DRDO MM 12 Page 1 of 8 INVITATION TO TENDER (for Open Tenders only : Non-transferable) PART I GOVERNMENT OF INDIA MINISTRY OF DEFENCE R&D

ORGANISATION GAS TURBINE RESEARCH ESTABLISHMENT C.V. RAMAN NAGAR BANGALORE 560 093

Tele No: (080) 25040272/266 Fax : 080- 25241507

Tender Reference No.: GTRE/MMG/BMR2/2057/12-13 Due date & Time for submission of quotation: On or before 23 Nov 2012 / 1430 hrs. Opening date & Time: Refer Part-IV/Part V To M/s _________________________, ________________________, ________________________, ________________________, GTRE/MMG/BMR2/2057/12-13 Job Contract for Environment Hygiene Maintenance in Zone-II of GTRE 1. The supplies/services noted at Schedule of Requirements in Techno-Commercial Bid (PartIV) are required. Please find the following enclosed in this invitation: 1. Invitation to Tender (Part I) 2. Tender (Part II) 3. General Terms & Conditions (Part III) 4. Techno-Commercial Bid (Part IV) 5. Price Bid (Part V) 6. Commercial at a glance 7. Specification / Scope of work 2. Page 1 Page 2 Page 3-6 Page 7 Page 8-9 Appendix-A Appendix-A1 (with Annexure-I & II)

This is a two bids tender document. All tenderers are requested to give two separate bids in separate envelopes. One envelope would contain Techno-Commercial bid as per Part-IV. It will not have any mention, of price whatsoever. The second envelope would contain Price Bid as per Part-V. The two envelopes are to be addressed to Director, GTRE and marked with our tender reference No., due date on each envelope with your stamp as sender along with date of despatch. The price bid envelop will have a clear mentioned of validity date of quote. The two envelopes may be put in one envelope and addressed to Director, GTRE at the above address indicating the tender reference and the due date. In the case of hand delivery, the combined envelope may be put in tender box placed at security office, C V Raman Nagar Gate before due date. Non-compliance of the above may disqualify your offer for consideration. Price bid should be only as per Annexure-II no other format is acceptable. The value to be filled from Sl Nos. 8-14 only all other values remains unchanged.

3. 4.

Yours sincerely,

For Director for & on behalf of the President of India

DRDO MM 12 Page 2 of 8 TENDER PART II Tender reference No: GTRE/MMG/BMR2/2057/12-13 To The President of India Through Director Gas Turbine Research Establishment C.V. Raman Nagar BANGALORE 560 093

I/We agree to furnish required supplies/services as detailed in the Techno-Commercial Bid (Part IV) or such portions thereof as you may specify in the Acceptance of Tender/Supply Order at the prices given in the Price Bid (Part V) in accordance with the General Terms and Conditions (Part III) governing the contract/supply order enclosed hereto duly accepted on receipt of order for the same.

I/We agree to hold this offer open until ________________________and shall be bound to supply/commission/erect the equipment and despatch the same within the specified period.

I/We agree to supply and commission/erect the equipment/ render the services and complete the whole of the work and hand over to the purchaser within the period of ___________________ weeks, from the date of receipt of an intimation from you regarding acceptance of this tender/receipt of supply order.

Station: Date:

( ) Signature of Tenderer With Office Stamp. Name & Address:

Station: Date:

( ) Signature of Witness: Name & Address:

DRDO MM 12 Page 3 of 8 GENERAL TERMS AND CONDITIONS FOR TENDER PART III 1. Preparation of Tender: (i) The complete tender form (pages 2-10) should be returned intact whether you are quoting for any item or not. Pages should not be detached but when items are not being tendered for, the corresponding space should be defaced by mentioning not quoting. In the event of space on the tender form being insufficient for the required purpose, additional pages may be added. Each such additional page must be numbered consecutively, should bear the tender reference number and be fully signed by you (the supplier). In such cases reference to the additional pages must be made in the tender form. If any modification of the tender form is considered necessary, you (supplier) should communicate the same by means of a separate letter sent with the tender.

(ii)

(iii)

2. Signing of Tender: (a) The tender is liable to be ignored if complete information is not given therein regarding the particulars, data, specifications asked for in the techno-commercial offer (Part IV) at Schedule of Requirements. Specific attention must be paid to the delivery dates, technical specification, and also the general conditions of contract at Part III and other conditions mentioned at Part IV and Part V. (b) Individual signing the tender or other documents connected with a contract must specify whether he signs as: (i) A sole proprietor of the firm or constituted attorney of such sole proprietor. (ii) A partner of the firm if it be a partnership, in which case he must have authority to refer to arbitration disputes concerning the business of the partnership either by virtue of the partnership agreement or a power of attorney. (iii) Constituted attorney of the firm if it is a Company. NB: a. In case of (ii) above a copy of the partnership agreement or a general power of attorney and in either case attested by a Notary Public, should be furnished to this office, or an affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the general power of attorney, should be furnished. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, every partner of the firm must sign the tender and all other related documents. A person signing the tender form or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other and if, on inquiry, it appears that the persons so signing had no authority to do so, the purchaser may, without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages. The tenderer should sign each page of the tender form and annexures, if any. Delivery of Tender: The original copy of the tender form (pages 2-9) is to be enclosed in two separate envelopes, the first envelope containing Part II, III, and IV and marked as Techno-Commercial bid and another envelope containing only Part V marked as Price bid. The two envelopes should be sealed and should bear address of this office, tender reference no, due date. The two envelopes should be put in one envelope which shall have the relevant tender details such as tender reference No.& due date. Right is reserved to ignore any tender who fails to comply with the above instructions.

b.

c.

d. 3.

DRDO MM 12 Page 4 of 8 4. Latest Hour for Receipt of Tender: Unless otherwise specified in the Invitation to tender (Part I), your tender must reach this office not later than 1400 hours on the due date for submission of the tender. Tenders sent by hand should be put in the Tender Box at this office not later than 1400 hours on the due date unless otherwise mentioned. Period for which the offer will remain open: (i) Firms tendering should note the period for which it is desired that their offers should remain open for acceptance. If the day up to which the offer is to remain open being declared closed holiday for Govt. offices, the offer shall remain open for acceptance till the next working day. (ii) Quotations qualified by such vague and indefinite expressions such as Subject to immediate acceptance; Subject to prior sale will not be considered. Opening of Tenders: The firm shall be at liberty to be present or authorise a representative to be present at the opening of the tender at the time and date which will be intimated if offers are technically accepted. The name and address of the representative who would be attending the opening of the tender on behalf of the firm should be indicated in the tender. Please also state the name and address of firms permanent representative, if any. Right of Acceptance: This office does not pledge itself and reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered and the firm shall supply the same at the rate quoted. The firm shall be at liberty to tender for the whole or any portion or to state in the tender that the rate quoted shall apply only if the entire quantity is taken from the firm. Communication of Acceptance: Acceptance of tender by the purchaser will be communicated by a telegram, express letter of acceptance/telex/FAX or a formal letter instructions contained in the telegram /telex/FAX or Express letter should be acted upon immediately. Items supplied are subject to inspection and acceptance and the supplier should collect/ replace the rejected items at his cost and risk. Delayed supplies: In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week of delay with a maximum of 5 percent will be levied. Registration: Registration is mandatory. If the tendering firm is not registered with this Lab/Estt. or any other DRDO Lab/Estt, they are required to seek registration. For details please write to Director, GTRE. Vendors must complete registration formalities to become eligible for placing supply orders and future enquiries. Registration number allotted by this laboratory or any other DRDO Lab/Estt or proof of registration with another Govt. Departmental, if any to be mentioned on the quotation and a copy of registration letter issued by the respective establishment / organisation to be enclosed with the technocommercial bid. EMD: A Demand Draft / Pay Order for Rs.1,51,140/- (Rupees One Lakh Fifty One Thousand One Hundred Forty only) drawn from a nationalized bank in favour of Director, GTRE towards EMD is to be enclosed with the price bid by the tenderers who are not registered with GTRE or any other DRDO Lab/Estt or any other Govt department and not enclosed the copy of the registration certificate from concerned department mentioned above. The Tenderer has to confirm in techno-commercial bid that EMD has been enclosed to the price bid without mentioning the EMD amount.

5.

6.

7.

8.

9.

10.

11.

12.

DRDO MM 12 Page 5 of 8 13. No correspondence/discussions/visits whatsoever will be entertained on the subject unless specifically called by this office after opening the tenders for technical discussions/ price negotiations. Any violation of this will render the quotations invalid and the firm is liable to be blacklisted. Director, GTRE reserves the right to call for techno-commercial/price negotiations. The company should depute competent representative for such discussion/negotiations whenever called for and he shall be competent to take on the spot decisions. Drawings/specifications sent along with this letter should be returned along with the firms quotation or regret letter. The firm may give any of their commercial term, if required in their techno-commercial offer only, and price quotation should contain only price. SECURITY: Any information/material/document supplied in connection with this enquiry /likely order is classified and should not be disclosed/copied to jeopardise security of state. Please inform the Director, GTRE in writing whether the owner of the firm or any of their partners/employees has close relations working with any DRDO Lab/Estt. This is for record only. Normally no part payment for the part supplies would be effected Director, GTRE reserves the right to place the order for all the items or some of the items Director, GTRE reserves the right to reject any or all quotations, without assigning any reason Office stamps of tenderers must be affixed below their signatures

14.

15.

16.

17.

18.

19. 20. 21.

22.

(Signature of Tender issuing authority) For Director for & on behalf of the President of India

Tender Reference No Full Address Fax No. Tele No. Signature of Tenderer Name in Block Letters Office Stamp Station Date

: : : : : : : : :

DRDO MM 12 Page 6 of 8 TECHNO-COMMERCIAL BID PART IV 1. Tender reference no: GTRE/MMG/BMR2/2057/12-13 2. Name of tenderer : The Director, GTRE, Bangalore-93 3. Due date & time : 23 Nov 2012 & 1430 Hrs

4. Opening date & time: 23 Nov 2012 & 1430 Hrs 5. The tender shall remain valid for acceptance for 120 days, from the date of tender opening. 6. EMD Amount as applicable is enclosed in the price bid vide DD No. _________ dated ________ (Applicable only for undersigned vendors please refer para 11, 12 in Part III) 7. Schedule of Requirements: Sl. Description & Nature of required supplies/services No. 01 Job Contract for Environment Hygiene Maintenance in Zone-II of GTRE (As per specification enclosed separately) COMMERCIAL: 1. 2. 3. 4. 5. The normal payment terms are Equated monthly payment by CDA (R&D) through ECS on production of service completion certificate from user group. Give details of installation and commissioning except price which will be only in price bid (if applicable). In case of delayed supplies, liquidated damages at the rate of 0.5 percent per week subject to a maximum of 5 percent will be levied. Please note clearly that faxed quotation is liable to be rejected. Opening date and time of price bids would be intimated after evaluation of techno commercial bids

Quantity 01 year

Place of Execution GTRE

(Signature of Tender issuing authority) For Director For & on behalf of the President of India Tender Reference No Fax /Telex No. Tele No Full Address Station Signature of Tenderer Name in Block Letters Date Office Stamp : : : : : : : : :

DRDO MM 12 Page 7 of 8 PRICE BID PART V 1. Tender reference no : GTRE/MMG/BMR2/2057/12-13

2. Rates for items given in Techno-commercial offer at Schedule of Requirements are as follows. Adhering to the Format given below is a Pre-requisite for considering your quotations: Sl. A/U Unit Description Qty Total Cost No. offered Price (i) Brief description, basic price without duties if any, of complete equipment/item/material with all accessories. (ii) Customs duty, if any (iii) Excise duty, if any (iv) Sales tax / VAT (v) Installation and commissioning cost, if any (vi) Training cost, if any (vii) Total cost (in figures & words) (viii) For octroi if applicable, necessary certificate will be issued. (ix) Any other ______________________________________________________________________________________ 3. Separate list should be attached where required in the same format giving details of each item and cost. However, total cost mentioned at Sl No. 6(vii) above OTHER (i) CONDITIONS FOR PRICE BIDS

Prices are to be quoted in Indian Currency. However, if the items are imported, the price in Foreign Currency may also be indicated. If Custom Duty is applicable you are required to indicate the element of these duties has to be indicate in the price bid a) With Custom Duty Exemption Certificate b) Without Custom Duty Exemption Certificate No unilateral revision in price will be admissible. Rates should only be quoted in the accounting units (A/U) mentioned in this enquiry. Rates must be quoted clearly on free delivery basis at GTRE and total value is also indicated in words. In case any of the subheads are included in the total cost, the same should be specified. Any exemption of duties/taxes required should be indicated. Any optional indicated in techno-commercial bids must be priced separately. In case spares/accessories are applicable, their list and price should be clearly indicated separately.

(ii) (iii)

(iv)

(v) (vi)

4.

(a) 1)

Price: The prices quoted must be net per unit shown in the schedule and must include all packing and delivery charges. Refunds on account of returnable packages (if any) are to be separately specified. Prices and refunds must be clearly shown in figures and words in Indian currency. .

DRDO MM 12 Page 8 of 8 (Part V contd.) 2) The price must be stated for each item separately. The percentage of reduction, in the total price for the entire demand should also be quoted; should an order to that extent be placed with you. 3) If excise duty or any other extra charges are applicable, the same must be specifically stated. In the absence of any such stipulation, it will be presumed that the prices include all such charges and no claim for the same will be entertained. 4) The price quoted in the tenders should be exclusive of sales tax (and should be clearly stated to be so), which will be paid by the purchaser, if legally leviable at the rate ruling on the date of supply as specified in the Acceptance of Tender. (b). Adhering to the format given at 6 above is a pre-requisite for considering quotation. (ix) Packing: Unless a method of packing is indicated in the specification or in the Schedule of packing which the contractor proposed to employ must be described in the Schedule of Tender form. Contractors are at liberty to quote for additional alternative sizes and description of packs and these must be described in the Schedule to Tender. Opening date and time of price bids would be intimated after evaluation of technocommercial bids

(x)

(Signature of Tender issuing authority) For Director For & on behalf of the President of India

Tender Reference No Fax/Telex No. Tele.No. Signature of Tenderer Name in Block Letters

: : : : :

Full Address Station Date Office Stamp

: : :

Appendix-A
Instructions of Vendor: 1. 2. 3. 4. Vendor is requested to ensure that Appendix-A is filled up, either by ticking () the appropriate boxes or by filling up the necessary details. Both percentage and amount of sales tax, service tax, work contract tax, customs duty, and excise duty, freight charges, if applicable are to mentioned in the quotation proper. Vendor has to apply for registration, if not registered with GTRE. Please note that vendors quotation would be processed expenditionly if GTRE terms, are strictly adhered to. COMMERCIAL TERMS AT A GLANCE GTRE INVITATION FOR QUOTATION/TENDOR NO. GTRE/MMG/BMR2/2057/12-13 OUR QUOTATION NO.________________________________________________________________ Sl No. 1. Commercial Terms Warranty GTRE Terms Not Applicable Confirmation of vendor GTRE Terms Not applicable Applicable Warranty Period 2. Bank Guarantee towards Warranty Not Applicable (i) Not applicable (for order value less than Rs. 1 Lakh) (ii) Bank Guarantee would be submitted Yes No 3. Payment Equated monthly payment by CDA (R&D) through ECS on production of service completion certificate from user group. Rate to be quoted F.O.R. GTRE basis Yes No Applicable Not Applicable 5. Place of execution Service / Maintenance at GTRE Yes No 6. 7. Period of Contract Validity of quote One year from the date of contract 120 days from the date of opening of tender To be indicated in the quotation separately, if applicable _________ months / weeks from the date of order Valid upto (indicate date & month) Indicated Separately Not applicable 9. Sales Tax & Cess if any Applicable Not Applicable to

4.

Freight

8.

Cost break up

10.

Service Tax & Cess, if any

Applicable Not Applicable

11.

Security Deposit

If the order value is more than One Lakh, security deposit in the form of Bank Guarantee for 10% of order value is to be submitted before release of order.

(i) Not applicable (ii) Bank guarantee would be submitted Yes No

12.

LD clause

0.5% per week or part thereof subject to a maximum of 5% of the order value for delayed supply At GTRE

Yes No Yes No

13.

Place of inspection

14.

Registration with GTRE

15.

Order / Contract to be placed on

GTRE or with any other government agency / DRDO labs. Please also furnish a copy of Registration Certificate Please indicate full company address

GTRE Registration no. Not registered with

Name of the firm

(signature, Name, Designation of the Authorised Signatory with Seal)

Appendix-A1

SPECIFICATION OF THE DEMAND : ENV & ARBO DIVISION OF GTRE THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURS FOR ENVIRONMENT CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OF GTRE, BANGALORE FOR PERIOD FROM 1ST JANUARY, 2013 TO 31ST DECEMBER, 2013

(GENERAL TERMS & CONDITONS OF CONTRACT) Clause 1 Period of Contract & Outsourcing Of Contract Laoburs
1.1 The duration of the contract at GTRE, Bangalore shall be of one year commencing from 1st day of January,2013 upto 31st day of December, 2013.

1.2

The contractor shall ensure that outsourcing of contract persons for deployment at GTRE is done regularly as per following details so as to carry out the job as per the scope of work given in Annexure I to these Terms & Conditions of the Contract:(a) Working Hours/Days, Dress Code, Lunch Facility at the subsidised rate through All the Mondays, Tuesdays, Wednesdays, Thursdays, Fridays,

WET canteen & Leave/Holidays

Saturdays shall be observed as working days; during the working hours of the GTRE i.e. commencing from 0820 hours to 1620 hours inclusive of 30 minutes lunch break from 1200 hours to 1230 hours. All the contract labours will have to strictly adhere to the dress code. Dress colour code for male contract labourers will be grey trousers & shirts and for female contract labourers colour code of their Sari & blouse shall be of Red. All the male labourers will put the crest of their respective firm to identify them separately. Lunch at the subsidised rate as prevalent through the WET canteen of GTRE shall be admissible to all the contract labours. conditions shall be imperative on the part of all contract labours:(i) It is clarified that maximum 26 days wages per month shall be admissible to each The following

labour; so as to ensure that all the contract labours are present on all working days of the GTRE, during the month. Saturdays as an exception are although normally observed as closed holidays at GTRE by its permanent staff because GTRE observes only 5 days of working but as far as the Contract labours are concerned, they will have to report on duty at GTRE even on Saturdays to carry out their job as an unskilled labourers viz general cleanliness inside the technical hangars/installations, shifting/loading and upkeep etc. As

such other than such Saturdays; except which fall as any festive/national holidays, shall be accounted as per actual attendance. However, if Saturday falls on any such festive/national holidays, it will be treated as paid holiday for the contract labours also. Apart from this kind of holiday, if any other day is also observed by GTRE as closed holidays in any particular month, that day shall be treated as paid holiday admissible to such contract labours also. However, if on any working day, any number of man-power is absent from duty; without availing due Earned Leave, that days wages shall be deducted from the monthly bill.

Continued .....................2/-

-2(ii) It is also clarified that all the contract labours are entitled to avail one day Earn Leave with wages; upon 20 days of working as per Karnataka Factory Rules. Hence, they may avail this leave either in the month as & when it becomes due to them; otherwise they may carry forward it towards its accumulation during the contract period and in turn they may avail it in part/whole to their own discretion. They will be entitled to get the wages for such earned leave. However, all together wages shall in no case shall exceed for more than 26 days a month and hence, monthly bill of the contractor should be prepared accordingly. For the purpose of counting the earned paid leave, all the days on which a contract labour is entitled to get the wages shall be accounted towards counting of 20 days to entitle him 1 day Eearned Leave.

(b)

Outsourcings of Man-Power. The contractor is to ensure that he makes the attendance of contract persons per month as follow:-

(i)

Unskilled Labours 49 unskilled labours shall be procured on all working days of the contract. Monthly bill accordingly shall be worked out on prorata basis for maximum 49persons per day x 26 days/per month = 1274 mandays.

(ii)

Skilled Labours One Supervisor (Clerical) matriculate but not graduate shall be deployed on all the working days of the contract. Monthly bill accordingly shall be worked out on

prorata basis for 01 skilled worker per day x 26 days/pm = 26 mandays/per month.

(c)

Age Criteria/Physical Fitness. The contractor is to ensure that the labours deployed on contract duty towards cleaning/driving job at GTRE are physically & medically fit. As regards employability conditions from age point of view, it shall be imperative on the part of the contractor that the Child Labour (Prohibition), 1986 Act is strictly adhered to; while employing the labours. No child or person below the age of 18 years shall be employed. As regards higher age limit, it must not cross 58 years. As such, onus of responsibility for infringement of the labour laws, if any, shall solely rest with the contractor only.

Continued .....................3/-

-3(d) Mode of Payment of Wages to the Labours. The contractor is required to make regular and timely payment of wages to the contract labourers on 3rd working days of the month for the wages of preceding month. The contractor shall ensure that the payment of wages is done in CASH and not through any Bank ECS etc. The contractor will have to ensure it also that the payment of wages as on due date is paid in the presence of an authorised representative of the Principal Employer. The authorised representative of the Principal employer shall record under his signature a certificate at the end of the entries in the Register of wages or the (Register of Wages-cum-Muster Roll), as the case may be in the following form:-

Certified that the amount shown in the column No.........has been paid to the workman concerned in my presence on........at.......... However, if the contractor fails to make payment in time or make short payment, the principal employer shall be at liberty to make the payment of wages in full or unpaid balance due to the contract labour and recover the same from the contractor.

Clause 2 Security Deposit

2.1

The Contractor is required to make a security deposit/bond amounting to 10% of Order value through a Bank Guarantee in favour of the Director, Gas Turbine Research Establishment, Bangalore 560093 from any nationalised bank. This security deposit will be deposited by the Contractor prior to the day of execution of this agreement.

2.2

The bank guarantee/bond shall be valid for a period of 18 months from the date of commencement of contract. The amount of security deposit will be released after the date of expiry of the contract subject to production of a `No Demand Certificate by the contractor from the DH Environment & Arboriculture / the designated officer of GTRE, Bangalore. Such No Demand Certificate shall be issued by the DH Env & Arbo only

when he is satisfied with the accounts of EPF & ESI as per the statement furnished by such department in respect of each contract labour. In case withdrawal of EPF is preferred by any contract labour on closure of the contract, the contractor will have to initiate withdrawal processing case with EPF department and wait for the release of his Security Deposit until EPF/EPS/EDLI is not paid to the individual banks account and a confirmation of such withdrawal is made to the DH Environment & Arboriculture. As such No NDC shall be issued to the contractor for release of their Security Deposit/Bond; until any case of withdrawal of EPF is outstanding from EPF department in respect of any contract worker.
Continued .....................4/-

-4Clause 3: Scope of Contract

3.1

The contractor is to understand the scope of work as per Annexure I and undertake to complete the said job to the satisfaction of the DIRECTOR, GTRE.

3.2

The Director, GTRE has nominated DH ENV & ARBO for the purpose of execution, certification of works, and attendance of the contract labourers employed at GTRE. Therefore, the Contractor is to abide by the instructions relating to the contract labours antecedents, punctuality, uniform, conduct & behaviour, age factors and as well as furnishing of information for accountability of the subscriptions of EPF & ESI etc.

3.3

The contractor on receipt of any complaint shall attend the job immediately and complete it to the satisfaction of the Director or his authorized representative.

Clause - 4 : Contract Manager

4.1

The Contract Manager shall be who, shall execute the clauses stipulated terms and conditions of the contract on behalf of the Director, GTRE, Bangalore-93 and practically the DH Env & Arbo shall act as Contract Manager for the ibid job contract and ensure it the job is undertaken by the labours through effective control & command of his subordinate Officer-in-Charge, Environment & Arboriculture, at GTRE.

4.2

The Supervisor of the contract shall be, who and only who, shall execute the clauses stipulated in the terms and conditions of the contract on behalf of the Contractor. He shall be accountable to the OIC/DH Env & Arbo and accomplish the task assigned to him through contract labours. He will also act as an Attendance Keeper.

Clause 5 : Contract Co-Ordination

5.1

For effectively carrying out of the said job, co-ordination is required between Director, GTRE and the contractor. Hence, Contractor or his accredited representative has to meet the Director's representative i.e. the Divisional Head Environment & Arboriculture at GTRE at least once daily.

Continued .....................5/-

5.2

-5The Director, GTRE has nominated DH ENV & ARBO who shall be competent authority to act as Contract Manager for monitoring of satisfactory implementation of the contract towards Environment control, hygiene and maintenance of Zone II area (i.e. internal area of the buildings/infrastructure but within the premises) at GTRE.

5.3

The supervisor or the representative of the contractor shall maintain a complaint register and obtain signature from the representative for satisfactory work settlement of complaints. This register will be like an attendance register showing the time etc. It shall be put up to DH ENV & ARBO on daily basis.

5.4

The Contractor is to ensure that based on Establishment Regulation he furnishes a valid license from Central Government i.e. Office of the Chief Labour Commissioner (Central) Bangalore by obtaining Form -5 from GTRE (OIC/DH Env & Arbo division).

5.5

Designated supervisor of the contract shall ensure that the said job will be carried out as per the scope of the work given at Annexure I and also ensure that any other job entrusted by the OIC/DH Env & Arbo to the satisfaction of all concerned.

Clause -6 : Firm Fixed Price Contract

6.1.1 The contractor will ensure that provisions of Equal Remuneration Act, 1946 are complied with where both the gender (men and Women worker) shall get the same and similar wages; if they are performing the same/similar kind of work. 6.2 The contractor will also ensure, that the payment of minimum wages to the contract labour as declared from time to time by Central Government or State Government, whichever is the higher, is made to contract persons without fail and in case of any increase during the contract period is increase rate of VDA or resulting any other wages dues, such as uniform etc, shall be paid to the labours, firstly by the contractor at their shall be claimed as reimbursement of such enhanced

caused due to

allowance, bonus, EPF & ESI

own expense and subsequently same

amount from the Principal Employer. Under such circumstances, a letter of request bringing out there in the Govt notification for increase of VDA etc, if any will have to be made by the Contractor; addressing it to the Principal Employer i.e. the Director, GTRE. Then, the Principal Employer, accordingly, shall process the case with CFA (i.e. GOI, DMS, R&D HQ, New Delhi) for seeking requisite Expenditure Sanction. Such Reimbursement claim (bill for the differential amount) shall be payable to the contractor only after the sanction is accorded by the CFA, well before ceasing day of the annual contract period. As such, the contractor will have to bear with the delay in payment, if any, is caused in seeking/granting the sanction from the CFA.

Continued .....................6/-

-66.3 The monthly bill shall be prepared on prorate basis by the contractor duly endorsing therein the following details and enclosing the relevant Photostat copies of the Wages-cum Muster roll/attendance register as well as the EPF & ESI Challan copies; together with the details of individual-wise contributions under seal & signature of the contractor:-

Sl. No.

Contents

Mandays admissible for payment of wages ......

Wage Rate per day (Rs)

Contract Value (Rs) during the month

1.

Total No. of mandays of the Unskilled contract labours; who were physically present on duty at GTRE during the month i.e. out of 26 days maximum (26 days x 49 labours = 1274 mandays) Total No. of paid mandays of the unskilled contract labours; on account of holidays (national/festive as observed by GTRE). Mention the date(s) of such holidays Total No. of mandays of the skilled contract labour; who is physically present on duty at GTRE during the month i.e. out of 26 days maximum (26 days x 01 skilled labour = 26 mandays) Total No. of paid mandays of the skilled contract labours; on account of holidays (national/festive as observed by GTRE). Mention the date(s) of such holidays

.......

..............

2.

......

.......

..............

3.

......

.......

..............

4.

......

.......

..............

6.4

The contract shall be entitled to claim the amount of monthly bill soley on prorate basis of attendance/admissible paid leave/holidays @ Rs ................per manday for a maximum of (49 persons x 26 dyas = 1274 unskilled labour-mandays/per month + @ Rs ...................per manday for a maximum number of 01 persons x 26 days = 26 skilled labour-mandays/per month. (The figure shall be worked out as per L1 in the accepted quote for the instant contract).

6.5

Police verification charges will be reimbursed by GTRE to the contractor on production of receipt/challan and it is the responsibility of the contractor to ensure that all labours are duly verified by concerned police authorities.
Continued .....................7/-

-76.6. The contractor shall be responsible to ensure it also that wages as & when revised by the Govt notification are invoked for payment without any delay and reimbursement of arrears; if any, may be claimed from the Principal Employer. Expenditure sanction accordingly shall be accorded by the CFA. Payment of wages is a statutory requirement. Hence, wage rate as applicable to Supervisor and Tractor Driver (both skilled) as well as the other contract labour (unskilled) all need to be worked out separately; while furnishing the rate quotations and same is to be paid to them.

6.7

Methodology invoked for Calculation of the Wage Rate of Unskilled Labours. Wage rate of unskilled labours, employed on sweeping job, shall be applicable strictly as per the notification issued from time to time, by the Chief Labour Commissioner, Bangalore. It may be noted here that the rate of VDA is revised twice a year i.e. wef 1 st April and 1st October by the Central Govt and as such, as & when any such revision is notified by the Govt, same shall be invoked in the running contract also.

6.8

Methodology invoked for Calculation of the Wage Rate of skilled Labour (the Supervisor). Supervisor (Clerical) is the skilled worker as per The Gazette of India, No. 801 dated 20th May 2009 notified by the Ministry of Labour & Employment and the basic wage as enumerated therein and stands unchanged as on date amounts to Rs 220/- per day shall be invoked. As far as the rate of enhanced VDA is concerned, it shall be invoked as applicable to any other skilled worker drawing basic wage @ Rs 220/- per day viz. The contract workers employed in construction or maintenance work of roads, runways or in building operations etc; by giving a persuasive effect to the notifications issued by the Govt of India, Chief labour Commissioner, Bangalore; for such workers. Similar to this concept, wage rate for the skilled worker (supervisor) shall also be invoked @ Rs 220 per day plus VDA as revised by the Central Govt from time to time on such basic wage amount. The contractor may produce the copies of notifications issued by the Chief Labour Commissioner applicable to bid category of workers; employed in construction or maintenance work etc. The principle followed herein is based upon the Statement of Case which has been considered by the CFA and accordingly a concurrence to go in for tender floating for conclusion of a fresh ECHMS contract at GTRE, Bangalore vide Ltr No. DMS/03/3073/M/01 dt 21 Aug 2012 for the contract commencing from 01 Jan 13 to 31 Dec 13 has already been accorded.
Continued .....................8/-

-86.9 Uniform Outfit Allowance + Washing Allowance

The uniform outfit allowance +

Washing Allowance @ 7% + 3% respectively (in toto 10%) of Basic Wage rate per day + VDA as admissible from time to time; shall be payable in cash to each contract workers on prorate basis of their attendance. It is clarified here that there has no specific

uniform/washing allowance rate in respect of the contract labours. Directorate of General Resettlement issues the notification from time to time by fixing the rate of uniform & washing allowance for its contract security guards & supervisor wherein it is calculated @ ibid 7% + 3% (in toto 10%) of the Basic wage + VDA. With reference to these persuasive guide-lines, on the SOC raised by GTRE, the sanction that has been accorded by the Govt of India for floating the tender towards conclusion of a fresh ECHMS contract for period from 01-01-2013 to 31-12-2013 well covers these aspects.

6.10 The Bonus as per the Bonus Act, shall be payable to each contract worker @ 8.33% of Basic daily Wage rate + VDA; duly calculating it on prorata basis of their attendance in the month and such bonus shall be paid along with the monthly salary in cash. As far the payment of bonus is concerned, it is brought out that this has the concurrence of the CFA; based upon GTRES SOC which has been accorded by the CFA vide their Ltr No. DMS/03/3073/M/01 dated 21st August, 2012.

6.11 EPF & ESI Rates Contribution by the Principal Employer.

EPF & ESI shall be

invoked as per the statutory provisions enumerated in such Acts. The EPF and ESI as of now is 13.61 % and 4.75% respectively of the Basic Wage rate + VDA. Hence, The

contractor for the proposed job contract shall be under a statuary binding to fulfil the criteria of EPF and ESI and in support of such statutory obligations, the contractor will have to furnish a copy of valid license/valid document which is admissible in evidence for establishing the fact of valid registration with the EFP & ESI department. In absence of the furnishing of any such pre-requisite licence copy/registration proof of EPF/ESI, the contractor/vendor shall be disqualified for entering into the contract. 6.12 Monthly/Annual Value of the Contract. In view of the aforesaid consideration, the

contractor shall be entitled to seek the monthly contract value overall for Rs ...........and Annual contract Value for Rs............. but it shall be subject to prorate basis only. Discrepancy in procuring the attendance of man-power during the month shall be worked out and due amount shall be forfeited vide monthly bills.
Continued .....................9/-

-9-

Clause 7 : Penalty 7.1 Penalty will be levied for not adhering to any of terms of the said contract enumerated herein.

7.2

DH ENV & ARBO or any rep of Director, GTRE on the basis of unsatisfactory work shall work out the penalty. In case of dispute about penalty or unsatisfactory work, the decision of the Director, will be final and binding on both the parties.

7.3

Any shortage of manpower provided by the Contractor, the wages to that extent shall be deducted from the contractors bill as applicable.

7.4

The contractor has to comply strictly with the following and within a month from the date of commencement of work show the evidence to the Director, GTRE or his authorise representative for verification. 7.4.1 To take all necessary steps to ensure that ESI benefits are not deprived to the insured persons and show the copy of the communication from the Regional Director, ESI Corporation and Manager Local Office/ ESI Corporation and the concerned Medical Officer of ESI Corporation. All provision of the ESI Act shall be imperative for its

adherence on the part of contractor. Any default therein will be dealt with severely against the contractor under the law.

7.4.2

EPF Account in respect of all contract labours shall be maintained up-to-

date and provisions of the EPF Act shall be required to be strictly adhered to. Default if any noticed at any stage; even after the closure of contract shall be dealt with severely under the law.

7.4.3 The Contractor shall not violate any of the provisions of the CONTRACT LABOUR (R&A) CENTRAL RULES 1971, Karnataka Factories Rules, EPF & ESI Acts and any other provisions which are applicable to the contract employees employed by him at GTRE.
Continued .....................10/-

-10Clause 8 - Duration Of Contract

8.1

This contract shall remain in force for the period of one year with effect the date of the commencement of job contract; i.e. wef 1 st day of January, 2013 upto 31st day of

December, 2013; as notified by GTRE, DRDO, Bangalore - 560093. Each Monthly will be accounted for maximum 26 days i.e. (1248 unskilled labour mandays + 52 skilled labour mandays per month which shall be inclusive of the national/festive holidays observed by the GTRE as closed holidays. Sundays will be exclusive in every month i.e. no wage shall accrue for Sundays to any labour. Paid Earned Leave calculated 1 day on 20 worked days; under the Karnataka Factory Rules, shall be included in the ibid monthly mandays. No additional wage(s) shall be admissible on account of Earned Leave etc.
8.2 The contract shall commence from the 1st day of the month and conclude by last day of the month. In case the contract commences eventually from any later date than the 1st day of the month, then, monthly bill for the first commencing month shall be worked out accordingly for relevant portion of that month and subsequent thereto, remaining monthly bills will be worked out from 1st day till last day of the month.

8.3

Based on the performance of the contractor, the Director, GTRE, at his discretion may extend the period of contract for a further period not exceeding one year at a time at the same rate, if agreed mutually by both the parties. However, pre-requisite for grant of such extension of contract shall

be that the contractor will have to furnish the EPF Annual Statement issued by the EPF Commissioner, to the satisfaction of the Director, GTRE. In case, the GTREs Director is not satisfied with the Annual EPF Statement as required to be issued under Sec 73 of the EPF Act, in respect of each contract persons independently by the office of the Chief Labour Commissioner through respective contractor, due to any reason, what-so-ever may be, no extension to the contract shall be granted. It is, therefore, implied onus of responsibility rests with the Contractor to furnish the Annual EPF Statement for ascertaining his accountability towards EPF; while seeking extension and furnish a copy thereof along with the request letter of extension; failing which he shall be debarred to not only enter into extension of contract but also for any other contract; at GTRE which entails outsourcing of the man-power. Accountability of EPF & ESI contribution shall be viewed very seriously through any other effective modus operendi as deemed fit by the Director, GTRE.

Continued .....................11/-

-118.4 Maximum 26 days a month x 12 months = maximum 312 days per contract Labour per annum contract period in one year shall be accountable for purpose of attendance, payment and subscriptions of EPF/ESI etc.

Clause 9 - Payment Terms

9.1

The contractor shall prepare his monthly bills based on the price indicated at Clause 6 and submit it to DH ENV & ARBO. GTRE who in turn will forward it to the GD, MMG at GTRE and the GD, MMG further will forward the bill it to the FAD for passing of the bill; after deducting penalties, if any, and recovery towards income tax or any other

contributory amount viz EPF/ESI; if enforced during the currency of the contract.

9.2

Any other enforcement procedure towards EPF/ESI contribution; considered expedient in the interest of contract labours; during ongoing tenure of the contract, if invoked by the Director GTRE shall be binding upon the contractor.

9.3

The contractor shall submit pre - receipted bills to Director, GTRE, Bangalore-93 in the bill forms. Blank bill forms enclosed with General terms & conditions

9.4

Certificate of penalties to be deducted for unsatisfactory work carried out by the contractor for the preceding month from the DH ENV & ARBO or any representative of Director, GTRE duly agreed by the contractor will be attached with the bill.

9.5

The Contractor shall endorse with seal and signature, the wages register maintained by GTRE with the details of EPF/ESI contribution individual wise duly annotating therein individuals EPF/ESI number. Photo copy thereof shall be admissible for passing of the bill. However, the contractor will have to furnish a copy of the challan of EPF/ESI along with the monthly bill.
Continued .....................12/-

-12Clause 10 - Correspondence

10.

Save or otherwise provided in the contract all action to be taken and all notices to be given or taken hereunder by the DH ENV & ARBO. GTRE hereinafter called Contract Manager or any Rep of the Director, GTRE for the time entrusted with the function, duties and powers on behalf of the Director, GTRE and on behalf of the contractor by the name to be given by the contractor.

Clause 11 - Termination of Contract

11.1

'The contractor shall not under any circumstances offer or agree to give any person in the Govt service any gift or consideration of any kind and any inducement or reward for doing or for bearing to do or for having done or for born to do any act in relation to the obtaining or execution of this or any other contract. Any breach of this condition by the contractor or by anyone employed by him or acting on his behalf whether with or without his knowledge shall entitle govt to discontinue the services and to forfeit of the security deposit as well as to terminate the contract forthwith and to deduct from the contractors bill the amount of any loss or damage resulting from the cancellation thereof due to the govt; without prejudice to any other rights available under the terms of contract or under law of the country.

11.2

Notwithstanding, anything contained herein, the Director, GTRE has the right at any time to terminate this agreement either wholly or in part, by giving one month notice in writing to the contractor by registered mail. The Director, GTRE shall have no further liability to make any payment on terms of this agreement and all these obligations under this agreement shall cease after the expiry of the said period of notice.

11.3

If the execution of work is not found satisfactory, the contractor shall be issued with written notice by the Establishment. If satisfactory improvement is not found even after 21 days of issue of such notice, a written order shall be served on the contractor terminating the contract without prejudice to any right accrued to either party prior to such termination. The work will then be carried out at the risk and cost of the contractor.
Continued .....................13/-

-13Clause 12 - Winding Up 12. If at any time during the currency of this agreement an order or decree of a competent court were made or resolution passed for the winding up of the contractor's work, GTRE shall have the right to terminate the contract by giving one month notice in writing but without prejudice to any right accrued to either party prior to such termination.

Clause 13 Arbitration 13. Any question dispute or difference arising under contract shall be referred to the sole arbitration of an arbitrator appointed by Director, GTRE/ SA to RM. The decision of the arbitrator shall be final and binding

Clause 14 Contract Labours ID Proof & Address Proof as admissible under the Evidence Act. 14. The contractor shall strictly follow the normal security rules of the GTRE, applicable from time to time. In order to have proper authenticity of the labours ID as well as his permanent and present residential address; it shall be imperative on the part of the contractors to ensure that both these documents (as admissible under the Evidence Act) are furnished to the Principal Employer i.e. the Director, GTRE on very first day of commencing the contract at GTRE; failing which, labours entrance in the GTRE complex may be debarred by the Security Staff at GTRE Main Gate itself. Under such circumstances, the onus of default and liabilities arising thereby, if any shall solely rest with the Contractor only. The contractor and his contract labours will get briefing measures from Contract Manager / Security Officer / Duty Officer / the DH/OIC ENV & ARBO from time to time which should be adhered to in all respects.

Clause 15 EPF And ESI 15.1 EPF & ESI contributions and maintenance of accounts will be done as required by these statutory provisions. In order to make enforcement in bringing out a transparent system in accountability of the EPF & ESI contributions, the contractor shall furnish individual-wise subscriptions in the payment-cum-attendance register itself under his seal & signature. However, if by last day of April the contractor fails to furnish the Annual EPF statement, no further monthly bill shall be passed for payment; unless any relaxation in this regard is specifically granted by the Director, GTRE. Similarly, on expiry of one year contract period, the contractor is to ensure that under the provisions of Sec 75 he obtains a copy of each employees fund account/annual reports of the fund, by making a written application to that effect to the EPF department concerned and making the payment of such fee, as required by the office of EPF Commissioner, at the risk & cost of the contractor (employer). The copies of such EPF statement shall be a pre-requisite to go in for any extension of the contract/seeking release of security deposit. In case, the contract is extended for any period, no bill further shall be passed for payment until EPF account statement is furnished before the DH Env & Arbo, GTRE. For the sake of protecting the EFP contribution of the employees, any enforcement action as deemed fit may be taken by the Director, GTRE. Continued.....................14/-

-1415.2 The contractor shall be required to ensure that meticulously the provisions as enumerated in these acts are enforced; without any infringement or wilful default/discrepancy; failing which, legal course of action; as applicable under the laws of the land, shall be initiated against such defaulting contractor; even after the close of the contract-duration, if contingency arise. The time limitation shall commence from the day, the default/discrepancy in contribution of the due EPF/ESI comes to light of the Principal Employer by written report of any contract persons or sue motto surprise checks made with the EPF Contribution Cards in the office of the EPF Commissioner or ESI contribution cards; maintained in the office of the ESI Commissioner. The contractor may note it

that ultimately it is sole responsibility of the Principal Employer i.e. in the instant contract, the Director GTRE, to protect the welfare and interest of the contract workers; employed at GTRE. Hence, any order/instruction as deemed fit and as & when issued by the Director GTRE, for enforcement of the EPF/ESI contribution/scrutiny of the contributed amount against any contract labour, the contractor will have to abide the same to the satisfaction of the Principal Employer; failing which, the contract may be foreclosed with an immediate notice and penalty to recover the loss caused to the individual contract persons; as deemed appropriate; shall be imposed against the contractors. 15.3 On closure of the contract period, as long as the contractor does not furnish the EPF statement individual-wise issued by the EPF department under his own liability, his last Monthly Bill and Security Deposit shall be withheld for release of payment. Under such circumstances, in order to ascertain the fund statement of each individual, any action as deemed fit by the Director, shall be initiated against the contractor concerned. As such, it must be born in the mind of the contractor

that ultimately as a Principal Employer, the Director, GTRE is bound by law to ensure that even for contract labours, their due EPF and ESI is properly subscribed by the contractors and same is accounted for properly. 15.4 Any breach or default in subscription of the EPF & ESI contributions into the individuals account with EPF/ESI department; by the contractor, may attract disciplinary action against the contractor under the relevant statute of law. Hence, the vendor before rendering any quote is to bear in mind firmly that he shall be required to perform his duties on account of subscription of the EPF & ESI as required by these laws; without fail and shall be accountable for the default/discrepancy; revealed at any stage; if any. 15.5 The Director, GTRE may invoke any enforcement measures for effective monitoring of the EPF/ESI contribution any time during the currency of the contract so as to bring out a transparent system and that shall be binding upon the contractor. In case of any reluctances in implementation of such modified enforcement measures; as intimated in writing to the contractor, the contract may be terminated and any other action as deemed fit may be initiated against the contractor.

Continued .....................15/-

-15Clause - 16 : Stamp Duty 16. The stamp duty payable, on this contract shall be borne by the contractor.

Clause 17 - Bills 17.1 The contractor shall submit its pre-receipted bill in the triplicate to the Director, GTRE, Bangalore through the DH ENV & ARBO. DH Env & Arbo will furnish the job completion certificate; indicating therein discrepancies/deductions warranted if any. The bill along with the Job Completion Certificate shall be passed to the MMG who will after due scrutiny as per contract-agreement in vogue will process the same for further payment action. The original copy of the bill must be stamped with revenue stamp and all copies be endorsed "PAYMENT RECEIVED IN FULL" and signed by the contractor. Clause 18 : Inspection
18. The contractor or his authorised representative having powers of attorney will attend the office of the Divisional Head Environment & Arboriculture; whenever required and will during inspection. Clause 19 : Stores, Tools & Implements 19. All the requisite tools, implements, stores, accessories, ladders, etc., required for the work will be supplied by GTRE free of cost to the contractor on a required basis. Adequate storage accommodation and open space shall be provided to the contractor for the storage and safe custody of material. However the contractor shall not be permitted under any circumstances to take any of the stores, tool or implements supplied by GTRE outside GTRE premises. be available

Clause 20 : Safety & Security and Discipline of Contract Workers

20.

The Contractor shall be responsible to make good to any damages, pilferage or loss caused

by the personnel engaged by the contractor to Government property. Personnel engaged by the contractor shall strictly confine to the indicated places of work and should not be permitted to visit any restricted area within GTRE premises. Decisions of the Establishment regarding the place of work and the restricted areas will be final and binding on the contractor and in turn on his employees.

Continued .....................16/-

-16Clause 21 : Submission of Reports 21. The contractor or his accredited agent will personally submit the report on the personnel deployed on the work to the officer in charge Environment & Arboriculture, GTRE. The contractor will also ensure that the man-power employed by him is well disciplined and do not participate in any Trade Union Activities etc.

Clause 22 : Clarification

22.

Clarification on detailed scope of work, terms & conditions and any other issue; relevant to the contract can be obtained from Divisional Head Environment & Arboriculture of GTRE from 0900 hours to 1500 hours on any working day .

Clause 23 Maintenance Of Registers

23.

The contractor is to ensure that following registers as per the requirement of labour laws

are maintained and same produced to the authorities as and when called for: 23.1
23.2

Register of wages cum - Muster roll Register of Workmen Employment Card Register of deductions for Damage or Loss. Register of Overtime. Register of fines. Register of advances. Bonus Register

23.3 23.4 23.5 23.6 23.7 23.8

Continued .....................17/-

-1723.9 23.10 Half yearly return. Wage slip on every monthly payment days ie., on 3rd working day of every month while disbursing the monthly wages needs to be issued for each employee. In case, 3rd day of month falls as a holiday, prior working day to such holiday(s) shall be the payment day with wages slip. In case, from 1 st to 3rd days continuously fall as closed holidays, then, next working day after 3rd shall be the payment dispersal day for the contract labours at GTRE in the instant contract. In case of any deviation to this clause wherein making disbursement of the payment as such becomes quite impracticable due to any cause beyond the control of the contractor, then it shall be imperative upon the contractor to liaise with the DH Env & Arbo at his risk & cost to seek concurrence for the postponement of the payment day in the particular month; which may be considered depending upon merit of the case in the particular month.

23.11

List of contract workers with their EPF & ESI Number up to date at all times need to be furnished by the contractor to GTRE.

23.12

To compile the monthly Attendance-cum-Wages payment Register and submit it under seal & signature of the contractor, to the OIC Env & Arbo/DH Env & Arbo at GTRE for scrutiny of monthly bill and processing of the bill to KPG for payment action.

23.13

The contract workers are to be covered under Bonus Act by the contractor. The contractor will have to pay the due Bonus @ 8.33% of daily wages every month regularly along with monthly salary.

23.14

The supervisor will act as Attendance Keeper also, as well as he will ensure effective deployment of the contract labours and he will be accountable for his duties to the OIC Env & Arbo and DH Env & Arbo and accomplish the task as assigned to him.

23.15

Bonus Register as per the Form C i.e. with reference to Rule 4 (c) of the Bonus Act.

Clause - 24 : Break-Down Details of Rate Quote 24.1 The vendor will have to furnish break-down details (i.e. calculation-sheet) in Rate Quote as per the specimen format given at Annexure II.
Continued .....................18/-

24.2

-18The vendor is required to calculate the wages for contract labours employed for cleaning works as unskilled labours for 48 such labours and the 1 supervisor (clerical) + 1 tractor driver; required as per norms enumerated here-in- before vide Clause 6. The contractor will have to abide the payment of statutory minimum wages and invoke at their own accord statutory notification entailing enhancement of VDA etc; if any as & when issued by the Chief Labour Commissioner, Bangalore. Where-ever, any doubt arises in applicability of the wage rate, the contractor shall be required to accord persuasive effect; based upon Basic Wage rate that stands unchanged after the issue of Gazette of Inida No. 801 issued on 20 May, 2009 for unskilled labour (sweeper category) and skilled labour including clerical supervisor or tractor driver both as skilled. As far as notification of revision of VDA is concerned which issued twice a year, it is reiterated that Chief Labour Commissioner Bangalore notification shall be upheld for implementing in the instant contract. Reimbursement of the arrears on account of wages due to increase in VDA and resultant increase proportionately in the monthly/annual contract value shall be admissible to the contractor; subject to grant of expenditure sanction by the CFA.

24.3 The contractor will not issue any uniform to any contract labour but in turn pay the admissible amount towards Uniform Outfit allowance + Washing Allowances in case i.e. 7% + 3% of Basic Wage + VDA respectively (in toto 10% of Basic Wage +VDA); as catered in the contract; every month along with monthly payment. 24.4 The Supervisor who is deployed to work as on clerical & Non-Technical supervisory duties shall be responsible to the OIC/DH Env & Arbo to ensure effective control and accountability of 48 unskilled labours and 01 Tractor Driver (skilled worker) on day-to-day basis of their attendance. He will maintain attendance register and produce it daily to the OIC/DH Env & Arbo for their perusal/signature.The supervisor, as such, must be minimum matriculate but not a graduate. The tractor driver must be with the valid driving licence. The wage rate for both these category of skilled workers shall be governed as explained above in clause 6. It is clarified that the quotations received shall be adjudicated during the TPC meeting at GTRE based upon the figure endorsed at Sl. No. 8 of the Annexure II (Break-down details of Rate Quote Sheet) wherein the percentage of Service Charges has to be endorsed and the L1 etc shall be decided accordingly. As such, overall value of the quote for the contract shall not be taken into consideration for deciding the L1 at all. Hence, it must be born in the mind of the Vendors that their quote of service charges percentage shall be the sole criteria to finalise the L1. However, discretionary decision of the Director, GTRE will hold on splitting of the orders for Zone-I & Zone II aforesaid contracts; in order to achieve a competitive bidding and smooth functioning of the contracts. The Director GTRE reserves all the right to accept or reject any quote and select/reject any vendor without assigning any reason and such decision shall be final & binding upon all concerned.

24.5

Continued.............19/-

24.6

-19It is also brought out that rate of VDA for unskilled workers (sweepers) and skilled workers (supervisor/clerical + Tractor Driver) per head/per day have been reflected at Sl. No. 2 of the Annexure II (i.e. Break-down details of Rate Quote-Sheet); @ as in vogue wef 01 Apr 2012; which may be revised upwardly wef 01 Oct 2012. Hence, during the TPC meeting, if notifications from the Central Govt/office of the Chief Labour Commissioner, Bangalore is readily available, it shall be prudent to update the figure of the quotes on the spot during the TPC meeting accordingly; so as to go ahead for seeking the expenditure sanction of the contract from the CFA for commencement of the contract wef 01 Jan 13, with the then current rate of VDA. However, no change in the service charges percentagequote shall be allowed during the TPC meeting; because that has to be the sole criteria for deciding the L1.

Clause 25 : Break in Contract Service of the Labours. 25.1 The contractor shall ensure a break in service of each labour; before completing 240 days at a stretch. If feasible, the labours may be replaced in the running contract by the contractors at their own accord to avoid such situation. In case, the contractor opts for replacement of their labours at GTRE, he may do so provided he will have to ensure that to the satisfaction of the Principal Employer i.e. the Director, GTRE, he does not deviate from the wagestructure/facilities enumerated in respect of the labours under this contract. Clause 26 : Pre-Qualification Criteria for Vendors. 26.1 While furnishing the quotations, the vendors should have a valid licence to employ the

labours of an intake of not less than 50 labours; issued by the Chief Labour Commissioner (Central) and a copy of thereof is to be attached along with the quotations.

Annexure-I (This refers to Clause 3.1 of the General Terms & Conditons of the Contract) THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURS FOR ENVIRONMENT CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OF GTRE, BANGALORE FOR PERIOD FROM 1ST JANUARY, 2013 TO 31ST DECEMBER, 2013

[SCOPE OF WORK FOR ZONE-II (INTERNAL AREA OF THE BUILDINGS/INFRASTURCTURE BUT WITHIN THE PREMISES) AT GTRE, BANGALORE] 1. The said job shall be carried out by the contractor on all working days for GTRE. Environmental control, hygiene and other maintenance operation inside the multi-storied buildings/ high tech areas and technical stores, shall be carried out by properly qualified persons. 1.1 Use of proper cleaning material / implements, vacuum cleaners, electric blowers etc as required for hygiene maintenance inside all the buildings/hangars/storage will be provided by the GTRE. Proper cleaning of the floor area inside all the buildings using cleaning materials. Cleaning of equipment inside storage yards etc. Cleaning of walls and ceiling of high tech areas of dust & cobwebs. Cleaning / dusting of all partitions, doors, windows and ventilators including glass panes, pelmets, ceiling fans, tube lights etc. using soft cloth, vacuum cleaners etc. Vacuum cleaning of high tech areas having computers and other sophisticated equipment. Cleaning of all static tanks with the help of electric pumps. Any other hygiene activities as directed by the contract manager (i.e. Divisional Head (Environment & Arboriculture of GTRE). Execution of any other work of casual nature, depending upon day-to-day work on need basis; as assigned through the supervisors by the OIC Environment & Arboriculture for general upkeep & maintenance of hygiene at GTRE.

1.2 1.3 1.4 1.5

1.6

1.7 1.8 1.9

2.0

The contractor shall employ at least 01 supervisor and 49 workers; out of

2.1 The contract will be valid for a period of one year (312 working days/per contract labour basis) whose wages shall be paid on prorate basis and accordingly monthly will of the contractor shall be passed for payment.

Annexure-II (This refers to PClause 3.1 of the General Terms & Conditions of the Contract) THE JOB CONTRACT BY OUTSOURCING OF CONTRACT LABOURS FOR ENVIRONMENT CONTROL, HYGIENE & MAINTENANCE SERVICES : ZONE II OF GTRE, BANGALORE FOR PERIOD FROM 1ST JANUARY, 2013 TO 31ST DECEMBER, 2013

(BREAK-DOWN DETAILS OF RATE QUOTE-SHEET) (Furnished by the Vendor)

Sl. No. Details Unskilled labourers Wage (Rs) Skilled labours Wage (Rs)

1.

Basic Wage per head per day (as per The Gazette of India, No. 801 dated 20th May 2009 notified by the Ministry of Labour & Employment) as per the Central Govt notification. VDA per head/per day (as per Central Govt notification issued by Chief Labour Commissioner (C) New Delhi vide letter No. 1/19(6)/2012-LS-II dated 14 Sep 12 for unskilled labours and letter No. 1/19(3)/2012-LS-II dated 14 Sep 12 for skilled labours invoked wef 01 Oct 2012 but it needs to be updated as and when notified/revised ).

180.00

220.00

2.

99.00*

119.00*

* The rate shall be revised twice a year i.e. wef 1st April & 1st October and as & when any revision is notified by the Govt, same shall be invoked during running period of the contract. One VDA is revised, its resultant revision in the succeeding columns of this rate quote-sheet, will also need to be updated accordingly; as & when Govt notification is issued. 3. 4. 5. 6. EPF by Employer @ 13.61% on Basic Wage + VDA per head/per day ESI by Employer @ 4.75% on Basic Wage + VDA per head/per labour Bonus @ 8.33% of Basic Wage + VDA per head/per day Uniform Outfit Allowance @ 7% + Washing Allowance @ 3% (in toto 10% of Basic + VDA per head/per day. Sub Total of Sl. No. 1 to Sl. No. 6 per head/per day wage amount Service Charges percentage (% age) to be quoted by the Vendor 37.97 13.25 23.24 27.90 46.14 16.10 28.24 33.90

7. 8.

381.36 ....%

463.38 .....%

9. 10.

Service Charges Amount per labour/per day Sub Total of amount shown at Sl. No. 7 + Sl. No. 9 (i.e. the expenditure per head/per day inclusive of wages + service charges)

.......... ..............

............... ................... ...................

11.

Service Tax amount @ 12.36% (as revised from time to time) upon the ................... value shown at Sl. No. 10 per head/pd ................... Over-all expenditure per head/per day (i.e. per manday) (Add amount shown at Sl. No 10 + 11) Overall Monthly Expenditure (26 days/month) for 49 unskilled labvourers & 01 Skilled worker (i.e. 01 Supervisor clerical) (Endorse Amount of Sl. No. 12 and multiply it by 26 days and further ................... multiply it by the Number of unskilled 49 labours & 01 skilled labour separately) to arrive the monthly expenditure accordingly. ................... Annual Expenditure for 49 unskilled labours + 01 skilled labour (312 days per annum) (i.e. Amount endorsed at Sl. 13 x 12 months)

12. 13.

...................

...............

14.

...................

Date :

..............

Signature & seal of the Vendor