click on Save in order to save the notes that you entered. Click Save

You will receive a confirmation that record has saved successfully.

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To update or add notes click on View

Click on the pencil beneath Update to make changes to notes. You can also delete notes by clicking on the icon beneath Delete.

The next time you view Applicants within a vacancy, the notes that you entered are easily accessible.

Place your cursor over the lock icon.

Note: If an Applicant applies for multiple vacancies, the Notes entered into a specific Applicant record do not attach to all of the Applicants records.

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Your notes will quickly pop up for your review.

You can also quickly add notes to an Applicants record by clicking on the green + icon.

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Closing a Vacancy
Navigation: iRecruitment Home Page > Vacancies Tab > Enter IRC > Go.

Warning: Prior to Closing a Vacancy, but sure to change the status of the selected Applicant to Accepted. Additionally, be sure to change the status of other Applicants considered for the vacancy to Position Filled as doing so will generate a Workflow Notification advising the Applicants that another Applicant was offered the job.

Click on the Vacancies tab Enter the IRC number in the box beside of Job ID and click Go. Click on the pencil beneath update.

Select Closed from the Status field Enter an end date.

Tip: You can click on Review to skip steps 2-4, if no additional changes are needed.

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Click Review

Notice that a blue dot appears beside of the changes. Click Submit.

You will get a confirmation that your vacancy has updated successfully.

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Devereux iRecruitment Learning Exercises


Exercise 1: Create Default Posting for your Center Link for APP4:
http://devoracleapp4.devereux.org:8000/OA_HTML/AppsLocalLogin.jsp

Navigation: iRecruitment Recruiter responsibility > Default Postings Default Posting Scope = Job Default Posting Value = Select a job using the flashlight icon to search for a job. Note: The flashlight icon will bring up a search page, click on GO and it will return a list of all jobs. To search for a specific job type it in the search field and use the % as a wildcard. Ex. 350% will return results for all jobs in Center 350. Find job and click on Quick Select icon Write down the Job that you created for future exercises:_____________________________________________ Enter Job Title (Ex. Administrative Services Director) Enter Organization (Ex. Kanner) Enter Company Profile (Devereux profile from guidelines for job posting document) Enter Organization Profile (Center specific) Enter Detailed Description Enter Job Requirements Enter Additional Details (Benefits Information from guidelines for job posting document) Enter Contact Information Name, phone number, email address Click Apply Click on Home link at top of the page to go back to the Navigator Exercise 2: Create New Vacancy Navigation: iRecruitment Recruiter responsibility > iRecruitment Home Click on New Vacancy link Write down the Job ID for this vacancy for future exercises: _______________________ Enter Start Date if different from default. Tip - End date does not need to be filled in unless a closing date for the posting is needed. Most often this field will be left blank.

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Exercise 3:

Enter Hiring Manager if different from default. Type in Last Name, First Name or use flashlight icon to search for a name. Enter Job Title from previous exercise. You can type in the beginning of the job name, use the wildcard(%) and then press tab or click on the flashlight to search for the job. Enter Functional Area Enter Employment Status Delete salary info that has been automatically populated with career band ranges, if salary info is not to be posted. Enter Amount of Travel if applicable Click Next Enter Minimum Qualifications and Preferred Qualification Click Next Enter Recruiter Name. Type in Last Name, First Name or use flashlight icon to search for a name. Click Next Review that Job Posting details are the same as was entered in Default Posting for this job. Make any necessary changes and updates. Change iRecruitment External Date if necessary (leave as todays date so you will see it in future exercises) Click Next Review Vacancy Details and click Submit Note that Confirmation appears: Vacancy Created Successfully

View Vacancy Click on Vacancies Tab Change Status to Approved Enter in any other details you wish (Ex. Job ID or Job Title from previous exercises) Click Go All approved Vacancies within your search will return. Click on link for Vacancy that you created in previous exercise under Job ID and view vacancies details

Exercise 4: Update Vacancy With Vacancy details open click on the Update button (top right corner) Change Number of Openings to 2 Change Employment Status

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Click Next to make additional change or click Review to jump to the last step Click Submit Log out of iRecruitment

Exercise 5: Apply as an Internal Applicant


Open Internet Explorer and enter web address for Internal Applicant: http://devoracleapp4.devereux.org:8000/OA_HTML/IrcEmpVisitor.jsp

Enter your Oracle ID as the username (Ex. JPHILIP) Enter your Oracle password Click Login Search for jobs by clicking the New Jobs (Last 7 Days) link or the Search for Jobs link (located under Quick Links) Enter the necessary Criteria and click Go Select a vacancy by clicking on the link under Job ID View the vacancy details and click Apply Now (button) Upload Resume if you have one Basic Details should already appear Pick a Recruiting Address which is what is in HRMS or enter a new address Enter Phone Numbers Add any additional documents if necessary Add Employment History/Education Qualifications and Additional Qualifications if necessary Click Next Enter Preferences details Click Next Enter Job Posting Source Leave - I do not want to disclose my EEO information checkbox blank (this sections should be removed by Go-Live date). Click Next Review and Click Finish Click on the Home tab and you can view all the positions that you have applied for Logout

Exercise 6: Recruiter Manage Vacancies Link for APP4:


http://devoracleapp4.devereux.org:8000/OA_HTML/AppsLocalLogin.jsp

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Navigation: iRecruitment Recruiter responsibility > iRecruitment Home Click on the Vacancies tab Search for the vacancy you created in Exercise 2 Ways to search for vacancy i. Set Status to Approved and Click Go This will show all vacancies that are Approved ii. Enter a portion of the Job Title then enter the wild card and click Go (Ex. 350.Adm%) This will bring up all vacancies that begin with what you enter in the search iii. Enter the Job ID (Ex. IRC446) This will bring up the exact vacancy you are looking for View the details of the vacancy search and look to see if the vacancy has any Applicants. (You will see this link under the Applicant column from the search results.) Click on the link for the number of Applicants for the vacancy. A page should appear with a list of all the Applicants. Click on the Applicant Name to view the Applicant details Click the Next button (top right) to view the next candidate if there is more than one Applicant. Click on the Candidate Profile link to view details of the Applicant Click the Qualifications link to view the Applicants qualifications if entered Click on the Resumes and Documents link to view any resumes that were uploaded Click on the Applications to view the application details. This will show any other positions the Applicant may have applied for. To View Application Details click on the View Details button. Update the status: New Status = Phone Screening Change Reason = Completed Click Save Assume you are ready to bring this candidate in for First Interview and change status to: New Status= First Interview Change Reason = Scheduled Attached interview notes to application if needed by clicking on the Add button next to Attachments. Assume Interview has been completed: New Status= First Interview Change Reason = Completed

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Assume job is offered to the Applicant New Status = Offer Change Reason = Leave Blank (may want to add more change reasons) Assume Applicant accepts offer New Status = Accepted

Exercise 7: Search for Candidate through Resume Search Navigation: iRecruitment Recruiter responsibility > iRecruitment Home > Candidates Tab Select Resumes Link (top left in blue header bar) Type in keyword that exists in resume (Ex. San Francisco) Click Go All resumes with keyword San Francisco will return

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APPENDIX A A Consistent Look for iRecruitment and External Job Postings Guidelines for Creating a Default Job Posting Long Version
1. Format- Use 10 pt Arial font (unless the site does not allow Rich Text formatting). If copying/pasting from MS Word to the posting, first Select All text in the document (Edit>Select All) and choose Format>Font>Arial and 10pt font. Job Title- List this in a way that uses a commonly searched job title, reflects the location of the position, and/or identifies the shift, if applicable. EX: Direct Support Professional, Berwyn, PA, FT, 3 11 PM, Tues-Sat; or Food Service Support, Orlando, FL, every other Weekend, PT, 7 am 6 PM. The title should be modified to be job specific (it can be something other than the Oracle job title, and should be what you wish to be auto fed to CareerBuilder, DEA and TMJ). Company Profile- introduction to Devereux: Devereux is a leading nonprofit behavioral health organization that supports many of the most underserved and vulnerable members of our communities. Founded in 1912 by Helena Devereux, we operate a comprehensive national network of clinical, therapeutic, educational, and employment programs and services that positively impact the lives of tens of thousands of individuals and families every year. We help empower children and adults with intellectual, emotional, developmental, and behavioral challenges to lead fulfilling and rewarding lives. People Served: More than 15,000 children, adults and seniors, with developmental, psychological, psychiatric, emotional, sexual and behavioral disorders are served annually. Our Services: Devereux has a continuum of care for children, adolescents and adults, including: Residential and day treatment programs Community-based group homes Respite care programs Hospital inpatient and outpatient settings Supervised apartments Foster care homes Special education day schools Vocational and pre-vocational training Child welfare programs

2.

3.

Philosophy: Our Philosophy of Care operates under the core principles of Individualized Services; Effective and Accountable Services; and Positive, Behavioral Approaches. 4. Organizational ProfileDevereux [Center name] located in __________, serves The introduction should briefly describe Center services, and should include some eyecatching Employment Value Proposition (EVP) information. Why should a candidate consider working at this center? What is the appeal (location, small town community / proximity to large city? availability of an abundance of recreational activities, scenic / historic location, etc.)?

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Sample: The Pennsylvania ID/D Center, founded in 1948, is located on 80 acres in West Chester, Pennsylvania in scenic Chester County, approximately 35 miles west of Philadelphia. The Center is part of Devereuxs Pennsylvania treatment network and provides comprehensive and high quality therapeutic treatment, educational and support services to children, adolescents and families. Services include I/DD, DBD, Autism, and Treatment Family programs for individuals aged 6 to 21. These services are delivered by a diverse work force of over 475 dedicated and talented employees, who are supported by a strong team of local and national resources.

5.

Detailed Description- includes position summary and responsibilities. Depending on the length of the Detailed Description, the Center may opt to use the Organizational profile as part of the Job Summary (will be auto fed to CB, DEA and TMJ). It should be noted that Detailed Descriptions that are too long may be cut off when auto fed. a). Detailed Descriptions (job summary) should be enhanced by including EVP information such as: From the candidates perspective whats in it for me? Why should I apply for the job? Job stretch / Career Objectives / Goals Program size and population, confirm location, availability of public transportation if applicable, the shift. Where do I fit into the org chart? (this is an entry level job, etc.) Training Opportunities Future career potential at Devereux

b). Insert 8-10 job-specific keywords at the end of the Detailed Description Sample Detailed Description: Devereuxs National Learning and Organization department, based in King of Prussia, PA is currently seeking a self-starter in search of an internship opportunity for the Fall semester. Devereux's corporate offices are located in Villanova and King of Prussia, PA, and provide leadership, consultation and support services to the operating Centers located in 11 states. Corporate Center staff include Clinical, Finance, IT, Human Resources, Learning and Organizational Development, Legal, Contracts, Development, and Marketing/Communications staff. At Devereux, we are committed to stretching the minds of our employees via e-learning. As the selected Learning Intern, you will work up to 10 hours per week throughout the Academic year as you: function as a part of the national learning team; assist in speeding up the transfer of knowledge to our employees; design and build e-learning resources; and conduct beta testing This internship opportunity will be of interest to you if: you enjoy the satisfaction, and personal and professional rewards of developing courseware for immediate use; are seeking an opportunity to be paid while using cutting edge software and working with innovative designers; and are a self-starter, are comfortable working independently, and are seeking a flexible schedule.

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Keywords: Internship, e-learning, beta testing, knowledge transfer; courseware design 6. Job Requirements- job specifications / requirements/qualifications. It is recommended that skills requirements be limited to 4 or 5 (i.e. Java, proficiency in the use of MS Office applications, valid CA Registered Nurse license, Oracle applications, etc.) Requirements: Requires a minimum of two years of college credit in a degree program for instructional design, instructional technology or related field. Experience with instructional design, adult learning methods, and relevant e-learning and/or field experience is a plus. Requires excellent written and oral communication skills, and an ability to work independently.

7.

Additional Details- to be included in all job postings: The primary purpose of Devereux is to provide quality service to those entrusted to our care by their families, guardians, agencies, and other designated parties. The most critical resource we have to accomplish this task is our employees. No intervention can be implemented without the assistance of competent employees who are physically and mentally prepared to carry out this tremendous responsibility. Devereux currently offers the following benefits to eligible Full-time employees**: Medical Insurance Dental Insurance Prescription Drug Coverage Generous Time-Off Benefits and Health Management Leave 403(b) Pension Plan Voluntary Medical (includes prescription drug) and Dental Coverage* Voluntary Accidental Death and Dismemberment Insurance Tuition Assistance Program Life Insurance Long-Term Disability Insurance Employee Assistance Program Programs to Help with Work / Life Balance Mental Health Coverage Flexible Spending Accounts Medical and Dependent Business Travel Accident Insurance Service Awards Referral Bonuses

Devereux currently offers the following benefits to eligible Part-time employees**: Voluntary Medical (includes prescription drug) and Dental Coverage* 403(b) Pension Plan Employee Assistance Program Programs to Help with Work / Life Balance Service Awards

* Voluntary Medical and / or Dental Coverage available to eligible PT employees and FT employees who have not yet satisfied the eligibility waiting period for FT benefit offerings. **It is the intent of Devereux to continue to offer these benefits; however, we must reserve the right to change or stop them at any time, with or without notice.

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8. 9.

Contact Information: Devereux Contact Name and Phone Number (optional). Closing: For consideration, apply online at https://careers.devereux.org. In the keyword section type IRCXXXXX. To view all Devereux vacancies go to http://jobs.devereux.org. To learn more about Devereux, please visit our home page at www.devereux.org Devereux is a drug-free workplace, drug testing required. EOE

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APPENDIX B A Consistent Look for iRecruitment and External Job Postings Guidelines for Creating a Default Job Posting Abbreviated Version
1. Format- Use 10 pt Arial font (unless the site does not allow Rich Text formatting). If copying/pasting from MS Word to the posting, first Select All text in the document (Edit>Select All) and choose Format>Font>Arial and 10pt font. Job Title- List this in a way that uses a commonly searched job title, reflects the location of the position, and/or identifies the shift, if applicable. EX: Direct Support Professional, Berwyn, PA, FT, 3 11 PM, Tues-Sat; or Food Service Support, Orlando, FL, every other Weekend, PT, 7 am 6 PM. The title should be modified to be job specific (it can be something other than the Oracle job title, and should be what you wish to be auto fed to CareerBuilder, DEA and TMJ). Company Profile- a brief introduction to Devereux that should be included in each job posting: Devereux is a leading nonprofit behavioral health organization that supports many of the most underserved and vulnerable members of our communities. Founded in 1912 by Helena Devereux, we operate a comprehensive national network of clinical, therapeutic, educational, and employment programs and services that positively impact the lives of tens of thousands of individuals and families every year. We help empower children and adults with intellectual, emotional, developmental, and behavioral challenges to lead fulfilling and rewarding lives. Our Philosophy of Care operates under the core principles of Individualized Services; Effective and Accountable Services; and Positive, Behavioral Approaches. 4. Organizational Profile- a brief introduction to the Center. This is Center-specific information should be developed by the Center. The introduction should be kept to a maximum of 4-5 sentences, should briefly describe Center services, and should include some eye-catching Employment Value Proposition (EVP) information. Why should a candidate consider working at this center? What is the appeal (location, small town community / proximity to large city? availability of an abundance of recreational activities, scenic / historic location, etc.)? Sample: The Pennsylvania ID/D Center, founded in 1948, is located on 80 acres in West Chester, Pennsylvania in scenic Chester County, approximately 35 miles west of Philadelphia. The Center is part of Devereuxs Pennsylvania treatment network and provides comprehensive and high quality therapeutic treatment, educational and support services to children, adolescents and families. Services include I/DD, DBD, Autism, and Treatment Family programs for individuals aged 6 to 21. These services are delivered by a diverse work force of over 475 dedicated and talented employees, who are supported by a strong team of local and national resources.

2.

3.

5.

Detailed Description- includes position summary and responsibilities. Depending on the length of the Detailed Description, the Center may opt to use the Organizational profile as part of the Job Summary (will be auto fed to CB, DEA and TMJ). It should be noted that Detailed Descriptions that are too long may be cut off when auto fed. a). Detailed Descriptions (job summary) should be enhanced by including EVP information such as:

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From the candidates perspective whats in it for me? Why should I apply for the job? Job stretch / Career Objectives / Goals Program size and population, confirm location, availability of public transportation if applicable, the shift. Where do I fit into the org chart? (this is an entry level job, etc.) Training Opportunities Future career potential at Devereux

b). Insert 8-10 job-specific keywords at the end of the Detailed Description Sample Detailed Description: Devereuxs National Learning and Organization department, based in King of Prussia, PA is currently seeking a self-starter in search of an internship opportunity for the Fall semester. Devereux's corporate offices are located in Villanova and King of Prussia, PA, and provide leadership, consultation and support services to the operating Centers located in 11 states. Corporate Center staff include Clinical, Finance, IT, Human Resources, Learning and Organizational Development, Legal, Contracts, Development, and Marketing/Communications staff. At Devereux, we are committed to stretching the minds of our employees via e-learning. As the selected Learning Intern, you will work up to 10 hours per week throughout the Academic year as you: function as a part of the national learning team; assist in speeding up the transfer of knowledge to our employees; design and build e-learning resources; and conduct beta testing This internship opportunity will be of interest to you if: you enjoy the satisfaction, and personal and professional rewards of developing courseware for immediate use; are seeking an opportunity to be paid while using cutting edge software and working with innovative designers; and are a self-starter, are comfortable working independently, and are seeking a flexible schedule. Keywords: Internship, e-learning, beta testing, knowledge transfer; courseware design 6. Job Requirements- job specifications / requirements/qualifications. It is recommended that skills requirements be limited to 4 or 5 (i.e. Java, proficiency in the use of MS Office applications, valid CA Registered Nurse license, Oracle applications, etc.) Requirements: Requires a minimum of two years of college credit in a degree program for instructional design, instructional technology or related field. Experience with instructional design, adult learning methods, and relevant e-learning and/or field experience is a plus. Requires excellent written and oral communication skills, and an ability to work independently.

7.

Additional Details- to be included in all job postings:

The primary purpose of Devereux is to provide quality service to those entrusted to our care by their families, guardians, agencies, and other designated parties. The most critical resource we have to accomplish this task is our employees. No intervention can

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be implemented without the assistance of competent employees who are physically and mentally prepared to carry out this tremendous responsibility. For this reason, in addition to a competitive salary, Devereux provides a comprehensive health and welfare benefits program to eligible full-time employees. Health and welfare programs include medical, dental, prescription drug, preventative care, mental health services, and an Employee Assistance / Work Life Balance Program, as well as generous time-off policies, and a 403 B retirement plan. Devereux offers Voluntary Medical and / or Dental Coverage available to eligible PT employees and FT employees who have not yet satisfied the eligibility waiting period for FT benefit offerings. **It is the intent of Devereux to continue to offer these benefits; however, we must reserve the right to change or stop them at any time, with or without notice. 8. 9. Contact Information: Devereux Contact Name and Phone Number (optional). Closing: For consideration, apply online at https://careers.devereux.org. In the keyword section type IRCXXXXX. To view all Devereux vacancies go to http://jobs.devereux.org. To learn more about Devereux, please visit our home page at www.devereux.org Devereux is a drug-free workplace, drug testing required. EOE

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APPENDIX C Defining the Employment Value Proposition (EVP)


A complete understanding of the job is essential for a successful recruitment effort. The EVP must clearly describe real needs and clarify job expectations. To ensure an efficient and productive sourcing effort, a number of questions should be asked of the Hiring Manager by the Recruiter, prior to commencement of the sourcing process. It is recommended that the EVP be created in conjunction with the development of the Service Level Agreement (SLA). Benefits of Creating an EVP: A good EVP summarizes the challenges, projects, growth opportunities, learning experiences, and the type of work that needs to be done. o The written form of the EVP (job posting / announcement) should be so interesting that just reading it compels the candidate to apply for the job. Successful sourcing activities require deep job knowledge to attract top talent. The Recruiters ability to create a compelling job posting / announcement, or convince a candidate who is on the fence to move forward, comes from having a comprehensive understanding of the job. Job knowledge also allows the Recruiter to understand what the benefits are for the candidate (i.e., professional, growth, and /or stretch opportunities). Otherwise, all that is left is compensation and benefits, which in this market, are not nearly enough. Getting everyone on the interview team to agree to the focus of the EVP establishes a common framework to assess competency, motivation, and fit.

Questions to Ask the Hiring Manager: 1. Why would someone who is good at this type of work want this particular job? 2. What does this job offer that is unique, or makes it most attractive to a potential candidate? 3. What does the selected candidate need to do in the job to be considered successful / outstanding? 4. What will the selected candidate learn in this role, and what is the expected outcome of his/her professional growth? 5. Why would a candidate want to work in this role at your Center / Devereux, rather than at a competitor? 6. Why do people come to work at your Center and why do they stay? a. Is it Devereuxs cutting edge industry research and product/service development? b. Career growth opportunities? c. Industry reputation? d. Work/life balance? e. Benefits? f. Training? g. Others? 7. How does the employee value proposition differentiate Devereux from its competitors?

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APPENDIX D Applicant Status Changes


To ensure consistency among Centers for reporting purposes, listed below are the recommended reasons / situations for using each Status: - Active- online application has been submitted, no action has been taken by Recruiter yet. - Not Qualified - Resume was reviewed. Candidate does not meet the minimum qualifications for the position / have needed skills and/or experience. Changing status generates a workflow notification to Applicant to notify him/her of status. -Referred to Manager- Applicant information has been screened by the Recruiter and forwarded to Hiring manager as a viable candidate for his/her consideration. Recruiter is waiting for Hiring Manager feedback. -Referred to Other Job- applicant background is good, but not for position applicant applied for. Recruiter applies candidate to another job at Center, or uses iRecruitment to refer applicant to Recruiter at another Center. -Reserve- Resume has been reviewed, phone screen may have occurred. Recruiter places this Applicant's resume in the "maybe" category. Meets minimum qualifications, but other Applicants have higher level of skills and / or experience. May be considered, pending the results of the interviews with more highly qualified candidates. - Phone screen- Indicates that a Phone screen has occurred or has been scheduled. -First Interview - Indicates that an interview has occurred or is scheduled. -Second Interview- follows First Interview (if this is Center procedure), and indicates that a 2nd interview has occurred or has been scheduled. If Applicant is acceptable, Hiring Manager notifies Recruiter (HR staff depending on Center procedure) to check references/conduct background screening. -Not Selected- applicant was phone screened / interviewed; however, applicant was not selected for this vacancy, but may or may not be considered for another Vacancy. Does not generate a workflow notification. -Checking References - background screening, reference checks are underway. -Offer- job offer has been extended -Accepted- Recruiter (HR staff depending on Center procedure) changes status to Accepted as soon as Candidate accepts the job offer. -Rejected - selected applicant is disqualified post-offer (background screening, drug test, failed physical exam). -Position Filled used to notify applicants that another candidate has been selected. Changing status generates a workflow notification to applicant to notify him/her of status. -Terminate Application - This status terminates the application in both HRMS and iRecruitment. Recruiters are not to use this status as it is used primarily to terminate old applications by the System Administrator.

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APPENDIX E System Generated Workflow Notifications


1. New Application Message Subject: Thank You for Your Interest in Devereux Thank you for your interest in Devereux. We are currently accepting resumes for the position of (JOB_POSTING_TITLE, &VACANCY_NAME); and are in the process of reviewing them. We will be in contact to schedule an interview with those candidates whose skills and experiences most closely match our operational needs at this time. Again, we appreciate your interest in our organization, and encourage you to visit our website at DEV_WEBSITE, to learn more about Devereux, and our Career Opportunities site to explore other employment opportunities. 2. Not Qualified Message Subject: Thank You for Your Interest in Devereux We wish to thank you for your interest in Devereux and the position of &JOB_POSTING_TITLE, &VACANCY_NAME. While your background is noteworthy, for this position we are looking for a specific skill set and level of experience; and as such, we will be continuing our search. If you have applied for multiple job openings, you will be given consideration for each position. We also want to let you know that your information and resume will be placed into our applicant database. In the event that your skills and experiences are a match for our operational needs in the future, you will be contacted regarding your interest in pursuing employment at Devereux. We are a mission-driven, not-for-profit organization serving many individuals, and we hope that you will remain interested in Devereux. To learn more about us, please visit our website at www.devereux.org , and to research additional career opportunities, visit https://careers.devereux.org We wish you success in your search for desired employment, and again thank you for your interest in our organization. Regards, Human Resources 3. Position Filled Message Subject: Position Filled Thank you for your interest in Devereux and the position of IRCXXXXX - (Position Title). We wish to advise you that this position has been filled by another candidate whose background more closely matched our operational needs. If you have applied for multiple job openings, you will be given consideration for each position. We also want to let you know that your information and resume will be placed into our applicant database. In the event that your skills and experiences are a match for future operational needs, you will be contacted regarding your interest in pursuing employment at Devereux. We are a mission-driven, not-for-profit organization serving many individuals, and we hope that you will remain interested in Devereux. If you wish to receive notices about jobs for which you may be interested, please modify your Profile to request these

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notices. To learn more about us, please visit our website at www.devereux.org, and to research additional career opportunities, visit https://careers.devereux.org We wish you success in your search for desired employment, and again thank you for your interest in our organization. Regards, Human Resources

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APPENDIX F

Oracle iRecruitment Reports (all report can be run through Discoverer Viewer)
Center Applications Count - set parameters to see the number of applications submitted during a specified time period. Please note that if a person applies for 5 vacancies, that is counted as 5 applications. Applicant Status - shows all applicants for a particular vacancy. You can run this report for a single IRC or a group of vacancies. Allows you to set the parameter to show all applicants for a vacancy as of a specified date. Application History - shows you the status changes of applicants for a particular IRC. You can only run this report (1) IRC at a time. The benefit of this report is that you can track activity (assuming iRec is being used), and the number of days in between each step in the process. It helps identify where a bottleneck may lie. iRec Vacancy - shows all Approved (open) vacancies as of the date specified. Shows the organization (dept), hiring manager and # of days the vacancy has been open. iRec Vacancy Closed - shows all vacancies closed during a specified time period. Status and Source- review (1) or multiple IRCs to view status of applicants and the source of referral. Useful to determine where applicant learned about the vacancy, and drive decisions about where to spend recruitment dollars. Time to Hire - lists all hires processed through iRecruitment during a specified period. Reflects the number of days from the selected candidate's application date to hire date. (only those who have applied and Accepted in iRecruitment are reported). New Hires - includes new hires, reinstatements and rehires during a specified period of time. Centers must run this report to capture all new hires, if not all applicants have applied and been processed through iRecruitment.

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