1. Go to utsnyc.edu/userlogin 2. 2.

Login using your My Union username & password

3. Once logged in, a blue ribbon will appear at the top of the website 4. From the ribbon, select Email 5. Select Messages

6. Click New message button

7. From the pop-up that appears, from the Template:* dropdown select Academic Office Newsletter

8. Click Ok

9. An email screen will appear a. Name the email in the following format (mm_dd_yy_Student Affairs Digest) b. Enter the subject line c. You can skip the From address: and From name fields d. In the body of the email change the date to todays date e. You can now copy and paste content into the body of the email

This section of the instructions will explain 1. Format the body of the email 2. Upload documents/Send attachments 3. Create hyperlinks 4. How to add photos 1. Formatting Emails Whenever you copy and paste content into the body of the email from Word, the email will take on Words formatting. Unfortunately that is not always a good option, since the format may get altered in the copying process. It is recommended to either write the content directly in the email or copy and paste all the content into the email tool without format. The section below will describe how to paste the content into email without formatting and how to format the text. After copying and pasting the content into the email, select all and click remove formatting. Refer to images below:

2. Uploading Documents and Sending attachments Uploading Documents: This email tool is unable to send actual attachments, instead you can upload documents onto the website and send them out as links 1. Make sure you are logged in into My Union 2. Go to: https://www.utsnyc.edu/faculty-newsletter-documents 3. Upload all the documents you would like to send as attachments (make sure to remember their names) Creating Hyperlinks 1. In the email body, highlight text you would like linked 2. Navigate to Insert tab

3. Click on Link icon

4. Linking to a page in NetCommunity (please ignore this option) 5. Linking to an external page I. Select Create other type of link II. Past the URL of the page next to URL: III. If you would like this link to open in a new window enter _open next to Open in another window name: space IV. Click Insert

6. Linking to a document I. Select Create link to Blackbaud NetCommunity document II. Click on binoculars icon III. In the pop-up enter document name, title or url IV. Click Filter V. Highlight the document you want to link to VI. Click Select

7. Linking to an email I. Select Create other type of link II. Paste email address next to URL: space III. From the dropdown Type, select mailto: IV. Click Insert