Function: The objective of the Purchase Order (PO) is to enhance the transmission of information between purchaser, Administrator and storekeeper. The cashier mustnt give any advance to the purchaser (cash or cheque) without a valid Purchase Order.
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1st sheet: advance then, 2nd sheet: 3rd sheet: 4th sheet:
The A4 format has been chosen for easy writing and to simplify the filing. If the volume of purchase is not important the format B5 is more appropriate.
Supplier: Remarks:
Total amount to be taken as an advance. Total amount written in letters Several budget lines but only, one budget per purchase order to facilitate the filing. Mode of payment: cash, bank transfer, bank cheque Currency used, only one currency per Purchase Order,
Signatures for approval: Signature of the Administrator or LogisticianAdministrator + Signature of the Logistician in capital Signatures for justification: Signature of the Storekeeper or the person who receives the goods Signature of the Cashier when the invoice(s) and change are brought back.
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