Agenda # 6.

9 Meeting Date :October 18, 2011

TO: VIA: TITLE:

Honorable Mayor and Members of the City Council James DeStefano, City Manager AWARD PROFESSIONAL ENGINEERING SERVICES CONTRACT FOR ONCALL SOILS AND GEOTECHNICAL ENGINEERING SERVICES WITH (a.) LEIGHTON AND ASSOCIATES, INC. (b.) WILLDAN GEOTECHNICAL, AND (c.) NINYO AND MOORE FOR A PERIOD OF THREE (3) YEARS

RECOMMENDATION: Approve. FINANCIAL IMPACT: For development related projects, funding will be provided through developer fees and deposits paid by the applicant prior to the plan/report review stage. For soils and geotechnical engineering services, the 2011/2011 Fiscal Year budget includes $40,000 for these services. BACKGROUND/DISCUSSION: To supplement the Citys professional capabilities, soils and geotechnical engineering services have been utilized by the City on an as-needed basis. The current consultant service agreements are set to expire on October 31, 2011. A Request for Proposals (RFP) was issued in August 2011 and a total of three (3) proposals were received which are available in the City Clerks office. City staff independently reviewed each proposal and then collaborated to determine the most qualified consultants. As a result, Leighton & Associates, Inc., Willdan Geotechnical, and Ninyo and Moore were recommended for three (3) year contracts to provide on-call soils and geotechnical engineering services with the option to extend by two (2) additional years upon mutual consent. In order to provide timely and responsive review of development projects, it is beneficial to retain multiple firms to provide the desired services. Each of these consultants has previously worked for Diamond Bar to successfully deliver projects on time. Staff has been pleased with the level of experience and professionalism that each consultant brings.

The scope of services to be provided include: review and recommendation of various soils investigations, geotechnical, engineering geology, and environmental remediation reports which pertain to development and capital projects, pavement testing and analysis, soils investigation and compaction testing, and other related services as requested by the City which pertain to development and capital projects. Compensation will be in accordance with City Fee Resolution No. 2011-20 and the appropriate classification of service provided pursuant to each consultants fee schedule. Deposits are received at the time of project submittal and consultant fees are drawn from the deposit account on an actual cost basis.

PREPARED BY: Rick Yee, Senior Civil Engineer REVIEWED BY: ____________________________ David G. Liu, Director of Public Works
Attachments:

Date Prepared: October 11, 2011

Consultant Services Agreement Leighton & Associates Consultant Services Agreement Willdan Geotechincal Consultant Services Areement Ninyo & Moore

PROPOSALS AVAILABLE FOR REVIEW IN THE CITY CLERKS OFFICE.