Stock Ordering It is one of the functions of PMR system.

It is by stock order people keep track of the stocks- order of Pharmacy items.Ordering is done either in bulk supply / prescriptions of individual clients.Ordering of bulk supply is done based on the Standard Drug List (SDL)which is the agreed list of pharmaceuticals used in remote health centres.This list includes mandatory items( which should be kept always in stock) and non mandtory items ( which are optional , either kept nor ordered if needed). Functions

1. 2. 3. 4. 5. 6. 7.

Online stock ordering and enquiry. Gives customer access to live products. Back order review to view products. Option to cancel the products no longer required. Order tracking(Checking release,delivered etc.) Product/Purchase Statistics. Value/Units supplied or ordered can be selected by month including current month. ix. Online line enables look up and print invoice copies . the status of order-eg:awaiting

Understanding Stock Orders

8. Pharmacies use latest technologies to communicate with Pharmacy

wholesalers and suppliers using online ordering.

9. From the order page , the Pharmacists see the stock levels and usage
over time.

10. They amend the orders accordingly. 11. Broadband ordering allows for quick response back from the suppier to
let the Pharmacy know which drugs are out of stock.

12. Out of stock items are moved to another suppiers order sheet by drag
and drop facility if needed. vi. While orders are sent Pharmacy keep dispensing with no slowdown

in service. Conditions Suppose items are out of stock and cant order Pharmacy receives items within 7 working days if out of stock.Check the website regularly for updates. Can the order be amended If the order has not yet dispatched , first contact the customer care.Then there is an option to amend the order. How to track My order Logon to My accounts .Use the registered userID and password.Select Order list and track the details of the order by giving the order number. Online consultation and order without visiting a doctor It is possible to consult registered doctors online who provide suitable prescription of medicines after you have completed online consultation via website. Responsibilities of Pharmacy in Stock Ordering 1.PrimaryHealth Care Manager

Manages ordering of Pharmaceutical supplies. Ensures appropraite level of Pharmaceuticals are maintained in health centres. Ensure security and standards of the drug storage rooms are maintained.

2.Clinical Staff

Ensure incoming items are stored at appropriate places. Check the order forms. Proper documentation. Ensure drug storage rooms are locked. No unauthorised entry is allowed to these rooms.

3.Medical Officer

Ensure valid prescription is there for the stocks needed.

4.Senior Practitioner Approves the essential items. Procedure for Stock ordering

Managing Pharmaceuticals order. Check for Valid prescriptions . Dispense. Staff should have list of transport companies. Extra cost for urgent and additional orders. Large orders are suppied for huge events like vaccination campaigns. Highly Specialised drugs needs additional authorisation and special prescriptions. Transportation services used are department vehicles , air , road , sea etc. Urgent medicines are sometimes delivered on service flights.

Receiving the stock

We have to check the following conditions while receiving a stock. Patient should sign the delivery receipt. Check the consignment note. Check the no.of items delivered. Check the Packing slip on delivery. Check expiry date of the product. Check maintenance of cold case if required. Check whether it is blacklisted medicine, complaints can be made in

such cases.

Copy of delivery slip should reach dispatching Pharmacy. Person carrying should have a valid Pharmacy ID card.