Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Work Instruction F-03 Clear G/L Account F-03

Purpose Use this procedure to clear debits and credits that balance to zero (for example, invoices and payments that you have already entered) and you want to post the transaction with the clearing date and clearing document number to each open item cleared. Trigger Perform this procedure when you need to clear open items from one account and you do not need to enter a document header. Prerequisites The following prerequisites must be fulfilled in order for open items to be cleared: The accounts must be managed on an open item basis. The accounts that can be cleared automatically must be defined in Customizing for Financial Accounting. The items to be cleared cannot trigger a posting, for example, cash discounts or exchange rate differences. The items cannot be special G/L transactions (Down payments, payment guarantees).

Menu Path Use the following menu path(s) to begin this transaction: Select Accounting Financial Accounting General Ledger Clear to go to the Clear G/L Account: Header Data screen. Transaction Code F-03 Helpful Hints It is necessary to select only the items that are being cleared in this transaction. The items to be cleared will appear in blue. To deselect the unwanted items, double click on each until the number is black. Account F-03 -

File name: INDEX Reference Number: R040

Version: Final Last Modified: 4/9/2008 1:37:00 PM

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Screen Flow

File name: INDEX Reference Number: R040

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

File name: INDEX Reference Number: R040

Version: Final Last Modified: 4/9/2008 1:37:00 PM

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Procedure

1.

Start the transaction using the menu path or transaction code.

SAP Easy Access

2. 3. 4. 5.

Double-click Double-click Double-click Double-click .

. . .

File name: INDEX Reference Number: R040

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

SAP Easy Access

6.

Double-click

File name: INDEX Reference Number: R040

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Clear G/L Account: Header Data

7.

As required, complete/review the following fields: Field Name Account R/O/C R Description Unique identification number. SAP uses several kinds of accounts. SAP's general ledger accounts are similar to standard in most accounting systems. SAP also uses sub-ledger accounts for customers (accounts receivable), vendors (accounts payable), and assets (asset accounts). These sub-ledger accounts roll-up to a general ledger account. Example: 1000010000 Independent accounting unit; in most cases is a legal entity. You can prepare a balance sheet and income statement for each company code. Several company codes can be set up to manage the accounts of independent companies simultaneously. Example: SC01

Company Code

File name: INDEX Reference Number: R040

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Field Name Currency

R/O/C R

Description Monetary unit. The currency of the entity processing transactions. Example: USD Unit that subdivides a fiscal year. Example: 1

Period

8.

Click

There are other additional selections criteria which the user may choose to narrow the list of items displayed for clearing.

9.

Click

Clear G/L Account Process open items

10.

As required, complete/review the following fields: Field Name R/O/C Description

File name: INDEX Reference Number: R040

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Description of the USD Gross. Example: 650.00It is necessary to select only the items that are being cleared in this transaction. The items to be cleared will appear in blue. To deselect the unwanted items, double click on each until the number is black. (See the Tips & Tricks section for alternative methods of selecting items for clearing).

USD Gross

11.

Click Document

Simulate General Ledger Ctrl+F12

General Ledger Simulation

12.

Click

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Exit List

13.

Click

Clear G/L Account Display Overview

14.

Click

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Title: F-03 Clear G/L Account Category : Finance FI Process : FI GL General Ledger

Clear G/L Account: Header Data

15.

Click

The system displays the message, "Document 1000000177 was posted in company code SC01."

16.

You have completed this transaction.

Result You have successfully cleared the G/L account. Comments Congratulations!

File name: INDEX Reference Number: R040

Version: Final Last Modified: 4/9/2008 1:37:00 PM

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