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Contents ! Welcome to the Inspire & Enable Admin Guide! 1 Implementing Your VLE: An

Contents!

Welcome to the Inspire & Enable Admin Guide!

1

Implementing Your VLE: An Overview

1

Outcomes: What You Can Achieve in 5 Weeks

2

Week-by-Week Overview

2

Your 5-Week Checklist

3

- Week 1: Admin Training

3

- Week 2: Populate the School Dashboard

4

- Week 3: Populate Calendars and School Documents

5

- Week 4: IDs – Verification, Groupings and Distribution

6

- Week 5: Groupings & Evaluation of Admin Tasks

7

Your Frog Team in School

8

Your Frog Team: Roles & Responsibilities

9

Support Channels

12

Conclusion

12

Appendices

13

- Appendix 1: ID Distribution Process

13

- Appendix 2: Sharing the Departmental Sites

14

- Appendix 3: 5 week checklist- Admin

15

- Appendix 4: LADAP Agenda

17

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Welcome to the Inspire & Enable Admin Guide! ! You have been chosen by your

Welcome to the Inspire & Enable Admin Guide!!

You have been chosen by your school to fulfill the role of Frog Admin, who will play a key role in the set-up of the Frog VLE within your school.

As Frog Admin, you will be a specialist who will manage the VLE and provide technical assistance to your fellow teachers.

As we believe that your role is crucial in the successful implementation of this project, we at FrogAsia have created this guide to help you get started. This guide contains a comprehensive, step-by-step plan that will guide you towards achieving basic VLE set- up!

Implementing Your VLE: An Overview !

In order to ensure the successful implementation of the Frog VLE, we have developed an Implementation Roadmap that will enable your school to move from your current stage to full VLE implementation over a period of 40 weeks:

Admin and VLE Training

(3 days)

Setting up your Frog VLE at school and identifying your Frog Team

Immerse

(14 weeks)

Using the Frog VLE to its full potential as a central hub for all school communications, teaching and learning and extra-curricular activities.

Inspire & Enable

(13 weeks)

activities. Inspire & Enable (13 weeks) Empower (13 weeks) Creating an infrastructure for success

Empower

(13 weeks)

Creating an infrastructure for success and launching your Frog VLE within your school.Inspire & Enable (13 weeks) Empower (13 weeks) Empowering your teachers and students to use the

Empowering your teachers and students to use the Frog VLE in teaching, learning and extra-curricular activities.for success and launching your Frog VLE within your school. This Frog Admin Guide encompasses the

This Frog Admin Guide encompasses the Inspire & Enable Stage, and focuses on the first 5 weeks after your Admin Training.

The subsequent weeks in Inspire & Enable will be covered in the Frog VLE Guide.

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Outcomes: What You Can Achieve in 5 Weeks ! In the Inspire & Enable Stage,

Outcomes: What You Can Achieve in 5 Weeks!

In the Inspire & Enable Stage, you will create an infrastructure for success and launch your Frog VLE within your school. The following provides an overview of what you can achieve within the next 5 weeks:

1.

A fully populated and engaging School Dashboard.

2.A complete School Calendar for the next 3 months.

3.A Booking Calendar ready for use.

4.Departmental/Subject Sites created.

5.Departmental/Subject Sites shared with HODs/Subject Heads.

6.Teacher IDs distributed to all teachers.

Week-by-Week Overview !

The above can be achieved by following a clear and manageable week-by-week schedule for the next 5 weeks as shown below:

Week 1 Admin Training
Week 1
Admin Training

Week 3 Populate School Calendar Edit and Update Booking Calendar Upload School Documents Add Calendars for HEM, Academic and Co Curriculum

•   Add Calendars for HEM, Academic and Co Curriculum Week 4 •   Verify teachers

Week 4 Verify teachers and students ID Distribute IDs to teachers Create grouping for uniform unit, clubs and societies

Week 2

Populate School Dashboard•   Week 2 •   •   •   •   Week 5 Create grouping

Week 5 Create grouping for sports and games Continue and complete all grouping Share departmental sites Admin Create grouping for sports and games Continue and complete all grouping Share departmental sites Admin Tasks completion checklist

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Your 5-Week Checklist ! To achieve the 5 weeks outcome, follow the week-by-week checklists below

Your 5-Week Checklist!

To achieve the 5 weeks outcome, follow the week-by-week checklists below in order to set up your VLE, train your staff and students, and encourage the use of Frog!

Week 1: Admin Training

Admin Training aims to provide users with an understanding of the 1BestariNet project and an overall understanding of the functionality of the Frog VLE, how to use the Admin tools on the Frog VLE , how to create new groups and users as well as how to use Frog CRM.

Topic

User Guide (Reference)

Editing the School Dashboard

pages

3 – 6

Updating the School Notices

pages

7 – 8

Creating and using the Calendar

pages

9 – 10

Populating Booking Calendars

pages

11 – 13

Sharing Departmental Sites

pages

14 – 19

User Management

pages

20 – 43

Analytics

pages

44 – 51

The Support Channels

pages

52- 67

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Week 2: Populate the School Dashboard ! You created the first tab of your School

Week 2: Populate the School Dashboard !

You created the first tab of your School Dashboard during your Admin Training in Week 1. In Week 2, we take you through a day by day guide to populate your School Dashboard

   

User Guide

 

Tasks

Widgets

(Reference)

Points

Populate School Dashboard

   

50 points

Day 1 : Create Tab 2 Kata-kata Aluan Pengetua

Media /Text

10

Day 2: Create Tab 3 Sejarah Sekolah

Media /Text

10

Day 3: Create Tab 4 Visi & Misi

Media/ Text

pages 3 – 6

10

Day 4: Create Tab 5 Lagu Sekolah

Media /Text

10

Day 5: Edit and Update as necessary

 

10

Transforming+Educa0on+Through+the+Internet !

Week 3: Populate Calendars and School Documents ! Now that you have populated the School

Week 3: Populate Calendars and School Documents!

Now that you have populated the School Dashboard, it’s time to update the School Calendar with current and future events and to verify that you have included all the rooms and resources available in school .

 

User Guide

 
 

Tasks

Section

Points

Populating Calendars and School Documents

 

50 points

1.

Populate School Calendar till end of

   

2012

pages 9- 10

10

2.Edit/Update Booking Calendar and Upload School Documents

pages 11- 13

10

3.Create Academic Calendar

 

10

4.Create Student Affairs Calendar

pages 9 – 10

10

5.Create Co curricular Calendar

10

Transforming+Educa0on+Through+the+Internet !

Week 4: IDs — Verification, Groupings and Distribution ! Now that you have created an

Week 4: IDs Verification, Groupings and Distribution !

Now that you have created an engaging School Dashboard and populated your Calendars, your VLE is ready to be used by all teachers and students! However, before we do that, we need to ensure that all IDs are correct and ready to be used.

 

User Guide

 
 

Tasks

Section

Points

ID Verification, Grouping and Distribution

 

50

1.

Check ALL Teacher IDs to ensure they are correct

 

10

2.Check ALL Class groupings and ensure all students have IDs

 

10

3.Create groupings for Uniform Units

 

10

4.Create groupings for Clubs and Societies

pages 35 – 43

10

5.

Distribute Teacher IDs

 

10

Transforming+Educa0on+Through+the+Internet !

Week 5: Groupings & Evaluation of Admin Tasks !   Tasks ! User Guide !

Week 5: Groupings & Evaluation of Admin Tasks !

 

Tasks !

User Guide ! Section!

Points!

ID Verification, Grouping and Distribution

 

50

1.

Create groupings for Sports and Games

 

10

2.Create HEM groups

Pages 35 – 43

10

3.Create other groups

10

4.Share Departmental / Subject Panel sites

pages 14- 19

10

5.Admin Tasks Completion Checklist

 

10

Congratulations!

You have successfully enabled the VLE for use in your school. Continue to update the School Dashboard and Calendar so that users have a great experience when they login to the VLE.

Transforming+Educa0on+Through+the+Internet !

Your Frog Team in School ! As you achieve your goals through the weeks, your

Your Frog Team in School!

As you achieve your goals through the weeks, your school will also create a Frog Team within your own school to create processes and conduct activities for the implementation of your VLE and to support your activities.

Please fill in the following positions – and you’ve got your School Frog Team!

Headteacher / Principal Senior Leadership Team (GPK) GPK: PK HEM: PK Koko: Head Frog Champions
Headteacher /
Principal
Senior Leadership Team (GPK)
GPK:
PK HEM:
PK Koko:
Head Frog
Champions
Frog Coordinator
Frog Coordinator
(Admin)
(Technical)
HFC 1:
HFC 2:
HFC 3:
HFC 4:
Frog Champions (Teachers & Students)

Transforming+Educa0on+Through+the+Internet !

Your Frog Team: Roles & Responsibilities ! Your Frog Team will consist of your Senior

Your Frog Team: Roles & Responsibilities !

Your Frog Team will consist of your Senior Leadership Team along with the selected teachers and students, who will work together to build and introduce Frog to your school. Each individual has key roles and responsibilities as shown below:

Headteacher

1.

Provides vision

2.Drives change

3.Raises awareness about Frog VLE

4.Understands capabilities

5.Forms the Frog Team

6.Plays the role of admin user in the school’s Self-Care Support Portal

Senior Leadership Team

1.

Communicates vision to Head Frog Champion

2.Identifies goals (Roadmap)

3.Leads the school’s Frog Team

4.Implements Frog VLE Roadmap and monitor Frog VLE progress in school

5.Provides vision and focus for their section

6.Monitors in-house training (LDP) and enhance teachers competency

7. Plays the role of admin user in the school’s Self-Care Support Portal

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9

Frog Admin 1.   Plays the role of an ICT specialist 2.   Understands the

Frog Admin

1.

Plays the role of an ICT specialist

2.Understands the Frog VLE system

3.Operates and solves technical problems (provides technical support) for teachers and students

4.Manages user IDs and creates classes / groups in Frog VLE

5.Manages and update the School Dashboard

6.Manages and updates the School Calendar

7. Manages and uploads school documents into the VLE

8.Becomes the school’s contact person for the school’s Self-Care Support Portal

9.Coordinates internal training programme

Head Frog Champion (Teacher)

1.

Determines and implements vision in school.

2.Generates ideas on Frog VLE implementation

3.Shares knowledge and encourage collaboration among teachers

4.Motivates teachers and students in school

5.Understands and promotes Frog and its benefits

6.Enhances teachers competency through internal training

Transforming+Educa0on+Through+the+Internet !

Frog Teacher Champions 1. Develop interactive teaching and learning resources 2. Share resources with other

Frog Teacher Champions

1. Develop interactive teaching and learning resources

2. Share resources with other teachers

3. Use the Frog VLE in teaching & learning

4. Use the Frog VLE for school administration

5. Help students to use the Frog VLE for student affairs and co-curricular activities

6. Provide activities that encourage independent learning

7. Promote the vision

8. Motivate Frog Student Champions

9. Allocate tasks to the Frog Student Champions

10. Coordinate communications with Frog Teacher Champions & with FrogAsia.

Frog Student Champions

1.

Promote Frog and motivate fellow students to adopt and use the VLE.

2.Populate & update co-curricular Sites & Calendars

3.Plan & execute the training of selected students in Co-curricular groups before Frog Buzz Launch

4.Plan & Execute Frog Buzz Week

5.Support Frog Teacher Champions in school-wide training

6.Serve as an informal support system in terms of VLE usage

7.

Organise all Frog-related school competitions / campaigns /events

8.Document the progress of school competitions / campaigns / events by taking pictures, writing articles etc.

Transforming+Educa0on+Through+the+Internet !

Support Channels ! In implementing your Frog VLE, we at FrogAsia will be happy to

Support Channels!

In implementing your Frog VLE, we at FrogAsia will be happy to support you and help you achieve your goals. Please contact your designated Relationship Manager, or contact FrogAsia support from any of the channels below:

018 799 8787

Time: 7am to 10pm, Monday to Friday. Agents answering calls in Bahasa Malaysia & English.

moesupport@

ytlcomms.my

Email

school code and a full description of the issue!

your

us

with

https://

1bnselfcare.yes.my

Login to our Self Care Portal to create a support ticket!

Conclusion !

This is the end of the Admin Guide.

Don’t forget to check our Appendix section for suggested processes and great links!

We wish you the best of luck and many great moments as you journey with Frog!

of luck and many great moments as you journey with Frog! Transforming+Educa0on+Through+the+Internet !

Transforming+Educa0on+Through+the+Internet !

Appendix In order to facilitate the achievement of your goals, we have created suggested processes

Appendix

In order to facilitate the achievement of your goals, we have created suggested processes for ID Distribution to all teachers, as well as the creation and sharing of Departmental Sites.

Appendix 1: ID Distribution Process !

In order to enable all teachers and students to access the Frog VLE, Yes 4G and Google services, all users must receive their own unique IDs.

The following process shows how the Frog Admin can oversee ID Distribution to teachers, and manage ID distribution to students through their class teachers.

1
1
2
2

Headteacher/ Principal

a.

Download the file containing the User IDs

b.

Share file with the Frog Admin.

c.

Share file password with Frog Admin

containing the User IDs b.   Share file with the Frog Admin. c.   Share file
Admin. c.   Share file password with Frog Admin 3 Frog Admin a.   Download file
3
3

Frog Admin

a.

Download file containing User IDs and opens it

b.

using the file password. Retrieve the Frog Admin login details from the file.

c.

Log in to the Frog VLE.

d.

Distribute IDs to all teachers; and

e.

Share students’ IDs with the respective class teacher to be distributed.

IDs with the respective class teacher to be distributed. FrogAsia Send encrypted file containing school’s User

FrogAsia

Send encrypted file containing school’s User IDs to Headteacher/ Principal through email

4
4

Teachers

a.

Receive own User ID

b.

Receive class’ User IDs

c.

Distribute IDs to students using template.

c.   Distribute IDs to students using template. 5 Students Receive User ID
5
5

Students

Receive User ID

Transforming+Educa0on+Through+the+Internet !

Appendix 2: Sharing the Departmental Sites ! Departmental Sites must first be shared by the

Appendix 2: Sharing the Departmental Sites!

Departmental Sites must first be shared by the Frog Admin to the relevant teachers who will build the Department Sites.

Follow the steps below to share Departmental Sites.

1
1

Preparation

a. Obtain list of all subjects

b. Assign one teacher per subject to build the Subject Site

teacher per subject to build the Subject Site     2 Share the Site a.  
2
2

Share the Site

a.

Click on the Departmental Websites icon in the Quick Launch menu.

b.

Double click on the Departmental Site to be shared e.g. Sains Dan Matematik.

c.

Click on the Rangkaian Mata Pelajaran tab.

d.

Double click to open the subject site to be shared.

e.

Click the ‘Share’ button on the Frog Bar.

f.

Click the green ‘Share’ button.

g.

Type in the name of the teacher assigned to building the Site in the search bar.

h.

Click on name from the drop-down list.

i.

Click ‘Add’.

j.

Edit the permissions by clicking the drop-down box and click ‘Can edit &

k.

manage’. Click ‘Share’.

edit & k.   manage’. Click ‘Share’. 4 3 Repeat the steps to share other subjects.
4
4
3
3

Repeat the steps to share other subjects.

Inform teachers that Subject Sites are ready to be built.

Transforming+Educa0on+Through+the+Internet !

Appendix 3: 5 Week Checklist- Admin ! STATUS ! TASKS ! Done WIP Not Done

Appendix 3: 5 Week Checklist- Admin !

STATUS !

TASKS!

Done

WIP

Not

Done

Week 1 Admin Training

Week 2

Populate

School

Dashboard

Create Tab 2 Kata-kata Aluan Pengetua

Create Tab 3- Sejarah Sekolah

Create Tab 4 -Visi & Misi

Create Tab 5 -Lagu Sekolah

Create Tab 4 -Visi & Misi Create Tab 5 -Lagu Sekolah Fill up the Frog Team

Fill up the Frog Team name list.

Create Tab 5 -Lagu Sekolah Fill up the Frog Team name list. Week 3 Calendars Populate

Week 3

Calendars

Populate School Calendar till end of

2012

Week 3 Calendars Populate School Calendar till end of 2012 Edit/Update Booking Calendar and Upload School

Edit/Update Booking Calendar and Upload School Documents

Edit/Update Booking Calendar and Upload School Documents Create Academic Calendar Create HEM Calendar Create

Create Academic Calendar

Create HEM Calendar

Documents Create Academic Calendar Create HEM Calendar Create Co-Curricular Calendar

Create Co-Curricular Calendar

Transforming+Educa0on+Through+the+Internet !

Appendix 3: 5 Week Checklist- Admin ! STATUS ! TASKS ! Done WIP Not Done

Appendix 3: 5 Week Checklist- Admin !

STATUS !

TASKS!

Done

WIP

Not

Done

Check All Teacher IDs to ensure they are correct

Week 4

IDs-

Verification,

Groupings and

Distribution

correct Week 4 IDs- Verification, Groupings and Distribution Check All Class groupings and ensure all students

Check All Class groupings and ensure all students have IDs

Check All Class groupings and ensure all students have IDs Create groupings for Uniform Unit Create

Create groupings for Uniform Unit

all students have IDs Create groupings for Uniform Unit Create groupings for Clubs and Societies Distribute

Create groupings for Clubs and Societies

for Uniform Unit Create groupings for Clubs and Societies Distribute Teacher IDs Create groupings for Sports

Distribute Teacher IDs

Create groupings for Sports and Games

Week 5

Groupings &

evaluation of

Admin Tasks

and Games Week 5 Groupings & evaluation of Admin Tasks Create HEM groups Create other groups

Create HEM groups

Groupings & evaluation of Admin Tasks Create HEM groups Create other groups Share Departmental/Subject Panel Sites

Create other groups

Share Departmental/Subject Panel Sites

Create other groups Share Departmental/Subject Panel Sites Admin Tasks Completion Checklist

Admin Tasks Completion Checklist

Panel Sites Admin Tasks Completion Checklist Transforming+Educa0on+Through+the+Internet !

Transforming+Educa0on+Through+the+Internet !

Appendix 4- LADAP Agenda !   Topic Duration 1 VLE Walkthrough 30 minutes Frog Bar

Appendix 4- LADAP Agenda!

 

Topic

Duration

1

VLE Walkthrough

30

minutes

Frog Bar & Quick Launch

 
 

Personal Dashboard

20

minutes

2

(Widgets: Media, External Link, Calendar, Embed Website, Time, Text, Notes)

 
 

Personal Calendar

20

minutes

3

Populate personal calendar and invitation for an event

 

4

Booking Calendar

15

minutes

Booking equipment and rooms

 

5

Forum

15

minutes

Create forum topics

 

6

Get connected on Community Site

30

minutes

Create forum topics on Connect tab

 

7

My Documents

15

minutes

Create folder and add files

 

8

Lesson Resources

15

minutes

Create folder and add files

 

Total

 

160 minutes

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