LIST OF DOCUMENTS

1 2 3 4 5 6 7 8 9 Copy of Local Business & Tax Registration, Factory Licence Copy of Local Country / State Law on Mimum wage Payment Copy of Company Standing Order by Approval Authority copy of Authorization allowing factory workers to work overtime Copy of Employment application form stating Name, DOB, Province of Origin Copy of Employee Identification Card Copy of Employment Contract signed by Factory Management and Factory worker Monthly Payroll summary Payment records, time Cards for Last 12 Months Copy of Standard Operating Procedures ( SOP) Optional

10 Factory Pay rate schedules for Piece rate work, Hourly and Daily work, Overtime rates Factories are encouraged to provide the Auditor copies of Piece rate records of employees with Floor 11 supervisor's Approval of daily out put. If these records are discarded after payment of salary, the payment summary stubs signed by supervisors should be available to the Auditors

12 Copy of Fire department Inspection certificate - must current available 13 Emergency Evacuation plan for othe Factory 14 Copy of In house doctor / Nurse / Medical Professionals Cerficates or Licence (if available) 15 Copy of Industrial accident Records ( If any) 16 Fire Drill Records 17 Copy of Fire Prevention and Emergency preparedness Programma 18 Copy of Plant Layout 19 Copy of sanitation Certificates 20 Copy of Electracian's Certificates 21 Consent for Air (approval from PCB for Generator Etc.,) 22 Consent for Water (approval from PCB for Boiler etc.,) 23 Approval from Boiler from Approved source 24 Approval from Generator from Electrical Inspector 25 ESI's Challans, Returns, Chk Payment details 26 PF Challans , Returns, Chk Payment details , Form 5,10 & 12A 27 First Aid Training - Imparted Certificate 28 Canteen Committee - Proceedings for records 29 Health & safety Committee Procoeedings 30 Prevention of Harrasment and abuse Committee Meetings and Proceedings 31 Grievance Committee Meetings - Proceedings

32 works committee Meetings - Proceedings 33 Bonus Paid Details 34 Gratuiry Paid details 35 Resignation Letter 36 Suggesstion Box 37 Attendance - In and Out Time Punching Records 38 Wage Records 39 Overtime Wages Paid records 40 Wages Paid on Holidays 41 Application - rejected files 42 Drinking Water - Portability test results / records 43 Waste Disposal / Bio Medical waste Procedures 44 Medical checkup for Canteen workers 45 Medical Checkup Spot wash operators 46 E N T Test Certificate of DG Operator 47 Organization Chart 48 Leave With Wages records 49 Security Agency - copy of Contract 50 Any Other Contracts - Required Agreement copies 51 List of Declared Holidays 52 Electricity Bills 53 Contractors List - Registration 54 Union Agreement - Meeting/Membership details ( If required) 55 List of Chemicals / MSDS / 56 Community Involvement

CHECK LIST COMMON FOR ALL DEPT. SL.NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 FIRE EVACUATION PLAN FIRE EXTINGUISHERS With Service Card Emergency Lights Exit & Emergency Exit Awareness Policies Health & safety First Aid & Fire Trainee emp. List with photos to be Display First Aid Boxes with Full fill medicines PPE Box SUGESSION/COMPLAINT BOX SIGN BOARDS NEAR FIRST AID & FIRE Posters for Fire and Frist aid Awareness Company Standing Order Abstracts of Factories Act,Labour Laws Yellow Lines Marking /Arrows Mark/Zebra Crossing under Fire Extinghisher & Exists Needle Guard Pully Guard Machine Guard Rubber Mats to be provide All Standing workers Notice Board Scissiors & Trimmers shd.be Tied Mosk for Overlock M/c Operators/ Display Health & Safety Awareness Chart Not to keep any abstacles between the Yellow Lines Committees & General Awareness Notices First Aid Trainees.Shd.wear Badge + Fire drill Trained.emp.shd.wear Badge Fire PARTICULARS

25 26 27 28 29 30 31 32 33 34 35 36 37 38 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Sew M/C Gap Shd.be 24 ' between the M/C Pedal Rubber for All Sewing machines Broken Needle Register All the employees shd.wear ID Cards Approved Sample Shd Display Drinking Water Shd.provide Good Ventilation Good Lightings Good Housekeeping Display Grade Wise Rate of Wages Sewing Machines Service Cards Red Arrows to be Mark near Emergency Exit Loose Wires not to fall on the floors/Accorss the Batches & Machines To Give Proper General Awareness of All Workers FINISHING SECTION CHECK LIST:Eye Guard for All Button Machines Pully Guard Rubber Mats for FIN IRONERS (Incl Standing Workers) Ear Plug for Kaza Operators Scissiors & Trimmers shd.be Tied in Thread & Tied to Tables Surgical Glouse,Apron,Mask,Cap, Eye Glass Shd. Wear Spot wash Operator MSDS Sheet to Display Near Spot Wash Proper storage of Chemicals Health Certificate of Spot wash operator All the plastic containers should be labelled Proper Lightings to be provide Where Tag Gun using by Indidual, Names & Emp.No. as to write Needle Dedector Machine Provide In packing Area Red Box To be Provide SOP

CUTTING SECTION CHECK LIST:1 2 3 4 5 6 7 8 9 10 METAL GLOUSES FOR CUTTING OPRS. Rubber Mats for All Standing Workers / Cotton Glouse Fusing M/C Opr Proper storage of Cutting Parts and Record Cutting Blades Log Book to be Maintain Fence /Partition Around Bank Knife Machine Safety Blade Guard to provide Band Knife cutting Machine Safety Awareness of Cutting & Band Knife M/C Operators Fusing Machine Calibaration Report To be remove Un wanted books falling on the tables Personnel Grievance by the emp/Interview

SL.NO. 3 4 5 6 7 8 9 10 11 14

15 16 17 18 19 20 21

CRECHE PARTICULARS First Aid Boxes with medicines & John Son baby powder,Soap, Syrup shd.be provide as per doctor advice Craddles Bed and Bedsheet & Mats Hand Towels Educative Posters, Black Board, Slates Sufficient Toys Hot Water Shd.be provide Drinking water to be provide Plates/Glasses/Spoons Breakfast,Snaks-Buiscuits & Milk to be provide Steel Container Childrens Personnel Files to be maintain - Name of the Baby with Photo & Age Proof Documentation, Name of the Mother With Photo, Mother Emp.No.Section,Grade, Residential Address To be maintain Log book to be maintain Issuing Snaks & Buiscuits Childrens Daily Activities Book to be maintain Childrens Daily Attendance Register Parents Meeting Log Book Special Days Programes Album to be maintain (Ex: Birth Day, Childrens Day Etc.,) Childrens Medical Check up Book Log DAILY CHECK LIST AMBULANCE ROOM CHECKLIST NURSE TO BE APPOINT AMBULANCE ROOM EQUIPMENTS WITH MEDICINS INJURY REGISTER TO BE MAINTAINED

Yes

SL.NO. 1 2 3

4 5 6 7 8 9 10 11 12 13 14 15 16 SL.NO. 1 2 3

MEDICINES LOG BOOK POSTERS TO BE DISPLAY TO BE PROVIDE BED & PILLOW WITH CLOSED CURTON DRINKING WATER TO BE PROVIDE BIO-MEDICAL WASTE BIN AND DISPOSAL LOG BOOK TO BE MAINTAIN MEDICINES STOCK BOOK WITH EXPIRY DATES LOG BOOK TO BE MAINTAIN WEIGHING MACHINE TO BE PROVIDE STETHOSCOPE, BP APPARTIES,THERMO METER,KIDNEY TRAY, SCISSORS,MEDICINES TRAY,PLASTIC TRAY TO BE MAINTAIN DOCTOR VISIT & SUMMARY LOG BOOK TO BE MAINTAIN CRECHE CHILDRENS HEALTH CHECK LOG BOOK PREGNANT WOMEN AWARESS LOG BOOK WITH PHOTOS & LIST OF THE PREGNANT LADY EMP.LIST PHYSICALLY CHALLENGED EMP.LIST (Handicapped list) ( Log Book Name,Emp.No.Residensial Address,1 Photo) DAILY CHECK LIST OF FIRST AID BOX WITH MEDICINES CHECK LIST OF CONTRACT WORKERS DOCUMENTS CONTRACT LICENCES RENEWAL UP TO DATE P F & ESI CODE ALLOTMENT CERTIFICATES Contract Workers Personnel Files Copany format Boidata Age Proof Certificate E S I & PF Nomination Forms ID Cards with Photos Appointment Letter ESI Card Photo Copy PF & ESI Nos. IN & OUT Time Records PF & ESI Remittance Challans Pay Roll Records of Respective Contract Workers If Security Shift Schedule

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