5S Office Audit

Location:

Scored by:

Date: 5S

Scoring key: 0= very bad (4 problems); 1=bad (3 problems); 2=OK (2 problems); 3=good (1 problem); 4=Target (0 problem); No. Check Item Description 4 Does the area include any unneeded materials or storage holders? Are there more than 5 post-it notes in the area? Are there any unneeded furniture items in the area? Are these items in working order and are they turned off at the end of the day? Are all production parts currently being used in the area? Are they correctly tagged? Are there totes in the area not in use? Is there a clear indication of who is in the office area and who owns the area? Total Score 3 2 1 0 STEP 1: Sort Through and Sort Out (Seiri) 1 2 3 4 5 Files, paperwork and stationery Filing cabinets and office furniture Phones, PCs, monitors, printers, fax & technical equipment Production parts storage and identification Office layout

STEP 2: Set Things in Order (Seiton) 6 7 8 9 Location plan & indicators Set items in order Quantity indicators Is the evacuation plan known? Is there a clearly defined seating chart? Is there a place for everything and everything in its place? Is there an understanding of how the area is to be maintained? Are max/min allowable quantities (stationaries etc) indicated?

Demarcation of current, storage and archive Are all cabinets etc clearly marked and labeled? areas etc Are files, records, layout, drawings and equipment arranged rationally for 10 Specific locations for equipment & files ease of identification? Total Score STEP 3: Shine Equipment and Workplace (Seiso) 11 Cleanliness 12 Plants 13 Housekeeping 14 Coats, hats and outerwear 15 Is organization and tidiness a habit? STEP 4: Stick to the Rules (Seiketsu) 16 Are pictures displayed correctly? 17 Cords and wires 18 Office standard 19 Display of documents 20 Evident that Steps 1-3 have been adopted STEP 5: Same Steps Every Day (Shitsuke) 21 Do employees use protective clothing & equipment? Do employees have the correct PPE available, whenever they prepare to go to the workarea? Are there more than three pictures in the area? Are they displayed in the correct manner? Are cords or wires present in the area making trip hazards? Can documents be found without the employee being present? Are documents and signage displayed in the proper manner? Are the first 3S's maintained? Total Score Is the area clean and free of dirt or dust? Are the plants in the area maintained? Have methods been found to eliminate dust and dirt? Are cleaning items available for the area? Are outer garments stored in the correct manner? Is the office area kept organized and clean? Total Score

22 Are people aware of the recycling program? Are recycling rules being followed? 23 Quality policy 24 Appropriate / effective standards & procedures Can the people in the area state the quality policy? Are all documents correct, accessible & appropriate? Are employees wearing appropriate work wear? Total Score Grand Total 0

25 Work wear

Category 1S 2S 3S 4S 5S Total

Score 3 0 9 4 10 26

Office Score Plant : SIL, Jodalli

1S 100 80 60 5S 40 20 0 2S

Date: 20th July 07

4S

3S

20th July 07