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Using Google Spreadsheets to Track Student Data

Learner Manual

Table of Contents
Page 3Introduction Page 4Log In To Warren Local Gmail Page 5Create a New Google Spreadsheet Page 7Sharing Created Google Spreadsheet Page 9Find an Existing Google Doc Page 11Find Shared Reading Data Template Page 12Enter Information into Spreadsheet Page 16Group Students by QPS Level Page 17Student Data (Appendix A)

Instructional Goal: Teachers will learn the basics of creating, exporting, and importing spreadsheets to and from Google Docs and how to organize and keep track of student reading data in a Google Spreadsheet that is shared among teachers. Goal Analysis: To accomplish this goal, teachers must: - Log into Warren Local Gmail - Create a new Google Spreadsheet - Share Documents with others - Find an existing spreadsheet in Google Docs - Enter Student Information into spreadsheet - Group students by QPS level Required Materials and Equipment - Computer with monitor, keyboard, and mouse - Computer operating system- XP or higher - Internet Browser - Students' QPS data - Students' Star Reading scores Entry Level Knowledge and Skills 1. The ability to use a mouse to interact with a computer running Microsoft Windows XP operating system. 2. The ability to use a computer keyboard 3. The ability to open a web browser 4. Knowledge of school email username and password 5. The ability to perform the QPS test on students 6. The ability to give students the STAR Reading Test 7. The ability to analyze data from those tests.

Objective 1 Log In to Warren Local Gmail

Step 1: Turn on your computer Step 2: Log in to the computer with your username and password. (*Note: if you do not remember your username or password please contact Mr.Elzey or your Building Tech. to get your information) Step 3: Open up either Internet Explorer, Mozilla Firefox, OR Google Chrome.

Step 4: Type in the URL: Step 5: Type in your username and password in the appropriate areas. (*Note: if you do not remember your username or password please contact Mr.Elzey or your Building Tech. to get your information)

Step 6: Press the enter key to access your Warren Local Gmail account.

Objective 2 Create a New Google Spreadsheet

Step 1: Locate and click on the Documents (or Drive) link while in Warren Local Schools Gmail.

Step 2: Click on the Create button. Step 3: Click on the Spreadsheet button to create a new Google Spreadsheet.

Step 4: Click and hold the mouse on the line between the rows and then move up and down to make them taller and shorter.

Step 5: Click and hold on the line between the columns and then move back and forth to make them wider and narrower.

Step 6: Enter your name into Column A, Row A

Step 7: Enter two of your favorite foods into Column B, Row A and Column C, Row A. Step 8: Click on the title of the document. Then, change the title of the document to something that includes your last name.

Objective 3 Share Created Google Doc

Step 1: Locate and click on the Share button while in your Google Spreadsheet.

Step2: Note the different sharing options available after clicking on the Share button:

Step 3: For this lesson and for the real Reading Data Spreadsheet, please select Private.

Step 4: Enter the email addresses for two teachers in the box labeled Add People. (*Note: Just as if you were to create a new email, you may start typing in the persons name and not their email address. Their name will be added after you press Enter)

Step 5: Be sure that you give other users the power to edit your spreadsheet, not just view. Step 6: Be sure that the box labeled Notify people via email is checked. Step 7: Click on Share & Save.

Objective 4 Find an Existing Google Doc

Step 1: Click on the Mail tab to get back to the Warren Local Schools Gmail.

Step 2: Click on the Refresh button to search for new emails. Step 3: Locate an email from another teacher where they have shared a document with you and click on the email to open it.

Step 4: Click on the title of the document to open the document.

Step 5: Enter two of your favorite foods into Column B, Row B and Column C, Row B.


Objective 5 Find Shared Reading Data Template

Step 1: Locate and click on the Documents (or Drive) link while in Warren Local Schools Gmail.

Step 2: Locate the email the was sent to you that shows where the Google Doc BV 3rd Grade Reading Progress 11-12 was shared with you and click on it.

Step 3: Open the shared Google Doc by clicking on the title of the document.


Objective 6 Enter Information into Spreadsheet

*Use Appendix A (fake student data) to complete following steps* Step 1: Locate the column that is titled Sample Student.

Step 2: Double-click on the cell below (6B) the title Sample Student. Step 3: Enter the first students name in cell 6B. Step 4: Continue to enter students names in Column B.


Step 5: Click on Column B so that the entire row is highlighted.

Step 6: Click on the Align button and justify the entire column to the right. Step 7: Select the entire Column F.

Step 8: Click on the Format tab. Step 9: Click on Conditional Formatting (toward the bottom of the list)


Step 10: In the left column, select Greater than. Step 11: Type in the number 399 (because a score of 400 is a proficient score) Step 12: Check the Background box. Step 13: Select a color that is light and will stand out. Step 14: Click on Save rules. Step 15: Enter students OAT Reading scores. A test with a score of 400 or above should automatically change color to the one that you selected. Step 16: To enter the students STAR Reading score, find the row the corresponds with a student. Starting in column K, highlight the number of rows that corresponds with the students STAR Reading score.

*this example shows a girl whos STAR Reading score is 1.1. Notice that columns K through P are highlighted. Step 17: Select the change background color button and change the background color to the following rules: Red- Beginning of year Yellow- Middle of year Blue- End of year Step 18: Put the date that the test was taken in the last colored box.


*Heres an example of what a students scores might look like at the end of the year.*


Objective 7 Group Students by QPS Level

Step 1: Grab the number of the row that corresponds with a student. Step 2: Drag the row up or down to group students together.

Step 3: Students should be grouped chronologically by QPS level.


Appendix A Student Reading Data

Student Name
Alfred, Jamie Allman, Makenzie Anderson, Quin Atkinson, Emily Atkinson, Taylor Bailes, Brandon Bailey, Kaitlyn Bailey, Zach Barr, Sierra Beal, Cody Bell, Austin Berry, Brittany Bibbie, Kylee Bland, Alexis Bohn, Sydney Brace, Nolan Braham, Josh Brammer, Brandon Burton, Carley Chestnut, Joey

OAT Score
369 412 354 389 405 399 458 411 366 397 425 420 396 406 511 495 384 359 415 485

QPS Score 4 8 3 5 7 5 10 7 4 7 6 6 3 6 12 10 5 4 8 9

STAR BOY 2.1 2.8 1.9 2.4 2.9 2.5 3.6 1.8 2.5 2.8 3.6 3.2 2.9 3.6 5.0 4.2 2.5 2.2 3.6 4.6

STAR MOY 2.8 3.6 2.2 2.8 3.6 3.5 4.0 2.9 2.9 3.4 3.7 3.9 4.0 3.9 6.1 5.6 3.2 2.3 4.5 5.0

STAR EOY 3.4 4.5 2.6 3.5 4.1 4.0 4.1 3.8 3.4 3.9 4.5 4.2 4.3 4.6 6.3 6.2 3.7 2.9 4.9 5.7