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STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:.

Revision No : WH/SOP/SAP/02 00 Issue No:. Effective Date: 00 01/01/2006 Page 1 of 6

Trigger:
a. When a manual goods issue is necessary. In many instances, goods issues are done in the background through the use of back flushing. b. Consignment goods are to be used in a production order.

c. Materials need to be issued (from inventory) to a production order, before conformation


d. Requirement to issue a material with reference to a production/process order, a reservation, a returned material and withdrawal for any other reason e. Stock needs to be removed from inventory and scrapped for any one of a variety of reasons. f. Consignment goods are to be scrapped from blocked stock, unrestricted use, or from Quality Inspection.
BUSINESS PROCESS PROCEDURE OVERVIEW

Goods Issue to Cost Center (Movement 201) Goods issue to scrapping (Movement 551) Goods Issue or Goods Withdrawal can be required for a variety of reasons including moving stock between storage types (i.e. Unrestricted to Blocked stock), for production or process purposes, or for sales orders. Some examples of goods issue requirements are as follows: Inventory Management. Inventory must be delivered to the production line. The process of consuming the inventory from the warehouse to production involves doing a goods issue to a production order. There might be times when stock becomes outdated, damaged or no longer viable. It is at these times that stock needs to be issued to scrap. The user can issue stock to scrap from various stock locations, the most common being Unrestricted. The movement type is 551 Consignment material can also be scrapped. The consignment material already resides in Blocked stock, Unrestricted Use, or Quality Inspection. The user can use a Goods Issue transaction to move the desired quantity of material to scrap.

Input Required Fields Document Date (MM/DD/YY) Posting Date (MM/DD/YY) Movement Type Plant Storage location Order Material Quantity UnE

Field Values/Comments Date that the document is entered. Date that the document is posted. Movement type to be used. The plant of manufacture. Location from which material will be issued. Manufacturing order goods issue will reference. Material to be issued to the manufacturing order. Quantity of material to be issued. Unit of measure for material to be issued. Production order number, a unique number that contains the BOM and requirements.

Production Order

Output - Results
The output is a material document, which can contain accounting, profit center, and other

Comments
Each time an inventory movement is posted a Material document is created by the system. If the movement has a financial impact an Accounting document is

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:. Revision No :
financial postings.

WH/SOP/SAP/02 00

Issue No:. Effective Date:

00 01/01/2006

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also created. Accounting documents and costing records are created when materials are posted to a Production Order and activities are recorded in a Confirmation.

Tips and Tricks


It is sometimes necessary to reverse a goods issue due to user error. For example, an incorrect quantity is entered or the wrong manufacturing order was chosen. Within SAP, there are two different ways to reverse a goods movement. One is done via a material document. Another is done through a movement type. Reversing goods movements using movement types are the same as the initial movement types +1. For example, a reversal of a goods issue for a manufacturing order, movement type 261, would be a 262 movement type. If a goods movement has been entered via a PO, sales order, production order etc., it is necessary to enter the document for the reversal as well. Movement type is 201 for goods issue to production order (from consignment unrestricted). Special Stock indicator must be specified as K. Movement type is 551 for goods issue to scrap (from unrestricted). Movement type is 551 for goods issue to scrap (from consignment blocked). Special Stock indicator must be specified as K. Goods Issue and good receipt functions can be combined in a Confirmation: A Control Key in the Operation of a Task List (Routing) can be chosen which allows automatic goods receipt of the Header Material. Materials can be allocated to (an) Operation(s) in a Task List and set for back flushing. Activities are posted.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:. Revision No : WH/SOP/SAP/02 00 Issue No:. Effective Date: 00 01/01/2006 Page 3 of 6

Procedural Steps
1.1.
Via Menus Via Transaction Code

Access transaction by:


a) Logistics > Material Management > Inventory Management > Goods Movement > Goods Movement MIGO

1.2.

Screen Enter Goods Issue: Initial Screen, will be displayed.

1.2 .1 Note: To issue goods for a Production Order or Reservation, proceed directly to Section 1.7. below. 1.2.2. If warehouse management is active, set warehouse management parameters by pressing the WM Parameters button. If it is not active, proceed to section 1.3 below. 1.2.3. On the pop up screen Display WM Parameters, enter the following information:
Description Indicator that no transfer requirement is created Special movement indicator for warehouse management R/O/C O O User Action and Values Check if the user dont want transfer requirements created Use pull down to select the appropriate indicator for the movement type selected Comments

Field Name No transfer requirement Spec.stck ind.for mvt

Press Enter. 1.3. On screen Enter Goods Issue: Initial Screen, enter information in the fields as specified in the table below.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:. Revision No : WH/SOP/SAP/02 00 Issue No:. Effective Date: 00 01/01/2006 Page 4 of 6

Field Name Document Date

Posting Date Material Slip Doc. Header text GR/GI slip no

Description Date on which the original document (i.e. vendor delivery note or internal goods receipt slip) was issued Date used when entering the accounting document Identifier on an external document Document header text. Contains explanations or notes that apply to the document as a whole. Goods Receipt/Issue slip number. A number that uniquely identifies a goods receipt/issue slip. Section Header

R/O/C R

User Action and Values Default is current system date

Comments

R R O

Default is current system date Enter external reference number if desired Enter text if desired

Enter number if desired

Defaults for document items Movement type Plant Storage location GR/GI Slip Print Indiv. Slip Indiv, Slip w.inspect. text Collective Slip

Goods movement type.

Plant number. Storage location Section Header Key that specifies if GR slip should be printed. One GR/GI slip is printed per item. One GR/GI slip will be printed per item. In addition, quality inspection text is printed if it exists in mtrl master record. All items in the document will be printed

R O

Enter the number for the movement type or choose a movement type from the pull-down menu. Enter or select Plant from the pulldown menu. Enter or select a storage location.

O C C

If checked, press one of three radio buttons. One of the next 3 radio buttons must be chosen.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:. Revision No : WH/SOP/SAP/02 00 Issue No:. Effective Date: 00 01/01/2006 Page 5 of 6

(Note: On above table, in column R/O/C; R = Required, O = Optional, C = Conditional)

1.4.

Press the ENTER button or select the green checkmark icon. On screen Enter Goods Issue: New Items:, fill in the following fields:

Please note, the fields that appear and those that are required are completely dependent upon the movement type selected by the user.
Field Name Material Quantity Description Material to be issued Quantity of material to be issued R/O/C R R User Action and Values Enter material issued. Enter quantity of material to be issued. Enter unit of measure for material issued. Defaults from previous screen Defaults from previous screen. Defaults from previous screen. Enter the unloading point Enter if desired May be required if material master has Batch Required indicator selected. Goods issues for manufacturing orders will use the automatic G/L account assignment. Refer the PM process for uploading of Sl Nos. Comments

UnE Movement type Plant Sloc Recipient Unloading Poing Text Batch

Unit of measure in which goods issue is entered. Defines type of movement to be performed by the transaction Plant location. Storage location Identifies destination of material Unloading point Descriptive text Batch number to which the material is assigned.

R View R R O R O C

G/L account

Identifies G/L account in chart of accounts

Enter if required

Serial No. Profile

Serial No. Profile

Enter the Serial no. by selecting the find button

Press the ENTER button or select the green checkmark icon. 1.5. On the screen Enter Goods Issue: New Item 0001, review the entries and change as necessary. Press Enter and repeat for each item. 1.6. On the screen Enter Goods Issue: Collective Processing, review the entries. Save the transaction using the Save button or press Control S.

1.7. 1.8.

To issue goods for a Reservation or Production Order, proceed as follows. For a Reservation, on the screen Enter Goods Issue: Initial Screen: press the To Reservation button . On the pop-up screen Reference: Reservation fill in the following fields:
Description Number which identifies a material reservation or dependent requirement Number of the storage location from which the material will be withdrawn R/O/C R User Action and Values Enter if known or leave blank and search using the Find Reservation section below. Enter, select or leave blank Comments

1.8.1.

Field Name Reservation

SLoc

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS IN SAP Reference No:. Revision No :
S By-prod Extended sel. Find Reservation Material Cost Center Order WBS Element Network Asset Receiving Plant Receiving Sloc. Sales Order Plant Requirements Date By-products W/o acct. assgt

WH/SOP/SAP/02 00

Issue No:. Effective Date:


O O O

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Enter, select or leave blank Enter, select or leave blank Set to enter default values

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Special stock indicator (e.g. Sales, Consignment, etc.) Will reservations for by-product be taken into account Extended selection for reservation Section Heading Material number of the order, if order number is not known Cost Center Number identifying the task order Work Breakdown Structure element Network number for account assignment Main fixed asset number The receiving plant or internal unit that will receive the material Receiving Storage Location Sales Order number Plant for the order Date for the order reservations to be executed Will reservations for by-product be taken into account Indicator for reservations without account assignment

Quantity default inoperative

O O O O O O O O O O O O O

Enter or select from match code Enter if the user want to search for reservations for a specific cost center Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Enter if appropriate Select or leave blank Select if these are to be included in the search

Press Enter. 1.8.2. Click the Adopt button F5. 1.8.3. On the screen Enter Goods Issue: New Item 0001, review the entries and change as necessary. Press Enter and repeat for each item. 1.8.4. On the screen Enter Goods Issue: Collective Processing, review the entries. Save the transaction using the Save button or press Control S.