SAP FICO Training Page 1/4 The SAP FICO module includes 2 major categories of functionality needed to run

the financial accounts of a company - Financials (FI) and Controlling (CO). FI includes accounts payable, accounts receivable and general ledger, also procedures to post accounts, close books, prepare financial statements and balance sheet. Financial Accounting and Controlling are taught as one course at LearnSAP. Following is a detail curriculum.

Organizational Structure

Define a Company Define a Company Code Assign Company Code to Company Define Chart of Accounts Assign Company Code to Chart of Accounts

Global Accounting Setting Chart of Account Allocate Company Code to Chart Of Accounts Setup Account Groups and their Number Ranges Assign Fiscal Year Variant Assign Posting Period Variant to Company Code Document Number Ranges for company code Assign Field Status variant to Company Code Define Tolerances for Employees

General Ledger General Ledger Accounts Create General Ledger Accounts Reconciliation Accounts Retained Earnings Account Expense and Revenue G/L Accounts General Ledger Postings Display Balances of G/L Accounts Display Line Items Reverse Entries Park documents in General Ledger Post a Parked Document Recurring Entries Account Assignment Model Sample Account

Set up Business Partners: Customer and Vendor Set Tolerance for Customers and Vendors Customer Account Groups Create Number ranges for customer accounts Allocate Number Ranges to Customer Groups Customer Master Record Create Vendor Groups

Create Number Ranges for vendor Accounts Allocate Number ranges to vendor account groups Create Vendor Master Post a Customer Invoice

Set up Business Partners: Customer and Vendor Clear Open Items by Incoming Payments Post Partial Payment against an invoice Residual Payment Create Under / Over Payment Account Assign Under / Over Payment Account to Process Key ZDI Cash Discount Granted Account at General Ledger level Assign Cash Discount Granted Account to process Key SKT Cash Discount Taken Account Process Key SKE Payment Within Tolerance (incoming) Payment within Tolerance (outgoing) Payment within Tolerance with 3% discount

Special Program Sample Account Configure Automatic Payment Program Dunning Down Payment Down Payment Received

Reporting The reporting tool "Financial Statement Version" Simple Financial Statement Balance Sheet Profit and Loss Statement

SAP FICO Training Page 3/4

The CO (Controlling) Module has multiple configuration steps that must be followed for complete implementation of this module. Each sub-component of the CO (Controlling) Module has it's level of configuration requirements. Once you have defined your business needs in the Controlling Area, a determination can be made as to what should be configured and what you do not need.

SAP Controlling module represents the company's flow of cost and revenue. It is a management instrument for organizational decisions. It too is automatically updated as events occur.

SAP CO allows straightforward integration into R 3 FI, SAP MM or FI AA and enables direct booking of figures from the different sectors. It also offers a wide range of charging techniques for accounting both actual and planned figures.

Learning Objectives: To familiarize students with: cost accounting terminology and concepts as used in the SAP R 3 system; management accounting tools provided within the SAP CO and EC modules; and building blocks (master data) contained in the SAP CO and EC modules.

Controlling - Cost Center Accounting

Step-1 Setup Controlling Area There are several configuration steps that must be considered when implementing the CO (Controlling) Module. Creating the Controlling area is one of the first steps in the CO (Controlling) configuration process. SAP has provided standard controlling areas and company codes which can be utilized as a basis for creating your companys Controlling Area. The SAP Standard for Controlling Area is 0001 and for company code is 0001.

Step-2 Activate Components / Control Indicators

Step-3 Assign Company Code(s) to Controlling Area Step-4 Set Controlling Area Step-5 Maintain Controlling Document groups and their number ranges Step-6 Create Standard Hierarchy3 Step-7 Create Cost Centers

A cost center is the basic organizational/responsibility component of a controlling area. A controlling area is broken down into cost centers, which are organized in a ?standard cost center hierarchy.? Cost centers may also be linked to a specific business area, company code, and profit center (i.e., business areas, company codes, profit centers and controlling areas may all be viewed as collections of cost centers).

Step-8 Primary Cost Elements A chart of accounts is created for a company (company code) within the financial accounting module of SAP R/3. In SAP R/3 terminology, cost and revenue accounts within a chart of accounts that are involved in cost accounting are referred to as ?elements,? which are further divided into primary cost elements, primary revenue elements, and secondary cost elements (there are no secondary revenue elements). Primary cost and revenue elements are created in the FI module and are used both in the FI and CO modules to account for cost and revenue flows with parties external to the organization. Primary cost and revenue flows are first recorded in FI and then transferred automatically by the R/3 system to a cost or revenue object within the CO module (e.g., cost center, internal order, profitability segment, etc.). Secondary cost elements are created in the CO module and are used exclusively within CO to account for internal cost flows among cost objects within a controlling area (e.g., cost allocations among cost centers).

Step-9 Post Transactions Step-10 Display Co documents (individual) Step-11 Display Co documents (multiple)

Step-12 Overhead Cost Order Overhead Orders are internal orders used either to monitor overhead costs for a limited period, or overhead incurred by executing a job, or for the long-term monitoring of specific parts of the overhead. Independently of the cost center structure, internal orders collect the plan and actual costs incurred, enabling you to control the costs continuously. You can also use internal orders to control a cost center in more detail. You can assign budgets to jobs. These budgets are then monitored automatically by the SAP system to ensure that they are kept to.

Step-13 Create Primary Cost Element Group Step-14 Create Secondary Cost Elements

Step-15 Maintain Settlement Structures Step-16 Maintain Number Ranges for Settlement Documents Step-17 Creating an Order Step-18 Post Actual cost to Internal ============= Advance SAP FICO Training Page 1/8

Course Details

In-depth training courses delivered around the world by industry experts give you the opportunity to accelerate your career and your prospects with the latest on SAP FICO best practices. The Advanced SAP FICO training helps you increase your confidence and build your configuration skills so you can become more comfortable in today's competetive job market.

Prerequisite Attend the Basic FICO Training OR Pass the Basic FICO Evaluation Exam Who should attend this course? SAP FICO Functional Consultants. Students who have completed the BASIC SAP FICO training. Course Duration The duration of the class is approximately 40 ~ 45 hours. Detail Course Curriculum

Day 1 Definitions

1. 2. 3. 4. 5.

Define Company Define Credit Control Area Define Company Code Define Business Area Define Functional Area

Assignment 1. Assign Company Code to Company 2. Assign Company Code to Credit Control Area 3. Assign Company Code to financial management area Document 1. Document Types 2. Document Number Ranges 3. Tolerances Overview of New General Ledger: The general ledger in SAP R/3 is highly assorted. R/3 customers have to implement several SAP components in order to fulfill accounting requirements. To ease this problem, SAP has created a new, flexible general ledger solution in SAP ERP. New G/L merges the classic general ledger with profit center accounting, special ledger. New general ledger accounting in mySAP ERP has the following features: New G/L accounting has an extended data structure in the standard delivery. With (real-time) document splitting, balance sheets can be created for entities such as "Segment". You can run a real time reconciliation tasks obsolete. New G/L accounting makes it possible to manage multiple ledgers within G/L accounting. This is one of the possible ways of portraying parallel accounting in the SAP system.

Definitions 1. 2. 3. 4. 5. Define Ledgers for General Ledger Accounting Define Currencies of Leading Ledger Define and Activate Non-Leading Ledger Assign Scenarios and Customer Fields to Ledgers Define Ledger Group

Overview of Parallel Accounting: You can portray parallel accounting in your SAP System. This enables you to perform valuations and closing preparations for a company code according to the accounting principles of the group as well as other accounting principles, such as local accounting principles. 1. Define Accounting Principles 2. Assign Accounting Principle to Ledger groups

Overview of Parallel Tax on Sales / Purchases:Input and output tax is calculated on revenue or expense items (base amount). The tax amounts are posted to separate tax accounts and refunded by the tax office (input tax) or paid to the tax office (output tax). The tax percentage rates vary from country to country and are determined when you define the tax codes. 1. Basic Settings 2. Calculation 3. Posting Overview of Document Splitting: Document splitting allows you to display documents using a differentiated representation. In the representation, line items are split according to selected dimensions. So you can draw up financial statements for the selected dimensions at any time. 1. 2. 3. 4. 5. 6. Classify G/L Accounts for Document Splitting Classify Document Types for Document Splitting Define Zero-Balance Clearing Account Define Document Splitting Characteristics for General Ledger Accounting Activate Document Splitting Document Methods and Rules

Overview of Cross - Company Code Transactions: Several company codes are involved in a crosscompany code transaction. In a cross-company code transaction, the system posts a separate document with its own document number in each of the company codes. Individual documents are linked by a common cross-company code number. The system generates line items automatically (receivables and payables arising between company codes) in order to balance the debits and credits in each document. You may use only one company code for offsetting entries. That is to say, regardless of the number of company codes involved, you must make one of the following entries: Foreign Exchange Currency Valuation Validation and Substitutions Day 2 Asset Accounting: The SAP Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP R/3 System. In SAP R/3 Financial Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing detailed information on transactions involving fixed assets. Traditional asset accounting encompasses the entire lifetime of the asset from purchase order or the initial acquisition (possibly managed as an asset under construction) through its retirement. The system calculates, to a large extent automatically, the values for depreciation, interest, insurance and other purposes between these two points in time, and places this information at your disposal in varied form using the Information System. 1. Overview of Asset Accounting

2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Day 3

Chart of Depreciation Depreciation Area Asset Classes Integration with the General Ledger Depreciation Asset Master Data Acquisitions Retirements Transfers Intercompany Asset Transfers Capitalization of Assets under Construction Depreciation Run

Accounts Receivable 1. Concepts of Lockbox : Customer payments are posted into the system to represent the collection of money and the application of this money against Customer liabilities to the company. This can be performed two ways within the system, either on an individual paymentby-payment basis, or collectively, in what is commonly called lockbox processing. 2. Credit Management: A large number of outstanding receivables or bad debts can have a not inconsiderable impact on company performance. Using Credit Management, you can minimize your credit risk by defining a credit limit for your customer. Cash Journal The cash journal is used as a subsidiary ledger in Bank Accounting to manage cash transactions within the organization. It can be used independently of other posting transactions. The opening and closing balances, as well as the cash receipts and expenditures, are automatically recorded and displayed. Multiple cash journals can exist within each company code. Interest Calculation FI Integration with MM & SD 1. Integration with MM 2. Integration with SD Cost Center Accounting: You use Cost Center Accounting for controlling purposes within your organization. The costs incurred by your organization should be transparent. This enables you to check the profitability of individual functional areas and provide decision-making data for management. This requires that all costs be assigned according to their source. However, source-related assignment is especially difficult for overhead costs. Cost Center Accounting lets you analyze the overhead costs according to where they were incurred within the organization.

1. 2. 3. 4. 5.

Define Controlling Area Maintain Versions Automatic creation of Primary and Secondary cost Elements Define Cost Centers/Activity type and Statistical Key Figures Distribution and assessment a) Plan assessment b) Actual assessment c) Plan distribution d) Actual distribution 6. Easy Access a) Run plan assessment/Distribution b) Run actual assessment/ Distribution Profit Center Accounting: Profit Center Accounting (EC-PCA) lets you determine profits and losses by profit center using either period accounting or the cost-of-sales approach. It also lets you analyze fixed capital and so-called "statistical key figures" (number of employees, square meters, and so on) by profit center. You can run your profit and loss statement and in some cases balance sheet at the profit center level. A profit center is a management-oriented organizational unit used for internal controlling purposes. Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate responsibility to decentralized units, thus treating them as "companies within the company". 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Set Controlling area( OKKS) Maintain controlling area Create Dummy profit center Set control parameter for actual postings Define standard hierarchy Create profit center group Create profit centers Assignment of account assignment objects to profit center Planning Define number ranges for local documents Actual Postings a) Define number range for local documents b) Set planner profile 12. Distribution and assessment a) Plan assessment b) Actual assessment c) Plan distribution d) Actual distribution 13. Easy Access

a) Run plan assessment/Distribution b) Run actual assessment/ Distribution 14. Check variances Day 5 Internal Order : An instrument used to monitor costs and, in some instances, the revenues of an organization. Internal orders can be used for the following purposes: Monitoring the costs of short-term jobs Monitoring the costs and revenues of a specific service Ongoing cost control

Internal orders are divided into the following categories: Overhead orders - For short-term monitoring of the indirect costs arising from jobs. They can also be used for continuous monitoring of subareas of indirect costs. Overhead orders can collect plan and actual costs independently of organizational cost center structures and business processes, enabling continues cost control in the enterprise. Investment orders - Monitor investment costs that can be capitalized and settled to fixed assets. Accrual orders - Monitor period-based accrual between expenses posted in Financial Accounting and accrual costs in Controlling. Orders with revenues - Monitor the costs and revenues arising from activities for partners outside the organization, or from activities not belonging to the core business of the organization.

Configuration Steps 1. 2. 3. 4. 5. 6. 7. 8. Activate order management Maintain allocation structure Maintain number ranges for settlement documents Maintain settlement profile Maintain Planning profile Maintain Budget profile Create order type External Settlement

COPA Profitability Analysis Profitability Analysis (CO-PA) Profitability Analysis enables you to evaluate market segments, which can be classified according to products, customers, orders or any combination of these, or strategic business units, such as sales organizations or business areas, with respect to your company's profit or contribution margin.

The aim of the system is to provide your sales, marketing, product management and corporate planning departments with information to support internal accounting and decision-making. Two forms of Profitability Analysis are supported: costing-based and account-based. Costing-based Profitability Analysis is the form of profitability analysis that groups costs and revenues according to value fields and costing-based valuation approaches, both of which you can define yourself. It guarantees you access at all times to a complete, short-term profitability report. Account-based Profitability Analysis is a form of profitability analysis organized in accounts and using an account-based valuation approach. The distinguishing characteristic of this form is its use of cost and revenue elements. It provides you with a profitability report that is permanently reconciled with financial accounting. Operating Concern 1. 2. 3. 4. 5. 6. 7. Characteristics Value fields Value flows Actual Postings Maintain Operating Concern Data Structure Introduction to Characteristics Derivation and Valuation