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Information Pack

IN SUPPORT OF YORKSHIRE AIR AMBULANCE & HUDDERSFIELD TOWN ACADEMY

Sponsored by Stotts Coaches

Dear Keep-it-Up Walker-for-Pounds!


Thank you for registering for the Walk for Pounds event in aid of the Keep It Up campaign to raise money for the Yorkshire Air Ambulance and the Clubs Academy, as sponsored by Stotts Coach Travel. Last seasons Walk for Pounds to Barnsley FC had 180 entrants and raised an amazing 16,000 for Keep It Up and we want to see if we can beat that! To date, over 964,000 has been raised for the campaign with our goal being to hit the 1 million mark - and by getting sponsored to take part in this event, you are playing a big part in helping us to do that. In this pack you will find all the information you need about the day itself, what equipment you should bring, sponsorship info etc, however if you have any further queries, please email Robyn Deegan at the Club on robyn.deegan@htafc.com. Check out htafc.com for more information on the Walk in the coming weeks, and join the dedicated Facebook group Walk for Pounds - LBA to Huddersfield to post your photos, questions and training tips. If you are on twitter, tweet us your training and fundraising progress @htafcdotcom #walkforpounds.

To date, over 964,000 has been raised for the campaign with our goal being to hit the 1 million mark by the end of the 2013/14 season
At the back of this pack, you will find a sponsorship form to help you get going with your fundraising, all we ask is you try your very best to raise as much as you can for this great cause. Good luck, and thank you for your support! Kind Regards

Checklist

Dean Hoyle Chairman, Huddersfield Town FC

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Sponsorship Information
Keep It Up is a campaign representing the affiliation between the Yorkshire Air Ambulance Charity and Huddersfield Town. For every 1 raised for the Keep It Up campaign 50p goes to YAA and the other 50p goes to the Clubs Academy. At the back of this pack youll find a Keep It Up sponsorship form for you to keep a record of your sponsors for the walk. If you decide to set up a Just Giving/Virgin Money page, please select Yorkshire Air Ambulance as your selected charity, then email the link to robyn.deegan@htafc.com. If you are fundraising as a group please include in the email the individual names of those involved. Please also make clear in the Events detail section of the Just Giving page that you are fundraising for Keep It Up, meaning 50p in the pound will go to the Yorkshire Air Ambulance, and 50p to the Huddersfield Town Academy. It is important all sponsors know the split of money raised. Gift Aid When asking for donations please ask supporters to Gift Aid their donation. This means if they are a UK taxpayer they can increase their donation by 20 per cent just by ticking the gift aid box and include their name, home address and postcode on the sponsorship form. For every 1 they donate the YAA can claim an extra 25p at no cost to them. Please note that the Gift Aid is an added bonus for YAA.

For every 1 raised for the Keep it Up campaign 50p goes to the YAA and the other 50p goes to the Clubs Academy

Sending your money in Please do not send cash through the post. Wherever possible encourage people to write cheques for their sponsorship made payable to the Keep It Up campaign. If you receive cash or cheques payable to yourself, bank them and then write a cheque to the Keep It Up campaign for the full amount. Please send cheques made out to Keep It Up campaign to Robyn Deegan at the Club. However you send your money to us, please could you have the full amount to us by the end of November 2013. This means we will then be able to announce how much the event has raised!

In Association with...

The Walk

The walk is 19 miles long, and should take approximately 6 and a half hours to complete with stops.
You will then get on the coaches, kindly provided by Stotts Coach travel, at no later than 6.30am for arrival at Leeds Bradford International Airport at 7.15am. You will then set off on the walk at approximately 7.30-7.45am. Unfortunately as it is a home matchday, there will be no car parking available at Canalside for entrants to leave their cars. The Walk Please adhere to the highway code and walk in single file where the pavement is narrow. There will be a stopping point at Odsal Fire Station which will be clearly marked for walkers to have a rest, bottle of water and a sugary snack for a quick energy boost. You will be ticked off at this point so we can keep a record of people following the route- please therefore stick to the official route. Once you near the Stadium on Leeds Road, you will congregate at Canalside. Here you will be given your I completed the Walk t-shirt, and your YAA hi-vis vest will be collected back in by a YAA volunteer. All walkers will then be set off together for the final leg to the Stadium at 2pm. Please note, you must be back at Canalside for 2pm to take part in the lap of honour. Upon approach to the Stadium, walkers will congregate in the emergency exit road, ready to enter the Stadium for the lap of honour at 2.30pm prompt. You will be required to wear your t-shirt for the lap of honour.

Set off day The walk will be setting off from Canalside Sports Complex on Leeds Road, Huddersfield HD2 1YJ on Saturday 5 October 2013. We ask participants to arrive for 5.45am prompt, where you will be registered and given a YAA hi-vis vest so we can clearly identify you along the route. You will be served a cup of tea or coffee, and a hot sausage or egg sandwich.

In Association with...

The Walk
nt Suggested Equipme
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Safety & Support

All entrants to the event are required to fill out a medical form and disclaimer (at the back of this pack) which is to be handed in on the morning of the Walk. It is very important that this is filled out correctly and ready to be handed in to allow for a quick registration process. Entrants aged 15 and under must be accompanied at all times by an adult aged 18+ and in addition to the medical form and disclaimer must fill out a parental consent form which is to be handed in on the morning of the walk. Again, it is very important that this is filled out correctly and ready to be handed in to allow for a quick registration process. There will be support vehicles travelling along with the walk. There will also be St John Ambulance first aiders present on the walk, travelling in a vehicle. Along with the map, each walker will be provided with the contact telephone numbers of the support team should you need assistance at any point. Please try and bring your mobile phone with you so we can contact you if needs be.

Please bring your mobile phone so we can contact you if necessary


Each walker is responsible for his/her own safety, neither Huddersfield Town Football Club nor the Yorkshire Air Ambulance will be held responsible for any accidents. Please be aware that the walk will be physically demanding, please do not participate if you have any health problems which may put you at increased risk of injury. Weather The organisers reserve the right to cancel the walk if it is deemed unsafe due to adverse weather- entrants will be notified should this happen. In the event of the walk being cancelled, arrangements will be made to rearrange the walk.

4 Small backpack to hold your water/ belongings (please note there will be no room on the support vehicles to carry peoples personal luggage).

5 Layer up your clothing rather than bringing one big coat. 6 The support team will have access to first aid, however you are advised to bring basic items with you such as plasters etc.

e your mobile phon 7 Please bring ssary ce ne if u yo ct nta so we can co

In Association with...

The walk is sponsored by Stotts Coaches.

The Game

Match tickets Each walker is responsible for buying their own match ticket if necessary, we strongly advise that these are pre purchased before the day. Entrants to this event will be able to purchase discounted tickets to the Watford game for themselves if they are not season card holders, or for their friends and family at a special rate of 10 for adults and 5 for juniors in any home stand. To take up this offer please call the HTAFC ticket office on 01484 484123 when the Watford tickets go on sale When purchasing your tickets, please let the person taking the booking know that you are participating in the walk. INSURANCE INFORMATION Walkers are covered with standard Public Liability insurance. If you wish to purchase a more comprehensive level of insurance for yourself, please feel free to do so.

Purchase your tickets for the game by calling the HTAFC ticket office on 01484 484123

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Walk for Pounds Sponsorship Form


Please complete this form in CAPITAL LETTERS.
IN SUPPORT OF YORKSHIRE AIR AMBULANCE & HUDDERSFIELD TOWN ACADEMY

Sponsored by Stotts Coaches

Participants Name: Address: ................................................................................................................................................................................................................................................ Postcode: Daytime Tel: Mobile Tel: ................................................................................................................................................................................................................................................ Event: Date: ................................................................................................................................................................................................................................................

Dear Donor, By ticking the Gift Aid Box below you enable Yorkshire Air Ambulance to reclaim tax on the donation detalied, given on the date shown. You must be a UK taxpayer and paying an amount of tax income or capital gains tax equal to the tax reclaimed by the Charity on the donation.

Title MRS

First Name ANDREA

First Name EXAMPLE

Home Address & Postcode 1 SMALL STREET, OLDTOWN, AB1 2CD

Amount Pledged 10.00

Amount Given 10.00

Date Given 25/09/2013

Gift Aid

Medical Form
Your Details First Name: ............................................................................ Surname: ............................................................................ Date of Birth: ............................................................................ Age (if under 18): Sex (M/F):

Thank you for registering for Walk for Pounds event in aid of the Keep It Up campaign. Please complete all the information below requested. Next of Kin Name: ............................................................................ Relationship to You: ........................................ . Address: ............................................................................ ............................................................................ Postcode: ......................................................... Daytime Tel No: ............................................................................ Mobile Tel No: ............................................................................
IN SUPPORT OF YORKSHIRE AIR AMBULANCE & HUDDERSFIELD TOWN ACADEMY

Medical Information Your Full Name: .............................................................................................................................................................. We use this sheet seperately, hence requesting your name again. Do you consider yourself to have any medical conditions we should know about (including allergies)? No Please go to Next of Kin Yes Please complete the section below: Please tick all relevant boxes: Epilepsy, Convulsions or Petit Mal: Asthma: Diabetes Mellitus (sugar diabetes): Heart disease: Have you had a serious illness (e.g. Bronchitis, Chest Infection, Influenza, Discharging Ear, Urinary Infection, etc.) in the last two months? Do you have any allergies? (If yes, please list in the big box below) Are you recovering from an accident or broken limb? Are you on any medication? Is there any further information that the organisers should know? Please add details relevant to any boxes ticked: .............................................................................................................................................................. .............................................................................................................................................................. .It is assumed that any medical conditions you may have do not prevent you from fulfilling the event. For clarification, please consult your GP .

Sponsored by Stotts Coaches

.................................... ..................................... Address: ............................................................................ ............................................................................ Post Code: ....................................................... Daytime Tel No: ............................................................................ Mobile Tel No: ............................................................................ Email Address: ............................................................................

Consent I, the undersigned, have detailed all my medical conditions that may be of concern to the organisers of the walk. I consent to actions that include any emergency or surgical first aid treatment provided with best intention by any persons/staff involved. I understand that the event organisers will make every reasonable effort to contact me and/or my next of kin as soon as reasonably possible regarding such treatment. I understand that neither HTAFC nor YAA will be held responsible for any accidents or injuries

Signed: ............................................................................

Date: ............................................................................

Parental/Guardian Consent Form


Thank you for registering for Walk for Pounds event in aid of the Keep It Up campaign. Please complete all the information below requested. Personal Details Childs Full Name: ............................................................................ Date of Birth: ............................................................................ Age: Sex (M/F): Emergency Contact Details Parent/Guardians Full Name: ............................................................................ Home Tel No: ............................................................................ Mobile Tel No: ............................................................................ Email Address: ............................................................................ Second Emergency Contact: ............................................................................ Relationship to Child: ............................................................................ Daytime Tel No: ............................................................................ Mobile Tel No: ........................................................................... Parent/Guardians Signed: ............................................................................ Date: ............................................................................ Health and Other Information Doctors Full Name: ............................................................................ Any Additional Information: ............................................................................ ............................................................................ ............................................................................ ........................................................................... ........................................................................... 4  I give full consent for my son/daughter to be taken to hospital in case of an emergency, providing I am advised immediately. 5  I give full consent in my absence for any emergency treatment to be given by paramedics or medical staff at hospital. 6  I give consent for photos to be taken of my son/daughter for marketing purposes. 7  I understand that the Club and organisers accept no responsibility for loss, damage or injury caused by or during attendance on the Walk for Pounds event. 2  I confirm to the best of my knowledge that my son/daughter does not suffer from any medical condition which may prevent/ hinder him/her from completing the Walk. 3  I give consent for the administration of basic first aid treatment if it is deemed necessary. Consent 1  I consent to my son/daughter taking part in the Walk for Pounds event.
IN SUPPORT OF YORKSHIRE AIR AMBULANCE & HUDDERSFIELD TOWN ACADEMY

Sponsored by Stotts Coaches

.................................... ..................................... Ethnic Origin: ............................................................................ Address: ............................................................................ ............................................................................ ............................................................................ Post Code: ....................................................... Tel No: ............................................................................

Huddersfield Town, Stadium Way, Huddersfield HD1 6PX robyn.deegan@htafc.com | 01484 484113