EMERGENCY ACTION PLAN

MONTH ACTION STEP Jan 31 Feb 28 Approved plan of action Set up the emergency preparedness committee Building up partnership with organizations and volunteers Identifying priority objects for evacuation May 31 June 30 Risk assessment for disaster risk Creating basic list of mitigation and recovery measures Training and drills of staff and synchronization with other organizations

EXPECTED OUTCOME Prioritized actions for next six months Increased capacity for emergency management Prepared contact lists for assistance in emergency situation Prepared plans for evacuation, handling, packing and safe relocation of artifacts Identified, analyzed and evaluated critical risks Complete lists of mitigation and recovery measures and documentation Prepared and ready for action staff

RESOURCES Director and museum commitment Director and museum staff, Ministry of Culture IGOs and NGOs

LONG TERM EFFECT Commitment to implement IEM Increasing security of the collections Effective and long term cooperation with IGOs and NGOs Establishment of emergency plans and sharing with other institutions Evaluation of disaster risks and hazards Ready to apply mitigation and recovery measures for collections Increased preparedness for emergency situations

March 31 April 30

Museum staff (curators, administration) Museum staff Ministry of Culture Museum staff Ministry of Culture Museum staff, IGOs and NGOs, Ministry of Culture

July 31

January 2008 Preparation of the plan of action that will be approved by the director of the institution Prioritization of the actions that are going to be undertaken in the following six months, according to the overall goal and time scheduling Main resources used are the director of the institution and the employees

The long term effect expected is commitment to implementation of IEM

February 2008 The first step should be setting up the emergency preparedness committee and emergency teams that will include the director, architect, curator of collection, day and night guard, documentarist, photographer The expected outcome is incensement of the capacity for emergency management of the staff in our institution Besides the director and museum staff, the Ministry of Culture will be included as the main resource for funding Increasing the security of the collections in our museum buildings

Director Emergency Preparedness Committee (EPC) Teams

Safety
Day guards Night guards

Collections
Curators Conservators

Buildings
Architects Technician

Administration

Documentarist

March 2008

Photographer

Building up partnership with organizations by identifying the key stakeholders within and outside the museum Prepared contact lists for including and assistance of outer stakeholders and volunteers in emergency situations Main resources are: Ministry of Culture, Police, Fire brigade, Red Cross, insurance companies and other national disaster prevention agencies Effective and long term cooperation and coordination with IGOs and NGOs in cases of emergency

April 2008

Identifying priority objects in each collection and storage for evacuation, who will do it and places for relocation Prepared plans of priority and other objects for evacuation and training of volunteers and outer assistants for handling, packing and safe relocation of artifacts Museum staff (curators, administration) with financial support of the Ministry of culture and Local authorities Establishment of emergency plans and sharing with other institutions for creation of National network

May 2008 Risk identification on factors that may have an adverse impact on the collections in possible disasters Lists of identified, analyzed and evaluated critical risks on collections, buildings and people that may occur in disaster situations Museum staff, Ministry of Culture Evaluation and identification of disaster risks and hazards

June 2008 Creating basic list of techniques and strategies for mitigation and recovery Documentation on mitigation and recovery measures for collections Museum staff, Ministry of Culture Ready to apply mitigation and recovery measures for collections

July 2008 Training of staff and volunteers, organizing joint drills and synchronization with other organizations Prepared and ready for action staff for activating the emergency plan Museum staff, Ministry of Culture, volunteers and other IGOs and NGOs Increased preparedness for emergency situations