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AIM

TE.040 SYSTEM TEST SCRIPT Payables Implementation

Author: Creation Date: Last Updated: May 30, 2005 February 10, 2006

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TE.040 System Test Script

Document Control
Change Record February 10, 2006 Doc Ref:

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Payables Implementation File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > TE.040 System Test Script

February 10, 2006 Doc Ref:

Contents

Document Control.................................................................................... ...ii Overview................................................................................. ....................1 Century Date Compliance.....................................................................1 System Test Sequences.............................................................................. 2 01 - System Test Specifications < Opening Payable Periods >..................3 02 - System Test Specifications < Defining Banks >..................................4 03 - System Test Specifications < Defining Distribution Sets >.................5 04 - System Test Specifications < PO Invoice for Goods >.........................6 05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >............................................................................................. ..7 6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >............................................................................................. ....9

7 - System Test Specifications < Employee Expense Reports >..............11 8 - System Test Specifications < Debiting Suppliers Liability >...............13 9 - System Test Specifications < Create Invoice Not Matched To PO >....14 10 - System Test Specifications < Supplier / Employee Refund >............16 11 - System Test Specifications < Entering Payments >.........................17 12 - System Test Specifications < Cancel Unpaid Invoices >...................18 13 - System Test Specifications < Invoice Distribution Correction >........19 14 - System Test Specifications < Void Payment >..................................20 15 - System Test Specifications < Payables Month-End Processing >......21 16 - System Test Specifications < Payables Close Period >.....................23 Defect Log.......................................................................................... .......24 Open And Closed Issues For This Deliverable...........................................25 Open Issues................................................................................. ........25 Closed Issues................................................................................. ......25

Payables Implementation File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks >

Doc Ref:

Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process. System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. For more information, refer to Business Mapping Test Results (BR.080) as a basis for business system test specifications. This system test will include the following types of testing: Integrated Business Processes
Security Testing

Century Date Compliance In the past, two-character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character-coding scheme was more appropriate. In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention. Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date

compliance. Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks >

Doc Ref:

System Test Sequences


Sequenc e#
1 .

Payables Test Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period

Description Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period

Test er

Test Status Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active

Pass/Fail

2 . 3 . 4 . 5 . 6 . 7 . 8 . 9 . 10. 11. 12. 13. 14. 15. 16.

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

01 - System Test Specifications < Opening Payable Periods >


Scena ri o Step 1.1 Test Step Event Period Start Open Paya ble Perio d AP Manager (N) Setup > Calendar > Accounting > AP Accounting Periods Role Action or Path Test Step Details - Select period to open. - Status: Open - Save your Work.

Expected Resu

- The period status cha to Open - The user ca this period Enter Invoi

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

02 - System Test Specifications < Defining Banks >


Scena ri o Step 2.1 Even t Test Step Defining Banks (Functio nal Currenc y Bank Account s) Role AP Supervi sor Action or Path Test Step Details Setup > Payments > Bank (B) Bank Accounts - Enter the required Bank Information: - Bank Name: - Bank Branch: Save your Work - (B) Press Bank Accounts to enter the required Bank Accounts Information: - Bank Account Name: - Bank Account Number: - Account Use: (Internal) - Bank Account Currency: (Functional Currency) - Cash Account: - Cash clearing Account: Save your Work - (B) Press Payable Doc. to enter the required information: - Enter a unique Document Name: - Select a Disbursement Type: (Combined) - Select a Payment Format: (Check) - Enter in the Last Used: (the last payment document number you used on a payment document)

Expected Re

- Bank Acc Saved - Bank Pay Docume - The bank and the payable docume available paymen

(B) Payment Docume nts

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

03 - System Test Specifications < Defining Distribution Sets >


Scenario Step 3.1 Event Test Step Defining Distributi on Sets Role AP Supervisor Action or Path Setup > Invoice> Distribution Set Test Step Details - Name your Distribution Set: Office Rent Expenses - Percentage: 100 - Account: 01.0000.62601.001.0000.0000 Save your Work

Expected Resu

- Distribution is Saved can be use

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

04 - System Test Specifications < PO Invoice for Goods >


Scena ri o Step Test Step Event Role Action or Path Test Step Details

Expected R

4.1

Receive the Invoice, Receipt doc. and purchase order

Create Standa rd Invoice (Match to PO)

AP Invoi ce User

(N) Invoices > Entry > Invoice Batches

4.2

Validate Invoice and create accounti ng

AP Invoice

(N) Invoices > Entry > Invoice Batches

- Enter Batch Name: - (B) Press Invoices to enter standard Matched invoice - Type: PO Default - PO Number: Enter your PO Number - Supplier Name: Supplier_Name (Defaulted) - Supplier Site: Select Supplier site (Defaulted) - Invoice Date: - Invoice Number: - Invoice Currency: - Invoice Amount: - Payment Terms: - Payment Method: - (B) Match & Select Purchase Order (to match the invoice to your PO) - (B) Distribution to review the created invoice lines after matching to PO - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Validate the Standard Invoice - (B) Actions: Create Accounting

- Standard - The invo marked an Asse

- The Stan shou vali - The Acco created

DR. Asset A DR. Asset A CR. LC

CR. Su

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >


Scena ri o Step Test Step Event Role Action or Path Test Step Details

Expected R

5.1

Receiving Request for Prepaym ent to Supplier

Enter Prepay me nt to Supplie r

AP Invoi ce

(N) Invoices > Entry > Invoice Batches

5.2

Validate Prepaym e nt and create accounti ng

AP Invoice

(N) Invoices > Entry > Invoice Batches

- Enter Batch Name: - (B) Invoices to enter the Prepayment Header Informatio n: - Type: Prepayment - Supplier Name: Supplier_Name - Supplier Site: Select Supplier site - Prepayment Date: - Prepayment Number: - Prepayment Currency: - Prepayment Amount: - Payment Terms: - Payment Method: - Settlement Date: (the date which after you can apply the prepayment to standard invoice) - Enter Prepayment Distribution Information: - Type: Item - Line Amount: - Line Account: Accept the Default - Query on the Required Batch - (B) Invoices and Query on the Required Prepayment - Review the Prepayment - (B) Actions: Validate the Prepayment - (B) Actions: Create Accounting

- Prepaym

- The prep pass val - The Acco Entries c

DR. Suppli 1000 CR. Su 1000

5.3

Print Invoice Regist er Stand ard Report

AP Invoice

(N) Other > Requests > Run

- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output

- The Invo printed

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref: Scena ri o Step 5.4 Test Step Event Payment Due Create Payment to Supplier AP Paym ent (N) Invoices > Entry > Invoice Batches > (B) Actions > Pay in full Action or Path Test Step Details - Enter Payment Information: - Payment Type: Quick - Payment Bank Account: Select Bank Account - Payment Document: Select Payment Doc. - Document Number: Last available document - Payment Date: - Supplier Name: Appears by default - Supplier Site: Appears by default. Save the Payment - (B) Actions: Choose Format

Role

Expected R

- The Paym - The GL A Creat cor

DR. Supplie CR. Bank ca 1000

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scena ri o Step 6.1 Test Step Event Receivi ng Reques t for Prepay me nt to Supplie r Enter Prepay me nt to Supplie r AP Invoice (N) Invoice> Entry> Invoice Batch Role Action or Path Test Step Details - Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet, which will be designed by Oratech) - Enter Prepayment Header Information: - Type: Prepayment - Supplier Name: - Supplier Site: - Prepayment Date: - Prepayment Amount: - Description: Prepaid expenses for 12 Months from MMM-YY to MMM-YY - Enter Prepayment Distribution Information: - Type: Item - Line Amounts: - Line Account: Prepaid Expense Query on the Required Batch Query on the Required Prepayment Review the Prepayment (B) Actions: Validate the Prepayment (B) Actions: Create Accounting

Expected Re

Prepaymen Saved Prepaymen Status N Validate

6.2

Validate Prepaym e nt & Create Accoun tin g

AP Invoice

(N) Invoice> Entry> Invoice Batch

Prepaymen Sav ed Prepaymen Status u

6.3

Payment to Supplier

AP Payment

(N) Invoice> Entry>Invoi c e Batch > (B) Actions > Pay in full (N) Invoice > Entry > Recurring

6.4

Recurring Invoice Creation

AP Supervisor

Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Appears by default Supplier Site: Appears by default. Save the Payment (B) Choose Actions: Format (B) Choose Actions: Create Accounting Enter Supplier Name / Number: Enter Supplier Site: Payment Method Recurring Calendar: No of periods: First Period: Invoice Number: Alphanumeric (The invoice number generated will contain this number concatenated with the period name) Distribution Set: Rent Expenses Enter the invoice Currency & Payment Term:

Prepaymen Sav ed Prepaymen Status Availabl GL Accountin Creat Recurrin Invoices Templat saved w no error

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref: Scena ri o Step Test Step Event Action or Path Test Step Details Enter the First Amount: Save your Work Inquiry on your Recurring Invoice Enter Number of Invoices to be created: (One) (B) Press Create Recurring Invoices Name your Batch (B) Ok Save your Work Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation) Review the Invoice Created Query on the Required Batch Query on the Required Invoices Review the Invoices (B) Actions: Validate the Invoices (B) Actions: Create Accounting If there is a number of invoices you can select more than invoice and (B) Press Actions, Choose Validate & Choose Create Accounting for the number of invoices at Query on the Required Batch Query on the Required Invoice (B) Actions: Choose Apply/Unapply Prepayment Mark the Check Box then enter the amount you want to Match. Then (B) press Apply button (B) Actions: Create Accounting

Role

Expected Re

6.5

Recurring Invoice Periodic al Settlem ent

AP Supervisor

(N) Invoice > Entry > Recurri ng

6.6

Invoicing

AP Invoice

6.7

Validate the Invoices

AP Supervisor

(N) Invoice> Entry> Invoice Batch (N) Invoice> Entry> Invoice Batch

The Recu Invoices created No of rem Periods the Recurrin Invoices Templat decreas The Invoi Created Correctly

The Invoices Validat ed The Accounti created correct

6.8

Payment Due

Match the availabl e prepay me nt to supplie r

AP Payment

(N) Invoice> Entry> Invoice Batch

The Invoi is Fully Paid The Prepa Invoice i Partially The Accounti

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

7 - System Test Specifications < Employee Expense Reports >


Scena ri o Step 7.1 Test Step Event Receiving Request for Prepaym ent to Employee Enter Prepaym ent to Employee AP Invoi ce (N) Invoice > Entry > Invoice Batch Role Action or Path Test Step Details - Enter Batch Name - Enter Prepayment Header Information: - Type: Prepayment - Supplier Name: Select Employee name - Supplier Site: Office - Prepayment Date: - Prepayment Amount: - Description: Employee Traveling expenses - Enter Prepayment Distribution Information: - Line Type: Item - Line Amounts: - Line Account: Accept the Default Save the Prepayment - Query on the Required Batch - Query on the Required Prepayment - Review the Prepayment - (B) Actions: Validate - (B) Actions: Create Accounting - Query on the Required Batch - Query on the Required Prepayment - (B) Actions: Pay in Full - Enter Payment Information: - Payment Type: Quick - Payment Bank Account: - Payment Document number: - Payment Date: - Supplier Name: Appears by default - Supplier Site: Appears by default. Save the Payment - (B) Actions: Format - (B) Actions: Create Accounting Enter the Employee Name or Number Enter the GL Account: Defaulted from the HR setup for employees, this account combination used to default the missing segments for your expense report template Cost Center Enter the invoice Number, Date & Currency: Enter the invoice Description: Optionally enter the Prepayment Number to be applied to this invoice (limited to the exp. Report amount)

Expected Res

Prepayment Saved Prepayment Status Ne Validated

7.2

Validate Employee Prepayme nt

AP Supervi so r

(N) Invoice > Entry > Invoice Batch

7.3

Payments to Employee

AP Paymen t

(N) Invoice > Entry > Invoice Batch (B) Actions > Pay in full

Prepayment Sav ed Prepayment Status un -- Prepaymen GL - Prepaymen Status Available - GL Account Created an correct

7.4

Receiving Employee Expense Report

Employee Expense Report Entry

AP Invoice

(N) Invoice > Entry > Expense Reports

- Expense re saved

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref: Scena ri o Step Test Step Event Action or Path Test Step Details Select the Expense Template: Travel Exp Select Meals: Enter Amount & Select Account Transportation: Enter Amount & Select Account Hotel: Enter Amount & Select Account Select Request Name: Expense Report Import Enter Report Parameters: Batch Name: Source Payables Expense Reports GL Date: (B) Ok,on (B) Submit Query the Required Batch Query on the Required Invoice Review the Invoice (B) Actions: Validate Invoice (B) Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Invoices to be paid Only the Remaining unpaid Amount Appears for this Employees invoices Save the Payment (B) Press Actions: Format (B) Press Actions: Create Accounting

Role

Expected Res

7.5

7.6

Employee Expen se Repor ts creat e Validate the Invoice

AP Supervi so r

(N) Others > Request s> Run (N) Invoice > Entry > Invoice Batches > (B) Actions (N) Payments > Entry > Payments

Expense r converted invoice correctly

AP Supervi so r

The Invoic Validat ed The Accou Entry Cre

7.7

Payment Due

Payments to Employee

AP Paymen t

The Paym saved The Accou Entry Cre

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

8 - System Test Specifications < Debiting Suppliers Liability >

Scena ri o Step 8.1

Test Step Event Receivi ng credit note from supplie r Debiti ng Suppli ers Liabilit y

Role AP Invoice

Action or Path Test Step Details (N) Invoice > Entry > Invoice Batches Enter Batch Name Enter Credit Memo Header Information: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amount) (B) Press Match to Invoice, then chooses the required Invoice you need to match this credit memo to, by matching to Invoice the Credit Memo distribution lines will be created automatically Save the Invoice Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Manual Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Standard Invoices with the Credit Memo to be paid (the Net Amount will be paid) Save the Payment (B) Actions: Format (B) Actions: Create Accounting (M) Tools > View Accounting -

Exp

8.2

8.3

Paymen t Due

Validate Credit Memo & Create Accounti ng Payments to Supplier

AP Supervis or

AP Payment

(N) Invoice > Entry > Invoi ce Batch (N) Payments > Entry > Payme nts

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

9 - System Test Specifications < Create Invoice Not Matched To PO >


Scena ri o Step Test Step Event Role Action or Path Test Step Details

Expected

9.1

Recei ve Suppl ier Invoic e

Create Stand ard Invoic e

AP Invoi ce

(N) Invoices > Entry > Invoice Batches

9.2

Validate Invoice and create accounti ng

AP Invoice

(N) Invoices > Entry > Invoice Batches

9.3

Print Invoic e Regist er Stand ard Report

AP Invoice

(N) Other > Requests > Run

- Create New batch or (M) View > Find search for the batch by batch Name - (B) Invoices to enter standard Matched invoice for Supplier invoice - Type: Standard - Supplier Name: Supplier_Name - Supplier Site: Select Supplier site - Invoice Date: - Invoice Number: - Invoice Currency: - Invoice Amount: - Payment Terms: - Payment Method: - (B) Distribution to Enter the invoice lines, the total of invoice lines must equal to the Invoice Amount you entered for the invoice header information - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Validate the Standard Invoice, if there are any holds you have to release the hold before the revalidation. If the invoice amount is not equal to the total of invoice lines, the invoice will be hold until you both equal - (B) Holds to release the invoice hold, select from LOV the reason and save - (B) Actions: Validate Invoice, the invoice will be validated successfully (B) Actions: Create Accounting - Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output - Query on the Required Batch

- Stand Saved

- The St sh v - The A Entries create

DR. Exp CR. 500

- The In printe match invoic

9.4

Payment

Apply

AP

(N) Invoices >

- The In Paid

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref: Scena ri o Step Test Step Event Due availabl e Supplie r Prepay me nt to invoice Paymen t Entry > Invoice Batches Action or Path Test Step Details - (B) Invoices and Query on the Required Invoice - Review the Standard Invoice - (B) Actions: Choose Apply/Unapply Prepayment - Select the prepayment you want to use (in case there is more than one prepayment) - Choose the Check Box then enter the amount you want to apply to invoice

Role

Expected

- The Pr Fully - The A Creat

DR. Sup 1000 CR. Sup Acc

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

10 - System Test Specifications < Supplier / Employee Refund >


Scena ri o Step 10.1 Test Step Event Receiving Credit Note & Payment from supplie r Or Employ ee pay back Entering Supplier Credit Memo AP Invoice (N) Invoice > Entry > Invoice Batches Role Action or Path Test Step Details Enter Batch Name Enter Credit Memo Header Informatio n: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amou nt) Enter Credit Memo Distribution Lines Information: Line Type: Item Line Amount: Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting -

Expected Resu

The Credi Saved

10.2

Validate Credit Memo & Create Accounting

AP Supervisor

(N) Invoice > Entry > Invoice Batches

The Cre Memo Validated The Accounting Entry Cre

10.3

Payment Due

Create Negative Payment (Refund)

AP Payment

(N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full

Query on the Required Batch Query on the Required Credit Memo (B) Press Action: Choose Pay in Full Enter Payment Information: Payment Type: Refund Payment Bank Account: Payment Document Number: Payment Date: Save the refund (B) Actions: Create Accounting (M) Tools > View Accounting

The Payment Amount is Default ed The Supp is Default ed The Payment Saved The

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

11 - System Test Specifications < Entering Payments >


Scena ri o Step 11.2 Even t Test Step Enter a QuickCh ec k Role AP Paym ent Action or Path Test Step Details Paymen ts > Entry > Paymen ts Enter a QuickCheck (a single computer- generated check) by selecting "Quick" in the Type field of Manual Payment window Select Payment Type Quick Select the bank account Select Payment Document Enter the Payment document Date Enter the Supplier Name or Number Enter the Supplier Site (B) Enter an validated invoice that is not on hold by clicking Enter/Adjust Invoice button (B) Click Action button to navigate to the Payment Actions window. Expected Results

- The invoice should quick in the Manual Payment window. If it does not, co the payment method of bank account used in th Manual Payment window that of the payment met the Invoice Entry form (T defaults from the vendo - Format options should be available in the Action w - The Accounting Entry Cre

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

12 - System Test Specifications < Cancel Unpaid Invoices >


Scena ri o Step 12.1 Test Step Event Invoice Cancellati on Invoice Cancellati on AP Supervi so r (N) Invoices > Entry > Invoice Batches Role Action or Path Test Step Details - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Cancel Invoice - (B) Actions: Create Accounting

Expected

- The St Invoic cance - The A Entries cance - The In Invoic

12.2

Print Invoice Regist er Stand ard Report

AP Supervi so r

(N) Other > Requests > Run

12.3

End of Period (Month)

Payables Transfer to General Ledger

AP Supervi so r

(N) Other > Request > Run

- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output Choose Single Request Select Request Name: (Payable Accounting Process) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status)

- The In printe

- GL Ac create invoic - All AP the pe range poste succe the G ledge

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks >

Doc Ref:

13 - System Test Specifications < Invoice Distribution Correction >


Scenario Step 13.1 Even t Test Step Transm it AP journal entries Update to the Invoice Distribu tio n Lines Role AP Supervi sor AP Invoice Action or Path (N) Other > Request > Run (N) Invoices > Entry > Invoices > (B) Distributio ns Test Step Details - Select Request (Payables Transfer to General Ledger) - Enter the request parameters - (B) Ok > (B) Submit - Select an invoice validated and transferred to GL - Adjust the invoice distribution to go to a different expense account than was originally entered in the PO distribution for the shipment - Reverse the existing distribution line - Create a new distribution line - Update the invoice amount header information - Save the invoice (B) Actions > Choose Validate - Query the updated invoice - Select Request (Invoice Register Report) - Enter Request Parameters - (B) Ok > (B) Submit

Expected Resu

13.2

13.3 13.4

View invoice status Run Invoic e Regis ter Repor

AP Invoice AP Invoice

(N) Invoice > Inquiry (N) Other > Request > Run

- An unposte journal bat will be crea for AP - The user s not be able to the distribu in the norm invoice ent screen, because th original distribution were alrea - Invoice cha should hav applied pro - Corrections invoice sho be reflecte the Invoice Register Report

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

14 - System Test Specifications < Void Payment >


Scenario Step Event Test Step Role Action or Path Test Step Details Expected Results

14.1

Void Paymen t

AP Payment

(N) Payments > Entry > Paymen ts Summar y (B) Actions

- Select a payment created in the above steps - Void this check - Run Void Payment Register to confirm void - Transmit AP journal entries to GL - Confirm adjusting void entries in GL - Try to record a manual payment for this

- The void Paymen should show up o Void Payment Re report - Adjusting void entries should show in G - The invoice shou be available for the

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

15 - System Test Specifications < Payables Month-End Processing >


Scena ri o Step 15.1 Test Step Event End of Perio d (Mon th) Get a list of invoices on hold AP Supervi sor (N) Other > Request > Run Role Action or Path Test Step Details - Select Request (Invoice On Hold Report), - Enter the request parameters - (B) Ok > (B) Submit

Expected Result

- Get a list of invoices that not post to th current GL pe due to postin holds; re-run

15.2

15.3

Reviews invoice distribu tio ns before posting Payables Transfer to General Ledger

AP Supervis or

(N) Other > Request > Run (N) Other > Request > Run

AP Supervis or

15.4

Generate Mass Addition Create

AP Supervis or

(N) Other > Request > Run

- Select Request (Payables Accounting Entries Report) - Enter the request parameters - GL Transfer Status (All Accounting Entries not transferred to GL) - (B) Ok > (B) Submit Choose Single Request Select Request Name: (Payable Accounting Process / Payables Transfer to General Ledger) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status) Single Request Choose Select Request Name: (Payables Transfer to General Ledger) Enter the Request Parameters: (B) Submit Request Select Another Request Name: (Mass Additions Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets Enter the Request Parameters: GL Date: Select Asset Book Name: (B) Submit Request Select Another Request Name: (Mass Additions Create Report) to review the result of Mass addition you previously

- Reviews invoi distributions before postin Flag any accounts needing correction. - GL Accountin Entries created for all invoices and payments - All AP transac for the period range specifi posted successfully t the General ledger - Assets Lines transferred to Assets Correc

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref: Scena ri o Step Test Step Event Action or Path Test Step Details 15.5 View Mass Additions Lines FA Supervis or (N) FA> Mass Addition > Prepare Mass Addition (N) View > Requests (review the request status) Select the book you want to query lines in Select NEW in the queue field If you want to check some specific lines, enter other criteria to limit your search Invoice Number: Line Number: Supplier Name: Supplier Number: Source Batch: Creation Date: Invoice Date: (B) Press Find to your asset lines Select Request (All Month End Reports) Enter the request parameters (B) Ok > (B) Submit Important reports include: 1- Posted Invoice Register 2- Posted Payments Register 3- Accounts Payable Trial Balance

Role

Expected Result

Lines transfe from AP with Status of NE

15.6

Submit MonthEnd Reports

AP Supervis or

Other > Requests > Run

- The Reports P and available Reviewing in report set for errors

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks > Doc Ref:

16 - System Test Specifications < Payables Close Period >


Scenario Step 16.1 Event End of Period (Month) Test Step Clos e Curr en t Perio Role AP Mana ge r AP Mana ge r Action or Path (N) Setup > Calendar > Accounting > AP Accounting Periods Other > Requests > Run (N) Setup > Calendar > Accounting > AP Accounting Periods (N) Setup > Calendar > Accounting > AP Accounting Periods Test Step Details - Select period to Closed

Expected Resu

- The period status cha to Closed

16.2

16.3

AP Mana ge r

- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldnt be transfer to GL because there is unrealizable hold) - Close the current period - Open the next period

- The Invoice Report sho show the n entered inv

- The previou period has a statu Closed - The New op period has status of "O - Payables Transactio entry and posting sh be allowed the open

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Defect Log
Defect ID Number Test Step Referenc e Module Name Defect Description Resolution Re-Test By Re-Test Date

Pa

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Open And Closed Issues For This Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date

File Ref: 44663090.doc 02 - System Test Specifications < Defining Banks >