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Internal audit of PTI for the period January 2010 to December 2012 SCOPE OF ASSIGNMENT As per Chairmans Letter

of appointment of Auditor dated March 09, 2013 and as per Terms of Audit Engagement

SCOPE: The assignment would include examination and mapping of the system of internal control related to donation collection, including internal check being followed as for both effectiveness in principles and control in operation and recommendations for improvement/additional safeguards that may be required for strengthening the same with objectives to build safeguards against frauds, misappropriation or other losses. ACCESS TO INFORMATION AND RECORD In this regard, during the course of the assignment full assistance and cooperation will be extended by all concerned parties officials including provision of any information, inclusive of party accounts required in this regard. As part of this assignment, you would have full access to PTIs books of accounts. SUMMARY OF KEY POINTS For ease of understanding the SCOPE of above assignment may be sliced as follows: Phase 1: Examination Task : Examination and mapping of internal control system related to DONATION COLLECTION Target: whether internal check being followed Objective 1: Effectiveness of the internal control system in policies Objective 2: Effectiveness of internal control system in operations of donation collection system Phase 1 deliverables: Audit findings report Phase 2: Recommendation Task: Recommendation for improvements and additional safeguards Target: to ensure strengthening of the system Objective 1: build safeguard against fraud Objective 2: build safeguard against misappropriation Objective 3: build safeguard against other losses. Phase 2 deliverables: Recommendation report covering all of the above.

Steps taken by PTI to provide access to record Access to information and record as per term of engagement agreed with auditor and assistance provided by PTI staff and management: Access to all books of accounts maintained by PTI including o Financial statements including those audited by PTI external auditor and submitted to Election Commission of Pakistan and accepted. This also includes a certificate issued by auditor on the source of donations as required by law. o General Ledger of all accounts heads and donation received from local and foreign donors o Detailed Bank statements of all banks for funds received and disbursed o Journal of transactions o Bank Receipt vouchers o Bank Reconciliations o Donations receipt books with particulars of donors. o Record of donation received during the period from all sources. The following information has been arranged on the special request of Auditor to address special issues: o Bank statement of PTI staff identified by auditor for audit test purposes to verify the completeness of donation receipt and recording system o Financial information/statement of foreign chapters who have remitted funds to PTI during the period concerned to achieve the objective that all funds transferred to PTI match and reconcile the same with PTI record to ensure the strength of control in fund transfer and recording system. To address the concern raised by aggrieved individuals through various means of communication the auditor has been categorically authorised to include in his audit procedures the following: o Verification of complete set of financials of foreign chapters (preferably audited) filed by foreign chapters to their respective statutory bodies to verify donations received in the subject years. o Ahsan & Ahsan chartered accountants will maintain complete log of complaints received from the complainants who have expressed their apprehension through chain emails and will verify the same from the PTI record available and full access to the information will be provided by PTI. Footnote: PTI acknowledges and understands the importance of this exercise as the same is compatible with PTI faith on transparency in action and words. The latitude of this assignment is so extensive, comprehensive, complete and far reaching that it touches every angle of the donation recording control system.

PTI accepts the responsibility to make available all record and information to the auditor and therefore have requested foreign chapters for providing the information as desired by the auditor. Also financial information of the selective staff members has been arranged for auditor examination. PTI admits that the outcome of this assignment will be improvement in the system to achieve the objectives elaborated above and to make this happen there in no check or baron access to available information as per specific instructions of the chairman. PTI respect the professional integrity, independence and methodology adopted in the conduct and exercise of its functions.

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