Anda di halaman 1dari 56

Chapter 4

DOC - FORS

SECTION 01: WACIC DOC/DOC LOCATOR FILE I. A. B. C. D. E. DEFINITIONS INTRODUCTION WACIC-DOC FILE DOC LOCATOR FILE DATA ELEMENT DEFINITIONS ERROR MESSAGES

2 2 2 2 3 5 7 8 8 8

SECTION 02: FELONY OFFENDER REPORTING SYSTEM I. A. DEFINITIONS FELONY OFFENDER REPORTING SYSTEM (FORS)

ACCESS Manual Revised 08/2006

Chapter #4-1

Chapter 4

DOC - FORS

CHAPTER 04: Department of Corrections SECTION 01: WACIC DOC/DOC Locator File Procedure #: 04.01.000 Special Order: Supersedes: ACCESS Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Introduction 1. There are three sources of information on offenders who are or have been under the supervision of the Washington State Department of Corrections (DOC) that are available to law enforcement and criminal justice agencies via ACCESS: The WACIC-DOC File, available through WACIC, the DOC locator file and the DOC Felony Offender Reporting System (FORS) available through the DOC system. Each file will be explained in the following sections. 2. The purpose for making these files available via ACCESS is to provide law enforcement agencies with investigative/lead information and enhance officer and citizen safety by providing the current status and other relevant information of all offenders under active supervision by DOC. 3. Users are cautioned that an inquiry into these files is not a substitute for a WACIC/NCIC wanted person inquiry. Escapees from institutions, work release facilities, or community custody supervision will be flagged in DOC records; however, there may well be delays in updating the files. An inquiry should always be made to WACIC/NCIC as well as to DOC. 4. Note: Under no circumstances should an arrest or confinement be based solely on information contained in a DOC response. B. WACIC-DOC File 1. This database is a copy of data contained in the DOC database and is stored in the WACIC system. It is queried with each WACIC wanted person inquiry submitted to WACIC. The WACIC-DOC file provides basic identity information on clients of DOC. Effective Date: March 30, 2006 See Also: CALEA:

ACCESS Manual Revised 08/2006

Chapter #4-2

Chapter 4

DOC - FORS

2. Inquiry a. The WACIC-DOC file is accessible by making any WACIC wanted person inquiry (MKE QW, DW, W, or QWH). See the WACIC Manual, Wanted Person File, for further information on inquiries. b. The entries in the file are indexed by phonetic name, as are other WACIC files. Selection of records is by matching phonetic names, filtered by the date of birth plus and minus one year. 3. Response Formats a. Up to 20 records can be retrieved on one inquiry. As noted previously, these responses contain only minimal identity information, users should check the DOC locator or DOC FORS files for further information if hits are received through the WACIC-DOC file. 4. No Record Response WWCIC TIME: 1044 DATE: 070101 TO: OLYPD QW.WA340100.NAM/TEST, FRANK J.DOB/19501119 NO WACIC WANTED, MISSING, PROTECTION ORDER,DOC CUSTODY STATUS, SOR OR VEHICLE/VEHICLE PART RECORDS FOUND 5. Positive Response WWCIC TIME: 1044 DATE: 070101 TO: OLYPD QW.WA0340100.NAM/TEST, FRANK J.DOB/19501119.SOC/1234590990 - - - - -- - - - - - - - RECORD 1 OF 3 - - - - - - - - - - - - - - * * *DOC CUSTODY STATUS RECORD* * * * * * * * * * * * * * * * * THIS IS NOT A WARRANT* * * * * * * * * * * * * * * * * * * * * * DO NOT ARREST ON THIS INFORMATION * * * * * * * * * * * DOC NUMBER/888901 SID/WA19089989 NAM/TEST, FRANK J. DOB/11/19/1950 ORI/WA034105G LOCATION/OLYMPIA WA CUSTODY STATUS/ACTIVE SUPERVISION/DOC OFFENDER UPDATED /02/26/2001 C. DOC Locator File 1. The DOC locator file contains information on individuals under supervision in the community, inmates in state institutions, persons on work release, and persons at out-of-state facilities. 2. Information in the file is updated daily with the previous days transactions, except weekends. Mondays update includes any changes from Friday, Saturday, and Sunday.
ACCESS Manual Revised 08/2006 Chapter #4-3

Chapter 4

DOC - FORS

3. Inquiry a. An inquiry to the DOC locator file may be made by SID number or by NAM and DOB. An inquiry by SID number can be made with or without message field codes. The SID number must contain ten characters, the first two must be WA and the last eight must be numeric. An inquiry by NAM and DOB requires the DOB field to be identified. Examples of inquiries are shown below: BY SID P;P..SID/WA99999999(Send) P;P..WA99999999(Send) BY NAM/DOB P;P..NAM/SMITH, JOHN P.DOB/19430229(Send) P;P..SMITH, JOHN P.DOB/19430229(Send) b. ORI optional, if not included ACCESS will insert the default ORI for that terminal. c. If an inquiry is submitted by NAM and DOB and more than one record is found, the response will indicate MULTIPLE RECORDS FOUND and will return all records on file. After the last record in a multiple record response, the phrase END OF MULTIPLE RECORD DISPLAY will be appended. If an inquiry is submitted by NAM and DOB and no record is found, a partial search is conducted using last name, first initial, and DOB. If a match is found, the response will indicate FOLLOWING MATCH ON LAST NAME, FI, DOB and return the record on file. 4. Sample Responses a. No Record Response DOC TIME: 1044 DATE: 070195 TO: OLYPD P.WA0340100.SMITH,JOHN,P.DOB/022943 NO MORE HITS ON NAM DOB INQUIRY b. Positive Response DOC TIME: 1044 DATE: 070195 TO: OLYPD P.WA0340100.SMITH,JOHN,P.DOB/022943 WA DEPT OF CORRECTIONS INFO.LAST RECORD UPDATE/06-12-95 NAM/SMITH,JOHN..DOB/02-29-43.SID/WA12345678.DOC/959999 SEX/M.RAC/W.HGT/511.WGT/250.EYE/BRO.HAI/BRO UNDER SUPRV AS DCC CASE CRIME/DRUGVIOLATIONS DOS/06-18-93.PL-CONV/KING DOE-TO/05-30-95 KINGCOUNTYM.I.S.T.
ACCESS Manual Revised 08/2006 Chapter #4-4

Chapter 4

DOC - FORS

ADDR/P.O.BOX 9988 ADDR/RENTON WA 98055.SCAN/499-7200.PUBLIC/(206)555-5432 STATUS/FURLOUGH DEST/ * * * * THIS IS NOT A WARRANT * * * * * * * DO NOT ARREST ON THIS INFORMATION * * * c. The first line of the response after the ACCESS output header will contain your original inquiry. The second line of the response may be an optional DOC locator program message that will, generally, be self-explanatory. In some instances, the program message will inform the user of an error in the inquiry. In this case, it will be necessary for the operator to reformat the message and resubmit. The remainder of the response will be defined under Data Element Definitions. D. Data Element Definitions 1. WA DEPT OF CORRECTIONS INFO. LAST RECORD UPDATE/MM-DD-YY -The date the offender record was last updated in the DOC file in month-day-year format. 2. NAM - Name subject was committed under. 3. DOB - Date of birth subject was committed under. 4. SID - State ID Number. Will be WA followed by eight numerics. 5. DOC - Department of Corrections number. Is provided to further identify the correct DOC client. 6. SEX - Will be either M or F. 7. RAC - Race code will be one of the following: A, B, I, U, or W (see NCIC Code Manual). 8. HGT - Height expressed in three digits (i.e. 509 = 5 feet 9 inches). 9. WGT - Weight expressed in three digits (i.e. 095 = 95 pounds). 10. EYE - Eye color (see NCIC Code Manual for colors). 11. HAI - Hair color (see NCIC Code Manual for colors). 12. M-SERIOUS CRIME UNDER ACTIVE SUPERVISION AS Variable length field will be one of the following: a. INSTITUTION INMATE. b. WORK-TRAINING RELEASE INMATE. c. PAROLE CLIENT.
ACCESS Manual Revised 08/2006 Chapter #4-5

Chapter 4

DOC - FORS

d. PROBATION CLIENT. e. SUPERVISORY PROGRAM UNKNOWN. 13. CRIME - Revised Code of Washington (RCW) description of the crime the subject was placed under active supervision for in the facility or programlisted in DOE TO. 14. DOS - Date of sentence in month-day-year format for crime specified in CRIME. 15. PL-CONV - Description of place convicted of the crime described under CRIME. May have other convictions. May be county, state, or country. Will normally be a county within Washington (e.g., KING). 16. DOE TO - Represents the date of entry to a facility or program (for the offense listed under CRIME) expressed as month-day-year, and the facility or program committed to (i.e. 06-01-95 CLEARWATER CORRECTIONS CENTER). a. Mailing and physical address of facility identified in DOE TO. May consist of street address and mailing address. Example: Box 2500 Star Route 1, P.O. Box 1539 b. Will be a maximum of 20 characters, comma, space, and 20 additional characters. 17. ADDR (second line) - City address of facility committed to, one space, state, zip, two spaces, SCAN phone number, two spaces, public phone number of the facility identified in DOE TO. 18. STATUS - Current status of the individual. Will be one of the following: a. b. c. d. e. f. g. h. i. j. k. IN RESIDENCE. OUT ON COURT ORDER. OUT ON MEDICAL LEAVE. FURLOUGH. ESCAPE-CHECK WACIC FOR FELONY WARRANT. ESCAPEE-RECOVERED. OUT OF STATE FACILITY. WA STATE MENTAL HOSPITAL. STATUS UNAVAILABLE. EXTERNAL TRANSFER/MOVEMENT. SUPERVISION CHANGE.

19. DEST - Destination of individual. Will only be provided for those out on court order, medical leave, furlough, or escapee-recovered status.

ACCESS Manual Revised 08/2006

Chapter #4-6

Chapter 4

DOC - FORS

E. Error Messages 1. The DOC Locator file will respond to inquiries containing format or other errors by returning the inquiry followed by a Locator program message : DOC TIME: 1044 DATE: 070195 TO: OLYPD P.WA0340100.SMITH,JOHN,P.022943 INVALID NAM/ DOB/ FORMAT DOB FORMAT MUST BE MMDDYY a. In the above example, the message field code was omitted prior to the date of birth and the date of birth was interpreted as invalid. The following error messages may appear, either singly or in combination: (1) SID NOT FOR STATE OF WA - First two characters of SID not WA. (2) INVALID SID FORMAT - Characters three through ten not numeric, or missing EOT. (3) INVALID NAM/ DOB/ FORMAT - Field delimiter (.) not found between name and mandatory DOB message field code, or MFC DOB not found. (4) INVALID INQUIRY FORMAT - Invalid MKE or ORI delimiter not found. (5) DOB FORMAT MUST BE MM-DD-YY - Invalid DOB. (6) ORI MISSING OR INVALID. (7) ORI NOT FOR STATE OF WA. (8) ORI CONTAINS BLANKS. (9) THE DATABASE IS NOT AVAILABLE - While this message does not indicate an error on the part of the terminal operator, it will be necessary to resubmit the inquiry later when the database is available. b. Other informational messages will appear on the Info program message line on occasion. These messages indicate the type of search conducted or type of response and do not require resubmission of the inquiry. Examples: FOLLOWING MATCH ON LAST NAME, FI, DOB MULTIPLE RECORDS FOUND SID NOT ON DOC FILE NAM/DOB NOT ON DOC FILE

ACCESS Manual Revised 08/2006

Chapter #4-7

Chapter 4

DOC - FORS

CHAPTER 04: Department of Corrections SECTION 02: Felony Offender Reporting System Procedure #: 04.02.000 Special Order: Supersedes: ACCESS Manual 2003 Edition Applies to: ACCESS Users I. DEFINITIONS A. Felony Offender Reporting System (FORS) 1. The FORS User Guide follows. Effective Date: March 30, 2006 See Also: CALEA:

ACCESS Manual Revised 08/2006

Chapter #4-8

Chapter 4

DOC - FORS

Release 2.5.6 Spring 2005 from State of Washington Department of Corrections


P.O. Box 41100 Olympia, WA 98504-1100
ACCESS Manual Revised 08/2006 Chapter #4-9

Chapter 4

DOC - FORS

Overview The Felony Offender Reporting System (FORS) provides felony offender information maintained by Washington State Department of Corrections (WA DOC) to a variety of users outside of WA DOC. In the past, WA DOC received over 600 inquiries for offender information each week. Inquiries came from a variety of sources including Federal Criminal Justice Agencies (FBI, Bureau of Alcohol, Tobacco, & Firearms, etc.), out of state Criminal Justice, local hospitals, local Criminal Justice Agencies and the general public. These inquiries led to the development of the Felony Offender Reporting System. There are eleven screens that comprise FORS. The first screen provides for entry of information that is used to search the database for the offender information. The user may enter a Social Security Number, State Identification Number, Department of Corrections offender identification number, Department of Corrections conviction county and cause number or, if the user does not know one of these numbers, may enter both a full name (first and last names) and a date of birth. The user also enters a Function Code. The Function Code will specify what information the user wishes to view. The second screen provides text indicating whether the search found the person they were inquiring on or not and provides Revised Code of Washington (RCW) and disclaimer information. Screens three, four and five provide publicly disclosable information on offenders. Screen six information is only available for disclosure to Law Enforcement Personnel. Appropriate security is included to ensure proper restrictions to this screen. Information on screens seven and eight is only available for disclosure to County Clerk personnel. Appropriate security is included to ensure proper restrictions to this screen. Information for screens nine, ten, and eleven is also only available for disclosure to Law Enforcement Personnel. Appropriate security is included to ensure proper restrictions to these screens.

This guide may be reproduced and distributed throughout your organization.

ACCESS Manual Revised 08/2006

Chapter #4-10

Chapter 4

DOC - FORS

Using FORS FORS was designed for a variety of users. Because of this, each agency may enter FORS differently. For example, if you have the technical ability to sign on to State of Washington Department of Corrections OBTS region (contact your technical support staff to determine this) you may automatically be presented with the FORS Menu screen once you have successfully signed on. If you can sign on to the OBTS region and you have authorization for both the OBTS database AND FORS, then you must type the transaction FORS to enter the FORS Menu screen. In simpler terms, if you sign on to the region where FORS is and you see a blank screen, type in FORS in the top left-hand corner. If you sign on to the region where FORS is and you are immediately presented with the FORS Menu you don't need to type FORS and, in fact, FORS will not allow you to. If you are a current OBTS user, you may type FORS from any OBTS screen to gain entry to the FORS Menu. Please keep in mind that the FORS application is separate from OBTS, and at this time, it will not carry over the DOC number from OBTS. You must enter the search information on the Menu. Also, FORS has different functionality from OBTS - so read the function key descriptions at the bottom of the screen! For example F3 will log you off the region, not just the FORS application. Whereas, pressing the CLEAR key may take you to a clear screen. FORS provides user information at the bottom of every screen. The function keys available are listed on each screen, and error messages will display if you press an invalid key, or if the information you enter on the Menu screen is in error. If you have any questions or problems using FORS, please contact the State of Washington's Department of Corrections Customer Assistance Center at (360) 7258383 and have your Logon ID available.

ACCESS Manual Revised 08/2006

Chapter #4-11

Chapter 4

DOC - FORS

ADMINISTRATOR of the COURTS

(AOC) USERS
The Felony Offender Reporting System (FORS) is now available to AOC users. The following is a short description of the steps needed to successfully access FORS. NOTE - This reference page is specific to the AOC to DOC connection. 1. 2. 3. 4. Sign on to the AOC system as usual. Select the Felony Offender Reporting System (FORS) option from the AOC TPX menu. You have successfully accessed the FORS system. You may now refer to the remainder of the FORS User Guide for more information. Because of the special technical connection established between AOC and DOC, some function keys perform differently than indicated on page 3 of this manual. From the FORS system, the CLEAR key and the F3 key will take you back to the AOC TPX Menu.

ACCESS Manual Revised 08/2006

Chapter #4-12

Chapter 4

DOC - FORS

ACCESS USERS Users going through the ACCESS Switch will be entering FORS just as they would any of the other information available through ACCESS. Please refer to your ACCESS manual from Washington State Patrol, Section 7B - DOC/Info. Please note the DOC computer system is normally unavailable from approximately 2:00am to 6:00am due to backups and maintenance. The message keys available are: CA CB CC CD CE CF
1 2

General Information Offender Movement History Information Conviction Information (Non-Law Enforcement) Confidential Offender Information (Law Enforcement Only) Information from CA through CC Information from CA, CB, CD, CG, and CH (Law Enforcement Only) DOC Sex/Kidnap Offender Registration Information (Law Enforcement Only) Conviction Information (Law Enforcement Only)

CG CH

Note Legal Financial Obligation Information (screen E), is not available through ACCESS. Note CD, CF, CG, and CH are restricted to Law Enforcement Personnel only.
1

If DOC sex/kidnap offender registration information is not applicable to the current offender, no CG information will be listed. If DOC sex/kidnap offender registration information is not applicable to the current offender, the words Not Applicable will show in the registration information areas of the listing.

Inquiries can be made by State Identification (SID) number, Social Security (SOC) number, Federal Bureau of Investigation (FBI) number, Department of Corrections (DOC) number or Name and Date of Birth.

ACCESS Manual Revised 08/2006

Chapter #4-13

Chapter 4

DOC - FORS

Format Examples: By SID By SOC By DOC By FBI By NAME/DOB * ORI code is optional For the quickest response time use SID, FBI, or DOC numbers whenever possible. When using name and date of birth, a search will be done for an exact match on both name and date of birth. If an exact match is not found, a five-year spread on birth date (both five years previous and five years after) will be used to try to find a match. If multiples are found when searching by name and date of birth, a response will list name, Department of Corrections number, date of birth, social security number and SID number of all matches (including aliases) within a five-year date of birth scope. In addition, a message will appear suggesting the use of one of the numbers in the list in order to obtain an exact match on the desired offender. Once an exact match is made, the requested information can be retrieved and presented. If no 'hit' is made, a response indicating this will be sent. When a hit is made against a singular DOC offender, the information requested by the message key (EG: CA, CB, CC, CD, CE, CF, CG, or CH) will be sent to the user. FORS will only return ONE record per inquiry. (SH)P(SX)CA.*.SID/WA12345678(ET) (SH)P(SX)CA.*.SOC/123456789(ET) (SH)P(SX)CA.*.DOC/123456(ET) (SH)P(SX)CA.*.FBI/123456789(ET) (SH)P(SX)CA.*.NAM/SMITH, JOHN P.DOB/19521025(ET)

UNDER NO CIRCUMSTANCES SHOULD AN ARREST OR CONFINEMENT BE BASED SOLELY ON INFORMATION CONTAINED IN A FORS REQUEST.

ACCESS Manual Revised 08/2006

Chapter #4-14

Chapter 4

DOC - FORS

SECURITY If you are currently an ACCESS Switch user, you already have security to FORS. If you have AOC TPX Menu access and the FORS selection displays, you have security to the FORS system (be sure to check the second page of your menu). If you do not have FORS security through AOC TPX contact AOC Help Center at 1-800-442-2169. If you are a CICS user, you will need to request a Security Logon ID from State Of Washington's Department of Corrections Customer Assistance Center. Fill out the form on the next page and mail to the address provided. You may make copies of this form if multiple requests are necessary. The first time CICS users sign-on with their new Logon Id and the password provide to you. During the first log-on process, you will then be prompted to change your password. Passwords are required to be change every 60 days and be unique for 5 changes. The system will automatically prompt you for a new password when 60 days have elapsed. (This procedure is not applicable to the ACCESS Switch or AOC TPX users.) Please remember that passwords are confidential and should not be shared. If you type in a wrong password three times in a row, your Logon ID will be revoked. Once you sign-on successfully, the revocation is reset to zero. If your Logon ID should be revoked, the DOC Customer Assistance Center will have to reset it for you. Should you have any questions about this procedure, or with using the ACCESS Switch, please contact the State of Washington's Department of Corrections Customer Assistance Center at (360) 725-8383. Please have your Logon ID available.

ACCESS Manual Revised 08/2006

Chapter #4-15

Chapter 4

DOC - FORS

REQUEST for FORS SECURITY State of Washington Department of Corrections DO NOT use this form to request access to FORS through AOC TPX Contact AOC Help Center at 1-800-442-2169 If you would like a Logon ID to the FORS system, complete the form below and mail to: State of Washington Department of Corrections P.O. Box 41100 Olympia, WA 98504-1100 Attn: Customer Assistance Center
Name Position/Title

Social Security Number

Phone

(
Requesting Location/Agency Address

Mailstop

Indicate Action

Establish Logon ID
(DOCFOR02) Requesters Signature

Delete Logon ID

Logon ID: Provide for deletion only Date

After your security request is received, you will be contacted by the Network Assistance Center with your Logon ID and the initial password. For questions regarding this request, contact the State of Washington's Department of Corrections Customer Assistance Center at (360) 725-8383. This Section is for Internal Customer Assistance Center Use Only
Law Enforcement Certified by: Date

Completed by: _____________

Date: ________________

Logon ID: ________

- This form is Reproducible

ACCESS Manual Revised 08/2006

Chapter #4-16

Chapter 4

DOC - FORS

MENU SCREEN

FORS 0

*FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS MENU SCREEN TYPE IN THE STATE ID NUMBER (SID) OR SOCIAL SECURITY NUMBER (SSN) OR DEPARTMENT OF CORRECTIONS (DOC) NUMBER OR COUNTY CODE AND CAUSE NUMBER OR THE LAST NAME, FIRST NAME AND DATE OF BIRTH (DOB) OF THE PERSON YOU WISH TO INQUIRE ON. THEN ENTER THE FUNCTION CODE PERTAINING TO THE INFORMATION YOU WISH TO VIEW. STATE IDENTIFICATION NUMBER (SID):__________ OR SOCIAL SECURITY NUMBER (SSN):____ __ ____ OR DEPARTMENT OF CORRECTIONS NUMBER (DOC):______ COUNTY CODE AND CAUSE NUMBER :__ _________ --OR-LAST NAME: ________________________ FIRST NAME: ___________ DOB: __ __ _____ MM DD YYYY ENTER A FUNCTION CODE (A, B, C, D, E, F, G, OR Z): _ A - GENERAL INFORMATION B - OFFENDER MOVEMENT HISTORY C - CONVICTION INFORMATION (NON-LAW ENFORCEMENT) D - CONFIDENTIAL OFFENDER INFORMATION (LAW ENFORCEMENT ONLY) E - LEGAL FINANCIAL OBLIGATION INFORMATION F - DOC SEX/KIDNAP OFFENDER REGISTRATION INFORMATION (LAW ENFORCEMENT ONLY) G - CONVICTION INFORMATION (LAW ENFORCEMENT ONLY) Z - ALL OF THE ABOVE SCREENS

PRESS THE ENTER KEY FOR A RESPONSE TO YOUR REQUEST OR F3 TO EXIT.

Menu Screen is presented to the User upon entry into FORS.

ACCESS Manual Revised 08/2006

Chapter #4-17

Chapter 4

DOC - FORS

Menu Screen
1) State Identification Number (SID): Eight-digit number assigned by Washington State Patrol positively identifying an individual based on fingerprints. Do not enter any dashes, slashes or special characters. Social Security Number (SSN): Nine-digit number assigned by the Federal Government upon application by the individual. Do not enter any dashes, slashes or special characters. 3) Department of Corrections Number (DOC): Six-digit number assigned by WA DOC to identify an individual offender. Do not enter any dashes, slashes or special characters. 4) 5) 6) 7) County Code and Cause Number Two-digit county code (valid values are 01 through 39) and cause number Last Name: Up to 20 characters of last name may be entered. First Name: Up to 11 characters of the first name may be entered. DOB: The Date of Birth of the offender in the format MM DD YYYY, where MM=Month, DD=Day, YYYY=Year. Do not enter any dashes, slashes or special characters. 8) Enter a Function Code (A, B, C, D, E, F, G, or Z): Function Code 'A' will display Screen A, which provides general information about the offender. Function Code 'B' will display Screen B which provides Community Corrections Officer information (if one is assigned) for the offender and the offender's movement history. Function Code 'C' will display Screen C which provides conviction information about the offender. Function Code 'D' is only authorized to Law Enforcement Personnel. This function will display Screen D which provides confidential offender information such as the offender's residence address, the offender's behavior pattern, the offender's FBI number, etc. Function Code 'E' is only authorized for County Clerk Personnel. This function will display Screen E, which provides the offender's mailing address, the offender's true social security number and all false social security numbers, and specific legal financial obligation (LFO) information related to the offender's convictions to include: (1) the scheduled end date, (2) the monthly payment schedule, (3) the billing interrupt
ACCESS Manual Revised 08/2006 Chapter #4-18

2)

Chapter 4

DOC - FORS

description, and (4) if the offenders outstanding LFO balance is eligible for collection. Function code E will also provide access to screen R, by way of screen E. Screen R displays an offenders LFO payment schedule/billing interrupt history for specific county causes. Function Code 'F' is only authorized for Law Enforcement personnel. This function will display Screen F which provides offender information relating to HB1172. That is, the DOC sex/kidnap offender registration information: release date, registration date, release address, release county, release employer name and release employer city. If DOC sex/kidnap offender registration information is not applicable to the current offender, the words Not Applicable will be displayed in the registration information areas of the screen. Function Code 'G' is only authorized for Law Enforcement personnel. This will display Screen G which provides conviction information about the offender. Function code G will also provide access to screen S, by way of screen G. Screen S displays an offenders court-ordered and Department of Corrections-imposed conditions, treatments, crime-related prohibitions and affirmative conduct for specific county causes. Function Code 'Z' will allow the user to scroll through all of the screens to which they have security. Law Enforcement personnel will scroll through screens A, B, D, F and G (if DOC sex/kidnap offender registration information is not applicable to the current offender, screen F will not be displayed). Non-Law Enforcement users will scroll through screens A-C; County Clerk Personnel will scroll through screens A-C and E.

ACCESS Manual Revised 08/2006

Chapter #4-19

Chapter 4

DOC - FORS

Public Disclosure Screens

DF11 0

*FELONY OFFENDER REPORTING SYSTEM - R2V5* STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS

MM/DD/YYYY HH:MM XX

A THE INFORMATION PROVIDED IS FROM THE STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS (DOC) FILES IN ACCORDANCE WITH PUBLIC DISCLOSURE LAW AND RCW 10.97.040 (4). THE DOC IS UNABLE TO VERIFY CURRENT WARRANT INFORMATION FOR OFFENDERS NOT WITHIN ITS JURISDICTION. THE WASHINGTON STATE PATROL HAS THE MOST CURRENT AND COMPLETE CONVICTION INFORMATION AVAILABLE. B NO RECORD IN THE STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS FILES MATCHES THE INFORMATION ENTERED. C MULTIPLE RECORDS IN THE STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS FILES MATCH THE INFORMATION ENTERED. STATE IDENTIFICATION NUMBER (SID) OR DEPARTMENT OF CORRECTIONS (DOC) NUMBERS MUST BE USED TO SPECIFICALLY IDENTIFY THE INDIVIDUAL.

PRESS F1 TO RETURN TO THE MENU, F3 TO EXIT, OR ENTER TO CONTINUE

Disclaimer Screen is presented to each User after they enter inquiry information on the prior screen (Menu Screen).

ACCESS Manual Revised 08/2006

Chapter #4-20

Chapter 4

DOC - FORS

Public Disclosure Screens


Response A is displayed if a match is found on the individual identified on Screen 1. Response B is displayed if there is no match for the information provided on Screen 1. Response C is displayed if there are multiple matches for the social security number or the name and date of birth information provided on Screen 1. Note - The text 'A ', 'B ', and 'C ' will not appear on the FORS screen. They are used here for identification purposes only. This screen will always display regardless of Function Code entered.

ACCESS Manual Revised 08/2006

Chapter #4-21

Chapter 4

DOC - FORS

Screen A - General Information

DF12 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE: 999 PUBLIC DISCLOSURE INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN A - GENERAL INFORMATION NAME: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 99999999

ALIAS: XXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOB: 99/99/9999 ALIAS: XXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOB: 99/99/9999 ALIAS: XXXXXXXXXXX XXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOB: 99/99/9999 - NO MORE ALIASES - NO MORE DOB AGE: 999 GENDER: XXXXXXX HEIGHT: 9'99 WEIGHT:999 RACE: XXXXXXXXXX (SELF-REPORTED) SKIN COMPLEXION: XXXXXXXX EYE COLOR: XXXXXXX HAIR: XXXXXXX DNA TEST REQ: X BLOOD DRAWN FOR DNA: X HISPANIC ORIGIN: X SEX OFFENDER: XXX SPANISH SPEAKING: X REGISTERED: XXX COMPREHENDS ENGLISH: X DATE WHEN REGISTERED: 99/99/9999

SERIOUS VIOLENT OFFENDER: XXX MARKS/TATTOOS: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX F1=MENU, F3=EXIT, F9/10 ALIAS BCK/FWD, F11/12 DOB BCK/FWD, ENTER=CONTINUE

This screen will display if Function Code A is entered.

ACCESS Manual Revised 08/2006

Chapter #4-22

Chapter 4

DOC - FORS

Screen A - General Information


1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual offender. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on fingerprints. 4) Alias: All known aliases will be listed. A maximum of three aliases will be shown on each screen. If there are more than three aliases, the user may scroll forward using F10 to view additional aliases. 5) DOB (Date of Birth): Date when born in format MM/DD/YYYY. The first date is the DOB that the WA DOC first associated with the offender. Any additional DOBs are those known to have been used by the offender. A maximum of three DOBs will be shown on each screen. If there are more than three DOBs, the user may scroll forward using F12 to view additional DOBs. 6) 7) 8) 9) 10) Age: The current age of the offender. Gender: Male, Female, or Unknown. Height: The height, in feet and inches, of the offender. Weight: The weight, in pounds, of the offender. Race: The race of the offender. Information displayed will be White, Black, Native American, Asian/Pacific Islander, Eskimo, Aleut, Other, or Unknown. This is a self-reported description. 11) Skin Complexion: The observers opinion of the Skin Complexion of the offender. Information displayed will be Light, Medium, Dark, Black, Freckled, Ruddy, Brown, Sallow, or Unknown. 12) Eye Color: The color of the offender's eyes. Information displayed will be Black, Blue, Brown, Gray, Green, Hazel, Maroon, Pink, Mixed, or Unknown.
ACCESS Manual Revised 08/2006 Chapter #4-23

Chapter 4

DOC - FORS

13)

Hair: The color of the offender's hair. Information displayed will be Bald, Black, Blond, Brown, Gray, Red, Sandy, White, Other, or Unknown.

14)

DNA Test Req: A 'Y'es indicates obtaining a blood sample for DNA typing was a statutory requirement for one or more of the offenses committed. An 'N'o indicates DNA typing was not a statutory requirement for this offender.

15)

Blood Drawn for DNA: A 'Y'es indicates the blood sample for the statutory requirement of their offense has been taken. A No indicates no blood sample is required.

16) 17) 18)

Hispanic Origin: The offender's response when asked if they are Hispanic. Spanish Speaking: The offender's response when asked if they speak Spanish. Comprehends English: A Y indicates the offender understands the English language, a N indicates the offender does not understand the English language and a U indicates it is unknown if the offender understands the English language.

19)

Sex Offender: A 'YES' indicates the offender is a sex offender as defined by statute, based on crime(s) committed. A NO indicates the offender is not a sex offender, as defined by statute, based on crime(s) committed.

20)

Registered: A 'YES' indicates that, according to information on the Washington State Patrol database, the offender has registered as a sex offender when required by statute. A 'NO' indicates the offender has not registered as a sex offender. 'N/A' indicates sex offender registration is not applicable to this offender. The message 'Contact Washington State Patrol' may also display.

21)

Date When Registered: If REGISTERED is 'YES', this field shows the last registration date available according to information on the Washington State Patrol database. The date is in the format MM/DD/YYYY. Registration date is the last Registration date available as of the current date shown on the top of the screen. If REGISTERED is 'NO' then this field will be blank because the offender has not registered and therefore there is no registration date. If REGISTERED is 'N/A', then this field will display 'NOT APPLICABLE' because the offender was not required to register according to the information on the Washington State Patrol database.

ACCESS Manual Revised 08/2006

Chapter #4-24

Chapter 4

DOC - FORS

22)

Serious Violent Offender: A 'YES' indicates the offender is considered to be a serious violent offender, as defined by statute, based on crime(s) committed. As defined by RCW 9.94A.030, a Serious violent offense is a subcategory of violent offense and means: Murder in the first degree, homicide by abuse, murder in the second degree, assault in the first degree, kidnapping in the first degree, or rape in the first degree, assault of a child in the first degree, or an attempt, criminal solicitation, or criminal conspiracy to commit one of these felonies; or Any federal or out-of-state conviction for an offense that under the laws of this state would be a felony classified as a serious violent offense under (a) of this subsection.'

23)

Marks/Tattoos: An abbreviated description of any marks or tattoos the offender may have on their body.

24)

Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display.

25)

Current Status: The latest status of the offender according to the files form the WA DOC. Information displayed will be: Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough. Jail indicates offender is in Jail.

ACCESS Manual Revised 08/2006

Chapter #4-25

Chapter 4

DOC - FORS

No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility.

ACCESS Manual Revised 08/2006

Chapter #4-26

Chapter 4

DOC - FORS

Screen B - Offender Movement History Information

DF13 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE:999 PUBLIC DISCLOSURE INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN B - OFFENDER MOVEMENT HISTORY INFORMATION NAME: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 9999999 CCO: XXXXXXXXXXXXXXXXXXXX CCO TELEPHONE: (999) 999-9999 CCO OFFICE: XXXXXXXXXXXXXXXXXXXX LATEST PROJECTED RLSE DATE: 99/99/9999 LAST RELEASED FROM: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX ********** MOVEMENT HISTORY ********** KEY: D=DECEASED E=ESCAPED F=FURLOUGH J=JAIL N=NOT UNDER WA DOC JURISDICTION P=IMPRISONED S=SUPERVISION U=UNAVAILABLE FOR IN-PERSON REPORTING W=WORK RELEASE S: 99/99/99 TO PRESENT S: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 S: 99/99/99 TO 99/99/99 E: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 S: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 S: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 E: 99/99/99 TO 99/99/99 P: 99/99/99 TO 99/99/99 S: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 N: 99/99/99 TO 99/99/99 F1=MENU, F3=EXIT, F7=PAGE BACKWARD, F8=PAGE FORWARD, ENTER=CONTINUE

This screen will display if Function Code B is entered.

ACCESS Manual Revised 08/2006

Chapter #4-27

Chapter 4

DOC - FORS

Screen B - Offender Movement History Information


1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual offender. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on fingerprints. 4) CCO: Community Corrections Officer - If the offender is under community supervision, the officer's name who is supervising the offender. 5) CCO Telephone: The telephone number of the office where the Community Corrections Officer is located. 6) 7) CCO Office: The name of the WA DOC Office where the CCO is located. Latest Projected RLSE Date: If in Prison, Pre-release, or Work-release, the Latest Projected Release Date or the Sanction Release Date (whichever is greater) for the offender in the format of MM/DD/YYYY. 8) Last Released From: If the offender has been in Prison, Pre-release, or Work-release and was released, the facility from which the offender was released. 9) Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display. 10) Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be:

ACCESS Manual Revised 08/2006

Chapter #4-28

Chapter 4

DOC - FORS

Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough. Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 11) Movement History: The movement history of the offender is shown from newest to oldest movement. D E indicates the offender is Deceased. indicates the offender Escaped or was gone without permission while in Prison, Pre-release, Work-release or a Community Custody Inmate. indicates offender was on Furlough. indicates offender was in Jail. indicates the offender was No longer under the jurisdiction of
Chapter #4-29

F J N
ACCESS Manual Revised 08/2006

Chapter 4

DOC - FORS

WA DOC. P S indicates the offender was in a State of Washington Pre-release facility or Prison or Out-of-State Prison. indicates the offender was under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. indicates offender was Unavailable for in person reporting to WA DOC. indicates offender was in a State of Washington Work-Release facility.

U W

Three columns of movement history information are shown. Each entry begins with one of the previously noted codes to indicate the type of supervision, followed by the dates (from and to) which that category of supervision occurred in the format MM/DD/YY. If there are more than 21 movements, the user may scroll forward to view all the movement information.

ACCESS Manual Revised 08/2006

Chapter #4-30

Chapter 4

DOC - FORS

Screen C - Conviction Information

DF14 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE:999 PUBLIC DISCLOSURE INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN C - CONVICTION INFORMATION NAME: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 99999999 LFO OWED: XXX LFO OWED AS OF: 99/99/9999 CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX ********** NEWEST TO OLDEST SENTENCE INFORMATION ********** COUNTY CAUSE DT OF SNT ST MX DT CRIME DESCR-MOST SER SERV CONDITIONS XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX XX XX XX XX XX F1=MENU, F3=EXIT, F7=PAGE BACKWARD, F8=PAGE FORWARD, ENTER=CONTINUE

This screen will display if Function Code C is entered.

ACCESS Manual Revised 08/2006

Chapter #4-31

Chapter 4

DOC - FORS

Screen C - Conviction Information


1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on fingerprints. 4) LFO Owed: A 'YES' indicates the offender has a Legal Financial Obligation, 'NO' indicates the offender has no Legal Financial Obligation, 'N/A' indicates WA DOC has no jurisdiction over the offender's Legal Financial Obligation, 'UNV' indicates LFO information is unavailable at this time and 'DEA' indicates the offender is deceased. 5) LFO As Of: The date, in MM/DD/YYYY format, of which the WA DOC files show the offender has an LFO balance. 6) Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display. 7) Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be: Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough.
ACCESS Manual Revised 08/2006 Chapter #4-32

Chapter 4

DOC - FORS

Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 8) Newest to Oldest Sentence Information: Conviction information is displayed from newest to oldest with one line per cause number. A maximum of eight convictions will be shown on each screen. If there are more than eight convictions, the user may scroll forward using F8 to view all felony convictions. 9) County: The name of the sentencing County. If it is an interstate case it will display the sentencing state 2-digit code. An asterisk ('*') will display to the right of the County name if the case is closed. A case is considered closed when the DOC no longer has jurisdiction over that particular case. All prison cases close at the time an offender leaves prison and this would be noted on FORS. However, should the offender have some form of DOC post release supervision following prison, the cause will be re-opened. Please note that it is possible for a case to be closed with DOC but still open with the Court. 10) Cause: The County cause number as described on the judgment and sentence and any subsequent court orders (sometimes referred to as the SCOMIS id). 11) Dte of Sent: The date of conviction for the cause, in the format MM/DD/YY.
ACCESS Manual Revised 08/2006 Chapter #4-33

Chapter 4

DOC - FORS

12)

St Mx Dt: The Statutory Maximum Date is the longest time this offender may be under DOC control on a specific date as set by statute. The valid entries are: blank, a date, or LIFE.

13)

Crime Descr-Most Ser: Crime Description. MOST SER refers to Most Serious. This field displays the Most Serious crime associated with that cause number.

14)

Serv: Where the offender served the sentence for the conviction. INCR Offender was/is incarcerated for this sentence. Comm Sentence was/is served in the community. Both Offender was/is incarcerated and served/serving time in the community for this sentence.

15)

Conditions: Two character code indicating Court Ordered conditions of the sentence. AC - Affirmative Conduct CP - Community Placement CR - Crime Related Prohibitions TR Treatments VV Vacated Cause (Law Enforcement Only) Only conditions currently in effect will display.

ACCESS Manual Revised 08/2006

Chapter #4-34

Chapter 4

DOC - FORS

Screen D - Confidential Offender Information

DF15 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE: 999 LAW ENFORCEMENT INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN D - CONFIDENTIAL OFFENDER INFORMATION NAME: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 99999999 OFFENDER : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX FBI NUMBER: 999999999 RESIDENCE: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX SSN: 999-99-9999 ADDRESS : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX SSN: 999-99-9999 DATE SCREEN LAST UPDATED: MM/DD/YY SSN: 999-99-9999 -NO MORE SSNCURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX CCO: XXXXXXXXXXXXXXXXXXXXX EMAIL: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX DNA TEST REQ: X BLOOD DRAWN FOR DNA: X DETAINERS INDICATED: XXX CONTACT STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS WARRANTS INDICATED : XXX CONTACT WASHINGTON STATE PATROL BEHAVIOR PATTERN: 9999 (TOTAL NUMBER OF INFRACTIONS FOR LAST 5 YEARS) NUMBER OF INFRACTIONS BY TYPE: HOM/ASSAULT 999 FIGHTING 999 DRUGS 999 ESCAPES 999 THREATENING 999 SEXUAL 999 WEAPONS 999 THEFT 999 FIRE 999 OTHER 999 SEX OFFENDER: XXX REGISTERED: XXX DATE WHEN REGISTERED: XX/XX/XXXX F1=MENU, F3=EXIT, F9=SSN BACKWARD, F10=SSN FORWARD, ENTER=CONTINUE

Note: This screen is available to Law Enforcement Personnel only. This screen will display if Function Code D is entered.

ACCESS Manual Revised 08/2006

Chapter #4-35

Chapter 4

DOC - FORS

Screen D - Confidential Offender Information


1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual offender. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on finger prints. 4) Offender Residence Address: The most recent residence address of the offender as available in the files of the WA DOC. An address will not be shown if an offender is deceased, in prison, in jail, in work release or there is no address on file. This address may not be the offender's mailing address. 5) 6) Date Screen Last Updated: Date offenders residence or mailing address was last added or changed. FBI Number: If present, the number assigned to this offender by the Federal Bureau of Investigation. 7) SSN#: The first SSN is the nine-digit Social Security Number that the WA DOC first associated with the offender. Any additional SSNs are those known to have been used by the offender. A maximum of three SSNs will be shown on each screen. If there are more than three SSNs, the user may scroll forward using F10 to view additional SSNs. 8) Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display. 9) Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be:

ACCESS Manual Revised 08/2006

Chapter #4-36

Chapter 4

DOC - FORS

Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough. Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 10) CCO: Community Corrections Officer - If the offender is under community supervision, the officer's name who is supervising the offender. 11) EMAIL: Community Corrections Officers E-mail Address - If the offender is under community supervision and the officers e-mail address is on file with the WA DOC. 12) DNA Test Req: A 'Y'es indicates obtaining a blood sample for DNA typing was a statutory requirement for one or more of the offenses committed. An 'N'o indicates DNA typing was not a statutory requirement for this offender.
ACCESS Manual Revised 08/2006 Chapter #4-37

Chapter 4

DOC - FORS

13)

Blood Drawn for DNA: A 'Y'es indicates the blood sample for the statutory requirement of their offense, has been taken. A No indicates no blood sample is required.

14)

Detainers Indicated: A 'YES' indicates, at some point in time, a record of a detainer was found in the files of the WA DOC. That detainer may or may not be currently active. A 'NO' does not indicate there are no detainers, only that none have been found in the files of the WA DOC. The Washington State Patrol MUST be contacted for accurate information on detainers. DO NOT ARREST ON THIS INFORMATION.

15)

Warrants Indicated: A 'YES' indicates, at some point in time, a record of a warrant was found in the files of the WA DOC. That warrant may or may not be currently active. A 'NO' does not indicate there are no warrants, only that none have been found in the files of the WA DOC. The Washington State Patrol MUST be contacted for accurate information on warrants. DO NOT ARREST ON THIS INFORMATION.

16)

Behavior Pattern: The total number of offender infractions recorded in the files of the WA DOC for the last five years. Infractions may have occurred in Prison, Prerelease, or Work-release.

17)

Number of Infractions by Type: Infractions incurred in Prison, Pre-release, and Work-release within the past five years have been summarized into the following ten infraction types. The total number of infractions recorded within each type is displayed. HOM/Assault Escapes Weapons Fighting Threatening Theft Drugs Sexual Fire Other Violent Behavior As stated Possession of contraband weapons Disruptive behavior As stated As stated Possession or use of drugs Prohibited sexual activity Arson Any infractions not covered above.

ACCESS Manual Revised 08/2006

Chapter #4-38

Chapter 4

DOC - FORS

18)

Sex Offender: A 'YES' indicates the offender is a sex offender as defined by statute, based on crime(s) committed. A NO indicates the offender is not a sex offender, as defined by statute, based on crime(s) committed.

19)

Registered: A 'YES' indicates that, according to information on the Washington State Patrol database, the offender has registered as a sex offender when required by statute. A 'NO' indicates the offender has not registered as a sex offender. 'N/A' indicates sex offender registration is not applicable to this offender. The message 'Contact Washington State Patrol' may also display.

20)

Date When Registered: If REGISTERED is 'YES', this field shows the last registration date available, according to information on the Washington State Patrol database. The date is in the format MM/DD/YYYY. Registration date is the last Registration date available as of the current date shown on the top of the screen. If REGISTERED is 'NO' then this field will be blank because the offender has not registered and therefore there is no registration date. If REGISTERED is 'N/A', then this field will display 'NOT APPLICABLE' because the offender was not required to register according to the information on the Washington State Patrol database.

ACCESS Manual Revised 08/2006

Chapter #4-39

Chapter 4

DOC - FORS

Screen E - Legal Financial Obligation Information


DF16 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MMXX PAGE: 999 COUNTY CLERK INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN E - LEGAL FINANCIAL OBLIGATION INFORMATION NAME: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 99999999 OFFENDER: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX SSN: XXX-XX-XXXX MAILING : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX SSN: XXX-XX-XXXX NAME AND: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX SSN: XXX-XX-XXXX ADDRESS : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX SSN: XXX-XX-XXXX DATE SCREEN LAST UPDATED: MM/DD/YY SSN: XXX-XX-XXXX -NO MORE SSNLAST DATE OF CONTACT: XXXXXXXXXX CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX COST OF SUPERVISION FEE BALANCE: $XXXXXXX.XX XX ********** LFO INFORMATION BY COUNTY ********** DATE SCHED MTH PMY SCH EFFECTIVE CLCT COUNTY CAUSE OF SENT END DATE ST MX DT OR BIL INT DATE IBLE XXXXXXXXXXX* 99-9999999 MM/DD/YY MM/DD/YY XXXXXXXX $ 9999 MM/DD/YY X XXXXXXXXXXX* 99-9999999 MM/DD/YY MM/DD/YY XXXXXXXX XXXXXXXXXX MM/DD/YY X XXXXXXXXXXXX 99-9999999 MM/DD/YY MM/DD/YY XXXXXXXX $ 9999 MM/DD/YY X XXXXXXXXXXXX 99-9999999 MM/DD/YY MM/DD/YY XXXXXXXX XXXXXXXXXX MM/DD/YY X MORE INFORMATION ON NEXT PAGE.... F1=MENU, F2=PHIST, F3=EXIT, F7/F8=LFO BCK/FWD, F9/F10=SSN BCK/FWD

_ _ _ _

Note: This screen is available to County Clerk Personnel only. This screen will display if Function Code E is entered. Press PF2 to display Screen 'R' - Legal Financial Obligations Scheduled Payment History

ACCESS Manual Revised 08/2006

Chapter #4-40

Chapter 4

DOC - FORS

Screen E - Legal Financial Obligation Information 1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual offender. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on finger prints. 4) Offender Mailing Name and Address: Name: First and Last name used for mailing purposes. Address: The most recent mailing address of the offender as available in the files of the WA DOC. An address will not be shown if an offender is deceased or in prison, the address is invalid for receiving mail, the address is not on file, the disclosability of the address has not been determined or the address has been determined to be nondisclosable due to victim witness concerns, treatment issues, and/or DOC policy issues. If the offender is no longer under WA DOC jurisdiction, the last mailing address known for the offender will be shown unless one of the above-mentioned conditions exist. 5) SSN#: The first SSN is the nine-digit Social Security Number that the WA DOC first associated with the offender. Any additional SSNs are those known to have been used by the offender. SSNs will not be shown if the offender is deceased. A maximum of five SSNs will be shown on each screen. If there are more than five SSNs, the user may scroll forward using F10 to view additional SSNs. 6) Date Screen Last Updated: Date offenders residence or mailing address was last added or changed. If the offenders address is non-disclosable no information will display. 7) Last Date of Contact: The last date a Community Corrections Officer had contact with the offender in the format MM/DD/YYYY. 8) Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is
ACCESS Manual Revised 08/2006 Chapter #4-41

Chapter 4

DOC - FORS

no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display. 9) Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be: Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough. Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 10) Cost of Supervision Fee Balance: $0.00 - indicates that an offender is dead, has never been supervised by the WA DOC or owes no cost of supervision.
ACCESS Manual Revised 08/2006 Chapter #4-42

Chapter 4

DOC - FORS

CR - Indicates that the offender has overpaid cost of supervision fees. 11) Legal Financial Obligation (LFO) Information by County: LFO information is displayed alphabetically by County and within the County from oldest to newest with one line per cause number. A blank line separates a change in County. Depending on the number of different counties of conviction, a maximum of four causes can be shown on each screen. If there are more causes than one screen can display, the user may scroll forward using F8 to view additional causes. 12) County: The name of the sentencing County. If it is an interstate case, it will display the sentencing state 2-digit code. An asterisk ('*') will display to the right of the County name if the case is closed. A case is considered closed when the DOC no longer has jurisdiction over that particular case. All prison cases close at the time an offender leaves prison and this would be noted on FORS. However, should the offender have some form of DOC post release supervision following prison, the cause will be re-opened. Please note that it is possible for a case to be closed with DOC but still open with the Court. 13) Cause: The County cause number as described on the judgment and sentence and any subsequent court orders (sometimes referred to as the SCOMIS id). 14) 15) Date of Sent: The date of conviction for the cause, in the format MM/DD/YY. Sched End Dte: The scheduled termination date for a cause, in the format MM/DD/YY. In certain instances, the scheduled end date will show the following: Expired indicates the prison time associated with this cause has been completed which may or may not result in further supervision by the WA DOC Prison indicates the offender is in Prison serving this cause. No Sent indicates the offender is under Supervision within the jurisdiction of WA DOC, however, sentence structure for this cause has yet to be entered on the DOC's computer. Tracking indicates the offender has been sentenced to Supervision of DOC on this cause but has been granted a deferred report date.
ACCESS Manual Revised 08/2006 Chapter #4-43

Chapter 4

DOC - FORS

On Apeal (Appeal) indicates the offender's conviction on this cause is under appeal. The offender may or may not be supervised pending the outcome of the appeal. Tolling indicates the offender is presently unavailable for supervision by the DOC on this cause and any supervision time the offender has remaining on this cause is being tolled. Blank indicates the cause has no known scheduled end date. 16) St Mx Dt: The Statutory Maximum Date is the longest time this offender may be under DOC control on a specific date as set by statute. The valid entries are: blank, a date, or LIFE. 17) Monthly Paymt Sched or Billing Interrupt: Either the monthly payment amount an offender is required to pay or a description of why an offender is not currently receiving an LFO billing from the DOC. For a billing interrupt, information displayed will be: BNKRPTCY - Bankruptcy indicates the offender has officially filed under the Bankruptcy laws of Washington. CRTDIRECTD - Court Directed indicates the Court has issued a Court order containing language which directs the DOC to not attempt to collect LFO for a period of time. INSUF DEBT - Insufficient Debt indicates the offender has less than $1.00 remaining on his LFO balance. MEDICAL - Medical indicates the offender has some current medical related situation that the supervising CCO has determined makes it inappropriate to send the offender monthly LFO billings. MISC - Miscellaneous indicates that WA DOC staff have determined that for some reason other than one previously mentioned above, it is appropriate to discontinue billing this offender for at least a specific period of time. 18) Effective Date: Date the payment schedule or billing interrupt is/was to begin. In some cases an effective date will be unavailable from the database at the DOC, in which case unknown will be displayed.
ACCESS Manual Revised 08/2006 Chapter #4-44

Chapter 4

DOC - FORS

19)

Clctible: Indicates the collection eligibility status of the cause.

DF18 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE: 999 LAW ENFORCEMENT INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN F - DOC SEX/KIDNAP OFFENDER REGISTRATION INFORMATION NAME: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX RELEASE DATE: MM/DD/YYYY DOC#: 999999 REGISTRATION DATE: MM/DD/YYYY CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXXX CCO: XXXXXXXXXXXXXXXXXXXXX EMAIL: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX OFFENDER: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RELEASE : XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ADDRESS : XXXXXXXXXXXXXXXXXXXX XX 99999 - 9999 RELEASE COUNTY: XXXXXXXXXXXX RELEASE EMPLOYER NAME: XXXXXXXXXXXXXXXXXXXXXXXXX RELEASE EMPLOYER CITY: XXXXXXXXXXXXXXXXXXXX

F1=MENU, F3=EXIT, ENTER=CONTINUE

Y = Yes. It is collectible. The WA DOC has closed its supervision of the cause and there is an outstanding LFO balance. N = No. It is not collectible. The WA DOC has not closed its interest in the cause, the WA DOC never supervised the cause, the cause has been discharged by the Court, or the cause has been determined to be uncollectible for any other reason regardless of the outstanding LFO balance. P = Pending discharge. U = Unavailable. The collection eligibility information is unavailable. Screen F DOC Sex/Kidnap Offender Registration Information

Note: This screen is available to Law Enforcement Personnel only. This screen will display if Function Code F is entered.

ACCESS Manual Revised 08/2006

Chapter #4-45

Chapter 4

DOC - FORS

Screen F DOC Sex/Kidnap Offender Registration Information

1) 2)

Name: First and Last name used by WA DOC for the offender. Release Date: Blank or the actual date of release from prison, pre-release or work release.

3) 4) 5)

DOC#: Six-digit number assigned by WA DOC to identify an individual offender. Registration Date: Blank or the actual date the offender registered with the WA DOC. Current Location: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display.

6)

Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be: Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough. Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC.

ACCESS Manual Revised 08/2006

Chapter #4-46

Chapter 4

DOC - FORS

Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 7) CCO: Community Corrections Officer - If the offender is under community supervision, the officer's name who is supervising the offender. 8) EMAIL: Community Corrections Officers E-mail Address - If the offender is under community supervision and the officers e-mail address is on file with the WA DOC. 9) Offender Release Address: Residence address upon release as declared by the offender. This address is only valid if the Registration Date is present. 10) 11) Release County: County of residence based upon the city of the Release Address. Release Employer Name: Name of the offenders employer at time of release, as declared by the offender. 12) Release Employer City: City of the offenders employer at time of release, as declared by the offender.

ACCESS Manual Revised 08/2006

Chapter #4-47

Chapter 4

DOC - FORS

Screen G - Conviction Information

DF19 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MM XX PAGE: 999 LAW ENFORCEMENT INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN G - CONVICTION INFORMATION NAME: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX DOC#: 999999 SID#: 9999999 LFO OWED: XXX LFO OWED AS OF: 99/99/9999 CURRENT LOC: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX CURRENT STATUS: XXXXXXXXXXXXXX CCO: XXXXXXXXXXXXXXXXXXXXX EMAIL: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX ********** NEWEST TO OLDEST SENTENCE INFORMATION ********** CONDITIONS COUNTY CAUSE DT OF SNT ST MX DT CRIME DESCR-MOST SER SERV BRD CRT DOC _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXXX 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X _ XXXXXXXX* 99-9999999 99/99/99 XXXXXXXX XXXXXXXXXXXXXXXXXXXX XXXX X X X F1=MENU, F2=CONDITIONS, F3=EXIT, F7=PAGE BACKWARD, F8=PAGE FWD, ENTER=CONTINUE

Note: This screen is available to Law Enforcement Personnel only. This screen will display if Function Code G is entered. Press PF2 to display Screen 'S' - Board Imposed, Court Ordered and DOC Conditions

ACCESS Manual Revised 08/2006

Chapter #4-48

Chapter 4

DOC - FORS

Screen G - Conviction Information


1) 2) 3) Name: First and Last name used by WA DOC for the offender. DOC#: Six-digit number assigned by WA DOC to identify an individual. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on fingerprints. 4) LFO Owed: A 'YES' indicates the offender has a Legal Financial Obligation, 'NO' indicates the offender has no Legal Financial Obligation, 'N/A' indicates WA DOC has no jurisdiction over the offender's Legal Financial Obligation, 'UNV' indicates LFO information is unavailable at this time and 'DEA' indicates the offender is deceased. 5) LFO As Of: The date, in MM/DD/YYYY format, of which the WA DOC files show the offender has an LFO balance. 6) Current Loc: If in a State of Washington Prison, Pre-release, or Work-release, the facility where the offender is located. If in another state, the actual state or the notation 'Out of State'. If offender is under supervision within the community, the Community Corrections Office in which they are supervised. If the offender is no longer under the jurisdiction of WA DOC, 'Community' will display. If the offender has escaped, the location from which the offender escaped will be displayed. If the offender is a juvenile and is at a State of Washington Department of Social and Health Services facility, 'DSHS' will display. 7) Current Status: The latest status of the offender according to the files from the WA DOC. Information displayed will be: Deceased indicates the offender is Deceased. Escaped indicates the offender Escaped or is gone without permission while in Prison, Pre-release, Work-release or a community Custody Inmate. Furlough indicates offender is on Furlough.
ACCESS Manual Revised 08/2006 Chapter #4-49

Chapter 4

DOC - FORS

Jail indicates offender is in Jail. No WA DOC Juris indicates the offender is No longer under the jurisdiction of WA DOC. Prison indicates the offender is in a State of Washington Pre-release facility or in either a State of Washington or Out-of-State Prison. Supervised indicates the offender is under Supervision within the jurisdiction of WA DOC. This includes time on Parole or Probation, Community Custody, etc. Unavailable indicates offender is Unavailable for in-person reporting to WA DOC. Work Release indicates offender is in a State of Washington Work-Release facility. 8) CCO: Community Corrections Officer - If the offender is under community supervision, the officer's name who is supervising the offender. 9) EMAIL: Community Corrections Officers E-mail Address - If the offender is under community supervision and the officers e-mail address is on file with the WA DOC. 10) Newest to Oldest Sentence Information: Conviction information is displayed from newest to oldest with one line per cause number. A maximum of eight convictions will be shown on each screen. If there are more than eight convictions, the user may scroll forward using F8 to view all felony convictions. 11) County: The name of the sentencing County. If it is an interstate case, it will display the sentencing state 2-digit code. An asterisk ('*') will display to the right of the County name if the case is closed. A case is considered closed when the DOC no longer has jurisdiction over that particular case. All prison cases close at the time an offender leaves prison and this would be noted on FORS. However, should the offender have some form of DOC post release supervision
ACCESS Manual Revised 08/2006 Chapter #4-50

Chapter 4

DOC - FORS

following prison, the cause will be re-opened. Please note that it is possible for a case to be closed with DOC but still open with the Court. 12) Cause: The County cause number as described on the judgment and sentence and any subsequent court orders (sometimes referred to as the SCOMIS id). 13) 14) Dte of Sent: The date of conviction for the cause, in the format MM/DD/YY. St Mx Dt: The Statutory Maximum Date is the longest time this offender may be under DOC control on a specific cause as set by statute. The valid entries are: blank, a date, or LIFE. 15) Crime Descr-Most Ser: Crime Description. MOST SER refers to Most Serious. This field displays the Most Serious crime associated with that cause number. 16) Serv: Where the offender served the sentence for the conviction. INCR Offender was/is incarcerated for this sentence. Comm Sentence was/is served in the community. Both Offender was/is incarcerated and served/serving time in the community for this sentence. 17) Conditions: Board Imposed, Court Ordered and/or DOC Affirmative Conducts, Crime Related Prohibitions or Treatments An 'X' indicates whether a specific cause has either Board Imposed, Court Ordered or DOC conditions. With the cursor on the underscore to the left of the specific cause, press PF2 to get to Screen 'S' - Board, Court and DOC Imposed Conditions - for a detailed list of all conditions in effect for that cause. DOC conditions expand into three sub-categories: DOCBoard Approved, DOC-Emergency and DOC-Imposed. A V under the Board Imposed, Court Ordered and DOC condition columns means the cause has been Vacated. Vacated causes have no conditions in effect. Should a CAUSE have more than 300 conditions, the user will receive 300 conditions for that cause and a system message stating that not all conditions are available for the cause.
ACCESS Manual Revised 08/2006 Chapter #4-51

Chapter 4

DOC - FORS

Should an OFFENDER have more than 300 conditions, the user will receive 300 conditions and a system message stating that not all conditions are available for the offender.
Screen R - Legal Financial Obligation Scheduled Payment History
DF17 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MMXX PAGE: 999 COUNTY CLERK INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN R - LEGAL FINANCIAL OBLIGATION SCHEDULED PAYMENT HISTORY NAME: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX DOC#: 999999 MONTHLY PAYMT SCHED OR BILLING INTERRUPT $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX EFFECTIVE DATE MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY COUNTY: XXXXXXXXXXXX CAUSE: 99-9999999 MONTHLY PAYMT SCHED OR BILLING INTERRUPT $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX $ 9999 XXXXXXXXXXXXXXXXX EFFECTIVE DATE MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY MM/DD/YY

F1=MENU, F2=RET TO LFO, F3=EXIT, ENTER=CONTINUE

Note: This screen is available to County Clerk Personnel only. This screen will display if PF2 is pressed on Screen E.

ACCESS Manual Revised 08/2006

Chapter #4-52

Chapter 4

DOC - FORS

Screen R - Legal Financial Obligation Scheduled Payment History 1) 2) Name: First and Last name used by WA DOC for the offender. County: The name of the sentencing County. If it is an interstate case it will display the state 2-digit code. An asterisk ('*') will display to the right of the County name if the case is closed. A case is considered closed when the DOC no longer has jurisdiction over that particular case. All prison cases close at the time an offender leaves prison and this would be noted on FORS. However, should the offender have some form of DOC post release supervision following prison, the cause will be re-opened. Please note that it is possible for a case to be closed with DOC but still open with the Court. 3) 4) DOC#: Six-digit number assigned by WA DOC to identify an individual offender. Cause: The County cause number as described on the judgment and sentence and any subsequent court orders (sometimes referred to as the SCOMIS id). 5) Monthly Paymt Sched Or Billing Interrupt: Either the monthly payment amount an offender is required to pay or a description of why an offender is not currently receiving an LFO billing from the DOC. For a billing interrupt, information displayed will be: BNKRPTCY - Bankruptcy indicates the offender has officially filed under the Bankruptcy laws of Washington. CRTDIRECTD - Court Directed indicates the Court has issued a Court order containing language which directs the DOC to not attempt to collect LFO for a period of time. INSUF DEBT - Insufficient Debt indicates the offender has less than $1.00 remaining on his LFO balance. MEDICAL - Medical indicates the offender has some current medical related situation that the supervising CCO has determined makes it inappropriate to send the offender monthly LFO billings.

ACCESS Manual Revised 08/2006

Chapter #4-53

Chapter 4

DOC - FORS

MISC - Miscellaneous indicates that WA DOC staff have determined that for some reason other than one previously mentioned above, it is appropriate to discontinue billing this offender for at least a specific period of time. 6) Effective Date: Date the payment schedule or billing interrupt is/was to begin. In some cases an effective date will be unavailable from the database at the DOC, in which case unknown will be displayed. Screen S - BOARD, COURT AND DOC IMPOSED CONDITIONS
DF20 0 *FELONY OFFENDER REPORTING SYSTEM - R2V5* MM/DD/YYYY HH:MMXX PAGE: 999 LAW ENFORCEMENT INFORMATION - STATE OF WASHINGTON DEPARTMENT OF CORRECTIONS SCREEN S - BOARD, COURT AND DOC IMPOSED CONDITIONS NAME: XXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXX COUNTY: XXXXXXXXXXXX DOC#: 999999 SID#: 99999999 ST MX DT: XXXXXXXX CAUSE: 99-9999999 IMPOSED EFFECTIVE END BY TYPE DESCRIPTION DATE DATE XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY NARRATIVE XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXX NARRATIVE XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY NARRATIVE XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY XXXXX XX XXXXXXXXXXXXXXXXXXXXXXXXX MM/DD/YYYY MM/DD/YYYY F1=MENU,F2=RET TO CONVICTION,F3=EXIT,F7=PAGE BCKWD,F8=PAGE FWD,ENTER=CONTINUE

Note: This screen is available to Law Enforcement Personnel only. This screen will display if PF2 is pressed on Screen G.

ACCESS Manual Revised 08/2006

Chapter #4-54

Chapter 4

DOC - FORS

Screen S - BOARD, COURT AND DOC IMPOSED CONDITIONS


Only conditions in effect will display on this screen. 1) 2) Name: First and Last name used by WA DOC for the offender. County: The name of the sentencing County. If it is an interstate case, it will display the sentencing state 2-digit code. 3) 4) DOC#: Six-digit number assigned by WA DOC to identify an individual offender. SID#: Eight-digit State Identification Number assigned by Washington State Patrol positively identifying an individual based on fingerprints. 5) St Mx Dt: The Statutory Maximum Date is the longest time this offender may be under DOC control on a specific date as set by statute. The valid entries are: blank, a date, or LIFE. 6) Cause: The County cause number as described on the judgment and sentence and any subsequent court orders (sometimes referred to as the SCOMIS id). 7) Imposed By: Indicates the jurisdiction imposing the condition(s) (affirmative conduct, crime-related prohibition, other or treatment). Information displayed will be: Board Indicates the Indeterminate Sentence Review Board has placed specific conditions on the offender. Court Indicates a Court order directing the offender to follow prescribed conditions. DOC-Board Approved (DOC/B) Indicates the DOC has placed specific conditions on the offender that have been approved by the Indeterminate Sentence Review Board.

ACCESS Manual Revised 08/2006

Chapter #4-55

Chapter 5

DOC-FORS

DOC-Emergency (DOC/E) Indicates the DOC has placed specific conditions on the offender that remain in effect for no more than seven (7) days. Should an Emergency condition be approved by the Indeterminate Sentence Review Board within the 7-day timeframe, an active DOC-Board Approved condition replaces the now inactive Emergency condition. DOC-Imposed (DOC/I) Indicates the DOC has placed specific conditions on the offender. 8) Type: DOC type code for the condition. (Condition types beginning with 'A' or 'O' are Affirmative Conduct conditions; types beginning with 'C' are Crimerelated Prohibition conditions; types beginning with 'T' are Treatment conditions). 9) 10) 11) Description: Description for the DOC type code of the condition. Effective Date: Date the condition began. End Date: Date the condition is to end. 99/99/9999 indicates the condition is in effect indefinitely. 12) Note: Should a CAUSE have more than 300 conditions, the user will receive 300 conditions for that cause and a system message stating that not all conditions are available for the cause. Should an OFFENDER have more than 300 conditions, the user will receive 300 conditions and a system message stating that not all conditions are available for the offender. Narrative: A complete description of the specific condition.

ACCESS Manual Revised 08/2006

Chapter #4-56